IFLA Knowledge Management Section Satellite Meeting Knowledge management and innovation: the transformation of 21st century library services Friday 14 August 2015 09.00 – 16.45 Goethe Center, Cape Town, 155 Buitenkant St., Gardens 8001 http://www.goethe.de/capetown Abstracts and Curricula Vitae 1. KM, Innovation and transformation Abstract Whether we can it KM, knowledge sharing, or knowledge collaboration, the activity of sharing and transferring knowledge to build faster learning organizations, to collaborate and create innovative products and services, and to transform organizations into successful and productive engaging their clients, there are definitely frameworks, practices and techniques which enhance these activities. Our expert shares case studies, lessons learned and provides some tips for ensuring your library or organization is innovative & evolving with your industry and clients. Dr. Dave Snowden, Chief Scientific Officer, Cognitive Edge, USA http://cognitive-edge.com/team/dave-snowden Founder and chief scientific officer of Cognitive Edge. His work is international in nature and covers government and industry looking at complex issues relating to strategy, organisational decision making and decision making. He has pioneered a science based approach to organisations drawing on anthropology, neuroscience and complex adaptive systems theory. He is a popular and passionate keynote speaker on a range of subjects, and is well known for his pragmatic cynicism and iconoclastic style. He holds visiting Chairs at the Universities of Pretoria and Hong Kong Polytechnic University as well as a visiting fellowship at the University of Warwick. He is a senior fellow at the Institute of Defense and Strategic Studies at Nanyang University and the Civil Service College in Singapore. His paper with Boone on Leadership was the cover article for the Harvard Business Review in November 2007 and also won the Academy of Management aware for the best practitioner paper in the same year. He has previously won a special award from the Academy for originality in his work on knowledge managment. He is a editorial board member of several academic and practitioner journals in the field of knowledge management and is an Editor in Chief of E:CO. In 2006 he was Director of the EPSRC (UK) research programme on emergence and in 2007 was appointed to an NSF (US) review panel on complexity science research. 1|Page He previously worked for IBM where he was a Director of the Institution for Knowledge Management and founded the Cynefin Centre for Organisational Complexity; during that period he was selected by IBM as one of six “on-demand” thinkers for a world wide advertising campaign. Prior to that he worked in a range of strategic and management roles in the service sector. 2. Knowledge management and innovation: a marriage made in heaven Abstract This paper explores the relationship between Knowledge Management and Innovation, taking the National Library of the Netherlands (hereafter: KB) as an example. The paper will show how continuous innovation needs reflection and input provided by knowledge sharing; and that knowledge management is at its most successful when the defining characteristic of the knowledge being shared is that it is about innovation of the role of libraries. It will do so in the context of the merger of the KB with two representative organisations of the public libraries: an unusual combination in the library world. This merger came into effect at the start of 2015 as a consequence of the new Library Act. It resulted into SIOB (national institute for public libraries) and BNL (bibliotheek.nl, the developers of the national digital public library) being integrated in the KB.1 The paper will provide an overview of the organisational and societal context in which the public libraries and the KB are currently heading, followed by the activities formulated to facilitate the libraries in this transition. SIOB (now KB) wants to make sure that libraries can keep offering independent and trustworthy access to information in the current (difficult and challenging) context. Knowledge management and innovation were and remain crucial interlocking elements in this mission. We will demonstrate the mutual dependence by highlighting examples from the working practice that we hope are appealing and internationally applicable. We will zoom in on the (joint) activities and results of two programmes: Innovation Agenda and Knowledge Management, and share lessons learned and applied to show how Knowledge management and Innovation interlink, such as: Reflection on innovation: the innovation agenda provides support for diverse experimental innovative pilots. By using expert blogs and a shared wiki, we offer reflection on how the initiatives fit in overarching trends, seeing how they apply to the library sector. On the other hand, we also look at how the initiatives have worked and try to take lessons from it about how to (practically) approach innovation. 1 For more information (only in Dutch): http://www.kb.nl/organisatie/eennieuwhoofdstuk Biebtobieb: an important instrument for knowledge sharing in the Netherlands is the national knowledge and innovation platform Biebtobieb. It is a platform for and by librarians and offers ways to share but also create knowledge. National knowledge groups: there are several thematic knowledge groups of librarians in the Netherlands (i.e. on children’s library services, researchers, and special target audiences) which the KB hopes to give a boost by supporting them, focusing on innovation and sharing experiences. 2|Page The paper will conclude with a sneak preview into the coming years: how will we take forward the lessons learned as well as the ever changing context? Adeline van den Berg, Program Manager and Innovation Agenda, National Library of the Netherlands Adeline worked at Europeana as a project coordinator for several projects in the Europeana Network for 3 years. For the last 4 years, she worked as policy officer at SIOB (now KB) on the topic of Digital Innovation. In 2013 she set up the Innovation Agenda. Adeline has an MA in History and Renaissance Studies. Loes van Eijk, Knowledge Manager, National Library of the Netherlands Loes studied Media & Information Management and has a background in publishing and communication before she started at SIOB 3 years ago. In early 2014 she set up the Knowledge Management Program. “For me Knowledge Management is about people, technology, organisation and innovation. Together with our network we strive for the right ‘mix’ for optimal Knowledge Management.” 3. Librarians? Or knowledge services professionals? Changing trends in the profession Abstract The role of libraries has notably shifted from traditional to reactive and to the current proactive status. Likewise, the professional title has evolved along these shifts to new titles and job descriptions such as "documentalist," "information managers," "information professionals," and now "knowledge managers" or "knowledge services professionals." These changes have been required because library patrons (in every type of library) now require these new levels of attention, market demand which equally influences professional accrediting institutions as they establish educational policy for librarians for moving toward relevant innovative service delivery. The changes have also led to a new way of thinking about knowledge management (KM) in service delivery functions and professions, especially in those service-delivery professionals such as librarianship. In many lines of work, the KM concept can be off-putting and sometimes perceived as irrelevant, so many of service-delivery functions and professions have turned to the concept of knowledge services, the management and service-delivery methodology that brings together information management, KM, and strategic learning (organizational learning), all enterprise-wide activities in which librarians have particularly well-developed and strongly supported expertise. This paper presents and describes best practices and challenges shared by KM, knowledge services, and knowledge sharing participants in workshops conducted during 2014. Among the topics to be discussed are the library knowledge audit, the library as a knowledge culture, library webpages mash ups, embedded librarianship, information literacy curriculum development and delivery, and the development of institutional repositories. 3|Page Nerisa Jepkorir Kamar, Knowledge Management Consultant and Africa Representative at SMR International, Kenya, nerisa@smr-knowledge.com Nerisa Kamar represents SMR International in Africa. As the company’s Knowledge Management Consultant for Sub-Sahara clients, Nerisa is recognized for her knowledge management (KM) expertise among colleagues in several African countries. She has a strong background in information and knowledge management and with her expertise provides professional advice for a wide variety of assignments relating to KM, knowledge services, and knowledge strategy development. As organizations seek to build a strengthened framework for enterprise-wide knowledge development and knowledge sharing (KD/KS), Nerisa’s skills are applied in many different client situations. She is based in Nairobi, Kenya and her background includes work with the Knowledge Management Unit of UN-HABITAT (the United Nations Human Settlements Programme) and the agency’s Vieira de Mello United Nations Library at Nairobi, IAO (Information Africa Organization), and Egerton University where she was a specialist in e-library management, course content development, and participated in the development of institutional knowledge strategies. She is a member of several professional associations – Special Libraries Association (SLA), Knowledge Management Section and Chapter President of Sub Saharan Africa Chapter of SLA (20112014), and the International Federation of Libraries Association (IFLA) as a Standing Committee Member Government Information and Official Publication Section (2007-2011) for which a notable achievement was her presentation “Reaction to the Draft Constitution of GIOPS on behalf of Developing Countries” during the 73rd IFLA Conference, South Africa; International Aquatic Science Librarians Association (2008-) and Member Kenya Library Association (2005- ). For her village, she supports over 300 school going girls in two primary schools by providing monthly sanitary pads. She also sources for books and reading materials for these schools. Guy St. Clair, President and Consulting Specialist for Knowledge Services (and Knowledge Services Evangelist) SMR International, USA, guystclair@smr-knowledge.com Guy St. Clair is the President of SMR International, a New York-based consultancy practice focused on KM, knowledge services, and the role of knowledge strategy in organizational effectiveness. The company works with organizations seeking to re-conceptualize, transform, and support new ways of managing intellectual capital as a corporate asset. As companies embrace the emerging discipline of knowledge strategy through knowledge services (converging information management, knowledge management, and strategic learning), enterprise-wide knowledge development and knowledge sharing (KD/KS) are achieved, enabling and sustaining an organizational knowledge culture. Past consultancy activities for SMR International have included engagements with the United Nations Dag Hammarskjöld Library in New York and UN-HABITAT (the United Nations Human Settlements Programme) in Nairobi Kenya, the World Bank, U.S. Agency for International Development, the United States National Commission on Libraries and Information Science, the United States National Academies of Sciences, the New York Public 4|Page Libraries Research Libraries, the Australian Communications and Media Authority, the Initiative Fortbildung fur Wissenschaftliche Spezialbibliotheken und Verwaandte Einrichtungen e.V. and a wide range of private consultancy assignments. In a strategic alliance with the Special Libraries Association, SMR International manages and delivers training activities for the SLA/SMR International Certification Program on KM/Knowledge Services. In addition to his work with SMR International, Guy St. Clair is on the faculty of Columbia University in the City of New York, where he teaches Management in Information and Knowledge Services for the university’s Post Baccalaureate Program and for the university’s Business Practices Program. He is the author of numerous books and articles on KM, knowledge services, and knowledge strategy, including Beyond Degrees: Professional Learning for Knowledge Services (Munich: K.G. Saur, 2003) and SLA at 100: From “Putting Knowledge to Work”® to Building the Knowledge Culture: The Special Libraries Association 1909-2009 (Washington, DC: Special Libraries Association, 2009). Guy St. Clair is a pastpresident of the Special Libraries Association. In 2004, he was honored with the John-JacobAstor Award, presented by the Checkpoint Charlie Foundation, Berlin, to recognize a single individual, American or German, who has contributed significantly to the exchange of knowledge between Europe and America. 4. Knowledge managers as the modern information professional: integrating the 12 tasks in an embedded position Abstract Now more than ever, librarians recognize the importance of utilizing process, technology, and tools to advance the new role of libraries in the modern age. As services are re-designed to meet the ever-changing needs of patrons in any form (clients, colleagues, stakeholders, and shareholders), the embedded librarian particularly must understand how to incorporate corporate culture to reach out to their specific audience. According to the Financial Times Corporate Report, “The Evolving Value of Information Management and the Five Essential Attributes of the Modern Information Professional,” information professionals must consistently communicate the value of their services and position, understand the drivers for the business strategy and operations, manage the process of information delivery, stay ahead of the curve in terms of technological skill and advancement, and provide information in a consumable, decision-ready format. Knowledge managers can take heed from the report’s resultant study after collecting survey responses, informational interviews and research findings in conjunction with the Special Libraries Association to make these recommendations. It is the aim of this paper to demonstrate tangible, practical examples of each of the five essential attributes detailed in the report, as well as the 12 tasks for modern information professionals offered as an appendix, that are specific to knowledge management principles, 5|Page behaviors, and solutions as demonstrated in theory and practice. In addition, the authors wish to pay particular attention to skills, tools, and interpersonal actions that do not require a significant budget or overhead, to acknowledge the position of librarians acting in either developing areas of the world, or conditions of restricted funding, attention, and strategic direction from executive leadership. Further, the authors wish to consider the unique and challenging circumstances of knowledge managers acting in a hybrid role that may not be considered traditional to librarianship. The specific example employed by this paper will be a cross between knowledge management and project management, in which a prominent project management methodology will be examined in comparison to knowledge management strategy framework as outlined by Stephanie Barnes and Nick Milton in their book, “Designing a Successful KM Strategy.” K. Elizabeth Turner, First Command, USA, lizturner0304@gmail.com Elizabeth Turner is a project manager utilizing knowledge management capabilities at a financial services firm in Fort Worth, Texas, USA. She has led development, training, and implementation projects for teams and systems of all sizes and deployed an internal company wiki after two years on the job. She is a 2010 alumna of Texas Woman’s University where she received her master’s degree in library science. She also holds a master’s degree from the University of Texas at Arlington in information systems technology with a project management concentration. Her research interests include all aspects of knowledge management and corporate librarianship. In addition, she enjoys reading and studying feminist literature and philosophy. In 2012, she co-authored and presented a paper at an IFLA World Library and Information Congress satellite conference in Finland on the topic of democratizing access to women’s information and scholarship. In 2014, she presented a case study of a financial services firm’s decision making process regarding knowledge management solutions to the KM Section Satellite Conference. Liz also serves the Special Libraries Association as an active member of its national Online Content Advisory Council, the KM Division, and the Texas Chapter. Dr. Spencer Acadia, University of Texas at Tyler, USA sacadia@uttyler.edu Spencer Acadia is research librarian and adjunct professor at the University of Texas at Tyler in Tyler, Texas, USA. He holds a Ph.D. in sociology, as well as master’s degrees in both psychology and library science. He has published in peer-reviewed library science journals such as Reference & User Services Quarterly and Behavioral & Social Sciences Librarian, as well as other professional literature in library science and sociology. He has received grant and award funding from the American Library Association and the U.S. National Library of Medicine. In 2012, he co-authored and presented a paper at an IFLA World Library and Information Congress satellite 6|Page conference in Finland on the topic of democratizing access to women’s information and scholarship. In 2014, he co-authored a paper presented at the KM Satellite Conference. His research interests include collection development theory and methodology in academic and research libraries; compilation, analysis, and dissemination of social and behavioral sciences resources; and information and knowledge management studies grounded in sociological and psychological perspectives. Spencer has most recently been accepted to present a poster to the Association of College and Research Libraries on the subject of strategic planning. 5. Your users are a priority: implementing customer knowledge management in your library to enhance innovation Abstract Customer knowledge management (CKM) is a subdivision of knowledge management (KM). KM plays a pivotal role in a library’s ability to innovate successfully and this paper gives a description of CKM and innovation and how user services can be enhanced by implementing innovative user services. The existing literature on the subject is sparse, at most implying that there should be a relation between CKM and innovation. This gap provides the platform for this paper. CKM plays a pivotal role in a library’s ability to innovate successfully. The scope of this paper does not allow for practical implementation of the theory and the paper concludes with a hypothetical case study. Prof. Adeline Du Toit, Extraordinary professor, Department of Information Science, School of Information Technology, University of Pretoria, South Africa, adeline.dutoit@up.ac.za Prof. Adeline du Toit is an Extra Ordinary Professor at the Department of Information Science, University of Pretoria. Prior to that position, she had been a professor at several other universities in South Africa. Among her main topics of professional interest are included knowledge management, competitive intelligence, communities of practice, knowledge workers, business value of information management, strategic analysis, case studies and research on South Africa and other countries. She has got a long experience in knowledge management. Her proliferate work includes 87 articles in peer-reviewed journals since 1986, 2 books on knowledge management and competitive intelligence, chapters in books, many peerreviewed papers published in conference proceedings as well as papers presented at conferences. She has gained national and international recognition for her work. Adeline holds a Doctoral degree in Literature and Philosophy from Rand Afrikaans University, a Master of Arts from the University of Pretoria and a BA from Free State University. 7|Page 6. Knowledge capture and reuse in a corporate organization: initiatives and challenges for Bank of Uganda Abstract The basic and simplest definition of Knowledge Management is “the process of capturing, processing, sharing, and effectively using organisational knowledge.” Based on this definition, knowledge must be managed to fully utilize corporate intellectual competence and to provide a competitive edge. Organizations recognize that competitive advantage is gained primarily through the knowledge and expertise of their staff and so, there is an increasing awareness regarding the need to be taken to protect and share this valuable asset. However it is important to note that unless knowledge is captured for someone else to use again at a later date, learning, productivity, and innovation are inhibited. This is particularly pertinent for expertbased organisations that are at risk when key staff retire or leave the organisation. This paper examines and analyses the key aspects of knowledge capture and reuse, focusing on current initiatives and challenges for organisations. Both tacit knowledge (residing in people’s heads) and explicit knowledge (in documents) must undergo systematic capture, processing and refining to make it easy to find and use in order to facilitate the process of learning and problem solving. Through knowledge management, organizations identify and leverage their collective knowledge to compete, including the creation, storage and retrieval, transfer, and application of knowledge. Using a qualitative research approach of participant observation and backed by literature document review and analysis, the paper focuses at Bank of Uganda and the case study. It presents concrete findings upon which conclusions and recomendations are drawn. According to King (2009), the goals of Knowledge Management are aimed at leveraging and improvement of the organization’s knowledge assets to accomplish better knowledge practices, improved organizational behaviors, better decisions and ultimately improved organizational performance. In this Knowledge Management process, the activities of capture and reuse stand out as very critical because they describe a methodology for the live capture of reusable knowledge that reflects both the organisational and human dimensions of knowledge capture and reuse, as well as exploiting the benefits of technology. Increasingly, organisations in many industries are taking advantage of advanced technologies such as database tools and web-based applications to effectively manage knowledge. 8|Page Victor A. Walusimbi, Knowledge Management Centre, Bank of Uganda, VWalusimbi@bou.or.ug Felix Nsiimoomwe, Knowledge Management Centre, Bank of Uganda, fnsiimoomwe@bou.or.ug / nsiimoomwe@gmail.com Felix holds a Bachelor’s Degree in Library and Information Science from Makerere University, Kampala and a Post-Graduate Diploma in Information Systems from the same university. He has worked with several organizations in Uganda, both government and private, before joining Bank of Uganda. He is currently heading the Knowledge Management Services Unit of the Knowledge Management centre, whose major task is to coordinate, oversee and manage all Knowledge Management activities throughout the organization. 7. Cultivating ideas to drive innovation in libraries Abstract In a world that is fast-paced and constantly evolving, it is important for libraries to innovate in order to remain vibrant and relevant to patrons. Innovation is more than being creative ; it is about translating creativity into something tangible and beneficial to the organization. From improvements in processes to avant-garde new services, innovation usually begins with a simple idea. Nurtured and developed, these ideas can go a long way in revolutionizing the way we interact, serve and engage with our patrons. To this end, the Naitonal Library Board Singapore (NLB) has put in place processes and practices that advocate and build the capability for innovation. From quick prototyping to innnovation competitions, to dabbling in Open Innovation, NLB has embraced a ‘dare to try’ spirit in its approach to the new and unknown. Employing a method of rapid protoyping called Proof-of-Concept (PoC), NLB is able to maximise time and resources, allowing us to test the viability of an idea by developing smallscale, minimal risk projects, which may otherwise remain a concept on paper. Recognizing that great ideas can come from anywhere, and from anyone, it is important to foster a culture of innovation in the work environment by encouraging all staff, regardless job scope, to boldly venture out of their comfort zones to contribute in radical ways to the dynamic reshaping of NLB. The BlackBox programme, thus named to represent a clean slate and a bank of limitless opportunities, aims to empower NLB staff to explore possibilities and turn their ideas into reality. Symbolising creativity and innovation, BlackBox has over the years helped to identify potential innovative projects as well as nurture innovators and like-minded individuals. 9|Page The highlight of the programme is the BlackBox competition, held once every 2 years – an exciting and sometimes nail-biting event where staff are given the platform to pitch their ideas straight to the CEO and top management. Winning teams are given the chance to develop and test their ideas with PoCs. Currently in its fifth run, the BlackBox programme has launched more than a handful of ideas into full-fledged services, including an award-winning card game aimed at encouraging yourng boys to read, an in-house video production team and an internal file transfer application. Complementing BlackBox is a host of activities and events that celebrate and encourage innovation, including learning journeys to innovative organisations, workshops to equip staff with the tools and skills to innovate in their workplace, as well as innovation ‘fiestas’. Looking outward, NLB has been keenly seeking alliances with industry players and individual developers by providing an open platform enabling partners to integrate NLB content and services to develop innovative applications and services. In harnessing industry expertise, NLB was able to collaborate with different partners such as the Ministry of Education, Samsung and Bookjetty.com, as well as independent app developers, thus allowing us to extend the reach of our services and provide an enriched experience for library users. Li Ying Khoo, Project Manager, Technology and Innovation, National Library Board, Singapore, LI_YING_KHOO@NLB.GOV.SG Liying has been with the National Library Board since 2006. She handles the development and communication of exciting new innovative and technology-based services and programmes. She is also part of NLB’s media production team, which covers major events and creates publicity material for new products and services. Liying has a Bachelor of Arts degree in Linguistics (Second Upper Class Honours) and Psychology from the University of Western Australia. Siang Hock Kia, Technology and Innovation, National Library Board, Singapore Yi Chin Liau, Technology and Innovation, National Library Board, Singapore 8. Barriers of sustainable institutional repositories in developing country contexts: exposition on knowledge management proficiency Abstract This paper reports a part of the findings of a study carried out using the interpretive inductive research approach. The study aims at evaluating the barriers of institutional repositories (IR) in developing country contexts. This was considered important because despite the promises IR offers to the global open access to scientific knowledge initiative, it is still far from helping the initiative to reach its set goals. Observation has shown that this deficiency is more profound in developing country contexts. This becomes more worrisome 10 | P a g e if we reflect on the fact that IR was introduced over a decade ago and that a lot of empirical studies have been carried out to discuss its barriers. Consequently, we collected qualitative data without reference to existing theories and insights available on sustainable IR barriers in the literature. We combined this with observation and content analysis of documented sources in order to have robust data that could help reach the aim of new barriers. After analysing the data collected in the course of the study, we interrogated the IR literature to see if the barriers identified based on our data analysis have been surfaced and addressed in the past. We noticed that IR literature lacks reports on IR barriers that are rooted in the ways academic libraries are managed. One of such issues which was prominent in our findings is the IR knowledge management proficiency (KMP) of academic libraries. While KMP have not featured in the IR literature, our findings show that sustainable IR depends heavily on appropraite creation and distribution of knowledge. In its current state the IR literature focuses more on IR barrier factors that are far fetched from KMP. We found out that the likely reason for this is that IR scholars are more interested on concerns that have to do with librarians relationship with faculty, and information and communication technology (ICT) related issues. Our study shows that this has resulted into a huge gap in the knowledge available to the IR community with regards to librarians' ability to measure the level of IR KMP available to them. It has also left the community without a protocol that could be used as guide for identifying existing knowledge and creating new sustainable IR knowledge. These knowledge gaps negatively impact on IR community in developing countries, and are also likely to have effect on the global IR community. The consequence is that this scenario is capable of disrupting on going and future plans to deploy sustainable IR projects. In other words, if KMP barriers persist, the hope of implementing globally inclusive programs that could promote global open access to scientific knowledge through IR initiative would have been subverted. To avert this, we used our study findings to expose and address the limitations in the explanatory power of knowledge management theories propounded by Huber, Argyris and Schon, and Nonaka and Takeuchi. This was considered important because these theories represent major theoretical guides adopted by scholars in the informing sciences when addressing KMP. We also developed a model that shows critical IR KMP variables which could be studied, understood and used as guide by librarians when involved in IR projects. Based on this, this study contributes to both theory and practice of sustainable IR deployment. Samuel C. Avemaria Utulu, Department of Information Systems, University of Cape Town, South Africa, yavehmaria@yahoo.com Samuel C. Utulu is a PhD student at the Department of Information Systems, Faculty of Commerce, University of Cape Town. He has worked as a librarian at Bells University of Technology, Ota, and Redeemer University, Mowe, Nigeria. He served as a member of university committees on website resources development and institutional repository while at the services of the two universities respectively. He currently works part time as manager, research and development, at Yibrem Global Resources Limited, Lagos, Nigeria. He has twenty three publications published in journals, as chapters in books and in conference proceedings. He is a recipient of the Research Associate Award, 2014 of the University of Cape and 'A Best Reviewer Award' of the Informing Science Institute, USA, Conference 2013. 11 | P a g e Ojelanki Ngwenyama, Department of Information Systems, University of Cape Town, South Africa Prof. Ojelanki Ngwenyama is a visiting professor at the Department of Information Systems, University of Cape Town, South Africa. He is Director of the Institute of Innovation and Technology Management, Ted Rogers School of Management, Ryerson University, Canada. He holds D. Phil (Honoris Causa) from the Faculty of Engineering, University of Pretoria South Africa. He has served in the editorial boards of my journals in the information systems and technology discipline. 12 | P a g e