Career & College: Ready, Set, Go!
NC’s Race to the Top (RttT) Initiative
2011-12 LEA/Charter Detailed Scope of Work
Planning & Technical Assistance
June 2011
Overview
1. Reiterate General RttT Requirements &
Process for LEAs/Charters
2. Review Budget Process
3. Explain Monitoring Process
4. Provide Selected State Initiative Updates
5. Address LEA/Charter Questions
Key Take Away = Know how to move forward with your RttT plan!
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General RttT Requirements
1. Detailed Scopes of Work (DSWs) must address
all RttT Required Activities
2. Same process as last year…but with more time
for support and modification (as needed)
•
Regional Lead or Charter Consultant your point of
contact /primary support
3. Monitor (look back) & Plan (look ahead)
•
Both due August 3
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2011-12 DSW Submission Timeline
Feb 10, 2011
DPI Finance
Informational
Webinars (2)
• Requirements
for submission
of budget and
detailed plans
March & April
DPI Informational
Webinars
focused on
RttT State
Initiatives
• LEAs &
Charters
• Review
Requirements
for Local RttT
Plans
• Provide
LEAs/Charters
with greater
detail regarding
State Plan (by
Initiative)
June 1-27
August 3 - 11
August 12-22
Sept. 1
Regional Support
& Planning
Meetings
All Local Plans
submitted to DPI
• LEAs & Charters
All Plans
reviewed by DPI
DPI staff follow
up with
LEAs/Charters to
resolve any
outstanding
issues
All Plans
Final
(posted
to RttT
Website)
• Review
Informational
Webinar Info
• Review Approval
process
• Review
Monitoring Plan
• Support Updated
local DSWs
• Support
Implementation
Our Goal: All DSWs approved, All deliverables completed
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RttT Budget Process
Philip Price
Chief Finance Officer
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RttT - End 12/23/2014
PRCs:
156 RACE TO THE TOP
157 RTTT - REGIONAL LEADERSHIP
ACADEMIES
158 RTTT - RECRUITMENT INCENTIVE,
LOW ACHIEVE SCHOOLS
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Submission Issues- ALL 2010-11
budgets must be approved by June 17th
• Funds cannot be expended against RttT funds
unless a budget has been submitted & approved in
BUD
• Still LEAs/Charters who do not have an approved
RttT budget for 2010-11
• Still LEAs/Charters that have been rejected but
have not submitted an amendment
• 7 LEAs/Charters that have yet to submit, and 35
requiring revision
• Check BUD for the approval status
• If you need help getting your budget approved, contact
Samiel.fuller@dpi.nc.gov or Chris.pond@dpi.nc.gov
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RttT FY 2011-12 Budgets
• FY 2011-12 budgets must be submitted and
approved prior to expending July 1, 2011
• 103 LEAs/ Charters that have yet to submit,
and 6 requiring revision
• Check BUD for your approval status
• Also check BUD after DPI closeout is
complete for adjustments to Estimated
Carryover, and adjust budgets accordingly
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Allowable Expenditures
• RttT currently operating on an open chart of
accounts
• Most expenditures allowable, provided they
have been approved in DSW
• Indirect costs:
– Not permitted with contracted services (Object
Code 311) or with Capital Outlay expenditures
(Object Code 5xx)
– The total of the line item and its respective indirect
cost should equal the Budget for that respective
activity.
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Detailed Scopes of Work
• Budgets submitted to BUD must match the
DSW, for both activity and fiscal year
• Changes to the DSW require an
amendment
• You must enter Budgets and Amendments
in BUD - and send us an email indicating
effective year
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Budget Submission Process
• When submitting a Budget to BUD, also send
an email to the Race to the Top email
address, Debby Jackson, and Chris Pond:
racetothetop@dpi.nc.gov , debby.jackson@dpi.nc.gov , and
chris.pond@dpi.nc.gov
– Include whether BUD ties to original or
amended DSW; if amended, attach amended
DSW to the email
– Detailed Submission Guidelines in the Finance
Officers Newsletter:
http://www.ncpublicschools.org/docs/fbs/resources/newsletters/f
onews/2011fonews.pdf
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Procurement
www.ncrecovery.gov/Compliance/OERIDirectives.aspx
• OERI Directives 3, 3a, and 3b outline the
provisions and requirements for purchases
using ARRA and RttT funds
• Use the Contracting Checklist to ensure
compliance;
www.ncpublicschools.org/fbs/arra/allotments/;
under notes
• Splitting Purchases to avoid seeking proper
competition for a contract purchase is
prohibited
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Debarment List
• State agencies are to check the State and
Federal Debarment Lists to ensure
debarred contractors are not used
• If you have questions or concerns, please
contact Stephanie English at
stephanie.english@dpi.nc.gov or (919)
807-3686
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Sole Source
• It is recommended that purchases using recovery
funds go through the bid process
• RttT Technology Sole Source Guidance
http://it.ncwiseowl.org/blog/One.aspx?portalId=11753536
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Whistle Blower
• OERI directives 5 and 6 provide guidance for
reporting Allegations of Fraud, Waste and
Abuse of ARRA funds
• It is also requires Posting of Whistle Blower
rights and Remedies
– Physical posters are to be posted in a visible
place in LEA/Charter school buildings
– We also recommend posting a link on the
LEA/Charters Website that leads to the state
or the Federal Whistle Blower websites
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Whistle Blower Links
• http://www.dpi.state.nc.us/internalaudit/fraud/
• https://www.ncrecovery.gov/reportFraud/repo
rtFraud.aspx
• US Education Department Office of Inspector
General Hotline 1-800-MIS-USED
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Notification
• Chart on DPI website, includes CFDA
numbers for all ARRA programs allotted
through DPI, along with PRC number, and
Federal Award Number
• http://www.ncpublicschools.org/fbs/arra/allotments/
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Monitoring Process
Lou Fabrizio
Federal Liaison
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RttT Program Monitoring
1. Required by RttT – draft plan approved by USED
2. LEAs/Charters will submit “Progress Report” for
2010-11 school year to NCDPI by August 3, 2011
3. Bottom line: Did you do what you said you were
going to do in your state-approved DSW?
4. Results determine which LEAs/Charters will receive
follow up (virtual desk-side reviews or on-site
monitoring visits by DPI team)
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Essential Standards/
Common Core
Angela Quick
Deputy Chief Academic Officer
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Accessing “Call for Change” Module: https://center.ncsu.edu/nc/
RELEASED AFTER JUNE 3
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The Call for Change
Explains why North Carolina adopted new rigorous standards
Explains the need for change and how this change
evolved with major initiatives
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2011 Common Core State Standards and NC Essential Standards
Summer Institutes for LEA/School PD Leadership Teams
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Standards
B3
RttT
College and career-ready standards.
A new set of academic standards
benchmarked against the best national
and international expectations. The goal
is to set fewer, clearer and higher
standards that, when achieved, ensure a
student is ready for post-secondary
education and work. Standards include
Common Core in ELA and Math and NC
Essential Standards in all other subjects.
Curricular support resources will be
developed to support the transition.
Educator Development
Lynne Johnson
Director, Educator Recruitment & Development
Maria Pitre-Martin
Director, K-12 Curriculum & Instruction
26
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Tools and training, blending
online and face-to-face learning
experiences to help educators
increase effectiveness and
transition to new standards and
assessments. Included are the
creation of instructional toolkits,
NC Falcon formative assessment
training modules, new standards
roll-out, using data to make
decisions and Response to
Instruction.
Professional
Development
D5
RttT
Agenda- Summer Institutes
CONTENT
PROCESS
RESOURCES
(K-5, 6-12, and K-12
areas)
(Team Planning,
Implementation
Guidance, Developing
Local Curricula)
(Best Practices and
Implementation
Guide, Online
Modules, Integrating
Technology,
Instructional Toolkits,
etc.)
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Additional Modules
Understanding the Standards
NC Professional Teaching Standards
Developing Local Curricula
Revised Bloom’s Taxonomy
NC FALCON
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June 24
July 6
July 19
Fall
Coaching
Structure
LEA
PD Lead
LEA
PD Lead
LEA
PD Lead
LEA
PD Lead
Key Partners
RESA
Director
LEA
PD Lead
Kenan
Fellow
DPI
RttT
Instructional Professional
Technology Development
Coach
Lead
Regional
Lead
LEA
PD Lead
LEA
PD Lead
Regional
Education
Facilitator
(Teacher
on Loan)
DPI
Curriculum
Staff
LEA
PD Lead
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LEA
PD Lead
LEA
PD Lead
LEA
PD Lead
Additional
Support
• wikis
• chats
• forums
• blogs
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2011-12 NCDPI Professional Development Schedule
AUGUST
2011
SEPT-NOV
DEC-JAN
FEB-MAR
2012
• Initial Support
for PD Leader
Teams
• RESA Teacher
Effectiveness
Feedback Group
Sessions
• Follow Up
Sessions from
Summer
Institutes
• RESA Teacher
Effectiveness
Feedback
Group
Sessions
• Year End
LEA/Charter
School
Diagnostic Needs
Assessments
• RESA PD Leader
Team Trainings
• Mid Year
LEA/Charter
School
Diagnostic
Needs
Assessments
• RESA PD
Leader Team
Trainings
• RESA Teacher
Effectiveness
Feedback Group
Sessions
• Utilization of
support from
Regional PD
Leaders
• RESA DSW
Meetings with
NCDPI RttT
Leadership Team
• RESA PD
Leader Team
Trainings
• DPI
Consultant
Trainings
• DPI Consultant
Trainings
APR-JUNE
JUNJULY
• RESA DSW
Meetings with
NCDPI RttT
Leadership Team
• Customized
feedback/support
sessions for PD
Leader Teams
• IHE Trainings (CC
and ES)
• IHE Trainings (CC
and ES)
This is the yearly cycle schedule; content will change
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Summer
Institutes
(selected
locations)
Guskey’s Framework: Five Levels
Level 1:
Reaction to
Learning
Experience
Level 2:
Demonstration
of Learning
Level 4:
Evolved
Practices
and
Behaviors on
Site
Level 5:
New
Leader and
Student
Outcomes
The Work
Level 3:
Organizational Support
(Behaviors, Practices, Policies)
Adapted from Guskey, 2000, pp. 79-81
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Evaluating Professional Development
Immediately
Following
Participation
• Participant Reaction to Learning (Guskey Level 1)
• Leadership Competency (Guskey Level 2)
• Knowledge (Guskey Level 2)
30 – 60 Days After
Participation
• Impact of Climate on Implementation (Guskey
Level 3)
• Action Plan Progress (Guskey Level 4)
• Level of Use (Guskey Level 4)
1-2 Years After
Participation
• Impact on Conditions for Teaching & Learning
(Guskey Level 5A)
• Impact on Student Performance (Guskey Level 5B)
34
NC Education Cloud
Ed Chase
NC Education Cloud
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Cloud Plan Development Process
Industry
Best
Practices
LEA
Region
Meetings
LEA
Webinars
LEA
Working
Groups
LEA Site
Interviews
Plan
Development
NC Education Cloud Proposed Plan
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The RttT Technology Project Team
Cloud Team
The Friday Institute
DPI
Peter
Asmar
Sammie Carter, Systems Architect
James Robinson, Systems Architect
Larry Creglow, Project Facilitator
Lee Sartain, Policy Specialist
Adam
Levinson
MCNC
Dave Furiness, Director CNE
Steve Thorpe, Systems Analyst
Program Director
Phil Emer
Cloud Services
Instructional Tech
Data Systems
PM Office
Ed Chase
Julien AlHour
Neill Kimrey
NCSU ITng Lab
NC ITS
Bob Giannuzzi, Project Management
Jerry Bunn
NCVPS
Chanin Rivenbark, CTO
Nathan Thanos, LMS Admin
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Organization & Collaboration
NC State Board of Education &
Governor’s Education Transformation
Commission
DPI
Leadership Team
Program Director
RttT Education Cloud
Advisory Committee
advises
Project
Management
Application
workload
testing
Site surveys
and inventory
RFP - vendor
specifications
E-rate and
CIPA
Planning &
Design
LEA Working Groups
Identity and Access
Management
Data Collection and Analysis
Consortium Buying
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Process & Timeline
• Build work plan, gather resources…....Completed
• Conduct site interviews.….....Complete in August
• Conduct projects to inform Plan.......…11/1/2011
• DRAFT plan……………………............ May/June 2011
• Approved Plan………………............... Summer 2011
• Build detailed implementation plans….....4Q2011
• RFPs………………………………............3Q2011-2Q2012
• Develop, Pilot, Deploy services...4Q2011-4Q2012
• Migrate and operate………...........4Q2011-4Q2014
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3
iSeries RFP Update
• Goals:
– Migrate 20 LEAs from local infrastructure to cloud
hosted infrastructure in FY12
– Migrate all LEAs to cloud infrastructure in 3 years
• Currently in final stages of awarding contract
• Next Key Actions:
– Negotiate & Award Contract
– Identify 20 pilot LEAs
– DPI & Pilot LEAs validate vendor migration, test, and
schedule plans
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New Managed Firewall &
Content Filtering Services
• Goals
– Premise-based firewall solution
– No cost solution to the LEA / Charter as part of the
Connectivity Offering
– Cloud-based content filtering/malware protection
 Option 1 - Replacement of existing LEA/charter
school solution
 Option 2 – Complimentary service, e.g. enhanced
malware protection or remote client
filtering/malware protection
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New Managed Firewall &
Content Filtering Services
• Key actions to date
– E-Rate filed for bundled service offering (Internet access,
firewall, content filtering/malware protection)
– Laboratory testing for a filtering solution completed
– Draft Detailed Service descriptions of Firewall and Content
Filtering Service offerings have be sent out to the
community.
– Service interest survey has been sent out to the community
• Key actions next
– Conduct functional pilots in June/July
– Conduct service pilots in July/August
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Teacher Effectiveness
Rebecca Garland
Chief Academic Officer
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Federal Reporting
For the 2010 – 2011 school year, the NCDPI
will use the median to aggregate standards
for teachers and principals.
The Teacher Effectiveness Work Group will
determine aggregation methods for future
federal reporting.
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New Policies
Annual Evaluation Policy:
Each local board shall adopt a policy requiring career teachers to be
evaluated annually. The annual evaluation requirements shall be
met by either: (1) Using the Teacher Evaluation Process as set forth
in 16 NCAC 6C.0503; or (2) Using an abbreviated evaluation
consisting of Standards Four and Six of the Teacher Evaluation
Process.
Sixth Standard for Teachers:
TEACHERS CONTRIBUTE TO THE ACADEMIC SUCCESS OF
STUDENTS.
The work of the teacher results in acceptable, measurable progress
for students based on established performance expectations using
appropriate data to demonstrate growth.
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New Teacher Evaluation Process
Standard One
• Teachers demonstrate leadership
Standard Two
• Teachers establish a respectful environment
Standard Three
• Teachers know the content they teach
Standard Four
• Teachers facilitate learning for their students
Standard Five
• Teachers reflect on their practice
Standard Six
• Teachers contribute to the academic
success of students
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Annual Abbreviated Evaluation
Standard
Four
Standard Six
•
Teachers facilitate learning
for their students
•
Teachers contribute to the
academic success of
students
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Summary
1. Reiterated General RttT Requirements &
Process for LEAs/Charters
2. Reviewed Budget Process
3. Explained Monitoring Process
4. Provided Selected State Initiative Updates
5. Addressed LEA/Charter Questions
Key Take Away = Know how to move forward with your RttT plan!
48