Computer Applications
Final Exam Study
Guide
Spring, 2006
Directions: Click the mouse or press enter to
move through the slide presentation.
What is a computer?
 An electronic machine that can make
calculations and logical decisions.
Identify the parts of the Windows
desktop.
icon
Start
button
Minimized
program button
Task Bar
What is a computer program?
 A list of instructions written in a language the
computer can understand.
What is an applications program?
 A program that allows the user to perform a
specific task.
What is a system program
(operating system)
 A program that allows the user to
communicate with the computer and the
applications program.
What type of program is…
 Word?
 An applications program, word processor
 Windows XP
 An operating system
 Excel
 An applications program, spreadsheet
 Access
 An applications program, database
 PowerPoint
 An applications program, presentation
What is the difference between
a computer and a calculator?
 A computer can make logical decisions; a
calculator cannot.
What is the clipboard?
 A temporary part of memory used for cut,
copy, and paste commands.
What is RAM?
 Random Access Memory

Temporary memory in the computer
What is ROM?
 Read Only Memory

Memory that is built into the hardware;
memory that cannot be changed
What is the ALU?
 The arithmetic logic unit

The part of the CPU that handles arithmetic
computations and logical decision making
What is the Control Unit?
 The part of the CPU that controls the flow of
data through the computer.
What is the CPU?
 The central processing unit
 The “brain” of the computer
What is meant by the term “peripherals”
when used with a computer?
 All of the hardware devices attached to the
CPU.
 Examples: keyboard, mouse, disk drives
Identify the parts of a computer
system.
monitor
Floppy
disk drive
CD/DVD
keyboard
mouse
Identify the parts of the Word
Title
window.
bar
Menu
bar
cursor
Status
bar
Scroll
box
Identify the parts of the Excel
window.
Formula bar
cell
Row
column
What is the purpose of the office
assistant?
 To give help with functions of Office
What is meant by the margin?
 The white space on the paper between the
edge of the text and the edge of the page.
What are the dimensions of a letter-sized
sheet of paper?
 8.5” X 11”
What is the default setting?
 The original setting on the computer before it
is changed by the user.
What is a dialog box?
A special window
that asks the user
for more
information so that
the computer can
execute a
command.
Can a Word document be arranged into
columns?
 Yes
What are the steps necessary to copy
a block of text to a new location?
1.
2.
Select the block of text
Execute the copy command
1.
2.
3.
4.
3.
4.
Copy button
CTRL-C
Right click, copy
Edit, copy
Move the cursor to the new location
Execute the paste command
1.
2.
3.
4.
Paste button
CTRL-V
Right click, paste
Edit, paste
What is the meaning of a wavy red line
under a word?
 It is not in the dictionary and is probably misspelled.
 What should you do about it?
Right click
 What will the computer do?
 Suggest changes

Selecting Text
 How do you select a single word?
 Drag or double click
 How do you select a paragraph?
 Drag or triple click
 How do you select a single sentence?
 Drag or Ctrl+click
 How do you select the entire document?
 Ctrl+A
What is the meaning of a green wavy line?
 There is probably a grammatical error in your
sentence.
 What should you do?
 Right click
 What will the computer do?
 Suggest a correction
 Do you have to accept the computer’s suggestion?
 No
What is the purpose of a header or a
footer in an Office document?
 To place the same information on the top or bottom of
every page.
 Does this information have to be the author’s name?
 No
What is font?
 The shape of a set of characters.
How is font measured?
 Points
 1 point = 1/72 inch
What is the difference between serif
and sans serif fonts?
 Serif fonts have serifs

Example:
Times New Roman
 Sans serif fonts do not

Example:
Arial
What is alignment?
 The arrangement of text on a page.
Left Aligned
 Even left edge, ragged right edge.
 Now is the time for all good men to come to
the aid of their country. Now is the time for all
good men to come to the aid of their country.
Now is the time for all good men to come…
Right Aligned
 Even right edge, ragged left edge.
 Now is the time for all good men to come to
the aid of their country. Now is the time for all
good men to come to the aid of their country.
Now is the time for all good men to come…
Centered
 All lines are equally distant from the left and
right margin
 Now is the time for all good men to come to
the aid of their country. Now is the time for all
good men to come to the aid of their country.
Now is the time for all good men to come…
Justified
 Even left and right margins
Now is the time for all good
men to come to the aid of their
country. Now is the time for
all good men to come to the
aid of their country. Now is
the time for all good men to
come to the aid of their
country.
Personal Business Letter
 Identify the parts of the personal business
letter.
2” (or line 13)
1049 Michigan Avenue N.
Chicago, IL 60611-2273
November 18, 2001
Return
Address
Mr. Elden P. Carter
7257 Charles Plz.
Omaha, NE 68114-3219
Letter (Inside)
Address
QS (4 hard
returns)
DS
Body Text
Dear Elden
Salutation
Your telephone call on Wednesday was a really pleasant surprise. Life for both of us
since college has been exciting as well as challenging, it seems. I enjoyed the update.
If you had taken keyboarding as I recommended when we were in high school, you
wouldn’t be asking me now for a model to use for your personal business
correspondence! But I am glad to supply this model in block format (all lines beginning
at the left margin).
Use the software default or 1” side margins. Begin the return address 2” (line 13) from
the top of the paper. Key the date on the next line below the return address.
All letter parts are separated by a double space (2 returns) with two exceptions: A
quadruple space (4 returns) is left between the date and the letter address and between
the complimentary close and the keyed name.
I am attaching a page from a reference manual that includes an annotated model. Call
again if you need more help.
Cordially
Complimentary Close
QS
Andrea Rialto
Attachment
eeh
Keyed Signature
What is the purpose of parenthetical
documentation?
 To document sources of research and
thereby avoid plagiarism.
What special formatting is used for the
Works Cited page of an MLA style report?
 Hanging Indentation.
Herrnstein, Richard J., and Charles Murray. The Bell
Curve: Intelligence and Class Structure in
American Life. New York: Free, 1994.
What is data?
 An android on Star Trek?
 Information
What is a spreadsheet?
 An applications program that is used to store
and calculate numbers.
Define
 Cell
 The intersection of a row and column in a
spreadsheet
 Value
 Numbers that can be used in calculations
 Label
 Characters that are not used in calculations
What is a formula?
 A mathematical statement used for
calculations.
What is a function?
 A built-in formula.
What are cell references?
 The column letter and row number of a cell in
a spreadsheet.
 Ex: C3
What is the difference between an absolute
cell reference and a relative cell reference?
 An absolute cell reference does not change when
the formula it is in changes to a new location.

$A$3
 A relative cell reference changes relative to the
location of the new cell that the formula is copied
into.

A3
 A mixed cell reference locks either the column or
row but allows the other to change.

$A3 or A$3
How does the computer distinguish between an
absolute and a relative cell reference?
 An absolute cell reference has a $ before the
column letter and row number to anchor the
cell.

Example: $A$3
What is an argument?
 Information contained in parenthesis that is
needed for a function.
 Ex: =Average(B3:B56)
 Ex: =IF(B3>10,5,12)
What is the order of operations?
 The order in which mathematical operations
must be performed.






Parenthesis
Exponents
Multiplication
Division
Addition
Subtraction
What are the mathematical operators?
 * multiplication 2*3 = 6
/
division 16/4 = 4
 ^ raise to an exponent 3^2 = 9
 + addition 2+2 = 4
 - subtraction 6-5 = 1
What is the purpose of…
 The SUM function
 To add a range of numbers
 The AVERAGE function
 To calculate the average of a range of numbers
 The MAX function
 To find the largest value in a range of cells
 The MIN function
 To find the smallest value in a range of cells
What must be entered into a cell before
any formula or function?
 An equal sign
=
What is the term for adjacent
cells in a row or column?
 A range of cells
What are gridlines?
 Dark lines outlining the rows and columns in
a spreadsheet
What is the name given an entire Excel
document?
 A workbook
By default, how many spreadsheets are
in a new workbook?
 three
How can you tell if a workbook has more
than one spreadsheet or charts on separate
sheets?
 Look at the tabs on the bottom of the sheet.
What type of information would be on
a…
 Pie chart – parts of a
Comparison of State Sales
whole, percentages
 Bar chart – comparison
of values
 Line graph – change
over time
22%
33%
27%
18%
Oregon
Nevada
Washington
Calif ornia
Number of Kowabungas Sold
16,000
Plant Growth
14,000
12,000
3.00
10,000
Oregon
Centimeters
2.50
Nevada
8,000
Washingt on
Calif ornia
6,000
2.00
1.50
1.00
A
4,000
B
2,000
Oregon
0.50
0.00
Week 1
Week 2
Week 3
Weeks
Week 4
Week 5
Nevada
Washingt on
Calif ornia
Can data be copied or moved
between sheets in a workbook?
 yes
What are the relational operators?
= equal to
> greater than
< less than
>= greater than or equal to
<= less than or equal to
<> not equal to
What is the form of an If statement
 =If(<comparison>,<true value>,<false value>)
What type of chart is this?
Centimeters
Plant Growth
3.00
2.00
A
1.00
B
0.00
C
1
2
3
Weeks
4
D
Identify the parts of the chart.
Centimeters
Y-axis
labels
title
Plant Growth
3.00
2.00
A
1.00
B
0.00
C
X-axis labels
1
2
3
4
Weeks
legend
D
What is a database?
 A system of storing large amounts of
information.
Give an example of a manual
database.
 The telephone book
Give an example of an electronic
database.
 Microsoft Access
What type of applications program allows the
user to show slides and give a speech?
 A presentation program
Give an example of a presentation
program.
 PowerPoint
Good luck on
your test and
have a happy
and safe
holiday!