Assistive Technologies and
Inclusive Solutions for All
ATIS4all Project: Compilation of information and categorisation
Consortium Executive Board (CEB) meeting
Prague, Czech Republic
9th September, 2011
Consortium Executive Board (CEB) meeting
Programme
14.30. Introduction: members, attendees, voting and proxy votes
14.40. Current status of the accession of CURE to the Consortium
14.50. Presentation about EC requirements first reporting period
15.00. Supporters:
– Status of the current supporters from the ATIS4all DoW
– Approval of new candidates and the conditions of the accession
15:15. Thematic network status management
15:40. Coordination with ETNA
15:50. Plan for meetings with Key Actors
15.55. Dates and place of next Workshop
16:00. Summary and Conclusion
Consortium Executive Board (CEB) meeting
Introduction
Members, attendees, voting and proxy votes
Voting rules and quorum are defined in art. VI.2.4 of the CA
The CEB shall not deliberate and decide validly unless a majority of
two-thirds (13 votes) of its members are present or represented
(“quorate”). In voting each Party shall have one vote
All decisions shall be taken on by a majority of 2/3 of the votes
The Coordinator received delegation from: Braillenet, FullMeasure,
EFD, WRC and RIM
Total partners: 19. CURE is not formally a partner, yet
Present or represented: 19/19
1. Current status of the accession of CURE
to the Consortium
Amendment of the GA still is process.
The EU has not issued it yet until we submit a new DoW
CURE will remain as “supporter” until 1st October. From that date on,
CURE will be a partner.
NEF calculates the funding depending on the nº of partners. CURE
inclusion increases the Coordinator budget in 6,000 Euro. As total budget
is fixed in 591,000 Euro the funding from RIM will be assigned 6,000 to
Technosite + 18,000 Euro to CURE.
Technosite has requested to the PO authorization to make a different
distribution of the funding in the CA
2. Presentation about EC requirements
first reporting period
2.a Guidelines that affect the ICT-PSP projects can be downloaded via:
http://ec.europa.eu/information_society/activities/ict_psp/participating/projec
t_management/index_en.htm
2.a Project Reporting
ICT-PSP Review Guidelines: version 1: 16-06-2009
• ICT PSP Review report template (=point 4 of the ICT-PSP Review
Guidelines)
2.B Project Technical Review
ICT-PSP Reporting Guidelines: Guidance Notes on Project Reporting v1
(5-06-2009)
2. Presentation about EC requirements
first reporting period
General
Good Communication Practices for ICT PSP Projects, v1 October,
2008
Guide to Financial Issues, v2 (14-09-2009)
Certification of Financial Statements v1 (3-03-2008)
2.c.Some legal references of the GA
2. Presentation about EC requirements
first reporting period
2.a. Project Reporting
Reporting Requirements:
• Reporting periods defined in core agreement (usually 12 months)
• Periodic reports (60 days after each period)
• Final report (60 days after end of project)
• Report on distribution of Community financial contribution (30 days after
receipt of final payment)
• Deliverables (as in Annex I)
2. Presentation about EC requirements
first reporting period
2.a. Project Reporting
First Periodic report, due 60 days after reporting period, from 1st
January to 31st December 2011, comprises:
• Progress report
─ Declaration by the project coordinator
─ Publishable summary
─ Project progress
─ Use of resources - ONLY for PILOTS (overview table of actual vs
planned person-months requested)
• Financial statements
─ Financial statement from each beneficiary and Summary financial
report (Simplified for TN)
─ Financial certificates (no required for TN)
2. Presentation about EC requirements
first reporting period
2.b. Project Technical Review
General Principles
• Aim is to assess the work carried out under the project over a certain
period
• The Commission may initiate a technical review at any time during and up
to 5 years after the end of the project
• It may be assisted by external experts (reviewers) who give
recommendations to the Commission
• The final decision is taken only by the Commission. The consolidated
experts’ review report is communicated to the project
2. Presentation about EC requirements
first reporting period
2.b. Project Technical Review
Review objectives
• Assess the work carried out under the project by evaluating
─ The project reports and deliverables
─ The proper use of resources with efficiency and effectiveness
─ The management of the project
─ The expected impact
Review modalities
• The identity of the appointed experts is communicated to the project in
advance
• Reviews may be carried out remotely or involve sessions at the premises
of the Commission or of the beneficiaries
2. Presentation about EC requirements
first reporting period
2.b. Project Technical Review
Review material:
• Description of Work (Annex I to the grant agreement)
• Progress report for the period under review
• Deliverables due in this period, according to the deliverable table in Annex I
• Reports from previous reviews
• Relevant work programme and call for proposals
• Any additional information requested by the Commission
• For a final technical review, the final publishable summary report should
also be part of the material to review
2. Presentation about EC requirements
first reporting period
2.b. Project Technical Review
Review outcome:
• Allow the project to continue without modification of Annex I or with
minor modifications
• Consider that the project can only continue with major modifications
• Accept or reject reports and deliverables
• Suspend the time limit for evaluating reports and deliverables and
disbursing the payments
• Suspend the project
• Initiate the termination of the grant agreement or of the participation of
any beneficiary
• Reduce the grant, issue a recovery order regarding all or part of the
payments made and apply any applicable sanction
2. Presentation about EC requirements
first reporting period
2.c. Some legal references of the GA
Article II.4 sets the reporting obligations
• Periods are defined in Article 4 of the core grant agreement – includes the
submission of individual financial statements
Article II.5 sets the approval of reports and deliverables, time-limit for
payments
• Includes the payment of interest by the Commission in case of late
payments
Article II.28 sets the frame for financial audits
• During the project and up to five years after the date of final payment.
Article II.29 sets the frame for the technical review
• During the project and up to five years after the date of final payment
2. Presentation about EC requirements
first reporting period
2.d. Some legal references of the GA
Financial audits and controls (see Art. II.28)
during the implementation of the project and up to five years after final
payment
by external auditors or by the Commission services including OLAF
The European Court of Auditors has the same rights as the Commission
Technical reviews (see Art. II.29)
At any time during the implementation of the project and up to five years
after the end of the project.
The Commission may be assisted by external scientific or technological
experts
2. Presentation about EC requirements
first reporting period
The implementation will be using a lump sum – scale of unit approach
Scale of Unit "Coordination
costs"

Coordinator


Other
beneficiaries
Lump sum
"Implementation
costs"
3.000€ per year and
per beneficiary
for
the first 10
beneficiaries
(incl. the coordinator)
2.000€ per year and
per beneficiary
from the 11th
beneficiary on
No additional funding
from
the
21st beneficiary on
Lump sum
"Attendance of
meetings costs"
Costs for attendance
of networks meetings
and network related
events are financed
by a lump sum of
5.000€ per year per
beneficiary
3.000€ per year per
beneficiary
2. Presentation about EC requirements
first reporting period
Payments in ICT-PSP. Thematic - Networks
2. Presentation about EC requirements
first reporting period
Payments in ICT-PSP. Thematic - Networks
2. Presentation about EC requirements
first reporting period
Thematic – Networks. Summary financial report
2. Presentation about EC requirements
first reporting period
2.d. Payments in ICT-PSP - ‘Lump sum’ Thematic Networks
Simplified process based on lump sums
–
–
–
–
–
–
No
No
No
No
No
No
definition of eligible cost
actual cost reporting
indirect cost
justification of costs
provision of certificates
declaration of receipts
Simplified summary financial report by coordinator (declaration of
participants having actively participated in the period).
3. Supporters
3.1 Status of the current supporters from the ATIS4all DoW
Initial list of supporters included in the DoW (31).
Coordinator has contacted with most of them in order to agree the
tasks in which they will participate.
8 supporters has agreed with the Coordinator to collaborate in specific
tasks.
Another 3 supporters are in the process of agreeing the tasks.
Following step: Include the link of their website in www.atis4all.eu
3. Supporters
3.2 Approval of new candidates and the conditions of the accession
Organisation
Universidad de Alicante
Mobility Services for Enterprises
& Consumers
COGAIN Association
Confederación ASPACE
Dpto. Ingeniería y Arquitecturas
Telemáticas (DIATEL) EUIT
Telecomunicación, Universidad
Politécnica de Madrid
Code Factory
Ministry of Interior of Taiwan
Short Name
Representative
UA
Francisco Flórez
MS4B
Stephan Scholz
COGAIN
Confederación ASPACE
UPM
CF
Bjarne Kjaer Ersboell
César Mauri
Miguel Angel Valero
Mukesh Sharma
Yan, Jing-In
4. Thematic network status management
Almost all deliverables have been sent in time.
Participation: increasing, but it is necessary to obtain all partners
feedback.
Acknowledge mails only for draft deliverables, reports,
agendas…
Dissemination:
www.atis4all.eu, External events, Press release
New Supporters!
5. Coordination with ETNA
How do we want the future EASTIN 2.0 portal?
Next Meeting: Technical issues, 21st September, Madrid
6. Plan for meetings with Key Actors
Procedure for Key Actors
Contact  ATIS4all information
Leaflet, website, fixed text content
Advantages for being in ATIS4all
Meeting
Key actor meeting form
Validation  Coordinator
7. Next events
Workshop
Dates: 12th and 13th March, 2012?
Place: Madrid, Spain?
First Draft Agenda: Late December,
2011
7. Next events
Monitoring session
10th November at 11.00.
Call Conference
Consortium Executive Board (CEB) meeting
Thank you for your attention
Mercedes Ontiveros García
montiverosg@technosite.es