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The Chairman
Re: U13 Coca-Cola Craven Week 2015
Please take note of the following provisional arrangements for the upcoming U13
Coca-Cola Craven Week that will be hosted by the Mpumalanga Rugby Union.
Date:
28 June - 3 July 2015
Town:
White River
Venue:
Rob Ferreira High School
Danie Joubert Street
Provisional Programme DV Sunday, 28 June 2015
10H00 – 15H00
Reception, Youth Weeks Documents, registration, accreditation and
photo session at:
Rob Ferreira High School
16H00
17H00
Meeting Team Managers / Chaperones
Dinner at respective hostels
SAPSRRA Referees/AR’s meeting
All teams and officials to be seated at the allocated areas
Open air Church Service, Main Rugby Field
Informal Welcoming Function “The Lapa” – No jackets and ties
18H15
18H30
19H30
Fixtures
Monday, 29 June 2015
1.
2.
3.
4.
5.
6.
7.
TIME
08H30
09H30
10H30
11H30
12H30
13H30
14H30
A - FIELD
Free State vs South Western District
Eastern Provincde vs Golden Lions
Boland vs Leopards
Western Province vs Valke
Limpopo Blue Bulls vs Border
Opening ceremony
Pumas vs Kwazulu Natal
Programme subject to change.
TIME
08H30
09H30
10H30
B – FIELD
Griffons vs Border CD
Griquas vs Namibia
Blue Bulls vs Zimbabwe
Accommodation:
Players (22), Team Management (3), and the Bus Driver will be accommodated in the
hostels of Rob Ferreira High School and White River Primary School.
Special arrangements must be made with the LOC for accommodation for an extra
official. Placement in the hostels is as follows:
Rob Ferreira High School:
 Pumas
 Golden Lions
 Leopards
 Valke
 KZN
 Griffons
 Border
 Boland
 Border Country Districts
 Griquas
 SWD
White

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
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River Primary School:
Limpopo Blue Bulls
Namibia
Western Province
EP
Free State Cheetahs
Blue Bulls
Zimbabwe
Additional accommodation for 26 – 27 June 2015:
Teams are welcome to arrange accommodation from Friday 26 June 2015. Both hostels
Rob Ferreira High School and White River Primary School will be available for
accommodation and meals. The cost for this is R 100 per person for accommodation and
R 50 per person per meal.
Persons to contact for additional accommodation are:
Rob Ferreira High School: Piet v Tonder 0833019614 or
White River Primary: Danie Willemse 0833847426 or [email protected]
The Executive committees from each union have to make own arrangements for
accommodation.
The LOC contracted Betsie Ianou (0137502820 or [email protected]) to help the
Unions with accommodation. She was given contact information of all Unions.
Should anyone still have difficulty in this regard, please feel free to contact
Danie Willemse (0833847426 or [email protected]) for assistance.
Accommodation for parents and visitors
Executives are also encouraged to put Betsie’s particulars on the letters that go to the
selected player’s parents. She has already booked most of the available accommodation
because the “Innibos Kunstefees” will also take place in Nelspruit from 1 July 2015.
Cloak Rooms:
Every team will have their own cloak room for the duration of the tournament.
Executives to budget for an R100 key deposit for this purpose.
Laundry:
Laundry will be done on every match day except on Friday 3 July 2015. Laundry
includes: match jerseys, match pants, head gear and shoulder pads. Each team will be
issued with a laundry bag.
Parking and entrance:
All accredited members will have access to free parking at the Stadium. At the stadium
there is ample parking for buses, minibuses and cars. VIP’S will have designated
parking. All spectators will have free parking on the rugby fields of White River Primary
School. An entrance fee of R30 per Adult and High School Child will be charged.
Primary School Children will pay R10. Entrance for Pre-school children will be free.
Practice Fields:
Practice fields will be available from Friday 26 June 2015 until Friday 3 July 2015.
A program will be set to make sure there are no double bookings.
Security:
Security Guards from Hi-Tech will be on patrol at both hostels, parking areas and at the
Stadium.
BokSmart:
All coaches, team managers and chaperones, who will be involved with the teams while
they practice and play a match, should have undergone BokSmart training after
June 2013. Executives are requested to please make sure that all officials involved with
the team must be BokSmart trained.
You need to submit the full names, ID numbers, expiry date and BokSmart
numbers of coaches, team managers and chaperones to Hendry Matonsi
[email protected] on or before DV Wednesday, 20 May 2015.
Information Guide to the 44th Coca-Cola Craven Week – White River
Each province will receive an Information Guide that will guide them through all administrative
duties to be done and final arrangements for the U13 Coca-Cola Craven Week 2015 in the last
week of May.
Arrival Date
Team Managers must please indicate clearly on the Information Form on which day the
team will be arriving. Please tick in the appropriate block.
Golf:
The LOC has
Venue
Date
Tee-off
Format
Green fees
Carts
General
Bookings
organised a golf day. Take note of the following information:
:
White River Golf Club
:
Wednesday, 1 July 2015
:
08:00
:
18 holes 2-ball Better ball (Scramble drive)
:
R 200
:
R 210
:
If a player doesn’t have an official handicap he must play of an 18.
Big prizes to be won.
Come and enjoy the day at this lovely course in the Lowveld.
:
Kallie Erasmus 083 625 0491 or [email protected] before
or on DV Wednesday, 20 May 2015.
Medical:
All medical requirements as stipulated in “Coca-Cola Youth Weeks Operational Plan
2015” will be adhered to. Important to note that strapping tape is to be supplied by the
player. The following doctors, dentists, physiotherapist, private hospitals and public
hospitals will be available for assistance:
General Practitioner:
 Dr Hein v Wyk: 013- 7512700 / 0836257134
 Dr Rassie Erasmus: 013- 7513882 / 0832987181
Dentist:
 Dr Francis Terblanche: 0834611357
 Dr. Kobus Verster: 013- 7513800 /
Physiotherapist:
 Nerina Whitfield: 013- 7512442 / 0741033144
 JT Halbisch: 013- 750 1640
Private Hospital:
 Kiaat Private Hospital: 013- 590 9150 / 013- 590 9161
 Medi Clinic Private Hospital: 013 - 8096500
Provincial Hospital:
 Rob Ferreira Hospital: 013- 7416100
 Themba Hospital: 013- 7969400
Amount payable:
Please complete the form that stipulates the outstanding amount to be paid by your
Union.
We request that all payments be done via EFT.
Accreditation money must be paid in on or before 20 May 2015.
NO PAYMENTS WILL BE ACCEPTED ON THE DAY OF REGISTRATION
NO LATE ACCREDITATION WILL BE ACCEPTED
ALL ENQUIRIES IN CONNECTION WITH ACCREDITATION MUT BE ADDRESSED
TO Adé Adendorff [email protected] 084 401 4739
The LOC requests that all monies be paid via EFT into the following account:
BANKING DETAILS
Bank
Branch
Branch Code
Account number
Name
Reference number
:
:
:
:
:
:
FNB
Barberton
270152
62492671237(cheque)
Craven Week O/13 MPUMALANGA
Name of your union
PLEASE E – MAIL PROOF OF PAYMENT TO: Marius Louw: [email protected]
Transport:
Unions that need transport from Oliver Tambo Airport can contact the following
companies/schools/persons for transport.





Protours: Elizabeth Salvage – 012 664 9000 – www.protours.co.za
Ecoaches: Johan Smit – 072 413 1185 – www.ecoaches.co.za
Africa Ingwe: Belinda Erasmus – 076 674 5536 – www.africaingwe.co.za
Riaan Louw Transfers: Riaan Louw – 083 421 7051
Volkswagen Kombi: Lizelle Willemse – 083 384 7427
Please feel free to contact Danie Willemse (0833847426 or [email protected])
should you still need assistance with transport from Oliver Tambo Airport.
It is very important to note that all buses should have a roadworthy certificate
and the bus driver should also have a PDP. All Unions making use of buses
should supply SARU with the above mentioned certificate and copy of licence,
one month prior to the U13 Coca-Cola Craven Week.
As per the SARU Youth Weeks - Participation Agreement, it is specifically recorded that
the Participating Union shall supply SARU with the confirmed flight and/or bus transfer
details, including but not limited to a copy of the roadworthy certificate and service
history. The Professional Driving Permit (PDP) documents of the driver(s) that will be
transporting the squads.
The above mentioned documents must be submitted to Yusuf Jackson at
[email protected] on or before DV Wednesday, 20 May 2015.
Accreditation:
Executives will be responsible for the account of their accommodation. There will be no
Accreditation Packages that include accommodation.
Accreditation Packages will be as follows:
Leopard Package:
(This package is accreditation for the Coach, Assistant Coach and Team Manager)






Entrance to the stadium
Meals and accommodation with the team at the Hostel
Evening functions on Sunday, Monday and Thursday
Happy Hour on Monday and Thursday
Entrance to “Innibos Kunstefees” on Wednesday 1 July 2015.
Evening function at Nkambeni Tented Camp on Tuesday 30 June 2015
(Game drive in the Kruger Park in open vehicle, Sundowner in the Kruger Park,
Bush Braai in the Kruger Park, Accommodation at Nkambeni Tented Camp,
Breakfast at Nkambeni Tented Camp)
Lion Package: R 1 500
(This package is advisable for the Bus Driver and Chaperone)
 Entrance to the Stadium
 Meals and accommodation with the team at the Hostel
 Meals and accommodation with the team at Nkambeni Tented Camp
 Entrance to “Innibos Kunstefees” on Wednesday 1 July 2015
Rhino






Package: R 2 050
Entrance to the Stadium
Five luncheons
Evening functions on Sunday, Monday and Thursday
Happy Hour on Monday and Thursday
Official Programme
Entrance to “Innibos Kunstefees” on Wednesday 1 July 201
Elephant Package: R 2 900
 Entrance to the Stadium
 Five luncheons
 Evening functions on Sunday, Monday and Thursday
 Happy Hour on Monday and Thursday
 Official Programme
 Entrance to “Innibos Kunstefees” on Wednesday 1 July 2015
 Evening function at Nkambeni Tented Camp
(Game drive in the Kruger Park in open vehicle, Sundowner in the Kruger Park,
Bush Braai in the Kruger Park, Accommodation at Nkambeni Tented Camp,
Breakfast at Nkambeni Tented Camp)
Function: Sunday 28 June 2015:
Venue :
“The Lapa” on the premises of Rob Ferreira High School.
Time :
18:30
Dress :
Informal – No jackets and ties please.
Theme:
Portuguese Evening
Menu :
Peri-Peri chicken, Chicken Prego, Chicken livers, Chicken giblets
Access:
Accredited persons only
Function: Monday, 29 June 2015:
Venue :
The Winkler Protea Hotel.
Time :
19:00
Dress :
Formal
Theme:
Pumas Function
Menu :
Carvery: A choice of four meat dishes, ten vegetables, salads and desert
Access:
Accredited persons only
Happy Hour: Monday, 29 June 2015:
Venue :
“The Lapa” on the premises of Rob Ferreira High School.
Time :
17:00 – 19:00
Dress :
Casual
Drinks:
Accredited persons will receive tickets. Cash bar available.
Menu :
Snacks
Function: Tuesday 30 June 2015:
Venue :
The function will take place at Nkambeni Tented Camp.
Time :
16:00
Dress :
Informal: Bushveld clothes – No jackets and ties.
Theme:
Coca-Cola SARU Function - A night in Big Five Country
Menu :
Bush Braai
Access :
Accredited persons only
The LOC have put in lots of hours in negotiating this special event for the VIP’S,
Executives, Team Management and Players. Please take note of the following:









Lunch will be served at the hostels. For security reasons the hostels will be locked
from 15:00 on Tuesday, 30 June 2015 until 09:00 on Wednesday, 1 July 2015.
Nkambeni Tented Camp is situated on the western border of the Kruger Park. It is
35 km from White River and about 2 km from Numbi Gate. For more information
about Nkambeni Tented Camp visit: www.nkambeni.com
The tents are luxury tents equipped with a bathroom that consists of a basin, a
toilet and two showers.
Teams will be accommodated in four tents each ( two tents of six players and two
tents of five players)
Team management will be accommodated in one tent per Union.
Each Union will have two tents for their Executive.
VIP’S will be accommodated in ten tent
Referees will be accommodated in Buffalo Rock Bush Camp.
LOC will be accommodated in the Boma Camp
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Cost of accommodation for players (22) and Team Management (3) is included in
their accommodation for the U13 Coca-Cola Craven Week.
All extra Coaches, Chaperones, Bus Drivers and Executives will have to be
accredited by their Unions.
Teams will depart from the hostels from 14:00. A schedule will be set up for this
depending on the match fixtures.
The Game drive will depart from Nkambeni Tented Camp at 16:00.
Teams, Bus Drivers and Chaperones will remain at Nkambeni Tented Camp. They
will enjoy supper at 18:00 and take part in an organised programme until 20:00.
The Bush Braai will take place inside the Kruger Park at 18:00. Happy Hour will
take place at the Bush Braai.
Breakfast will be served at Nkambeni Tented Camp from 6:00 on DV Wednesday,
1 July 2015.
Please feel free to contact the tournament secretary should you have any questions
regarding this excursion.
Off-day: Wednesday, 1 July 2015:
Breakfast will be served at Nkambeni Tented Camp. Supper will be served in the hostel.
Teams will be given the opportunity to book food packets for lunch. Team Managers can
visit the following websites to plan their day off with the players.
 Entry for “Innibos Kunstefees” has been organised for all players (22) and
Team Management (3) by the LOC.
 www.krugerlowveld.com
 www.mafunyane.co.za
 www.tours-tickets.co.za
 www.sudwalacaves.com
 www.onsplek.co.za
Function: Thursday, 2 July 2015:
Venue :
Ngwenyama Conference & Sports Resort.
Time :
19:00
Dress :
Informal
Theme:
“Kuier om ‘n Bosveldvuur”
Menu :
A variety of venison
Access:
Accredited persons only
Happy Hour: Thursday 2 July 2015:
Venue :
“Lapa” on the premises of Rob Ferreira High School.
Time :
17:00 – 19:00
Dress :
Casual
Drinks :
Accredited persons will receive tickets. Cash bar available.
Menu :
Snacks
General information regarding the functions:


The LOC has really put a lot of work into making the functions as enjoyable as
possible.
The LOC realizes that all functions are not compulsory, but we would appreciate it
if all Unions attended.
Organising these functions cost a lot of money. It is unfortunate, but access will only be
granted to accredited persons
SARU REGISTRATION AND TEAM ENTRIES AS REQUESTED AND RECEIVE BY SARU
(This takes place before the Week, at SA Rugby)
Registration for all SARU Youth Week’s must be done prior to the Week, and this takes place at SA Rugby, as follows:
Please forward to the relevant people dealing with the Youth Weeks. AS SOON AS POSSIBLE.
Especially Unions with Country District teams.
It is Youth Week time again. The following are the procedures to be followed regarding the Registration of Players.
Registration for the U13 Craven Week must be done prior to the Week, and this takes place at SA Rugby, as follows:
How to Register:
All Team Managers visit www.sarugby.co.za and proceed to the Tournaments tab, under the Main Menu. When you place your
mouse over the relevant Youth Week given Six (6) options, “Fixtures”, “How to Register” and “Registration Forms”, “Craven Week
Player Profile Forms”, “Team Declarations”, “Information” and “Team for Program”. You can download these forms.
Download the Registration form and make enough copies for you entire team.
Make sure the form is filled in correctly and completely. Managers to check they are complete and have not left out information.
Attach a recent photo of the player and a certified COPY (DO NOT SEND ORIGINAL) of his ID in the relevant places on the form. Fo
teams from outside South Africa, like Namibia and Zimbabwe, please attach a Photograph and a Photostat copy of their Passport,
instead of ID, showing their names and Date of Birth.
Make COPIES of all documents for yourself (in case the forms are lost). Place ALL the forms in an envelope and COURIER (DO NOT
POST, OR USE POSTNET, they get lost) to the following:
Karin Nell
SARU House
Tygerbergpark
163 Uys Krige
Road
Plattekloof
7500
(021) 928 7018
Fax(012 9287181
Completed Team List must be submitted to Karen Nell at [email protected] on or before DV Wednesday, 20 May
2015.
All of the above should also be couriered to: Adé Adendorff Secretary of LOC on or before 20 May 2015.
POSTAL ADDRESS: Laerskool Nelspruit PO BOX 93 Nelspruit 1200 [email protected] - 0844014739
All profiles must be in my possession(Karen Nell) by the DV Wednesday, 20 May 2015
When you have the final trials teams get them to fill in the player profile form, then once your final team is collected then you alr
have their forms - time is important.
We have to register all players, in all the youth weeks and this takes time, so your co-operation is much appreciated.
Firstly
If you want me to check any ID's before you pick your final team send me their names and ID number fax to 021 - 413 0757.
You can send me your last trial teams with their ID's and I will check them for you. I have already checked some teams this year so
not leave it for last minute.
Remember every player has to be entered into our database and his ID checked. This takes time so please do this as soon as poss
I will let you know if any players have false ID's so you can correct the situation before you arrive at the youth week.
Secondly:
Please send us ASAP:
1. The Full names of your Manager of your team that will attend the Craven Week
2. His Cell Number
3. His Email address
4. His Fax Number
Thirdly:
Please complete your "Team for Program", (Download from website, one of the 6 options) Full Names and Position and send the
completed form together with your registration forms to Karin Nell, AND to the Local Organising Committee – Adé Adendorff
This is very important information for the Official Program. The team list for the program must be completed according to the for
provided and must be e-mailed as seen above.
Fourthly:
The "Team Declarations" form is for you to download from the website, (one of the 6 options), one for each game, and they have
be handed in before each game you play.
Thank you for your co-operation. I do look forward to hearing from you
Eddie Grieb
Tel: 012 993 5037
Fax: 086 559 0744
Cell: 082 693 5917
Email: [email protected] / [email protected]
Completed Team List must be submitted to Eddie Grieb at [email protected] on or before DV
Wednesday, 20 May 2015.
The above information, plus a fully completed Team List, must also be faxed or E-mailed to the LOC on or before
Wednesday, 20 May 2015.
Attention: Adé Adendorff [email protected] / Fax: 013 –752 4002 / Cell: 084 401 4739
NO DOCUMENTATION - NO PLAY
1.Team managers must note that u/13 Craven Week 2014 is a tournament for Players not exceeding the age of 13, in
other words under 13 on 1st January 2015. A player is regarded under 13 as long as he does not become 14 during the
year of participation (in this case 2015). A player may therefore only be born in 2002 or thereafter.
2. The name and membership number of every player's medical aid fund as well as other relevant information must be
indicated on the medical registration form. This form must also be accompanied by a copy of the medical aid card.
3. Every team manager will sign a written statement at registration in which he will declare his full understanding of the
information on this website, pertaining to conditions of accommodation, as well as his full acceptance of the duties and
responsibilities laid upon him.
TEAM ENTRIES: Team Managers are requested to download the Team Declaration from the website
These lists are to contain the following:
Number of players, coaches, managers, physiotherapist, permanent representative.
Number of bus drivers if any.
Number of Halaal requirements
Number of diabetic requirements
These completed forms must then be couriered to SA Rugby, Karin Nell, together with the Registration
forms (Player Profile Form), not later than the 20 May 2015, to the following address:
Karin Nell
SARU House
Tygerbergpark
163 Uys Krige Road
Plattekloof
7500
Telephone: 021 928 7018, Fax: 021 928 7181
NB: Team managers are requested to take note that the same Team Declaration must ALSO be couriered
on or before 20 May 2015 to the LOC Adé Adendorff Laerskool Nelspruit PO BOX 93 Nelspruit 1200.
Registration – Youth Weeks Documents
Eddie Gieb of Saru will meet with Team Managers during registration on DV Sunday, 28 June 2015 10H00 –
15H00 to check Youth Weeks Documents.
Information Form U13 Coca-Cola Craven Week 2015
The secretary of each union is requested to complete the Information Form U13 CocaCola Craven Week 2015. You are kindly requested to submit the Information
Form to [email protected] for attention: Adé Adendorff on or before
DV Wednesday, 20 May 2015.
This will assist the LOC to host an unforgettable U13 Coca-Cola Craven Week.
We as LOC are really looking forward to hosting the 44th U/13 Coca-Cola Craven Week
and to welcome your union in Mpumalanga “The place of the rising sun”
Please feel free to contact Danie Willemse or Adé Adendorff if you need any assistance.
Puma regards
Danie Willemse
LOC Chairperson: U13 Coca-Cola Craven Week
083 561 7315
Adé Adendorff
LOC Secretary: U13 Coca-Cola Craven Week
084 401 4739
INFORMATION FORM U13 COCA-COLA CRAVEN WEEK 2015
The secretary of each union is requested to complete the Information Form U13
Coca-Cola Craven Week 2015.
You are kindly requested to submit the Information Form to [email protected]
for attention: Adé Adendorff on or before DV Wednesday, 20 May 2015.
Registration with LOC for U13 Coca-Cola Craven Week 2015.
Name of the Province:
___________________________________
Official Team Name:
___________________________________
Name and contact details of person who will be responsible to handle all
correspondence with the LOC
Name
: _________________________________________
Postal Address
: _________________________________________
E-mail address
: _________________________________________
Cell no
: _________________________________________
Work no
: _________________________________________
Fax no
: _________________________________________
A/H no
: _________________________________________
Executive:
Position
Name
Cell
Permanent Representative: ____________________________________________
E- mail
Team Officials:
(Please also include the Chaperone and Bus Driver, if involved with matches and
practice)
Position
Name
Cell
E- mail
Arrival Date
Team Managers must please indicate clearly on the on which day the team will be
arriving. Please tick in the appropriate block.
Friday, 26 June
Saturday, 27 June
Sunday, 28 June
Accreditation:
(Please put the three team officials who will receive the Leopard Package first)
(Please note that there are only four Elephant Packages available per Union)
(Please indicate the applicable package by drawing a cross through it)
Position
Name
Accreditation Package
Coach
Leopard
Lion
Rhino
Elephant
Assistant Coach
Leopard
Lion
Rhino
Elephant
Team Manager
Leopard
Lion
Rhino
Elephant
Chaperone
Leopard
Lion
Rhino
Elephant
Bus Driver
Leopard
Lion
Rhino
Elephant
Leopard
Lion
Rhino
Elephant
Leopard
Lion
Rhino
Elephant
Leopard
Lion
Rhino
Elephant
Leopard
Lion
Rhino
Elephant
Leopard
Lion
Rhino
Elephant
Transport
(Please indicate your team’s means of transport)
Bus only:
Plane and bus:
BokSmart Information
Team Officials
Position
Coach
Assistant Coach
Assistant Coach
Team Manager
Team Manager
Name
ID
BokSmart No.
Expiry Date
Chaperone
Ties (R200)
(Please indicate the amount of ties your Union wishes to order)
Amount of ties ordered:
Amount payable
Breakage deposit: (Cheque – with registration)
Key deposit: (Cash please)
Accreditation:
Lion Package: R 1 500 x ______ =
Rhino Package: R 2 050 x ______ =
Elephant Package: R 2 900 x ______ =
Ties: R 200 x ______ =
Total:
___________
Secretary
R 2 000
R 100
R
R
R
R
R
___________
Chairman
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