New and Almost New Special
Education Teacher Meeting
August 28th 2014
ASC
Special Educator 2014 User
 Here are the user access privileges in EIEP:
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Own/view student caseload
Assign team members
Upload external documents
View draft documents
View school/user/student compliance
View school level reports
Edit all pages except Personal Demographics and Eligibility
pages
 Create all documents except Eligibility
 Create draft and final Re-evaluation documents
 Edit Alternate Assessment page
Certifying Specialist User Access
 Users have these privileges:
 View students at own schools (all grades)
 Assign case manager
 Assign IEP team members
 Access process wizard
 Upload external documents
 Add/remove doctor authorization for services
 Add Medicaid consent/ eligibility
 View draft documents
 View user/student compliance
 View school/user reports
 Edit Eligibility tab
 Edit Status of Service on Eligibility tab
 Edit all pages except the following fields on the Personal Demographics page: state ID #,
school or grade level
 Create all documents
 Create Eligible/Non-Eligible documents
 Create Re-evaluation documents
 Create draft timeline extension requests
 Edit all pages and create all documents
 Edit Alternate Assessment pages
Password changes
User may change their password on the
‘MyInfo’ tab
Password must include at least one
capital letter, one number, one special
character and at least eight
alpha/numeric characters in length.
Compliance Symbols Meanings
 Student Specific (green checkmarks, yellow triangles, red stop signs
including ECO and TEIS)
 Click symbol to view compliance with each student
 Green check means student has current eligiblity and IEP
 T with an arrow means transferred student and will only be removed when a
new IEP is developed
 R with an arrow up means a student has been reactivated into EIEP
 Yellow triangle means it has been more than 335 days since the last IEP date
or it has been more than 23 days since the eligiblity was created and no IEP
has been finalized in EIEP
 Red stop sign means more than 365 days since last IEP or more than 30
calendar days since the eligibility date and no IEP has been finalized in EIEP
 Yellow triangle with an E means it has been more than 20 days since the initial
consent received date and eligibility has not been determined
 Yellow triangle with T means a 3 year reevaluation is due in 2 months
 Red stop sign with a T means a 3 year reevaluation is due
 Yellow triangle with a 6 means the student is 5.5 to 6 years old and has no
outcomes listed in the ECO tab in EIEP
 Red stop sign with a 6 means the student is 6 years old or older with no
outcomes listed in the ECO tab
School changes within system
Once this occurs in PowerSchool then the
change is rolled over the next school day
and the change is automated in EIEP.
Your school-level department leader can
assist with assigning a case manager in
EIEP
In-state transfers
 Existing IEPs from within Tennessee
 Send student name/DOB/prior school to Brian
Cinnamon or Linda Loggans
 Transfers can only be made by EdPlan in Easy
IEP; request has to be made for sending school
to inactive in EIEP as well (Brian or Linda will do
this)
 Implement existing IEP until team meeting held
to modify/finalize new IEP; must occur in a
reasonable amount of time (as soon as you have
reviewed the IEP and can develop a draft; and
provide 10 days notice of a meeting)
Out-of-state transfers
 Upon notice of enrollment of student with special education services,
request sped records from previous school
 PowerSchool populates EASY IEP, so we can’t manually add student.
The quicker secretaries put the students in PowerSchool, the quicker
EIEP is populated.
 Request school psychologist to review records for eligibility purposes
 School Psychologist will create Reevaluation Review Section III
Documents and Eligibility Report -(Either Out of State Transfer or
"regular" Eligibility Report indicating the student meets TN criteria for a
disability)
 Create draft of other components of the Re-evaluation Summary Report
 Input data from out of state IEP into EIEP to create either (1) interim IEP
in the case of Eligibility-Out of State Transfer or (2) annual IEP in the case
of "regular" Eligibility (i.e., out of state evaluation meets TN criteria for
disability determination)
 Convene IEP meeting to finalize Re-evaluation Summary Report and IEP,
and to sign Eligibility Report created by school psychologist
 If School Psychologist is not present at IEP Team meeting, notify the
psychologist or the school Department Leader so that the Eligibility
Report (either Out of State Transfer or "regular") can be finalized in EIEP.
This will enable the IEP to be finalized.
IEP Documents
 All forms must be created in EIEP
 Certain forms that are generated that require
physical signatures or hand-written observations
must be uploaded to the documents page in EIEP
via PaperClip- department leaders can assist with
familiarizing teachers to this procedure.
 PaperClip information is also in the documents
section of the Special Education Website.
Eligibility Reports
 Eligible
 Unless Certifying Specialist User, you will need assistance
from the school-level department leader or School
Psychologists in creating an eligibility document; print a copy
and have all IEP members sign; give parent(s) a copy
 Not Eligible
 Unless Certifying Specialist User, you will need assistance
from the school-level department leader or School
Psychologists in creating an eligibility document; print a copy
and have all IEP members sign; give parent(s) a copy
 Reminder that the Eligibility Process tab must have all of the
components completed before an eligibility document can be
created
Invitation to a Meeting
 Must be sent for every IEP meeting at least 10 days (calendar
days) before the scheduled meeting. If the meeting needs to
convene before 10 days out, you still must schedule the meeting
10 days out and ask the parent if they would agree to meet
earlier.
 If parents agree, then they can check the 2nd box ( I CANNOT
MEET AT THE DATE OR TIME SHOWN ABOVE. I CAN MEET
WITH YOU ON (date) _______________at (time)
________________.) and note the earlier date. This serves as a
“Waiver” for their 10 days’ notice.
Invitation to a Meeting Con't
 If the parent, guardian and /or non-minor student does not
respond to the first meeting invitation within two school days:
 A second invitation must be sent
 A follow-up phone call must be made and documented
 If no response then:
 A third invitation must be sent certified mail
 If there still has been no response, then the IEP Team can meet unless it is an Initial Placement meeting. A parent has to be in
attendance for the initial placement.
Initial Consent for Eligibility Evaluation
 Send to parents as soon as you receive notice that an
evaluation has been requested. Check all appropriate boxes.
Refer to the Referral Checklist(s) that are appropriate for the
suspected disability/disabilities.
 When you receive the Consent for Initial Evaluation back
from the parent, be sure to record the "date received" in the
box at the bottom of the form. The 60 calendar days
deadline begins from the date the school receives back the
form. This is the "date of initial consent" entered in EasyIEP
by Kaye Gillenwater when the referral file is sent to her.
Prior Written Notice
The purpose for the PWN is one of the following:
 Has been referred for initial evaluation
 Has been referred for a comprehensive re-evaluation (after
Reevaluation Summary Report is completed and IEP team
decision is to conduct a comprehensive reevaluation)
 On _____ an IEP Team Meeting was held to discuss a
change in education
 On _____ an IEP Team Meeting will be held to discuss a
change in education
 Revocation of Services by Parent Request
 Dismissal/exit from special education services
Prior Written Notice Con't
 Notice must be given in writing whenever:
 A referral is accepted
 The school system has refused to evaluate a student referred
by his or her parent, guardian, or non-minor student
 A decision is made to conduct one or more assessments that
are not routinely given to all grade level peers, and that are
not part of systematic screening for RTI.
Instructionally Appropriate IEPs
The Framework...
 Present Levels of Educational Performance
 Measurable Annual Goal (MAG) based on area of skill deficit
 Goals are specific, measurable, individualized to the
student's needs, connected directly to skill deficit, connected
to the PLEP
So in what area do we intervene?
PLEP:
Current data
Present Level of Performance (PLEP)
Measurable Annual Goal (MAG)
Exceptional
PLEP
requires a
MAG
MAG drives
specific
intervention
Present Levels of Educational
Performance
(PLEP)
 Describes the unique needs of the student that the IEP will
address
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Identifies the student’s level of performance using current data
Identifies the students area(s) of strength
Identifies area of exceptionality (deficit)
Written in positive terms
 Describes current academic and functional performance
Without proper PLEPs, the IEP team cannot develop appropriate
goals, accommodations, or select an appropriate program for the
student.
6 Steps to Writing a Sound PLEP
1.
2.
Bring current data to the IEP meeting
Be very specific and make sure it is an accurate reflection.
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3.
Not how a student functions on a particular day, but consistently
(show a pattern)
Review current test scores, progress monitoring, and
evaluation results prior to the meeting
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Ensure understanding of the student’s specific needs and
current functioning levels
Write in positive terms
Describe the impact of deficit area on Mastery of Standard(s)
Use the “stranger test” to assess PLEP
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Another district/teacher should be able to begin instruction
immediately with the details in the IEP
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PLEP-Associated Deficit in
Reading
Subtest: Basic Reading
Letter Sound Fluency: Given a 1 minute letter sound fluency assessment, Susan
accurately sounded 42 letters. This represents the 45th percentile.
Word Identification Fluency: Susan identified 6 words from the CBM third grade word list in
one minute. This represents the 10th percentile according to winter norms.
Date Administered: 01/30/2014
* EXCEPTIONAL YES/NO (REQUIRED): Yes
MAG Summary
 Individual needs are the basis for a student’s goal
 Directly linked to the exceptional area(s) of the PLEP
 Measurable and very specific
 Numbers must be included in the goal
 Rate of improvement may be used to set academic goals
 Must meet the student’s needs that result from the disability
to enable the student to be involved and make progress in
the general curriculum
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Measurable Annual Goal Template
 Given______(condition/materials/setting) Mary will
______(do what measurable/observable skill behavior in
functional terms), __________ (to what extent/how well to
determine mastery), _______(# of times/frequency/how
consistently), by _________(how often)
evaluated/determined by ____________( measure)
Example Goals
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Reading
 Given a curriculum based measure (at student instructional level after 1 year), Jennifer
will read 94 words per minute with 95% accuracy for 5 consecutive trials on a 1 minute
reading probe that will be completed 1 x per week.
Math Calculation
 Given multiplication problems with 3-digit numbers and graph paper, Jack will follow the
steps of computation in order to compute and answer the problems with 80% accuracy
on 3 consecutive assessments within 1 month.
Basic Word-decoding
 Given a 1st grade curriculum based measure, without prompting, Frank will decode
consonant-vowel-consonant-e words with 90% accuracy for 4 consecutive opportunities
on a 1 minute probe that will be completed 1x per week.
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Example MAGs
Behavior
 During unstructured tasks, Alison will remain within her desk work area,
defined by tape and furniture with no more than 1 prompt for 80% of the
activities within the school week as measured by a systematic observation
tool.
Social/Emotional
 Given small group activities, Henry will participate as defined by sitting with
his group and answering 2 questions on topic 80% of the opportunities given
within a 2 week period.
Adaptive
 At lunch, Marcus will open food containers including plastic tubes, bags and
paper wrappers with no assistance 90% of opportunities given within a
month time frame.
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Guiding Principles for Intervention
 The measurable annual goal drives the intervention.
 The intervention provided in the continuum of services must be
the most intense intervention.
 The effectiveness of the intervention will be continuously
monitored to determine if the intervention needs to be changed.
 See Characteristics of intervention sheet
The goal of the intervention is to work towards
the measurable annual goal so the student
meets his goal and no longer requires an IEP.
Ask Yourself?
 “What prerequisite skills/knowledge does the student need to
close the gap between his/her present levels of academic
achievement and the grade-level standards?” www.pattan.net
 “What skills are required to demonstrate proficiency on
assessed state indicators? What are the prerequisite skills
required for mastery?” http://www.ksde.org
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Accommodations and
Modifications
 Accommodations change how the student is taught or expected
to learn.
 provide equitable access during instruction and assessments and
neither change the construct being assessed, nor compromise the
integrity or validity of the assessment or content.
 intended to reduce or even eliminate the effects of a student’s
disability;
 do not reduce learning expectations, if based on need
 Modifications change what the student is taught or expected to
learn.
 a change in what is being taught to or expected from the student
 The least dangerous assumption would be that students are able to
participate within the core curriculum without modifications unless
student performance data indicates otherwise.
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Accommodation
Graphic organizer
Text to speech with the book
Template for long division
Raised line paper
Calculator
Class lecture notes ahead of time
Completed agenda with homework
expectations
Sensory break “pass”
Picture schedule
Word processor for writing assignments
Shortened assignments
Assignment broken into smaller tasks
Oral assessment for understandings
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Modification
Partially completed graphic organizer
with fewer links and less complexity
Low level high interest reading with
text to speech
Simple division facts with pictures,
graphics, manipulatives, or number line
Dotted words and letters to trace
Modified rubric for presentation to
include fewer elements and more
explicit understandings
Essential elements from instruction
taught with hands-on materials
Assessed on only a portion of the test
or concept
Resources
 www.interventioncentral.org
 http://www.state.tn.us/education/student_support/special_edu
cation.shtml
 http://kingsport.schoolfusion.us/modules/cms/pages.phtml?p
ageid=117483&sessionid=3d8c434ff1278b54ce45853be30c1
8bd