Company NN
Routine for managing
the BASTA process
Prepared /
Issued by
Document
number
Examined by Date
Version
Page
1 (3)
Objective
To ensure that the qualification, registration, follow up and responsibility for satisfy the
BASTA-system requirements are clarified and explained.
Extent
The routine pertains to Company NN’s products that may be affected by the registration in
the BASTA system.
Declaration of content
A complete declaration of content is drawn up for all products or parts of products, if
possible. The written documentation should clearly state the products detailed chemical
content and/or raw materials, CAS number or equivalent identification systems, and the
weight proportions at the construction stage.
When the declaration of content is not available
For a product or part of a product (chemical products excepted) where complete knowledge
of content cannot be obtained, a sub-supplier declaration should be obtained in accordance
with the template on www.bastaonline.se
An updated declaration should be submitted by the sub-suppliers if changes have occurred
in the BASTA-system properties criteria.
BASTA may request written documentation verifying competence from the person / persons
who delivers the sub-supplier declaration to the company. Make sure that the sub-supplier
provides notification if the responsibility for the sub-supplier declaration regarding Company
NN is transferred to someone else, and that new documentation verifying competence is
provided to Company NN.
Chemical products - Amendment to Material Safety Data Sheet
When a Material Safety Data Sheet is used as the basis for qualification and there is no
declaration of contents, which adds up to 100%, an "Amendment to Material Safety Data
Sheet" is requested from relevant sub-suppliers. The template is available on
www.bastaonline.se
An updated Amendment to Material Safety Data Sheet should be submitted by the subsuppliers if changes have occurred in the BASTA-system properties criteria.
BASTA may request written documentation verifying competence from the person / persons
who delivers the “Amendment to Material Safety Data Sheet” to the company. Make sure
that the sub-supplier provides notification if the responsibility for “the Amendment to
Material Safety Data Sheet” regarding Company NN is transferred to someone else, and that
new documentation verifying competence is provided to Company NN.
Qualification of products
New products are examined against current BASTA criteria and an assessment summary are
developed using the designated template found on www.bastaonline.se/english/
Qualified products are reviewed regularly and a harmonization/coordination is done against
the current criteria. When changes occur in the BASTA-system properties criteria all qualified
products need to be re-evaluated.
Product registration
Product’s that have been examined and assessed and that meets the BASTA's and BETA's
criteria regarding the chemical content is registered in BASTA system database.
Deregistration of products
Product’s that no longer meets the BASTA's and BETA's criteria are deregistered from the
BASTA system database.
Competence
The competence of the people managing the data, which forms the basis for the
qualification and registration of products are specified in the table below.
Type of Competence
Name/Company
Health- and environmental
assessment of chemical
substances
Product substance content
European regulatory system
for chemicals control
The classification and
labelling of chemical
substances and chemical
products
Internal/External
Storage of information and supporting documents
Any information relating BASTA registrations is stored on (referring to internal systems.
Several can be specified). The documentation is stored for up to X years.
Division of responsibilities
Assignment
Control and verification of changes in the
contractual terms and the criteria
Validation and qualification of products and
of new and modified products.
Registration and deregistration of products
in the database. Updating the existing
products.
Updating the company information in the
database
Request sub-supplier declaration (ULF) for
products and part of the product that the
company NN does not manufacture
themselves, for which the knowledge of the
complete chemical composition cannot be
obtained from a sub-supplier and to ensure
that NN will be provided with this
information.
Request the safety data sheet and all the
related supplements for the chemical
products and ensure that NN will be
provided with this information and that the
documentation is gathered and accessible.
Follow up on the sub-suppliers to ensure
that over time the registered products
continuously meet the agreed properties
criteria and ensure that company NN will be
provided with this information.
Responsibility