VN-7-16-HRSS
UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES
INTERNAL/EXTERNAL VACANCY NOTICE
Title of Position:
Position Number:
Category & Level:
Location:
Effective date:
Duration:
Closing Date:
Payroll Associate
10016024
General Service, G-6
Personnel Administration and Payroll Section
Human Resources Staff Services,
Global Service Centre, Budapest
ASAP
initially for a period of one year
7 February 2016
ORGANIZATIONAL CONTEXT
Under the supervision of the Payroll Officer or Assistant Payroll Officer, the Payroll Associate is responsible for
providing quality payroll data in a timely manner. The incumbent works independently on regular assignments
with an oversight from the supervisor, who provides general guidance and work plans for identifying work
priorities and appropriate approaches.
The Payroll Associate maintains regular contact on a working level on routine issues with other Units, Sections,
Field Offices, UN agencies and Third parties. The incumbent is in charge of Payroll data for staff members at
different levels, based on alpha distribution among other Payroll Associates, to answer queries and provide
information.
The confidentiality of all personnel and payroll matters and the need to deal with clients in a courteous and
efficient manner are salient features of this position.
FUNCTIONAL STATEMENT
Accountability
 All payments relating to Payroll are processed in an accurate and timely manner.
 Information and guidance are provided to staff members on all aspects of payroll matters.
Responsibilities
 Check the accuracy and validity of input calculations/coding to ensure that such entries are in line with
Staff rules, financial rules and/or other administrative issuance.
 Verify and update salary scales, allowances, Post adjustments, Rental Subsidy threshold and banking
details of each staff member in the Data base of PeopleSoft Global payroll system.
 Check electronic data output and take corrective measures in case errors are identified. These involve
freeze reports, earnings and deduction on the pay-slips, Net cash payments as per Monthly Payment
Advice (MPA) and net Bank transfers as per DTA.
 Prepare Account Payable Vouchers (AP Voucher) to staff members for out-of-cycle payments and to
third parties;
 Issue separation notifications for the UNJSPF in a timely manner.
 Upon verification of information/documentations in relation to separation of a staff member, calculate
the termination indemnities, other benefits and/or entitlements that may be due to a staff member or
recover any outstanding debts owed to the organization by the staff member.
 Assist in the annual reconciliation of the Pension Fund Ledger account; analyze pension reports
received from the UNJSPF and take action accordingly.
 Respond to queries from staff members on Payroll related matters.
 Ensure proper electronic filing.
 Any other related functions that may be assigned by the supervisor.
VN-7-16-HRSS
Authorities
 Run and verify reports, prepare calculations, make/amend data entries,
memoranda/attestations/journal & payment vouchers to the supervisor for approval.
 Initiate correspondence/calls to obtain/provide information.
submit
ESSENTIAL MINIMUM QUALIFICATIONS, PROFESSIONAL EXPERIENCE AND REQUIRED
COMPETENCIES
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Completion of Secondary School or its equivalent of technical or commercial school with postsecondary training/certificate in Economics. Finance, Accountancy or related field.
Minimum 6 years of experience in progressively responsible functions in an office that
administer/manage a large number of staff, preferably within the UN.
Good knowledge in payroll procedures, processes and exposure to provision of support services in an
International organization.
High IT affinity with excellent computer skills and working knowledge in MS office applications.
Excellent knowledge of English (written/oral/comprehension).
Judgement and decision making.
Managing resources.
Analytical thinking.
Planning and organizing.
DESIRABLE QUALIFICATIONS AND COMPETENCIES
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Good knowledge in UN Financial rules.
Working knowledge of any other UN language, preferably French.
Exposure to UNHCR specific training activities.
Experience in UNHCR field operations.
ELIGIBILITY
External candidates must be legally present in Hungary at the time of application, recruitment and hire.
SUBMISSION OF APPLICATIONS
If you wish to be considered for this vacancy, please submit your Personal History Form (P11) and its
supplementary pages, motivation letter and CV by e-mail with “LAST name – Payroll Associate (10016024)
position” in the subject line to: HQBSCAPC@unhcr.org by 7 February 2016.
Shortlisted candidates will be required to sit for a test. Only shortlisted candidates will be notified. No late
applications will be accepted.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting,
processing, training or any other fees).
REMUNERATION
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and
benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org