What we’ll cover for this lecture topic:
– Types and Examples of Application software
– Creating Documents with Word
– What is logical and physical document structure?
– Demos (as much as time permits)
• Including some useful hints and strategies
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• Some types:
– Document production:
• • Word-processing, desktop publishing, web page authoring
– Graphics
• • Photo editing, Painting & drawing, CAD, animation, video
– Presentation
– Numerical Analysis:
• • Spreadsheets, graphing, statistical
– Databases
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• More types:
– Reference:
• • Dictionary, encyclopedia, maps
– Connectivity or communications:
• • Web browser, email, remote control, home networking
– Education and training
– Business: accounting and finance
– Games!
– Office suites:
•• Word-processing, spreadsheet, presentation, and database software all carefully integrated
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• Some Examples:
– Document production:
• • MS Word, WordPerfect, FrameMaker, FrontPage, …
– Graphics
• • PhotoShop, CorelDraw, AutoCAD, 3D Max, Maya,
Adobe Premiere
– Presentation
• • MS PowerPoint
– Numerical Analysis:
• • MS Excel, Lotus 1-2-3, SPSS, …
– Databases
• • MS Access, Lotus Approach, Oracle
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• More Examples:
– Reference:
• • MS Encarta, MS Streets, StreetFinder, Webster
Online,…
– Connectivity or communications:
• • MS Internet Explorer, MS Outlook, Netscape
Communicator, Opera, Mulberry, AOL, …
– Education and training
– Business: accounting and finance
– Games!
– Office suites:
• • MS Office, MS Works, OpenOffice, StarOffice, …
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BASIC SUITE
• Word processor (Word)
• Spreadsheet (Excel)
• Email utility (Outlook)
• Web browser (Internet
Explorer)
PROFESSIONAL SUITE
Also includes:
• Presentation maker
(PowerPoint)
• Desktop Web publisher
(Front Page)
• Database (Access)
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 A word processor is an application that allows the user to compose and edit simple documents
 ADVANTAGES:
– Corrections and revisions are easy
–
Many formatting details handled automatically
• What are defaults ?
–
Customized forms, form letters, and mail-merge
•
Can be stored and reused
–
Structural templates can be defined by the user
• do it once, use it over and over without affecting original
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• Like computers, text documents have both:
– a logical structure, which stays the same no matter how the document is represented, and
– a physical structure, that may be
• different on paper than on a screen;
• different with one page layout than another
• different from printer to printer
– When document gets put out: the “best fit” to that device is calculated from the logical structure that the computer knows.
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• SO WHAT? What’s that mean?
• BEWARE : what you see is not always what you get.
– The physical structure of a document is system-dependent ; i.e., fonts and tab spacing vary among systems.
– In addition, systems must often approximate the physical format due to limitations of the printer. As a result, formatting on the printout may not match the formatting shown on the screen.
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The information in a document and the order in which it is presented is referred to as the document’s logical structure.
Here is one simple logical ordering of information:
Table of contents
Title
Author
Date
Abstract
Major heading 1
Subhead 1
Text
Major heading 2
Subhead 2
Text
References
Footnotes
Bibliography
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• Previous page shows parts of document’s logical structure: how my ideas are organized .
• Different from layout -how my ideas are represented or shown .
– Example: Use of major headings
• An important idea becomes a major heading: that’s part of the logical structure.
•
How I will show that the idea is a major heading is part of the physical structure.
– Such as how?
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•
Creating the logical structure:
TEXT ENTRY
•
Modifying the logical structure:
EDITING
– Many under Edit and Tools menus. A few:
• Cut & Paste
• Copy & Paste
• Find & Replace
• Spell/grammar check
• Thesaurus
– Hint: use key combinations to save time.
Buttons are ok but often slower to use. Why?

Formatting
—e.g., indentation, text color, style, size, etc.— changes the physical structure of a document.
– where ink will be on paper…or dots on the screen. “ Page layout ”
– Logical structure is converted into pixels : one set of pixels on screen; different set for each printer.
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Now is the time for all good men
Power Tools
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• Many formatting tools-- File & Format menus
(again, keyboard shortcuts are handy). A few:
– Page Setup (margins; page orientation; ...)
– Font Type , Size, Style , Color
– Text Alignment
– Header & Footer formatting
– Number & bullet lists
– Insert (Break; Page no; Art...)
– Borders
– Tabs
– Lists: numbered, bulleted, etc.
– Tables ...
DEMO
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