Welcome to DISD Virtual
School!
The Dallas ISD Virtual
School Student
Handbook
2909 N. Buckner Blvd.
Dallas, TX 75228
972-925-3420
A copy of this Student Handbook is available for students and parents at
http://www.dallasisd.org/Page/12514
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Welcome to DISD Virtual School!
“The Dallas Independent School District, as an equal opportunity educational
provider and employer, does not discriminate on the basis of race, color, religion,
sex, national origin, age, disability, sexual orientation, gender identity, gender
expression, genetic information, or any other basis prohibited by law in
educational programs or activities that it operates or in employment decisions.
The district is required by Title VI and Title VII of the Civil Rights Act of 1964,
Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation
Act of 1973, the Americans with Disabilities Act, and the Age Discrimination Act of
1975, as amended, as well as board policy not to discriminate in such a manner.
(Not all prohibited bases apply to all programs.)
If you suspect discrimination please contact: Mary McCants, Title VII or Title IX,
at (972) 925-3250; Daphne LaMontagne, Section 504, at (972) 581-4238; Diedrae
Bell-Hunter, Americans with Disabilities Act, at (972) 925-4026. General
questions about the district should be directed to Customer Service at (972) 9255555.”
3700 Ross Avenue · Dallas, TX 75204-5491 · (972) 925 3700 · www.dallasisd.org
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Welcome to DISD Virtual School!
TABLE OF CONTENTS
I. INTRODUCTION
A. District Policy
B. Mission Statement
C. Overview
D. Course Options
4-5
II. STUDENT PROCEDURES & POLICIES
E. Eligibility
F. Registration Procedures/Reasonable Denial
G. Withdrawal/Drop Procedures
H. Attendance Requirements
I. Course Materials and Tuition
J. Discipline
K. Student Academic Integrity
6-11
III. GRADING & CREDIT
11-12
A. Grade Reporting
B. Final Exam/Assessment of Course Performance (ACP) Policy/ The State of Texas
Assessments of Academic Readiness (STAAR) End Of Course (EOC) Policy
C. Transcript
IV. ONLINE COURSE INSTRUCTORS
A. Teacher Qualifications
B. Teacher Communication
12
V. PREPARATION
A. Different Way to Learn
B. Convenience of Time & Place
C. Student Success in Online Courses
12-14
VI. TECHNICAL REQUIREMENTS
L. Computer Access
M. Email Account
N. Software Requirements
14
VII. NON-TRADITIONAL MIDDLE AND NON-TRADITIONAL HIGH SCHOOL___________________15
VIII. FREQUENTLY ASKED QUESTIONS
16-17
IX. APPENDICES
A. Student Registration Request
B. Commitment Letter
C. Student Withdrawal Request Form
D. Roles of Virtual School Member
_ 18-22
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Welcome to DISD Virtual School!
INTRODUCTION
A. DISTRICT POLICY
This handbook is designed to help students and parents become acquainted with the
Dallas ISD Virtual School policies. In these pages, both prospective and current
students will find information pertaining to online coursework, rules, and resources
for help. This document sets forth the standards and expectations for all participants
in the online program. Dallas ISD wants to provide students with a resource, so that
they may enjoy the benefits of online learning and be successful in their online course
work.
The Alternate Methods for Earning Credit Distance Learning Board Policy EHDE
(Local) can be accessed from the district’s Online Policy Manual at
http://pol.tasb.org/Policy/Download/361?filename=EHDE%28LOCAL%29.pdf
Board policy EHDE (Local) requires the Superintendent or designee to develop an
electronic course handbook that shall include all policies, protocols, and procedures
for students taking electronic courses as a means of earning graduation credit or
middle school units.
The policies that relate and or are referenced in this handbook can be accessed from
the district’s Online Policy Manual http://pol.tasb.org/Policy/Code/361?filter=GB
and searching by the policy name.
All district policies related to academic honesty, participation, grade weights, and
acceptable use will apply to online courses. (Refer to the following links for more
information.)
http://www.dallasisd.org/cms/lib/TX01001475/Centricity/Domain/11/code_of_con
duct.pdf
http://pol.tasb.org/Policy/Download/361?filename=EIA%28LOCAL%29.pdf
http://pol.tasb.org/Policy/Download/361?filename=CQ%28LOCAL%29.pdf
http://pol.tasb.org/Policy/Download/361?filename=EIC(LOCAL).pdf
B. MISSION STATEMENT
The mission for Dallas ISD’s Virtual School is to provide students with
alternative resources by which they can successfully pursue their educational
goals. Online learning helps 21st century learners do more than just master
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Welcome to DISD Virtual School!
course content. It assists in developing online communication, collaboration,
and creative problem solving skills needed in our technology-driven world.
C. OVERVIEW
Dallas ISD’s Virtual School serves two essential functions in the district: 1)
provide high quality online instructional courses to students and 2) assist in
the coordination, implementation, and oversight of online programs
throughout the district.
All online courses offer students the same rigorous requirements as
traditional campus-based courses. All course content is aligned to state and
national
Standards thus, fully addressing the Texas Essential Knowledge and
Skills (TEKS). A virtual online course is defined as:
 A course in which instruction and content are delivered primarily
over the Internet;
 A student and teacher are in different locations for a majority of the
student’s instructional period; and
 Most instructional activities take place in an online environment.
Online courses offer flexibility, responsibility, and compatibility for
students who wish to enrich or supplement their educational program.
DALLAS ISD VIRTUAL SCHOOL OPTIONS
Students will have the opportunity to choose from the following
delivery methods:
Online District-Created Courses The District-Created Online Courses are created by
certified Dallas ISD staff. All courses are aligned with state standards and follow The
International Association for K-12 Online Learning (iNACOL) standards. In addition,
all course facilitators are web-certified instructors. In addition, all course facilitators
are web-certified instructors.
Online Provider Courses - These courses are provided by online providers and are
aligned with state standards. In addition, all the courses have been evaluated and
approved by Dallas ISD’s Curriculum and Instruction Department.
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Welcome to DISD Virtual School!
II. STUDENT PROCEDURES & POLICIES
Dallas ISD sets high expectations for the success of its students. We are committed
to meeting the needs of all students and will work tirelessly to facilitate student
success. To maintain instructional momentum, students are required to submit
assignments in their course on a weekly basis and to maintain regular contact with
their instructors. Students are expected to agree to the following procedures and
policies as part of the online registration process.
A. ELIGIBILITY
Students can enroll in online courses for course credit. Students can enroll
in two online courses per semester. If a student needs both semesters of a 2
semester course, he/she may register for and complete only 1 semester at a
time.
Should a student need to take additional courses, they may request to do so.
This request must be approved by the campus principal and/or designee
and the student’s parent or guardian.
Online District-Created Courses

Students currently in secondary grades are eligible to enroll in online
courses;
 Student must be enrolled in a course that satisfies a
curriculum requirement for graduation;
 Students with a disability and who are receiving special education
services will need the admission, review, and dismissal (ARD)
committee to make the determination of whether an online course
would meet his or her needs.
Online Provider Courses
For online provider courses, please refer to the individual eligibility
requirements of each provider.
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Welcome to DISD Virtual School!
Student eligibility will be evaluated by the following criteria:
 Previous academic performance, attendance and
behavior; potential for success in an online course;
 Computer skills that include the ability to create files, save
documents, send emails, etc.;
 Parent permission to participate in online coursework;
and campus site coordinator and/or campus counselor
 Recommendation and approval is made by the campus principal and/or
their designee prior to enrollment in the course.
 The admission, review, and dismissal (ARD) committee of a
student with a disability who is receiving special education
services will be responsible for making the determination of
whether an online course would meet the needs of an individual
student.
B. REGISTRATION PROCEDURES
In order to register for an online course, the following steps must be taken:
1. Students must first visit with their campus counselor, principal, or
designee, who will provide the student with directions on how and where to
access the online readiness self-assessment. This survey will help
determine if online learning is appropriate for the student.
http://www.unc.edu/tlim/ser/
2. After conferring, if the counselor is satisfied with the results of the selfassessment, he/she will then check the student’s transcript and graduation
plan to determine if any of the online courses meet the student’s needs.
3. The student will then pick up the Student Registration Request Form
(Appendix A) and the Student Letter of Commitment (Appendix B).
4. After reading the Dallas ISD Virtual School Student Handbook and
completing both documents, the student will return the completed forms to
the counselor.
5. The counselor will inform the student whether the course selected has a
State of Texas Assessments of Academic Readiness (STAAR) End Of Course
(EOC) exam requirement.
6. Upon receipt of the two completed documents, the campus site coordinator
will then register the student for the appropriate course.
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Reasonable Denial:
The district can deny a student’s request to enroll in an online course if one of
the following factors is met:



The district can demonstrate that the course does not meet the state
standards or standards of the district that are of equivalent rigor as the
district’s standards for the same course provided in the traditional
classroom setting
A student attempts to enroll in a course load that is inconsistent with the
student’s high school graduation plan or could reasonably be expected to
negatively affect the student’s performance on a state assessment
instrument.
The student requests permission to enroll in an electronic course at a time
that is not consistent with the enrollment period established by the
district providing the course.
A student’s parent(s) or guardian may appeal to the commissioner the District’s
decision to deny a request to enroll a student in an electronic course offered
through the state virtual school network. The commissioner’s decision under
this subsection is final and may not be appealed. For more details see Texas
Education Code Section 26.0031 available through the following link:
http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.26.htm#26.0031
C. WITHDRAWAL/DROP PROCEDURES
In order to withdraw or drop any online course, students must
adhere to the following policies and procedures:
Withdrawal Policies and Process for Withdrawing
In order to withdraw from an online course, the following steps must be taken:


To withdraw, the student must contact his/her counselor and/or campus
site coordinator and submit a written request.
The Student Withdrawal Request Form (Appendix C) must be completed and
returned to the counselor and/or campus site coordinator within the allotted
withdrawal time frame.
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Welcome to DISD Virtual School!
Online District-Created Courses


A student will have 14 days from the beginning of the course to withdraw from
the course. For courses that are designated as accelerated, students will have 4
days from the beginning of the course to withdraw.
If the student drops after the period stated above, the grade will be included on
the student’s transcript.
Online Provider Courses

For specific virtual learning partners, please refer to their individual
withdrawal policies.
D. ATTENDANCE REQUIREMENTS
Students are expected to meet the attendance requirements established by the
teacher of the course.
Online Attendance



Students are required to login to their course regularly.
Course participation and student login activity will be
monitored.
Students are expected to communicate with the teacher
on a regular basis.
Face-to-Face Meetings/Blended Course

In addition, the teacher may require that all students
login to the online course at a certain time in order to
participate in synchronous (real-time) activities. This
will vary by course.
E. COURSE MATERIALS & TUITION
While a large part of what the student learns will come from online resources,
it is very important that the student pay close attention to the course details in
order to see if additional course materials will be needed in order to
successfully complete the course. Students are responsible for all course costs
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Welcome to DISD Virtual School!
and fees unless otherwise noted by the student’s designee and home campus.
Some online providers offer scholarships. For information about scholarships,
please contact your school counselor and/or refer to the specific online
course provider policies.
F. DISCIPLINE
Discipline procedures to be followed are the same as those stated in the Dallas
ISD Student Handbook, the Dallas ISD Student Code of Conduct, and the Dallas ISD
Acceptable Use Policy. Violation of the Acceptable Use Policy or network
technologies will result in immediate removal from the course.
G. STUDENT ACADEMIC INTEGRITY
Participation in the program and access to the technology utilized by the
courses require certain responsibilities and obligations.
1. Technology and Internet Use
Students are to use technology and the online course format in a
respectful manner and will be expected to:
 Adhere to all district policies such as the Student Handbook, Student
Code of Conduct, District Acceptable Use Guidelines, and the DISD Virtual
School Letter of Commitment, as they work with the technology and the
online resources necessary to complete course work;
 Communicate respectfully to all people using proper Internet
etiquette
2. Honesty
Academic dishonesty will not be tolerated in online courses. Academic
dishonesty includes, but is not limited to, plagiarism, fabrication of
information or citations, submitting work of another person as one’s own, or
tampering with computer files and/or academic work of other students.
Academic dishonesty could result in one or more of the following actions:



Loss of grade points;
Removal from course;
Failure to receive credit for the course; and/or
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Welcome to DISD Virtual School!

Loss of eligibility to participate in Online
courses
III. GRADING & CREDIT
A. GRADE REPORTING
The District’s grading procedures shall apply to all online courses in addition to
those outlined below. The teacher is the final authority for assigning grades. All
University Interscholastic League (UIL) and National Collegiate Athletic Association
(NCAA) guidelines apply. This means that “No Pass, No Play” does apply to all online
courses. Furthermore, only those online courses that meet all the state-required
essential knowledge and skills for the courses shall earn graduation credit.


Grade point average and grade weights for all courses will follow Dallas
ISD’s Local Policy located at
http://pol.tasb.org/Policy/Download/361?filename=EIC(LEGAL).pdf
Students will have constant access to their grades through the online
course. Students and parents are encouraged to monitor progress.
B. FINAL EXAM/ASSESSMENT OF COURSE PERFORMANCE POLICY
The Assessment of Course Performance (ACP) and The State of Texas Assessments
of Academic Readiness (STAAR) End Of Course (EOC) exams are to assist in
validating that students have demonstrated mastery of key course concepts and
standards. All applicable testing requirements set by the state will apply. Students
are required to take and successfully complete an ACP Exam (if available) or STAAR
EOC (if required).
C. TRANSCRIPT


The teacher of the course will report final grades to the campus
site coordinator and/ or counselor once the course has been
completed.
The counselor will complete the credit evaluation form and
return it to the data controller at the campus.
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

The course will be reflected on the student’s transcript as an online
course.
Credit will be granted through each Dallas ISD High School in
accordance with district policies.
IV. ONLINE COURSE INSTRUCTORS
A. TEACHER QUALIFICATIONS
All online courses are taught by highly-qualified teachers. All teachers are
experienced teachers trained within the appropriate field of expertise.
B. TEACHER COMMUNICATION
Teachers provide their Dallas ISD email address to students for the sole purpose of
student/teacher communication regarding the course in which the student
is enrolled. No teacher personal email account is to be publicized for
students.
Staff district telephone numbers may be provided to students for
communication; however, no personal home or cell telephone numbers are to be
given to students. Teachers are not permitted to call student cell telephones.
V.
PREPARATION
Taking an online course presents many advantages. While online courses permit
flexibility with regard to daily routine, they lack the regimented structure of the
traditional classroom setting. Therefore, students must be well organized and
schedule his/her daily activities around classroom obligations.
A. DIFFERENT WAY TO LEARN
Before enrolling in an online course, students should understand that online
learning is a very different educational medium. Students will possess a
greater
degree of independence, which in turn requires a greater amount of
individual responsibility. The greatest difference between online courses
and traditional classroom courses is the face-to-face interaction.
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Welcome to DISD Virtual School!
B. CONVENIENCE OF TIME & PLACE
Online courses require students to become more highly motivated and
organized, and they also afford the convenience of flexibility. Students can login
to the Internet from any desired location, whether at home, at school, or in a
computer lab. Thus, students can work at their own pace. Online courses are
rigorous and require as much, if not more, time than traditional classes. Students
will need to have Internet access to do homework or research.
C. STUDENT SUCCESS IN ONLINE COURSEWORK
The student’s success relies on his/her own internal motivations. In other
words, excellent instruction and comprehensive course materials will not
compensate for a student’s inability to manage time efficiently and to submit
work on time.
The successful student will recognize that time is a precious commodity and
favors the initiative-taking individual. Indeed, online courses are not right for
everyone. Students should seek input from their guidance counselors, their
parents, and their teachers. In addition, students should see their campus site
coordinators to take the Student Online Readiness Self-Assessment
http://www.unc.edu/tlim/ser/ in order to ensure that online learning is for them.
Students will be expected to give each assignment their best effort, seek
assistance from their teacher regarding course content, and seek support from
their Campus Online Learning Mentor. Communication is a very large part of a
student’s success in an online course.
Furthermore, parental support and supervision will ensure student success.
Parents should assist their child by helping set up his/her workstation,
encouraging active ongoing participation in the course and monitoring progress.
VI. TECHNICAL REQUIREMENTS
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Welcome to DISD Virtual School!
Although each online course may have different technical requirements, there are
some minimum requirements that you need to be aware of:
A.
COMPUTER ACCESS
To participate in online courses, all students must have regular access to a
computer with reliable Internet service. Broadband (or high speed)
service is preferred.
B.
EMAIL ACCOUNT
Students will be required to provide a valid email address and a home or parent
telephone number for the express purpose of student/teacher contact regarding
the current course.
C.
SOFTWARE REQUIREMENTS
Some courses may require downloading applications and installing them on
the student computer. ** It is very important that you read all of the
requirements for a course and make sure you have access to all required
software.
**Dallas ISD is not responsible for any damages to your personal computer due to
software installed for an online class or downloads required for a course. Before
installing any software on any computer please follow all necessary protocols to avoid
any possible damages.
VII.
NON-TRADITIONAL MIDDLE AND NON-TRADITIONAL HIGH SCHOOL
Accelerated, over-age middle, and over-age high schools can provide accelerated
learning opportunities to prepare students to be on track to graduate. These
entities are exempt from the following when taking online provider courses and/or
district-created online courses:
1. Enrollment
Credits earned through a non-traditional middle and non-traditional
high school online course are exempt from the two courses per semester
limit.
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2. Eligibility
Students who meet the District’s criteria as an over-age middle school student
are eligible to take online course provider and/or district-created online
courses.
An over-age middle school student is eligible to take an online course based
on the approval of the principal and counselor.
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VIII. FREQUENTLY ASKED QUESTIONS
1. What kind of computer skills should I have?
In order to succeed in an online course, you must be computer literate and have
experience in computer communication. That is, you should have good word
processing skills, and be familiar with sending and receiving email. You should also
feel comfortable navigating the Internet. It is very important that you have these
skills before enrolling in an online course because it will take some time for you to
become accustomed to the way an online course works. Before you know it, you will
need to concentrate on the course material, and you won’t have much time to deal
with technical matters.
2. I think I have the technical skills I need, but I’ve never taken a course like this.
How do I know if this is right for me?
In order to succeed in an online course, you must be self-motivated and be able to
work well independently with minimum supervision. You do not meet regularly with
your teacher in the classroom so you must be able to manage your time effectively
and stay on track with your coursework. It’s also important that you have strong
reading and writing skills. Furthermore, the online pre-assessment that you take will
help you determine whether online learning is right for you.
3. Who are the approved online providers?
Please see the updated list on the district website located at
http://www.dallasisd.org/Page/12514. Access to this information can also be found
by going to the Dallas ISD website located at http://www.dallasisd.org, clicking on
the Department tab, and clicking on the Teaching and Learning Department. Under
the Contents section on the left hand side, click on the Dallas ISD Virtual School link.
4. Where do I find more information about the online provider policies?
Please see the updated list on the district website located at
http://www.dallasisd.org/Page/12514. Access to this information can also be found
by going to the Dallas ISD website located at http://www.dallasisd.org, clicking on
the Department tab, and clicking on the Teaching and Learning Department. Under
the Contents section on the left hand side, click on the Dallas ISD Virtual School link.
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5. What do I do if I need help?
It’s very important that you get in touch with your teacher as soon as possible if
you’re having trouble. You may contact them by work phone or by email.
6. What do I do if I can’t access my course online?
If for some reason you cannot access your course, email or call your teacher. Also,
keep in mind that the campus Online Learning Mentor is there to help you as well.
7. What if I find I can’t continue in my course? Can I withdraw from it?
Yes, for information on withdrawal policies please refer to Withdrawal Policies and
Process for Withdrawing in this handbook on page 10. Please note that dropping a
course is a students' responsibility.
8. Are these courses offered at my high school campus?
Yes, virtual courses are offered at every high school campus in Dallas ISD.
9. I am currently enrolled in the Reconnection Center Program. Can I participate
and enroll in online courses?
Yes, the guidelines applied would be the same as the Nontraditional Student
outlined in section VII.
10. How do I know what courses are offered at my campus?
Please see your campus counselor or site coordinator to learn what courses are
offered at your particular campus.
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Welcome to Dallas ISD Virtual School!
Appendix A: Student Registration Request Form
Online courses in Dallas ISD are available on a first come, first served basis for students
who meet the prerequisite criteria. Return this completed request to your counselor.
‐
STUDENT SECTION:
‐
Submission Date: ____/____/____
Please Print
Student Last Name:__________________________________________ First Name: ______________________________________M.I._______
Student ID#: ________________________________Grade: _____________Campus: ____________________________________
Home Phone Number: _________________________________ Student Cell Number:
__________________________________
Student Email:
Circle One
Do you have a home computer? YES NO
NO
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Do you have home internet service?
YES
PARENT/GUARDIAN SECTION:
Parent Last Name: ___________________________________________ First Name: ____________________________________________
Parent Work Number: _____________________________________Parent Cell Number:
__________________________________
Parent Email Address: _________________________________________________________________________________________________
My child has my permission to request a conference with his/her counselor about
enrolling in an online course. My child has my permission to enroll in this course if
he/she is eligible.
Parent/Guardian Signature ________________________________________________________Date ___________________
COUNSELOR SECTION
Conference Date: ____/____/____
Counselor’s Name: __________________________________________________________________________
Office Phone Number: ____________________________ Email Address: ____________________________
Course Name: _____________________________________________________ Course Number:______
List course pre requisites, if any: _____________________________________________________
‐
Has the student completed all pre requisites, if any? (circle one) YES
‐
NO
Counselor’s Signature: __________________________________________________________ Date: _________
The type of course is: (Check
 TxVSN Course
One)

District-Created Course

Online Provider Course
Enrollment Date: ______________________________
Semester/Term: _____________________________________
Teacher Name: _______________________________________
Expected Graduation Date: _____________________
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Student Commitment Letter for Virtual School
Appendix B: Student Commitment Letter
Initial each of the following points below as well as complete the bottom section and sign
this commitment letter along with a parent or guardian. Return this form to your
counselor.
Student Name:_______________________________________________________________________________________________
Student ID#:____________________________ Grade: _______________Campus:_________________________________
_______ I understand that an online course is very rigorous and pledge to
participate in the online course regularly, logging in 4 or more times a week, and
committing study and learning time to the assignments, readings, activities, labs,
and exams.
_______ I understand that the information I post on the online course is not private
and will be monitored by my online instructor.
_______ I pledge that I have read the DISD Acceptable Use Policy located at
http://pol.tasb.org/Policy/Code/361?filter=CQ to abide by all the provisions
outlined. I understand that any violation of these provisions may result in suspension
from the course.
_______ I pledge to communicate with my online instructor on a regular basis for the
duration of the course and ask him/her for help if I need it.
_______ I pledge to maintain academic honesty and integrity in my studies.
_______ I pledge to keep the adults in my life up to date on the activities in this course
so they can support my efforts.
_______ I agree to proactively seek out my counselor and/or online instructor if I am
having difficulty completing course work or keeping up with the online class
requirements.
_______ I have read and understood all policies pertaining to the Student Handbook for
Virtual School.
Student Signature _____________________________________________ Date
Parent Signature: ________________________________________________________________ Date: _____________________________
Parent Email Address: ____________________________________________________________________________________________
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Welcome to Dallas ISD Virtual School!
Appendix C: Student Withdrawal Request Form
If you choose to withdrawal from an online course, you must complete this Withdrawal
Request form and return it to your counselor. Refer to the Student Handbook for Virtual
Courses for specific details regarding withdrawing from online courses.
Submission Date: ____/____/____
Please Print
Student Last Name: _________________________________________ First Name: ______________________________________ M.I._______
ID#: __________________________________________Grade: _____________Campus: _______________________________________
Student’s Counselor’s Name: ____________________________________________________________________________________
Home Phone Number: __________________________________Student Cell Number:_________________________________
Student Email Address: _____________________________________________________________________________________________
Parent Last Name: ____________________________________________ First Name: _______________________________________
Parent Work Number: _____________________________________Parent Cell Number: _________________________________
Parent Email Address: ____________________________________________________________________________________________________
Course Name: ________________________________________________ Course Number: ____________________________________
This type of course was: (Check One)



TxVSN Course
District-Created Course
Online Provider Course
REQUIRED SIGNATURES:
My child has my permission to withdraw from the online course identified above. I
understand that I should schedule a conference with my child’s counselor as soon as possible
about this action. I understand that this may affect my child’s graduation status.
1. Parent Signature:_______________________________________________________________ Date______/______/______
2. Student Signature: _____________________________________________________Date______/_____/_______
3. Counselor Signature:____________________________________________________Date______/_____/_____
4. Online Learning Mentor Signature: ___________________________________ Date______/_____/____
Roles of Virtual School Members
Appendix D: Roles of Virtual School Members
Campus Site Coordinator
This is a person, more than likely a campus counselor, located at the student’s campus that will be
responsible for online information dissemination, enrollment, registration, and credit posting.
1. Works with the campus principal and online learning mentor to deliver online
course information for interested students and parents.
2. Actively promotes online course availability to the student body throughout the
year and during enrollment periods.
3. Works individually with interested students to make sure selected courses meet
student academic needs.
4. Works individually with students to register them for online courses.
5. Follow all online policies and procedures.
6. Supports and reinforces academic integrity.
7. Accepts final grade awarded and submits paper work so that grades may get
reported on student transcripts.
8. Communicates student enrollment and any other vital information to the district’s
online learning specialist.
9. Communicates with parents, teachers, and counselors of students who are falling
behind
in the course.
Online Learning Mentor
This is a person located at the student’s campus who has outstanding organizational
skills, intermediate technology skills, and strong communication skills. This person will
regularly monitor student progress in the course. (The Online Learning Mentor is the point of
contact at school for the student.)
1. Monitors progress of students and provides ongoing mentor-like support
throughout duration of course.
2. Communicates with parents, teachers, and counselors of students who are falling
behind in the course.
3. Helps with proctoring the face-to-face Final Exam or assists in the coordination of
locating a proctor for the Exam.
4. Maintains communication records for each student.
5. Maintains communication with course instructors as needed based on
observation of student progress.
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6. Updates the campus site coordinator and parents of each student periodically as to how
the student is progressing in the online course.
7. Supports and reinforces academic integrity.
8. Completes an online course survey if requested.
9. Maintains open lab/open office time for students after school on day(s) specified
by the campus principal. (if applicable)
10. Maintains a student lab usage log. (if applicable)
Student
1. Discusses online courses as it relates to graduation needs with his/her counselor.
2. Completes a Registration Request and an Online Learning Readiness SelfAssessment http://www.unc.edu/tlim/ser/.
3. Obtains parent permission.
4. Reads Student Handbook for Virtual Courses and signs the Letter of Commitment.
5. Provides an email account that will be used for communicating with the online
instructor.
6. Participates fully in the online course, maintaining communication with the online
teacher.
7. Logs into the course at least an average of 3-4 times a week; meets stated
deadlines as outlined in the course; completes and submits assignments
online; commits time to the course as you would a traditional class in a
school.
8. Asks for help from the online learning mentor if needed.
9. Has access to online services, computer hardware, and software that are necessary
for the course.
10. Understands that all course work must be completed in order to receive credit
for the course.
11. Understands that he/she will be required to take a face-to-face proctored Final
Exam(s) and that a passing score must be obtained on the exam in order to receive
credit for the course.
12. Follows all academic policies and procedures that are outlined in the handbook.