2016 NHMRC PROJECTS
COVER PAGE
CIA
Checked By
DR-G RM#
NHMRC #
Date
By 18 Feb 2015, the CIA should have:
Completed their entry in RGMS.
Emailed all snapshot reports plus final Grant Proposal and any additional uploaded pdfs to nhmrcsubmissions@deakin.edu.au
Submitted fully signed Deakin Certification Form(s) to nhmrc-submissions@deakin.edu.au.
Certification form template available from
http://www.deakin.edu.au/research/researcher-support/grants-and-contracts/find-funding/nhmrc-projectgrants-2016
Forwarded AI consents to nhmrc-submissions@deakin.edu.au
If also applying to Cancer Australia, Cancer Council
Emailed additional/supplementary questions form to nhmrc-submissions@deakin.edu.au.
CERTIFICATION PROCESS IN RGMS
Certification is undertaken by the CIA and the Deakin Research Grants Officer.
To certify the application in RGMS, the CIA

Clicks on the ‘Certification’ tab at the top of the RGMS screen and selects ‘CI Certification’ – select ‘Yes’ from
the drop down menu

Click the ‘Save’ or ‘Submit’ button

Once the application has been certified, the Grants Office will be notified by NHMRC and will complete the
certification and submission process
COVERSHEET
2016 NHMRC PROJECTS - CHECKLIST
This checklist includes all sections from the two snapshots and can be used by the CI to ensure all components have been answered where required.
RGMS
PART
ASSESSOR REPORT DETAILS
A/B
INITIAL INFORMATION
General
Application ID, Initiative, Round and Grant Duration
General
Application title – 250 character limit including spaces and line breaks
General
Administering Institute = Deakin University
A-PInst
Participating Institution(s) + Department (100 character limit for department including spaces and
line breaks)
Research Effort - % of combined institutions must total 100%.
Research team:
● CIs – name and institution, Australia-based for duration of grant, career disruption?
● Maximum of 10 CIs including CIA.
● Existing NHMRC grant holders must have completed all mandatory fields in RGMS Profile and CV
before they can be listed as a CI. If not, error message will appear
Associate Investigators – max 10 AIs.
DR needs written agreement from all AIs that they are happy to be named on grant.
A-RT
A-RT
A-RT
Additional team member/s – type (PRP, TSS), number of individuals
● PRP = graduate with recognised qualifications
● TSS = research students (NB. cannot request stipends from NHMRC unless student is CI) and
technical staff. Graduate personnel cannot be named as TSS.
● Casual staff that are to be contracted at hourly rates should NOT be included as part of the PSP
requests but should be included under Direct Research Costs.
A-RC
Guide to Peer Review Areas - at least one/up to three
General
Aboriginal / Torres Strait Islander Research
● if ‘Yes’ - demonstrate that at least 20% of your research effort and/or capacity building relates to
Aboriginal and/or Torres Strait Islander health.
● provide details of how application addresses Indigenous Research Excellence Criteria in Grant
Proposal. Application may be assessed against the Indigenous Research Excellence Criteria.
B-AIProj
Funding organisation – NHMRC, Cancer Australia and Funding Partners, Cancer Councils
If Cancer Australia or Cancer Councils selected, must also submit additional/supplementary
questions form.
COMMENTS / CORRECTIONS REQUIRED
Check if
error
(Internal procedure: DR-G office to record on tracking sheet)
Updated 22/03/2016
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2016 NHMRC PROJECTS - CHECKLIST
General
Synopsis - 2000 character limit including spaces and line breaks
B-AIProj
Application Information:
● New Investigator - If NI is listed, eligibility form submitted to NHMRC by 21 Jan 2015? If not,
project will reviewed as normal project
● Clinical Trial – yes/no
● Consent from all CIs to disclose personal information to other organisations?
Funding sources – Cancer Aust, Cancer Councils, GIN, EME, your admin org/participating org, state
or territory government. If ‘Yes’ to Cancer Aust, Cancer Councils, GIN and EME, other CIs’ consent
must be emailed to DR-Grants if not using updated DU Certification Form (4 Feb 2015).
Researcher details
CI - type, position title (100 character limit including spaces and line breaks), role, Aust-based, core
information provided, qualification and skills (2000 character limit including spaces and line breaks)
AI - title. Maximum of 10 AIs.
PRP/TSS - position title (100 character limit including spaces and line breaks). No casual staff here.
No PhD stipends can be requested unless PhD student is a CI.
Salary Budget Summary
● Chief Investigators – only if based in Australia for at least 80% of funding period
● PRP and TSS - nominate level and % for each year required, reason for salary request (1000
character limit including spaces and line breaks), Additional justification if over 100% PSP.
● Assoc Investigator – NO salary
● Overseas support staff – salary assigned only where essential to achieve aims of research
Proposed Budget – Direct Research Costs and Equipment
Research Facilities – does project use special research facilities? If yes, attach letter of collaboration
pdf.
A-RT
A-RT
B-PBRF
B-PB
Direct Research Costs
● Item details (50 character limit including spaces) must be aligned with the proposed aims of the
study, detailed on a yearly basis and fully justified (500 character limit including spaces and line
breaks).
● Equipment <$10,000 each must be included as DRC.
● Casual staff.
● Panel provided with ‘Monash Animal Research’ costs. Ensure costs comparable or justify.
NB. RGMS will automatically round total annual DRC budget to nearest $5K.
B-PB
Equipment – for individual items >$10K - Written quotation sent to RAO
Must be unique to the project and justify why institution cannot provide. Total must not >$80,000
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2016 NHMRC PROJECTS - CHECKLIST
CV-PUB
Publications – last 5 years only. Check NHMRC Grant linked publications and open access. Check for
duplicates, missing page no., consistency. No conference abstracts/ proceedings (may list refereed
full conference papers but these should be clearly identified as such).
CV-RF
NHMRC Research Funding - last 5 years only. Ensure CI role is clearly defined.
CV-ORF
Other Research Funding – last 5 years only. Ensure CI role is clearly defined. Total % P/W years
(NHMRC + Other Research Funding) should not exceed 100% for each year, particularly for current &
future
B-GP
Grant proposal -– APPLICANTS MUST USE TEMPLATE PROVIDED BY NHMRC
No links to websites apart from references to journal articles only available online.
DO NOT use the RGMS ID number (eg. P12345678) or RGMS sequence number created in the
‘Snapshot Reports’ to refer to specific publications in other sections of your application. This has
changed from previous years.
Format requirements:
Component
File format
File size
File name
Page size
Header
Footer
Margins
Section
headings
Font
Line spacing
Character
spacing
Diagrams,
graphics and
images
Graph/image
labels
Tables
Requirements
Saved and uploaded as a single PDF file.
Not exceed 2Mb in size
APP ID_CIA Surname_Document Name.pdf
 e.g. APP1234567_Smith_Grant Proposal.pdf
A4
App ID and CIA surname in top right corner. Title in top left corner. 1cm from
the top, 10 pt Times New Roman.
Page no. = bottom right corner. 1cm from bottom, 10 pt Times New Roman
At least 2cm, except the header and footer
14 point Times New Roman and bolded.
at least 12 pt Times New Roman except where stated (eg. header & footer)
Must be set to single.
Must be set to normal. Scale must be set to 100%.
May be included. Note: grant proposal may be printed in black and white.
Text that is part of an image is exempt from font and size requirements.
No smaller than 12 point Times New Roman. Text that is part of an image is
exempt from font and size requirements.
Text within tables must be no smaller than 12 point Times New Roman.
Updated 22/03/2016
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2016 NHMRC PROJECTS - CHECKLIST
Content requirements:
Component
Research
Proposal
Requirements
9 pages - Aims, Background, Research Plan/Methods, Timeline/s, Outcomes
and Significance
AIs contribution described here or in another appropriate section on
application?
References
2 pages - in appropriate standard journal format
CI Time
Commitment
to this
Proposal
½ page per CI - NHMRC time dedicated to application if successful; time CI
spends on other NHMRC grants (other grants %); and brief description
outlining role here. More than one application submitted, provide an
indication of proposed NHMRC research time if >1 application was awarded.
Team Quality
& Capability
1 page - relevant to this proposal. Expertise & productivity of team; influence
in this field of research; how team will work together; how junior members
contribute
CI Track
Record
including the
Top 5
publications
in the last 5
years
2 pages per CI – includes relative to opportunity aspects
(Career summary - qualifications, employment & appointment history;
Research support; Contribution to field of research –impact of previous
research including translation; Patents – licences; Collaborations; Community
engagement & participation; Professional involvement – committees,
conference organisation/ participation; International standing - invitations to
speak, international committees; Supervision & mentoring; Peer review
involvement ( NHMRC, other granting organisations, manuscripts, editorial
responsibilities); Other contributions to NHMRC
Career
Disruption, if
applicable
1 page per CI - brief summary (approx. 100-150 words), including duration &
total; impact on research output; details of additional outputs (that occurred
in the relevant preceding years); conferences with major presentation, other
invitations (e.g., to join an editorial board of a major journal, or write a major
review), and were not able to do so because of CD.
Priority
1 page per Young Investigator – if applicable
Driven Young
Investigator
Indigenous
Research
2 pages – if applicable, describe what proportion of the research effort and/or
capacity building activity will be directed to Aboriginal and/or Torres Strait
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2016 NHMRC PROJECTS - CHECKLIST
Excellence
Islander health; and address Indigenous Research Excellence Criteria
RGMS
PART
SUMMARY REPORT – additional questions not found in Assessor Report
A-RC
Broad Research Area – choose 1
A-RC
Field of Research – choose 1 for FoR and 1 for sub-category
A-RC
Research keywords – choose 5
General
Plain English summary – 500 character limit including spaces and line breaks
RGMS
PART
NOT IN SNAPSHOTS - MUST BE COMPLETED ON RGMS
General
Privacy
A-BoD
Burden of Disease – must not exceed 100% (must be completed)
A-RT
AIs - email address or RGMS profile entered
A-EG
Ethics General (all sections must be completed)
General
Privacy
B-AIProj
AI permissions to be named on project?
B-NPA
Nomination of Possible Assessors (optional) – if entered, check details completed
B-NA
Non-assessor (optional) – if entered, check details completed
COMMENTS / CORRECTIONS REQUIRED
Check if
error
COMMENTS / CORRECTIONS REQUIRED
Check if
error
DEAKIN RESEARCH – GRANTS INTERNAL PROCESS ONLY
DVC(R)
support
Check if DVC(R) PhD stipend support requested in proposal.
Record on tracking sheet and RM if requested.
Updated 22/03/2016
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