SouthSide Early Childhood Center Board Members Present Amy Moss Nikki Rose Tim Burke Jason Riney Katy Wittwer Angela Cobb Molly Duncan Elizabeth George X Gary Gray X Lora Gulley X Wendy Hershey Jason Hartman Danielle McPherson X Rob Warner Falencia Moore Kelly Richert Jim Rubin Tony Angel X Julie Thomas Sward Carolyn Cotta P Dawn Kotva Jennifer Scheessele Alice Coulter X Katie Nagus X X X P P= Phone, X= present in person, A = excused absence Staff Present Katie Rahn 6:05 Tim calls the meeting to order Mission Moment : Katie highlighted the picnic – good attendance, parents enjoyed (a lot of newly enrolled parents). II. Consent Agenda (Requires vote to approve) o Minutes of August Executive Committee meeting o Forest Park Contract for SouthSide Golf Tournament Carolyn moved to approve, Jason seconded. Approved unianimously. III. Strategic Agenda Tim thinks providing updates on the committee activities will be helpful for the rest of the board – expectations are not for formal presentations but to share insights of committee activities and ask for support where needed. 2. High Quality Service Program Committee Update - Elizabeth Committee has laid out 5 objectives for the next year: 1. Wrestle down what is “the SouthSide Model” so that we can really describe what “it” is. Will ask the committee to think about a task force to work on this. 2. Professional development – requests come to the committee – there is a lot of variation around what is submitted. Will develop a process with a template, etc to drive more consistency – goal to have by January 3. Committee frequently helps with family services events – often very last minute. Going to put together an annual calendar so can be more proactive – December is the goal. 4. August open house 5. May teacher appreciation 3. Financial Sustainability Finance Update - Tim – committee is working on the budget Development Committee Update - Tim - doing something different this year – starting with how much do we think we CAN raise, rather than what finance says we need to raise. Opportunities around increasing the number of major donors (>$1000) - only have about 26 of these – AND increasing the ask of major donors. Had a discussion about the board’s role in driving the fundraising and the positives of this year’s approach. Katie R. made the point that board members don’t have to do the ask but they do need to connect us. Need to push the board members to make firm commitment around who they can introduce to SouthSide. We’re also going to ask board members to re-commit each year. Danielle – do we have a list of specific people that are not donating that Board Executive Committee Meeting Minutes 10/22/15 1 SouthSide Early Childhood Center we would like to target? Tim agreed that it is a great idea and we need to do more. Tony asked about what we would spend additional money for: Katie R. and Tim answered: Teacher salaries, stabilizing the funding of some of our key programs as well as beginning an endowment. Elizabeth suggested that we educate the board on what they should do at events in terms of mingling with potential donors, etc. at events. 4. Communication and Visibility Mar/Com Update - Katie W. A lot of current activity. Initially focused on full pay student recruitment – that seems to be going well so moving more towards branding – look and feel of our printed material, etc. Have brought on a graphic designer to help with this. The committee would like to engage the designer on an on-going basis – investigating cost to see if feasible to budget. Also looking at focused event marketing and creating a calendar of what needs to happen and spread some of the work more. Katie Nagus is on the committee and with her strong background in media communications, she has created a media planning calendar for the staff to write articles about key early childhood topics to get SouthSide’s name in the community as an expert in this space. The committee is also exploring other publicity opportunities such as awards, etc that we can apply for. Tony suggested SouthSide branded coloring books to pass out in the community – educational and gets our brand out.. Julie suggested tying some of the marketing to work to development activity such as planned giving. ASK: the Marketing sub-committee needs 2-3 additional members. 5. Talent Management HR Committee Update - Katie R. Focusing on task force. Discussed the role of the committee: policy and procedures, performance management, general HR issues, etc. Tony asked for a copy of the HR policies. ASK: this committee is also looking for new members Governance Committee – Jason – meeting tomorrow. Will focus on strategic recruitment and aligning with development IV. Announcements Danielle has agreed to be our YP liaison and is working on the re-launch of the group. We received the Ok from United Way to go forward with our Trivia social media campaign. We’re picking up on table purchases. Reminder to buy your tickets Katie R: We’ve been asked to endorse “Raise your hands for kids” - initiative to increase tobacco tax to support early childhood. The staff feels like this is a good policy (not perfect) – endorsed by other prominent early childhood groups. It promotes a shared delivery model. Katie is comfortable that we should endorse this. Per Elizabeth, the convenience marts and gas stations have come out against this and they are promoting a different tax that would be lower and they have a lot more money and others are trying to get the money to go to higher ed so it’s important that we support this and focus it on early childhood. If board members could write letters as individuals that would be helpful as well. Katie has sent out information on the initiative to the board. 11/17 Forum on early childhood education and our community’s future. Business and early childhood partners at the Nine Network. Information will be sent to the board about this event. Tim has a form that he’s put together to help for planning for 2016 – mission and objectives of each committee for 2016. This will enable us to do more continuous strategic planning. We are not in compliance with our bylaws - they state that the executive committee is supposed to meet every month. So Tim is going to put out a call in meeting out there to make sure we meet each month. (this will cover any months when neither the full board or the executive committee have a face to face meeting scheduled) Tim is suggesting that the marketing committee should be a full committee rather than a sub-committee of the Development committee. Elizabeth suggested that we be careful about creating “forever” committee. Board Executive Committee Meeting Minutes 10/22/15 2 SouthSide Early Childhood Center Jason suggested that consider combining Governance and HR. Considerations are that committees take up a lot of staff time and creating a new one requires an update to our by-laws so may want to run with this as an Ad-hoc sub-committee of the development committee to test. No actions suggested or taken at this time. V. Other Business - none. 7:10 Meeting adjourned. Board Executive Committee Meeting Minutes 10/22/15 3