Changes from AACR2 to RDA
Access
Credits
Many slides are from the following presentations:
– Preparing Copy Catalogers for RDA / Irina Kandarasheva &
Mark Wilson (Columbia University)
– Changes from AACR2 to RDA. Part 2 / Adam Schiff
(University of Washington)
– RDA, MARC 21, and Access Points / George A. Prager (New
York University)
Catalog Records
• Description
– A transcription
– Describes the resource
• Access points
– Indexed, searchable fields
– Controlled data, meaning there is an authorized
version to use
• Coded information
– Fixed fields and coded data
– Used for search limits and reporting functions
Access Points
Changes in Terminology
AACR2
•
•
•
•
Heading
Uniform Title
Author, Composer, etc.
Main Entry
RDA
•
•
•
•
Authorized Access Point
Preferred title
Creator
Preferred Title + (when
appropriate) authorized
access point for the creator
Relationship Designators
AACR2
• Possible to record under
MARC21
• Used mainly in archival and
rare book cataloging
RDA
• Relationship between
– Resource and person/
corporate body/family
associated with the resource
– Works, expressions,
manifestations, and items
– Persons, families and
corporate bodies
RDA Record
Description:
The immigrant war : a global movement against
discrimination and exploitation / by Vittorio Longhi ;
translated from original Italian by Janet Eastwood.
Access Points:
Longhi, Vittorio, 1974- author.
Eastwood, Janet, translator.
Personal Name Headings –
Fictitious Persons
AACR2
Title:
Before you leap: a frog’s-eye
view of life’s greatest lessons /
by Kermit the Frog.
RDA
Author:
Kermit, the Frog, author.
Title:
Before you leap: a frog’s-eye
view of life’s greatest lessons /
by Kermit the Frog.
RDA Personal Names
AACR2
Williams, Hank, 1923-1953.
Williams, Hank, 1949-
RDA
Williams, Hank, Jr., 1949Arthur, William E., III
Words, etc. indicating
relationships are always
included as part of the
name heading
RDA Additions to Personal Names
These additions are always made:
• Title of royalty or nobility
• The term Saint
• Title of religious rank
• The term Spirit
• The profession or occupation for a person whose
names consists of a phrase or term not conveying the
idea of a person
Examples: RDA Additions
• Anne, Queen of Great
Britain
• Teresa, of Avila, Saint
-The term Saint
• Pius XII, Pope
-Title of religious rank
• Garland, Judy (Spirit)
-The term Spirit
-Profession/occupation for • Big Hand (Musician)
names not conveying the
idea of a person
-Title of royalty/nobility
Additions to Distinguish
Identical Personal Names
AACR2
• Birth/death dates
• Fuller form of the name
• Certain qualifiers (term of
honor or address, title of
position of office, initials of
academic degree or
denoting membership in an
organization)
•
•
•
•
RDA
Birth/death dates
Fuller form of the name
Period of activity
Term indicating profession
or occupation
Additions to Personal Names
AACR2
Smith, John, b. 1825
RDA
Smith, John, born 1825
LC practice: Smith, John, 1825-
Smith, John, ca. 1837-1896
Smith, John, approximately
1837-1896
Kennedy, John F. (John
Fitzgerald), 1917-1963
Kennedy, John F. (John
Fitzgerald), 1917-1963
Additions to Distinguish
Identical Personal Names
AACR2
Brown, George, Sir
Brown, George, Captain
Brown, George, Rev.
Brown, George, F.I.P.S.
Brown, George, Ph. D.
RDA
Brown, George, flourished
1893-1940
LC practice: Brown, George,
active 1893-1940
Hancock, Mary (Architect)
Corporate Names
(Dept. or Department?)
AACR2
• Always abbreviated (LCRI)
RDA
• Literary warrant (follow the
usage of the body)
Name: Department of Botany
Name: Department of Botany
Access Point:
Bangalore University. Dept. of
Botany
Access Point:
Bangalore University.
Department of Botany.
Preferred Titles for Works
• Preferred title is
– The title chosen to identify the work
– The basis for the authorized access point representing that
work
• Preferred Title for Works Created after 1500
-Use the title in the original language by which the work has
become known, either through use in resources embodying
the work or in reference sources
Preferred Titles for Works
There are special instructions for preferred title for
works
-created before 1500
-musical works
-legal works
-religious works
-parts
-compilations
Preferred Titles for Works
Martin Chuzzlewit
-Preferred title for work by Dickens published under various
titles
Hamlet
-Preferred title for work by Shakespeare first published under
the title: The tragicall historie of Hamlet, Prince of Denmarke
Whitaker’s almanack
-Preferred title for work first published under the title: An
almanack for the year of Our Lord…
Authorized Access Points for Works
• Authorized Access Point for a Work
– Authorized access point for the person, family or corporate body
responsible for the work (when applicable) PLUS
– Preferred title for the work
“Shakespeare, William, 1564-1616. Hamlet”
“Cassatt, Mary, 1844-1926. Children playing on the beach”
“Swift, Jonathan, 1667-1745. Tale of a tub”
Originally published anonymously but known to be by
Jonathan Swift
Additions to Distinguish
Authorized Access Points for a Work
• Form of work
– Nutcracker (Choreographic work)
– NuTCRACKER (Computer file)
• Date of the work
– Ocean’s eleven (Motion picture : 1960)
– Ocean’s eleven (Motion picture : 2001)
Additions to Access Points for Works
• Place of origin of the work
– Advocate (Boise, Idaho)
– Advocate (Nairobi, Kenya)
• Another distinguishing characteristic of the work
– Othello (Television program : 1963 : Canadian Broadcasting
Corporation)
– Othello (Television program : 1963 : WOR-TV (Television
station : New York, N.Y.))
Works of the Bible
AACR2
Bible. O.T.
RDA
Bible. Old Testament
Bible. O.T. Ezra
Bible. Ezra
Bible. N.T. Gospels
Bible. Gospels
Collective Titles
AACR2
RDA
Author:
Baldwin, James, 1924-1987.
Author:
Baldwin, James, 1924-1987.
Preferred title:
Selections. 2004
Preferred title:
Works. Selections. 2004
Multilingual Works
AACR2
Title:
Bear in a square = L'ours dans le
carré
Access point:
Blackstone, Stella. Bear in a
square. French & English
RDA
Title:
Bear in a square = L'ours dans le
carré
Access points:
Blackstone, Stella. Bear in a
square. English.
Blackstone, Stella. Bear in a
square. French.
Multilingual Works
AACR2
Title:
Euripidis “Bacchae” : graecus
textus, latina et italica e graeco
translatio, criticae
animadversiones
Access Point:
Euripidis. Bacchae. Polyglot
RDA
Title:
Euripidis “Bacchae” : graecus
textus, latina et italica e graeco
translatio, criticae
animadversiones
Access Points:
Euripidis. Bacchae. Greek
Euripidis. Bacchae. Latin
Euripidis. Bacchae. Italian
Libretti
AACR2
Author:
Adams, John, 1947-
Preferred title:
Nixon in China. Libretto
Additional author:
Goodman, Alice
John Adams is the composer of the
opera; Alice Goodman wrote the
libretto
RDA
Author:
Goodman, Alice.
Preferred title:
Nixon in China. Libretto
Additional author:
Adams, John, 1947-
Identifying RDA Authority Records
• 040 field with subfield e coded rda
• 008/10 (Descriptive Cataloging Rules) coded z for
Other
Some New Authority Record Fields
•
•
•
•
•
•
•
•
•
046 = coded date information
370 = associated place
371 = address
372 = field of activity
374 = occupation
375 = gender
376 = family information
377 = associated language
378 = fuller form of the name
Some New Authority Record Fields
• 336 = content type (for Works)
• 380 = form of work
• 381 = other distinguishing characteristic of
work/expression
RDA Authority Records Timeline
• March 31, 2013 is “Day One” for RDA
authority records
– Only RDA authority records will be added to the
LC/NACO Authority File
– All access points in bibliographic records (LC and
PCC libraries) must be created under RDA rules
– Bibliographic description can still follow AACR2
Conversion of the Authority File
• Phase 1 –
– Identify records that are likely to be incompatible
with RDA
– Programmatic addition to the records: THIS 1XX
FIELD CANNOT BE USED UNDER RDA UNTIL THIS
RECORD HAS BEEN REVIEWED AND/OR UPDATED
– These headings will be upgraded over time by LC
and NACO participants
Conversion of the Authority File
• Phase 2
– Automated revisions will be made to all appropriate
authority records so they can be coded RDA and
redistributed
• Spelling out abbreviations
• Changing “Selections” to “Works. Selections”
• Etc.
– 350,000 records