Lesson 7
Getting Started with Word Essentials
Computer Literacy
BASICS: A
Comprehensive Guide
to IC3, 3rd Edition
1
Morrison / Wells
Objectives
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Lesson 7
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2
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Create a new document.
Change Word settings.
Enter text in a document.
Change views and magnification in the document
window.
Show nonprinting characters in a document.
Use the click and type feature.
Navigate through a document.
Vocabulary
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Lesson 7
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3
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default settings
Normal.dotm template
toggle
word wrap
Introduction
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Lesson 7
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4
Word is a powerful, full-featured wordprocessing application.
You can use Word to create reports, tables,
letters, memos, Web pages, and much more.
CLASSROOM ACTIVITIES
Word is a powerful, full-featured
___________ application.
Answer: word processing
Class Discussion:
 Brainstorm a list of documents you can
create with Word.
 What is word processing?
Lesson 7
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5
Creating a New Document
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Lesson 7
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6
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When you start Word, a new blank document
appears and is titled Document1.
The blank document is formatting with default
settings that are stored in the Normal.dotm
template, a file containing default styles and
customizations that determine the structure
and page layout of a document.
You can open additional documents on top of
Document1.
Lesson 7
Creating a New Document
(continued)
7
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You open a blank document from The New
Document dialog box.
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Step-by-step 7.1
CLASSROOM ACTIVITIES
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Lesson 7
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8
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True or False? You can only have one Word
document window open at a time.
Answer: False. You can open additional documents
on top of Document1.
True or False? Default settings are preset options
that are automatically in effect when a document is
created.
Answer: True.
Class Discussion:
How does using the Normal.dotm template increase
efficiency?
Changing Word Settings
Lesson 7
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9
Using the
Word Options
dialog box, you
can customize
“behind the
scenes”
application
settings such
as automatic
saving.
Step-by-step
7.3
CLASSROOM ACTIVITIES
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Lesson 7
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10
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How do you open the Word Options dialog
box?
Answer: Click the Office Button and then
click Word Options.
The setting for automatic saving is called
____.
Answer: AutoRecover
Entering Text in a Document
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Lesson 7
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11
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Information in the status bar continually changes to
show the position of the insertion point and the
current total number of words in the document.
Word automatically checks the spelling and grammar
in a document as you enter text, and green and red
wavy lines suggest there may be an error.
When text extends beyond the right margin, Word
automatically wraps text to the next line. When you
press Enter to start a new line, you create a new
paragraph.
Step-by step 7.3
CLASSROOM ACTIVITIES
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Lesson 7
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12
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True or False? You need to press Enter at
the end of a line to start a new line.
Answer: False. If the text you are entering
extends beyond the right margin, Word will
automatically wrap the text to the next line.
You press Enter to create a new paragraph.
True or False? Wavy lines under text
suggest there may be spelling or grammar
errors.
Answer: True.
Changing Views and Magnification
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Lesson 7
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13
You can change the way you view your document and
control how much of the document shows on the screen.
Viewing a Document:
You can change document views from the Ribbon or the
status bar.
Changing Views and Magnification
(continued)
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Lesson 7
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14
Viewing a Document (cont):
Each view provides a different way to look at and work
with a document.
Changing Views and Magnification
(continued)
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Lesson 7
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15
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Changing the Zoom and Magnification Settings:
You can increase and decrease the size of text and
graphics on the screen, and you can show an entire page
or multiple pages at the same time.
Word provides zoom options on the View tab and in the
status bar.
Step-by-step 7.4 and 7.5
CLASSROOM ACTIVITIES
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Lesson 7
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16
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Which view is the default view in Word?
Answer: Print Layout
Which view is best for displaying the
structure of your document?
Answer: Outline
Showing Characters
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Lesson 7
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17
To make editing a document easier, you can show
special nonprinting characters.
Use the Show/Hide ¶ button to show nonprinting
characters.
Step-by-step 7.6
CLASSROOM ACTIVITIES
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Lesson 7
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18
True or False? The Toggle button shows
and hides nonprinting characters.
Answer: False. The Show/Hide ¶ button
enables you to toggle the option to show
nonprinting characters.
Lesson 7
CLASSROOM ACTIVITIES
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True or False? Nonprinting characters
include paragraph markers and blank
spaces.
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Answer: True.
True or False? When nonprinting symbols
are shown on the screen, they do not print.
Answer: True.
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19
Using Click and Type
Lesson 7
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20
Click and type is a Word setting that enables
you to quickly position the insertion point
within a blank area of a document by doubleclicking in a blank space.
The Enable click and type setting is located
in the Advanced settings area of the Word
Options dialog box.
Step-by-step 7.7
CLASSROOM ACTIVITIES
Lesson 7
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21
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True or False? When you double-click in a
blank space in the document, Word
automatically adds blank paragraphs or tabs
to position the insertion point where you
click.
Answer: True.
True or False? The Enable click and type
setting is located in the Word Options dialog
box.
Answer: True.
Navigating Through the Document
Lesson 7
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22
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You can navigate
documents by
changing the view,
using the mouse,
and using the
keyboard.
Using Thumbnails:
You can display
thumbnails for each
page in a pane on
the left side of the
document.
Navigating Through the Document
(continued)
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Lesson 7
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23
Using the Mouse:
To navigate to a location on the screen, you can simply
position the mouse pointer and click.
If the part of the document you want to view is currently
not visible, you can use the scroll bars to navigate to
that part of the document.
If your mouse has a scroll wheel, you can use it to
scroll vertically through a Word document.
The position of the scroll box on the scroll bar helps
you identify what part of the document you are viewing.
As you drag the scroll box, a ScreenTip displays what
page you are viewing.
Step-by-step 7.8
Navigating Through the Document
(continued)
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Lesson 7
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24
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Using the Mouse (cont):
Browsing is another option for navigating through the
document.
When you browse, you focus on an object such as a
page or a footnote.
To browse, use the three Browse buttons at the bottom
of the vertical scroll bar.
Step-By-step 7.9
Navigating Through the Document
(continued)
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Lesson 7
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25
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Using the Keyboard:
Learning keyboard
shortcuts to move the
insertion point can
speed up your work.
Using keyboard
shortcuts eliminates
the need to move your
hands away from the
keyboard.
Navigating Through the Document
(continued)
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Lesson 7
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26
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Using the Keyboard (cont):
The Go To command can take you directly to
a specific page, line, or footnote in a
document.
Step-by-step 7.10
CLASSROOM ACTIVITIES
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Lesson 7
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27
How do you show thumbnails?
Answer: Click the Thumbnails check box in
the Show/Hide group on the View tab.
Lesson 7
Summary
28
In this lesson, you learned:
 New blank documents are created based on a
template with default settings.
 There are many “behind the scenes” settings in
Word which can be changed to meet your
preferences.
 Word automatically wraps text to the next line
when the line of text extends beyond the right
margin.
Summary (continued)
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Lesson 7
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29
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Word provides several options for viewing a
document.
You can use zoom options to increase or
decrease the size of the text and graphics on the
screen.
To make editing easier, you can show the
nonprinting characters, such as tab markers,
blank spaces, page breaks, and paragraph
markers.
Summary (continued)
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Lesson 7
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30
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The click and type setting lets you position the
insertion point in a blank area of a document.
You can view thumbnails of the document pages to
make it easier and faster to move through the
document.
You can also use the mouse, keyboard shortcuts, or
the Go To command to move through a document
quickly.
Class Activities:
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Lesson 7
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31
T
____:
You can have more than one active document
on the screen at a time.
T
____:
If the text you are keying extends beyond the
right margin, Word automatically moves the text to
the next line.
____:
As you enter text, the insertion point moves to
T
the right.
F
____: You cannot select an entire document.
F
____:
To quickly move to the end of a line, press Ctrl
+ Home.