Del Chatterson
Margot E. Uson
Jerry Cytryn
Carlo De Rose
Michael Hiles
& Associates Inc.
Michael Hiles
Vince Santaguida
Chris Murray
Gillian Leithman
Morrie Weinberg
& Associates Inc.
Marco Della Rocca
Morrie Weinberg
Robin Whitrod, CA
Learn more about our members at: www.psnetwork.ca
Strategies for Managing
Key Business Assets
by
Marco Della Rocca
Gillian Leithman
Vincent Santaguida
Marco Della Rocca
Strategies to better position
your company
in lease negotiations
Real Estate Costs
Usually represents a company’s
2nd greatest expenditure
Marketplace Highlights
Downtown Vacancy Rates
12.0%
10.5%
Percentage
10.0%
8.0%
9.6%
10.5%
9.0%
9.3%
6.5%
6.1%
6.8% 6.8%
6.0%
4.0%
4.8%
5.4%
2.0%
0.0%
2002
2003
2004
2005
2006
2007
Period
Vacancy
2008
2009
Q1
2009
Q2
2009
Q3
2009
Q4
• Factors Building Owners Consider in Lease
Negotiations
• Company Specifics
• Leasehold improvements and other incentives
• Deposits and guarantees
• Competitive Factors
• Factors Agents take into Consideration when
Negotiating with Building Owners
• Vacancy rates
• Size of tenant
• Tenant’s willingness to move
• Landlord’s interest in tenant
• Conditions of offer to lease
• CASE STUDY #1 (Move from traditional office to
mixed-use office)
Pre-Move Situation
– 2,700 sq. ft.
– 15 employees
– Gross Rent = $ 25.00 / sq. ft.
($ 67,500 / year)
Post-Move Situation
– 3,500 sq. ft.
– 20 employees
– Gross Rent = $ 13.00 / sq. ft.
($ 45,500 / year)
– Savings of $ 110,000 over 5 years
• CASE STUDY #2 (Strategic choice of building)
Client Requirement
– Approx. 1,500 sq. ft. (5-7 employees)
– “Class A” office space
– Ville St-Laurent
Final Solution
– Prime building
– Minor leasehold improvements
required
– 45% vacancy
– Amazing pre-occupancy period
• CASE STUDY #3 (Move from inefficient office space to
loft style space)
Pre-Move Situation
–
–
–
–
Inefficient office space (industrial building)
Off island location
Employees scattered throughout building
Wanted to re-locate on island and design new
corporate headquarter that made a statement while
keeping costs in check
– Important selection criteria – environmentally friendly
and socially responsible office space
• CASE STUDY #3 (Move from inefficient office space to
loft style space)
Post-Move Situation
– 6,074 sq. ft.
– Near Metro
– 25 employees
(growth to 33 employees)
– 4 offices, 2 meetings rooms, 20+ work stations
– Comparison space options ranged from mid-teens to
$30.00. Main competition = $21-22 Gross
– Avg. Gross Rent = $ 17.65/sq.ft. ($107,206 / year)
– Included leasehold improvements/interior design
– Full build-out of raw space to client’s exact
specifications
• CASE STUDY #4
(Industrial Built-to-Suit/Sale/Lease-back)
Requirement
–
–
–
–
Heavy industrial / manufacturing
Move from an older inefficient building
Expansion from 50,000 to 100,000 sq. ft.
Ample outdoor storage
• CASE STUDY #4
(Industrial Built-to-Suit/Sale/Lease-back)
Built-to-Suit Solution
–
–
–
–
–
–
–
Modern and energy efficient building
State-of-the-art robotics/technology
Fully controlled construction/improvements
Not dictated by developer
Lower lease-back rental rates
Sold new building to institutional investor
Sold old building to plastics injection company
• In summary….
• Understand your options
• Consider marketplace alternatives
• Timing is important
• Be prepared before negotiating
• Work with a professional that knows the marketplace
Marco Della Rocca
THANK YOU.
Questions?
Gillian Leithman
Passing the Baton
PASSING THE BATON
Gillian Leithman, MSc
Directions Third Age Consultants Inc
NASA CASE
STUDY
“Even when government officials talk about
“ mentioned the
returning to the moon, few
simple and startling fact that the US space
agency has forgotten how to get there”
Nasa Manager Confession
QUESTIONS TO KEEP IN MIND
• Do you know how many people in your
organization plan to retire in the next 5 years?
• Do you have a plan in place to minimize corporate
memory loss?
• If you are a business owner who plans to retire in
the next 5 years, have you chosen a successor
and started grooming him/her to take over?
Today’s objectives
• Raise awareness
• Provide you with solutions
Current Context
Intergenerational
Conflict
Knowledge Transfer
Challenges
Talent
Shortage
Disruptive
Demographics
Disruptive Demographics
Talent Shortage
Intergenerational
Conflict
Intergenerational Conflict
The perfect Storm
Solutions
Human
resources
Knowledge
management
IT solutions
HR strategies
• Workforce Audit
• Succession Planning & Career
development
• Performance Appraisals
• Compensation
• Clear career paths
• Older worker friendly policies
Knowledge management
• Explicit
• Tacit
• Recovery
Not just what, but who!
IT solutions
•
•
•
•
•
Web 2.0
Wikis
Podcasts
Videos
Lessons learned
Executive Exit
• Planning should occur 3-5 years prior to
exit
• You must train your successor
• Ensure that successor has competencies
to run the business while you are still
there!
Fostering a KT Environment
•
•
•
•
Build a business case
Secure financing
Understand employee motivations
Adequate Time
Looking for Partners
Gillian Leithman
THANK YOU.
Questions?
Vincent Santaguida
MultiCIM Technologies Inc
Information Asset Management
Surmounting the challenges
Value of information assets?
Information assets include:
ELECTRONIC FILES
Office Docs
Digital Docs
E-Mails
Images & Graphics
PAPER
FILES
Paper vs Digital information asset value?
ELECTRONIC FILES
Digital Docs
PAPER
FILES
What are mission critical files and
what is their value?
Problem with ad hoc file management
Simple and ideal file management
ASRS – Automated Storage
and Retrieval System
Requires only:
 ID
 Location
Simple and ideal file management
Problem for humans:
• (ID?) Can not remember precise file
names.
• (Location?) Can not remember
folder names.
• Inconsistent naming/storing of files.
• No standards or policy
• Free for all!
Simple file management strategy for all?
Structured file naming and storage
A strategy that enables:
• File naming and storage policy per
business activity.
• Best practices for electronic filing and
retrieval throughout the organization.
It works because it is based on the simple premise that if you
name it properly and store it properly as per a prescribed
policy, you and everyone else will be able to retrieve it.
Others using this strategy
What is structured file naming?
Structured file naming is the combining of multiple information
elements separated by delimiters (e.g. underscore “_”) to
compose a unique information-rich file name.
Project
•GGBRIDGE
•JCARTIER
• VICTORIA
•BROOKLYN
•HUMBER
Activity
•PAINT
•PRIME
•WELD
•REPAIR
•RESURFACE
•SAND-BLAST
Doc Type
•QUO
•LTR
•INV
•PO
•CON
•SPEC
•REP
Description
•Free Text
Version
•N
•A
•N-N
•A- N
•A-A
Examples:
GGBRIDGE_PAINT_QUO_RAILINGS_V01.pdf
GGBRIDGE_WELD_SPEC_RIVETS- 500_V1-02.dwg
EXT
•pdf
•doc
•xls
•ppt
•dwg
•jpg
What structured file names look like:
Structured file naming – 10 Rules
1. Use short and simple folder names and folder
structures.
2. Put just the right amount of elements in the structure
for easy retrieval and identification.
3. Use the underscore (_) as element delimiter.
4. Use the hyphen (-) to delimit words within an element
or capitalize the first letter of each word.
5. Elements should be ordered from general to specific
detail of importance as much as possible.
Structured file naming – 10 Rules
6. Dates should be ordered: YEAR, MONTH, DAY. (e.g.
YYYYMMDD, YYYYMMDD, YYYYMM).
7. Personal names within an element should have family
name first followed by first names or initials.
8. Abbreviate the content of elements whenever possible.
9. Version control should start with V followed by at least
2 digits.
10. Prefix the names of the pertinent sub-folders to the file
name of files that are being shared. via email.
Lets you name, store and retrieve any file
Office Docs
Digital Docs
E-Mails
Images & Graphics
The benefits
•
Improved collaboration
•
Operational continuity
•
Reduced duplication
•
Increased efficiency
•
Increased productivity
The biggest challenges are:
•
LEADERSHIP
•
Communication
•
Establishing filing and storage policies
•
Encouraging collaboration
•
Monitoring
•
Managing behaviour
Conclusion
•
•
•
Your information assets are valuable and they should
be easily retrievable at all times.
Structured file naming and storage is an easy and
economical strategy for managing your files
You have a strategy – what is needed is Leadership
to take the initiative to apply it.
Vincent Santaguida
THANK YOU.
Questions?
Merci et Bonne Journée
Del Chatterson
Margot E. Uson
Jerry Cytryn
Carlo De Rose
Michael Hiles
& Associates Inc.
Michael Hiles
Vince Santaguida
Chris Murray
Gillian Leithman
Morrie Weinberg
& Associates Inc.
Marco Della Rocca
Morrie Weinberg
Robin Whitrod, CA
Learn more about our members at: www.psnetwork.ca
This presentation can be found at: www.psnetwork.ca/resources.php