Microsoft Word 2010
Chapter 3: Business Letter with Letterhead & Table
Introduction (138)
In a business environment, people use documents to communicate with others. Business
documents can include:
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An effective business document clearly and concisely conveys its ____________________
and has a professional, ____________________ appearance.
Project – Business Letter with a Letterhead and Table (138)
A business letter may include a custom ____________________ as well as all essential
business letter components:
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To Change Theme Colors (141)
 Click the ____________________ ____________________ button on the
____________________ tab in the ____________________ group.
 Point to ____________________ on the Change Styles menu.
To Change Margin Settings
Word is preset to use standard _____-by-_____ inch paper, with _____-inch top, bottom,
left and right margins.
The business letter uses _____-inch left and right margins and _____-inch top and bottom
margins, so that more text can fit from left to right on the page.
 Click the ____________________ ____________________ tab in the Ribbon.
 Click the ____________________ button in the __________ __________ group.
 Choose the ____________________ margins setting.
Creating a Letterhead (142)
The letterhead for the business letter project consisted of the following elements:
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Microsoft Word 2010
Chapter 3: Business Letter with Letterhead & Table
To create a custom letterhead, you might follow these general steps:
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To Insert a Shape (143)
 Go to the ____________________ tab on the Ribbon.
 Click the ____________________ button in the ____________________ group.
 Choose a shape.
 Drag the mouse to draw the shape, and release to add it to your document.
To Apply a Shape Style (144)
 With the shape selected, go to the ____________________ ____________________
Format tab on the Ribbon.
 Click the ____________________ button (arrow) in the Shape Styles gallery.
To Add Text to a Shape (145)
 Right-click the shape to display a shortcut menu and the Mini toolbar.
 Click ____________________ on the menu.
Floating versus Inline Objects
An inline object is an object that is part of a ____________________.
A floating object is an object that can be positioned at a specific location in a
document or in a ____________________ over or behind text.
You have more flexibility with ____________________ objects because they can be
moved anywhere on the page.
To Change an Object’s Text Wrapping (148)
 Click the edge of the shape to select it.
 Go to the ____________________ ____________________ Format Tab on the Ribbon.
 Click the _______________ _______________ button in the _______________ group.
Microsoft Word 2010
Chapter 3: Business Letter with Letterhead & Table
To Insert Clip Art (148)
 Place the insertion point where you want to insert the image.
 Go to the ____________________ tab on the Ribbon.
 Click the _______________ _______________ button in the _______________ group.
To Resize a Graphic to a Percent of the Original (150)
 Select the image or graphic.
 Click the Dialog Box Launcher icon on the _______________ _______________
Format tab in the _______________ group.
 In the ____________________ area, select the Height value. Enter the percentage.
 Click OK.
To Change the Color of a Graphic (151)
 With the graphic selected, click the ____________________ button on the Picture
Tools Format tab in the ____________________ group.
To Set a Transparent Color in a Graphic (152)
 With the graphic selected, click the ____________________ button to display the
Color gallery.
 Click the Set ____________________ Color option.
 Position the pen mouse pointer in the graphic where you want to make the color
transparent.
To Adjust the Brightness and Contrast of a Graphic (153)
In Word, you can adjust the ____________________ (brightness) of a graphic and also
____________________, which is the difference between the lightest and darkest areas of
the graphic.
 With the graphic selected, click the ____________________ button on the Picture
Tools Format tab in the ____________________ group.
 Select the level of brightness/contrast to change.
To Change the Border Color on a Graphic (154)
 Click the ____________________ ____________________ button arrow on the Picture
Tools Format tab in the Picture Styles group.
 Point to various colors in the Picture Border gallery and watch the border color
on the picture change.
Microsoft Word 2010
Chapter 3: Business Letter with Letterhead & Table
To Use Paste Options (156)
 Click the __________ button arrow on the __________ tab in the __________ group.
 Point to “Keep Source Formatting” to use the same formatting as the original.
To Flip a Graphic (157)
 With the graphic selected, click the ____________________ button on the Picture
Tools Format tab in the ____________________ group.
To Insert a Symbol (158)
 Display the ____________________ tab
 Click the _______________ _______________ button in the _______________ group.
 Click More Symbols, if necessary, to display the Symbol dialog box.
To Bottom Border a Paragraph (160)
 Display the ____________________ tab.
 With the insertion point in the paragraph text, click the ____________________
button in the ____________________ group.
 Click Bottom Border in the Border gallery.
To Apply a Quick Style (166)
Recall that the Normal style in Word places _____ points of blank space after each
paragraph and inserts a vertical space equal to _____ lines between each line of text.
The business letter should use ____________________ spacing for paragraphs and
____________________ spacing between paragraphs.
 With the insertion point positioned in the paragraph to be formatted, click
____________________ in the __________ __________ gallery on the __________ tab.
To Set Custom Tab Stops (169)
 If necessary, click the tab selector at the left edge of the horizontal ruler until it
displays the type of tab you wish to use, which is the Left Tab icon.
 Position the mouse pointer on the 4” mark on the ruler, which is the location of
the desired custom tab stop.
 Click the 4” mark on the ruler to place a tab marker at that location.
To Insert the Current Date in a Document (170)
 Press the __________ key to position the insertion point at the tab stop.
 Go to the ____________________ tab on the Ribbon.
 Click the ________________________________________ button in the __________
group.
 Select the desired format.
 Click OK.
Microsoft Word 2010
Chapter 3: Business Letter with Letterhead & Table
To Create a Building Block (172)
 Select the text to become a building box.
 Click the __________ __________ button on the __________ tab in the __________
group.
 Click the Save Selection to Quick Part Gallery option to display the dialog box.
 Give the building block an abbreviated name.
 Click OK to store the building block.
To Insert a Building Block (174)
 Type the abbreviated name of the building block.
 Press the __________ key to instruct Word to replace the abbreviation with the
stored text.
To Insert a Nonbreaking Space (175)
A nonbreaking space is a special space character that prevents two words from
____________________ if the first word falls at the end of a line.
 Type the first word.
 Press ___________+__________+__________ to insert a nonbreaking space.
 Type the next word, etc.
To Insert an Empty Table (176)
 Go to the ____________________ tab on the Ribbon.
 Click the ____________________ button in the ____________________ group.
 Select the dimensions of the table.
To Apply a Table Style (179)
 With the table selected, go to the __________ __________ __________ group in the
Ribbon.
 Click the More button (arrow) in the Table Styles gallery.
To Resize Table Columns to Fit Table Contents (180)
 With the insertion point in the table, display the Table Tools Layout tab.
 Click the ____________________ button in the ____________________ group.
 Click ____________________ ____________________ on the AutoFit menu.
To Align Data in Cells, Insert a Row in a Table, or Merge Cells (182-185)
 With the table selected, go to the Table Tools Layout tab.
For more practice, visit scsite.com/wd2010/learn and select chapter 3.