Metropolitan State University of Denver
Performance Management Form
Revised 04/2013
Employee Name:
ID Number: 900-
Class Title:
Department:
Position#: C-
Agency Code: GTA
Supervisor ID: 900-
Supervisor:
Appraisal Period: FromDate current job description was last updated:
To-
Annual
Interim
Job description must be updated every three years.
PLANNING: The employee has been provided this Performance Plan
Supervisor Signature:
Reviewer (Next Level Supervisor) Signature:
Employee Signature:
I
Agree
Disagree with the plan.
and a copy of the Dispute Process
Date:
Date:
Date:
.
Lack of signature does not negate the expectation described within
PROGRESS REVIEW:
Due by October 31st in Human Resources (SSB 310)
Supervisor Signature:
Date:
Employee Signature:
Date:
The employee has been provided a copy of the Dispute Process.
APPRAISAL:
The overall performance rating for the entire appraisal period was:
Level I:
Points
Level II:
Points
Level III:
Points
Dated
Signatures
Must Follow
**Level III REQUIRES Human Resources Signature before final rating is given to employee. **
I
1. Supervisor Signature:
Date:
2. Reviewer (Next Level Supervisor) Signature:
Date:
3. Executive Director of Human Resources Signature:
Date:
4. Employee Signature:
Date:
Agree
Disagree with the Appraisal. Lack of signature does not negate the evaluation described within.
SUMMARY OF TOTAL POINTS RECEIVED & OVERALL APPRAISAL RATING
Weight (%)
Points Received
Points per Goal
Competency #1: Communication
X
=
Competency #2: Interpersonal Skills
X
=
Competency #3: Customer Service
X
=
Competency #4: Accountability
X
=
Competency #5: Job Knowledge
X
=
Competency #6: Supervision
X
=
Competency #7: IPO
X
=
Competency #8: IPO
X
=
Competency #9: IPO
X
=
100%
OVERALL APPRAISAL RATING SCALE:
Level I
100 - 174 Points
Total Pts. for All Goals
(Minimum Points= 100; Maximum Possible Points= 300)
Level II
175 - 274 Points
Level III
275 - 300 Points
All employees must address these five required competencies and include at least
one additional goal.
Employees who supervise must use (includes student worker supervision)
Competency 1: Communication
Competency 2: Interpersonal Skills
Competency 3: Customer Service
Competency 4: Accountability
Competency 5: Job Knowledge
Goal 6: Supervision
Employees must address at least one additional departmental/personal goals
Goals: 7, 8, and 9: IPOs
Definitions:
A competency is a measurable pattern of skills, knowledge, abilities, behaviors and other characteristics that an individual needs to
perform work roles or occupational functions successfully. Employees and supervisors have the option to select any example from the
list provided on the last pages of this document, or supervisors can write their own examples. There are five State Uniform
Core Competencies. All classified employees are required to address these five competencies. Competency 6 must be used if
employee supervises classified staff or students.
A goal is a broad statement that describes general intentions.
An IPO - Individual Performance Objective is a specific statement that describes a desired behavior or result from an
employee, team and/or unit.
A measure answers the question/s: How much? By when? - In order to meet the objective/goal. Measures are written and describe
the level III and II ratings that the employee is expected to meet. There must be a clear an obvious distinction between the levels.
Weight (%) During the planning phase, each competency and goal must be assigned a weight (%). The total of all weights combined
must equal 100(%).
1.
Performance Plans: Written plans are given to employees and allow the employee to track their own performance throughout
the year. The plans include the four overall appraisal ratings as described below:
Level III: The point range for this rating is from 275 to 300. Definition: Exceptional. This rating represents
consistently exceptional and documented performance or consistently superior achievement beyond the regular assignment.
Employees make exceptional contribution(s) that have a significant and positive impact on the performance of the unit or the
organization and may materially advance the mission of the organization. The employee provides a model for excellence and
helps others to do their jobs better. Peers, immediate supervision, higher-level management and others can readily recognize such
a level of performance. Level II: The point range for this rating is from 175 to 274. Definition: Satisfactory. This rating
level encompasses a range of expected performance. It includes employees who are successfully developing in the job,
employees who exhibit competency in work behaviors, skills, and assignments, and accomplished performers who
consistently exhibit the desired competencies effectively and independently. These employees are meeting all the expectations,
standards, requirements, and objectives on their performance plan and, on occasion, exceed them. This is the employee who
reliably performs the job assigned and may even have a documented impact beyond the regular assignments and performance
objectives that directly supports the mission of the organization Level I: The point range for this rating is from 100 to 174.
Definition: Needs Improvement. This rating level encompasses those employees whose performance does not consistently and
independently meet expectations set forth in the performance plan as well as those employees whose performance is clearly
unsatisfactory and consistently fails to meet requirements and expectations. Marginal performance requires substantial monitoring
and close supervision to ensure progression toward a level of performance that meets expectations. Although these employees are
not currently meeting expectations, they may be progressing satisfactory toward a level 2 rating and need coaching/direction in
order to satisfy the core expectations of the position.
2.
Progress Review: Metropolitan State University of Denver’s Performance Management Program requires every state classified
employee have a written progress review by the last day in October (30 days following the end of the second quarter). This is also
known as a coaching and feedback session. At a minimum, the supervisor and employee must document this has occurred by
placing the initials and date of the occurrence.
3.
In the Appraisal Review, each competency and goal is assigned a point value indicated by circling or placing a checkmark in
the points scale, as well as a numerical value entered in the "Points Received" box. For example,
10%
Goal 1 Weight (%)
1
2 ( )
3
Points Received –
2.3
4.
Dispute Process: Metropolitan State University of Denver ’s Performance Management Program requires every state
classified employee to have a copy of the Dispute Process related to performance management. Supervisors are to ensure the
employees have access to a copy of this document to aid them in following the process at each stage: Planning, Progress
Review, and Evaluation.
5.
Multiple Ratings: Will be prorated according to program guidelines and will affect the overall appraisal score for the rating
period.
Competency #1: Communication
Planning Section- Competency 1 Individual Performance Objective (s):
Definition: Effectively communicates by actively listening and sharing relevant information with co-workers, supervisor(s), students and
colleagues so as to anticipate problems and ensure the effectiveness for Metropolitan State University of Denver.
Performance Measure(s):
Level II:
Level III:
Level
Competency #1
Weight (%)
1
2
3
Points ReceivedMay Include
Fractions
Evaluation Section: Competency #1: Comments and Justification*
*Not required for employees meeting Level II expectations. Justification is required when an employee receives a Level I rating or
Level III rating for competency or goal.
Please use additional sheet if necessary.
Competency #2: Interpersonal Relations
Planning Section- Competency 2 Individual Performance Objective (s):
Definition: Interacts effectively with others to establish and maintain smooth working relations.
Performance Measure(s):
Level II:
Level III:
Level
Competency #2
Weight (%)
1
2
3
Points ReceivedMay Include
Fraction
Evaluation Section: Competency #2: Comments and Justification*
*Not required for employees meeting Level II expectations. Justification is required when an employee receives a Level I rating or
Level III rating for competency or goal.
Please use additional sheet if necessary.
Competency #3: Customer Service
Planning Section- Competency 3 Individual Performance Objectives
Definition: Works effectively with internal/external colleagues and students to satisfy expectations.
Performance Measure(s):
Level II:
Level III:
Level
Competency #3
Weight (%)
1
2
3
Points ReceivedMay Include
Fractions
Evaluation Section: Competency #3 Comments and Justification*
*Not required for employees meeting Level II expectations. Justification is required when an employee receives a Level I rating or
Level III rating for competency or goal.
Please use additional sheet if necessary.
Competency #4: Accountability
Planning Section- Competency 4 Individual Performance Objective (s):
Definition: Employee’s work behavior demonstrates responsible personal and professional conduct, which contribute to the overall goals
and objectives of Metropolitan State University of Denver.
Performance Measure(s):
Level II:
Level III:
Level
Competency #4
Weight (%)
1
2
3
Points ReceivedMay Include
Fractions
Evaluation Section: Competency #4 Comments and Justification*
*Not required for employees meeting Level II expectations. Justification is required when an employee receives a Level I rating or
Level III rating for competency or goal.
Please use additional sheet if necessary.
Competency #5: Job Knowledge
Planning Section- Competency 5 Individual Performance Objective (s):
Definition: The employee is skilled in job-specific knowledge, which is necessary to provide the appropriate quantity and quality of
work in a timely and efficient manner.
Performance Measure(s):
Level II:
Level III:
Level
Competency #5
Weight (%)
1
2
3
Points ReceivedMay Include
Fractions
Evaluation Section: Competency #5 Comments and Justification*
*Not required for employees meeting Level II expectations. Justification is required when an employee receives a Level I rating or
Level III rating for competency or goal.
Please use additional sheet if necessary.
Goal #6: Supervision (REQUIRED if supervising students/staff)
Planning Section- Goal 6 Individual Performance Objective (s) (MUST include the following):
Developed and submitted written plan for classified evaluations on time.
Conducted at least one coaching and feedback session- documented and on time
Submitted written evaluation for classified evaluations on time
Individual Performance Objectives:
Performance Measure(s):
Level II:
Level III:
Level
Goal 6
Weight (%)
1
2
3
Points ReceivedMay Include
Fractions
Evaluation Section: Goal #6 Comments and Justification*
*Not required for employees meeting Level II expectations. Justification is required when an employee receives a Level I rating or
Level III rating for competency or goal.
Please use additional sheet if necessary.
Goal #7:
Planning Section- Goal 7 Individual Performance Objective (s):
Individual Performance Objectives:
Performance Measure(s):
Level II:
Level III:
Level
Goal 7
Weight (%)
1
2
3
Points ReceivedMay Include
Fractions
Evaluation Section: Goal #7 Comments and Justification*
*Not required for employees meeting Level II expectations. Justification is required when an employee receives a Level I rating or
Level III rating for competency or goal.
Please use additional sheet if necessary.
Goal #8:
Planning Section- Goal 8 Individual Performance Objective (s):
Individual Performance Objectives:
Performance Measure(s):
Level II:
Level III:
Level
Goal 8
Weight (%)
1
2
3
Points ReceivedMay Include
Fractions
Evaluation Section: Goal #8 Comments and Justification*
*Not required for employees meeting Level II expectations. Justification is required when an employee receives a Level I rating or
Level III rating for competency or goal.
Please use additional sheet if necessary.
Goal #9:
Planning Section- Goal 9 Individual Performance Objective (s):
Individual Performance Objectives:
Performance Measure(s):
Level II:
Level III:
Level
Goal 9
Weight (%)
1
2
3
Points ReceivedMay Include
Fractions
Evaluation Section: Goal #9 Comments and Justification*
*Not required for employees meeting Level II expectations. Justification is required when an employee receives a Level I rating or
Level III rating for competency or goal.
Please use additional sheet if necessary.
Behavior Examples
Mastery of the core competencies will vary depending upon the background and duties of an employee. For example, a maintenance
worker’s performance would not necessarily be measured in the same way as a receptionist’s. Additionally, senior level positions would
be held to higher standards than entry-level positions.
The following are examples of behaviors a supervisor might use in measuring these competencies. In performance management, these
items are the “what”. Supervisors need to identify how or to what extent the employee will demonstrate the following for levels II and
III.
Communication
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Sought and considered ideas from others on issues that affected them.
Communicated orally in a well-organized, courteous, and effective manner.
Communicated to provide or exchange information while keeping others informed.
Maintained sensitivity to the feelings and efforts of others.
Listens effectively to others ideas, work related problems, suggestions.
Demonstrates effective public greeting skills.
Demonstrates effective phone skills.
Seeks feedback on the effectiveness of written and oral communication.
Adapts communication methods to respond to different audiences.
Provides accurate, timely information (oral/written).
Actively listens to others.
Involves others in problem solving.
Provides clear instructions and expectations.
Works in an open manner, shares information with others to get the job done.
Expresses ideas clearly and effectively orally and in writing.
Listens carefully and sincerely considers the ideas of others.
Maintains confidentiality, and exercises good judgment about what to say and when to say it.
Responds in a prompt and friendly manner to requests and inquiries.
Keeps others informed.
Meets routinely with supervisor and key customers to exchange information and clarify expectations.
Asks appropriate questions to clarify information/needs.
Provides accurate, timely information (oral/written).
Interpersonal Relations
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Well regarded by colleagues, can interact easily with a diverse workforce.
Treats others with respect.
Pleasant, friendly, affable, cheerful.
Polite, courteous, empathetic.
Demonstrates appreciation; thanks others for their assistance.
Is courteous and acknowledges the contributions of others. Respectful of the feelings of others.
Respects other persons’ time and priorities.
Treats others fairly and without prejudice or bias.
Seen by peers as someone whom they can depend on.
Does not initiate conflict and actually takes measures to ensure that conflict does not occur.
Demonstrates tact and diplomacy when resolving conflicts, addressing concerns directly with the individual(s) involved.
Takes initiative to address concerns with other staff in a timely manner promoting understanding and cooperation.
Approach to conflict resolution is exceptional, creating enhanced teamwork, without hard feelings.
Contributes to a positive work environment through their interactions with others.
Demonstrates flexibility by adapting to changes in priorities and the work environment.
Demonstrates positive personal regard when confronting problems with others.
Demonstrates respect for responsible dissent.
Behaves in ways designed to keep problems impersonal whenever possible.
Maintains positive work relationships.
Treats others with courtesy and respect.
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Is cooperative and responsive.
Builds trust and works with integrity.
Treats others with respect, courtesy, tact, and friendliness and actively attempts to be helpful towards others.
Accepts criticism, is open to new ideas, and handles conflict constructively and diplomatically.
Consistently able to obtain the cooperation of others.
Works through conflict for positive solutions/results.
Promotes cooperation and teamwork.
Learns from conflict and makes appropriate changes.
Takes initiative to improve working relationships and foster feelings of mutual respect with coworkers and customers.
Makes a special effort to boost employee morale and create a positive work environment.
Customer Service
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Keeps appointments, call-return commitments, etc.
Is approachable and responsive to customers and others.
Shows appropriate patience with complaining customers and employees.
Treats the customer with respect and courtesy
Provides consistent, quality service to all customers.
Is available to the customer and provides accurate, consistent, and honest information.
Listens to the customer and provides feedback that will benefit the customer in the future.
Understands who the customer is.
Strives to satisfy customer needs.
Offers appropriate and innovative solutions to customer problems.
Demonstrates courtesy and a professional attitude in handling customer complaints.
Responds promptly to requests for information and/or assistance.
Meets customer expectations in a timely manner/Delivers what has been promised.
Follows up with customer in a timely manner.
Responds to telephone and e-mail messages within four hours.
Anticipates future needs/problems of customers and takes action to meet these needs or solve problems.
Makes an extra effort to keep customers accurately informed.
Understands the customer from their point of view. Has a thorough knowledge of the customer’s world and is able to anticipate
customer’s requests.
Accountability
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Provides consistent, timely, high quality work.
Adheres to established work schedule.
Arrives at work and meetings on time.
Meets assigned deadlines without additional prompting by supervisor or others.
Follows established call-in procedures for their department and submits leave request form within four hours of returning to the
work place.
Submits time sheets on time and correctly completed.
Actions and speech reflect a commitment to the agency.
Always finishes assignments on time, meets deadlines.
Administrative paperwork is accurate and submitted on time.
When on leave, arrangements are made for “current” work/responsibility to continue.
Responds to change with a genuine desire to do what it takes to get the job done, regardless of the need to make adjustments.
Employee accepts the change and is instrumental in seeing that the change is perceived positively by others and is carried out in
a way that improves the overall operation of the department.
Knows how to keep confidential information confidential.
Never disparages the agency or its employees in public.
Completes projects ahead of time without compromising the quality of work.
Conveys a positive and professional image of the agency to others.
Adapts well to new situations, unusual demands, emergencies, or critical incidents.
Behaves in a businesslike manner.
Avoids gossip and negative rumors.
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Seeks new and/or additional on-the-job training opportunities to obtain mastery over tasks, expand personal knowledge and add
value to the work group.
Demonstrates initiative consistent with job expectations to improve performance.
Employee performs their standard duties throughout the year and in addition takes on several large projects and some smaller
ones that have a significant impact on the department.
Completes work by established time lines and routinely uses time efficiently.
Employee completes work well in advance of deadlines so that the supervisor has plenty of time to review documents and make
revisions, rather than receiving documents just before the deadline with little time for adequate proof reading and revisions .
Demonstrates professional job-specific skills necessary to provide the appropriate quality of work.
Not only demonstrates specific job skills, but also takes the initiative to learn higher level skills that enhance ability to contribute
to the organization.
Creates a positive work environment and influences the behavior of other employees by their supportive and optimistic approach
to daily activities within the work environment.
Coworkers in response to fluctuations in workloads.
Does not need to be asked to assist others in times of need. Employee jumps in and volunteers to assist others, even in areas
where one may not expect them to routinely volunteer. Besides volunteering for the obvious needs, the employee senses other
Less obvious needs within the organization and provides additional assistance creating improved morale and work production.
Serves citizens of the state.
Demonstrates concern for the larger community served by the organization.
Job Knowledge
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Possesses appropriate expertise to perform job at a professional level.
Takes opportunities to increase knowledge of relevant job skills.