Medicaid Time Study 2015
Special Education
2014-2015 Time Studies
• 1st Time Study – November 6th – 12th
• 2nd Time Study – February 25th – March 3rd
• 3rd Time Study – April 24th – 30th
•
•
•
•
Narrative Time Studies always occur on the third day of the study.
November 10
February 27
April 28
• More information is the on Uintah School District webpage under
Special Education Department
Clarification on the Codes
•
•
•
•
•
•
F1 Code
Other districts 30%,
USD 41.78%
P Code
Other districts 6%,
USD 0.64%
F1 – IEP - Health Related Direct Service activities:
Providing health/mental health services contained in an IEP.
Medical/health assessment and evaluation as part of the development
of an IEP
Conducting medical/health assessments/evaluations and diagnostic
testing and preparing related reports
Providing speech, occupational, physical and other therapies
Performing developmental assessments
Providing counseling services to treat health, mental health, or
substance abuse conditions
Transportation (if covered as a medical service under Medicaid)
F2 – Non IEP - Direct Service activities:
Providing personal aide services
Administering first aid, or prescribed injections or medications to a
student
Providing direct clinical/treatment services
Developing a treatment plan (medical plan of care) for a student if
provided as a medical service
Performing routine or mandated child health screens including buy not
limited to vision, hearing, dental, scoliosis, and EPSDT screens
Providing immunizations
F2 – Non IEP - Direct Service activities:
School staff should use this code when
making referrals for, coordinating, and/or
monitoring the delivery of medical (Medicaid
covered) services. Referral, coordination, and
monitoring activities related to services in an
IEP are reported in this code.
Examples of F2
1. Provide personal aide services.
2. Administering first aid, or prescribed
injections or medications to a student.
3. Providing direct clinical/treatment services
4. Performing routine or mandated child
health screens including buy not limited to
vision, hearing, dental, scoliosis, and
EPSDT screens
5. Providing immunizations
P Code
School staff should use this code when making
referrals for, coordinating, and/or monitoring the
delivery of medical (Medicaid covered) services.
Referral, coordination and monitoring activities
related to services in an IEP are reported in this
code.
Activities that are part of a direct service are
coded F.
Examples of P Code
1. Participate in meeting/discussion to coordinate or review a student’s
needs for health-related services covered by Medicaid.
2. Provide information to other staff on the child’s
medical/dental/mental health services and plans.
3. Monitor and evaluate the Medicaid service components of the IEP
as appropriate.
4. Make referrals for and/or coordinate medical or physical
examinations and necessary medical/dental/mental health
evaluations.
5. Gather any information that may be required in advance of referrals.
6. Provide follow-up contact to ensure has received the prescribed
medical/dental/mental health services covered by Medicaid.
7. Make referrals for and/or scheduling EPSDT (CHEC) screens,
interperiodic screens, and appropriate immunizations, but NOT to
include state-mandated health services
8. Refer students for necessary health, mental health, or substance
abuse services covered by Medicaid.
19.5 Hour or Voucher Employees
* Only
submit codes for the hours paid by Uintah
School District
* Voucher Employees should not use the “Q”
code
Contract Employees
* Only
submit codes for the hours on contract 35
hour employees – should not use “Q” for after
contract hours.
* If a contract employee takes PTO time, the
PTO hours will be marked as “Q”