Julie Hannaford, j.hannaford@utoronto.ca
http://homespace.oise.utoronto.ca/~hannafo3/e-ThesesRoundtable.ppt
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General Overview of Changes
 Thesis and dissertation submission must now be
made electronically
 Upload is done via T-Space
 Upload will be publicly available after convocation
 OISE Library no longer requires 2 bound copies
 A processing fee continues – this fee is to produce
the microfiche version of your thesis and other
administrative costs
 SGS website
 Electronic submission overview
What is T-Space?
 University of Toronto’s research repository
 OISE’s T-Space Community
 Intended to showcase and preserve scholarly works
 Support for multiple file formats – now you can upload
video/audio/data sets that support your thesis
 Provides permanent URLs – no more broken links!
 Searchable via Google or other search engines (with
priority ranking)
 Result: more opportunities for your work to be found,
read, and cited
First Steps
 T-Space requires that your thesis or
dissertation be in PDF format
 Use Adobe Acrobat Writer or Acrobat
Professional software/MS Word 2007
 There is support in the EC if needed
 If you have accompanying material, make sure that it
is also available electronically – scan images, prepare
audio or video files, etc.
 EC Media Service can provide help with audio/video
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Next Steps
 There are naming conventions that you
must follow:
 Thesis:
 Supplementary files:
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Next Steps
 Obtain all necessary copyright permissions
 SGS provides a sample permissions letter
 Ensure that your thesis is formatted correctly
 OISE Guidelines
 Submit to SGS:
 Written confirmation from your supervisor that your
thesis has been approved in its final form
 All copyright permissions you have obtained
 Signed and dated Library and Archive Canada Theses
Non-Exclusive License
 Proof of payment of your submission fee
 If necessary, a Restricted Release Form
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Additional Info: Copyright
 You need copyright permission if you are using
someone else's work, your own previously published
material, or work you have co-authored with another;
this includes large direct quotes, tables, figures,
images, etc.
 # of words can vary. OISE guidelines note: 20-25 lines of
text (approx. 200 words)
 Obtain permission from the copyright holder (who may
not be the author)
 Once you have permission, you must cite the work
appropriately
Additional Info: Copyright
 You may be able to locate publishers’ policies re:
copyright/permissioning here: SHERPA/RoMEO
 Additional links:
 Canadian Intellectual Property Office
FAQs
 Canada’s Copyright Act
 U of T’s Copyright Policy
 Copyright FAQ for Instructors

Ready to Upload!
 Create an account on T-Space here
 SGS will be notified via email and will approve your
account
 Once approved, you will be sent an email to let you know
that you can login
 Once you are logged in, click on “Start a New
Submission”
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Describing Your Content
 Fill in the fields to describe your thesis or dissertation
 Important: Enter your name as it appears in ROSI
Describing Your Content, cont’d
 To choose a subject code, use this site: UMI Subject
Categories
 Be as descriptive as possible: the more keywords you
use the more your work can be found by end users
when searching via Google, etc.
Select a CC License (Optional)
Grant T-Space License
Now What?
 SGS will review your submission and let you
know when it has been approved
 Once you have attended convocation, your thesis
will be made public
 Search the collections:
 Masters theses:
https://tspace.library.utoronto.ca/handle/1807/9947
 Doctoral dissertations:
https://tspace.library.utoronto.ca/handle/1807/9945
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For the Future…
 Be aware of copyright issues when you are seeking
publication
 Did you know that when you seek publication, the
copyright release form often signs the rights to your
work over to the publisher?
 When working with publishers, you can negotiate your
copyright so that you have the right to self-archive or
otherwise distribute your work; see the SPARC Author
Addendum
 Protecting your rights as an author allows you greater
flexibility with forthcoming publications
Open Access
 “Open-access (OA) literature is digital, online,
free of charge, and free of most copyright and licensing
restrictions”
(http://www.earlham.edu/~peters/fos/overview.htm)
 Open access increases the availability of your academic
work to the research community
 Prioritized indexing of T-Space content by Google and
other search engines improves visibility and citation
impact – more people will read your work
 Granting Councils are increasingly mandating wide
dissemination of funded research outputs. CIHR and
ERIC now require institutional open access archiving of
publications; SSHRC supports open access in principle.
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Interested in Learning More?
 Check out some open access links here:
 http://delicious.com/OISEOpenAccess
 Open Access Scholarly Information Sourcebook
(OASIS): http://www.openoasis.org/
 Listen to John Willinsky’s recent talk at OISE on
open access issues