HUNTER COLLEGE BENEFITS ORIENTATION TEACHING AND NON-TEACHING ADJUNCTS Office of Human Resources Valerie Kelly, Associate Director of Human Resources T: 21 2-772-451 2 Email: Valerie.Kelly@hunter.cuny.edu Revised 07/14/2015 1 TOPICS OF DISCUSSION: About Hunter NYC Health Benefits Program PSC-CUNY Welfare Fund Benefits Pension Plans Tax Deferred Annuity (TDA) -Voluntary Savings Plans Other Benefits Policies and Procedures CUNY Campaign Revised 07/14/2015 2 ABOUT HUNTER COLLEGE Hunter College is a comprehensive teaching, research, and service institution, long committed to excellence and access in the education of undergraduate and graduate students in liberal arts and sciences, as well as in the professional fields of education, health science, nursing, and social work. Founded in 1870, by Thomas Hunter who was influenced by the free higher education open to young men and wished to offer the same for women. Hunter is the second-oldest college in The City University of New York and is dedicated from its earliest days to serving a student body which reflects the diversity of New York City. Revised 07/14/2015 3 HEALTH BENEFITS Te ac hi ng Ad ju nc t s m us t h av e t aug ht o n e o r t wo c o u r s e s i n t h e p r ev io u s t wo s e m es te r s a n d at l e as t t wo c o u r s e s a nd s ix ho u r s p er we e k i n t h e c u r r e n t s e m e ste r a n d m a i n t a i n t h i s g o i n g f o r wa r d . N o n - te ac hi ng Ad ju nc t s m u s t hav e wo r ked 1 5 h o ur s p er w ee k i n t h e p r ev io us t wo s em e s te r s a nd wo r k 1 5 ho u r s p er w e e k e ac h s e m e s ter g o i ng f o r wa r d . S u m m e r a n d W i n te r s e s s io n i s n o t i n c lud e d H o w d o I E n r o l l? Complete the Health Benefits Application (Form ERB) To enroll any eligible dependents you must submit acceptable documentati on to suppor t their eligibility status and Complete Adjunct Health Insurance Cer tification Form Complete Adjunct Enrollment Form/PSC -CUNY Welfare Fund Complete Adjunct Recurring Payment Election Form Return the Health Benefits Application to The Human Resources Depar tment/Benefits within 30 days of your appointment. Qualifying event Revised 07/14/2015 4 HEALTH BENEFITS TRANSFER PERIOD The Transfer Period is a time in which you can make changes to your health plan without having a qualifying event The NYC Health Benefits Program determines the exact dates; usually enrollment takes place during the Fall All changes become effective the first day of January of the next year Revised 07/14/2015 5 HEALTH BENEFITS WHO CAN BE COVERED? A legally married husband or wife, but never an ex-spouse Domestic Partner Children under age 26 (whether married or unmarried) Unmarried children who cannot support themselves due to disability that occurred before the age at which the dependent coverage would otherwise terminate Revised 07/14/2015 6 HEALTH BENEFITS T YPES OF HEALTH PLANS AND SERVICES Health Maintenance Organizations (HMO) – A system of healthcare that provides managed, pre -paid hospital and medical services to its members. An HMO member chooses a Primary Care Physician (PCP) from within the HMO network Plans presently offered: CIGNA Healthcare, GHI HMO, Empire HMO New York, Empire HMO New Jersey, HIP Prime HMO and Vytra Health Plans Exclusive Provider Organization (EPO) – Offers a higher level of choice and flexibility than many other managed care plans. Members can see any EPO network provider. There is no need to choose a PCP and no referrals are necessary to see a specialist. Plans presently offered: Empire EPO and Aetna EPO Revised 07/14/2015 7 HEALTH BENEFITS T YPES OF HEALTH PLANS AND SERVICES CONTINUED Point of Service (POS) – Of fers the freedom to use a network or an out-of-network provider for medical and hospital care. When using out-of-network providers, healthcare delivery resembles that of a traditional indemnity plan Plans presently of fered: HIP Prime POS Preferred Provider Organization (PPO) – Of fers the freedom to use either a network or an out -of-network provider for medical and hospital care. Participating plans contract with health care providers who agree to accept negotiated lower payment from the health plan Plans presently of fered: GHI-CBP/EBCBS Revised 07/14/2015 8 ADJUNCT BASIC PLAN AND OPTIONAL RIDER MONTHLY RATE SHEET Health Plan Aetna EPO * Optional Rider Monthly Individual Rate Monthly Family Rate Basic Plan Prescription Drugs Total $160.28 $234.30 $394.58 $1,694.78 $593.50 $2,288.28 Cigna Healthcare * Basic Plan Optional Rider Prescription Drugs Total $607.36 $225.64 $833.00 $2,527.00 $675.55 $3,202.55 Empire EPO ** Optional Rider Basic Plan Prescription Drugs Total $560.97 $157.11 $718.08 $2,307.38 $385.15 $2,692.53 Empire HMO ** Optional Rider Basic Plan Prescription Drugs Total $215.46 $157.11 $372.57 $1,525.04 $385.15 $1,910.19 $0.00 $6.42 $6.42 $874.39 $17.12 $891.51 $107.74 $195.91 $303.65 $1,209.31 $499.49 $1,708.80 GHI-CBP/EBCBS Basic Plan Enhanced Reimbursement Schedule Total GHI HMO* Optional Rider Basic Plan Prescription Drugs Total Revised 07/14/2015 9 ADJUNCT BASIC PLAN AND OPTIONAL RIDER MONTHLY RATE SHEET CONTINUED Health Plan Monthly Individual Rate HIP Prime HMO Basic Plan Appliance & Private Duty Nursing Total Monthly Family Rate $0.00 $0.00 $0.00 $874.39 Not Currently Available $874.39 HIP Prime POS* Optional Rider Basic Plan Prescription Drugs Total $659.56 $529.14 $1,188.70 $2,490.53 $1,289.04 $3,779.57 Vytra** Optional Rider Basic Plan Prescription Drugs Total $76.35 $170.00 $246.35 $1,186.54 $442.12 $1,628.66 Note:* Individual prescription drug coverage is provided by the PSC-CUNY Welfare Fund for all health plans. Please be aware that Welfare Fund Supplemental Benefits coverage under the adjunct plan is individual-only. You may elect to purchase family coverage at the rate of $202.00 per month, payable quarterly. Enrollment in the NYC-HBP basic health insurance, family coverage, is requisite. You may elect the optional prescription rider for Aetna EPO, Cigna Healthcare, GHI HMO or HIP Prime POS and have you prescription coverage provided by the health plan. If you elect the opti8onal prescription rider for any of these plan, you may be eligible to receive a stipend from the PSC-CUNY Welfare Fund. ** If you select the optional prescription rider for these plans, you will pay the full total amount (basic plus optional rider). Your prescription drug coverage will be provided by the health plan, not through the PSC-CUNY Welfare Fund. Revised 07/14/2015 10 PSC-CUNY WELFARE FUND WELFARE FUND COVERS OPTICAL, DENTAL, PRESCRIPTION AND HEARING AID Te a c h in g A d j un c t s m u s t h a v e t a u g h t o n e o r t w o c o ur s e s i n t h e p r ev io us t w o s e m e s te r s a n d a t l e a s t t w o c o ur s e s a n d s i x h o u r s p e r w e e k i n t h e c u r r e n t s e m e s te r a n d m a i n t a i n t h i s g o i n g f o r wa r d N o n - te a c h in g A d j un c t s m u s t h a v e w o r ke d 1 5 h o u r s p e r w e e k i n t h e p r ev i o us t w o s e m e s te r s a n d w o r k 1 5 h o u r s p e r w e e k e a c h s e m e s te r g o i n g f o r wa r d . S u m m e r a n d W i n te r s e s s io n i s n o t i n c lud e d To enroll you must complete the PSC-CUNY Welfare Fund Enrollment Form which you can obtain from your Human Resources Dependent information will be obtained from your NYC Health Benefits Application Revised 07/14/2015 11 PSC-CUNY WELFARE FUND EFFECTIVE DATE OF COVERAGE Your PSC-CUNY Welfare Fund benefits begins on the 1 st day of the next month following your appointment (or on the first day of the month if you start on the 1 st day of the month), if your enrollment form is received within 30 days If the Human Resources Department does not receive your enrollment form within 30 days of your appointment date, there may be a delay in benefits. Revised 07/14/2015 12 PSC-CUNY WELFARE FUND WHAT ARE THE BENEFITS? Non Contributor y Plans are provided at no cost to you. These include: • • • Prescription Drug Plan Dental Plan Optical & Hearing Aid Benefits Contributor y Plans are voluntar y and require a contribution from you. These include: • Term Life Insurance (provided through NYSUT) Revised 07/14/2015 13 OPTICAL BENEFITS General Vision Services (GVS) Davis Vision Direct Reimbursement for Optical Benefit (up to $100) Hearing Aid Revised 07/14/2015 14 PRESCRIPTION DRUG BENEFIT The Medco-Express Scripts Prescription Drug Plan is available for members enrolled in the New York City Health Benefits Program (NYCHBP). On an annual basis, the fee structure for the prescription co-pay is as follows: Tier 1 Tier 2 Tier 3 $10,000 next 10,000 above $20,000 The PSC Welfare Fund Pay 80% - The employee pay 20% The PSC Welfare Fund Pay 50% - The employee pay 50% The PSC Welfare Fund Pay 20% - The employee pay 80% Employees that select Aetna HMO, CIGNA Healthcare, HIP Prime POS, or GHI HMO as their health carrier and decide to purchase the optional drug rider provided by the health carrier instead of Medco-Express Scripts will be eligible for an annual stipend to offset the cost of the rider. Revised 07/14/2015 15 PRESCRIPTION DRUG BENEFIT CONTINUED Medco-Express Scripts Prescription Drug Plan Retail Network Service Participating Retail Pharmacies should be used when filling prescriptions for a short period of time. If used after the second refill your co -pay will increase from 20% to 35%. At Non-Participating Pharmacies you must pay the full cost of the prescription. Medco -Express Scripts will reimburse you the cost of the medication minus the co-insurance. A direct reimbursement claim form must be completed. The form can be obtained on-line through the Human Resources Website. Revised 07/14/2015 16 PRESCRIPTION DRUG BENEFIT CONT. Medco-Express Scripts Prescription Drug Plan Home Deliver y Ser vice The Home Delivery Services should be used when filling prescriptions for maintenance medication or for a 100-day (three-month) supply. Standard shipping and handling is free. Revised 07/14/2015 17 DENTAL PLAN Delta Dental USA Program-DMO Plan No premiums, claims forms, deductibles or annual lifetime limits Out-of-pocket expenses vary depending on services Orthodontia coverage for children and adult Flexibility in switching and selecting dentists within HMO network Revised 07/14/2015 18 DENTAL PLAN Continued Guardian PPO Plan No premiums, deductibles, or annual lifetime limits Out-of-pocket expenses vary depending on services Orthodontia coverage for children Freedom to use participating or nonparticipating dentist Revised 07/14/2015 19 PICA PROGRAM PICA is a prescription drug program made available through the joint effort of the City of New York Office of Labor Relations and the Municipal Labor Committee and covers all employees, Non-Medicare retirees and their dependents enrolled in a health plan offered by the City Health Benefits Program Revised 07/14/2015 20 PICA PROGRAM CONTINUED PICA covers medication in two specific drug categories: Injectable - most medications normally administered by injections not requiring administration by a health care professional Chemotherapy - medications used to treat cancer and the side effects of chemotherapy There is an annual deductible of $100 per person for Injectable and Chemotherapy medications. This deductible is independent of any other deductibles. Revised 07/14/2015 21 TERM LIFE INSURANCE THROUGH NEW YORK STATE UNITED TEACHERS (NYSUT) TRUST You and/or your lawful spouse or certified domestic partner have the opportunity to purchase up to $1 million of life insurance coverage, if under age 65. Up to $25,000 is also available for each of your eligible children. To request more information, you may obtain a Term Life Insurance brochure from your Department of Human Resources or contact Members Benefits at NYSUT at 800 626-8101. Revised 07/14/2015 22 CHOOSING A PENSION PLAN! YOUR CHOICES ARE… Teachers’ Retirement System of the City of NY (TRS) Optional Retirement Program (TIAA -CREF) New York City Employees’ Retirement System (NYCERS) (only as a Transferred Contributor) Board of Education Retirement System (BOERS) (only as a Transferred Contributor) Please note: As a new staff member you have 30 days from your appointment date to choose a pension plan. This choice is IRREVOCABLE. After 30 days, New York State Education Law Section 6253 mandates assignment to TRS. Revised 07/14/2015 23 TIER VI TRS/CUNY ORP o E f f e c t i v e f o r a l l e m p l o y e e s j o i n i n g t h e N YC Te a c h e r s ’ R e t i r e m e n t S y s t e m o r C U N Y O p t i o n a l Retirement System on or af ter April 1 , 2012. o R e q u i r e s 3 % e m p l o y e e c o n t r i b u t i o n , r e g a r d l e s s o f s a l a r y, u n t i l A p r i l 1 , 2 0 1 3 ; t h e r e a f t e r, t h e contribution rate in a given year is based upon regular compensation. o Employee contributions will now be required of all par ticipants for the duration of their employment. o All par ticipants will be required to make employee contributions at the current rate of 3% u n t i l A p r i l 1 , 2 0 1 3 . T h e r e a f t e r, e m p l o y e e c o n t r i b u t i o n r a t e s i n a g i v e n c a l e n d a r y e a r w i l l b e based upon their earnings in the second calendar year preceding the current calendar year as follows: Wa g e s Wa g e s Wa g e s Wa g e s Wa g e s Wa g e s of $45,000 or less between $45,000 and $55,000 between $55,000 and $75,000 between $75,000 and $100,00 b e t w e e n $ 1 0 0 , 0 0 0 b u t l e s s t h a n $ 17 9 , 0 0 0 between $100,000 or more Revised 07/14/2015 3% 3.5% 4.5% 5.75% 6% (TRS) 6% (CUNY/ORP) 24 CHOOSING A PENSION PLAN! - REVIEW AT A GLANCE TRS TIAA -CREF (ORP) Defined benefit plan Defined contribution plan Ve s t i n g a f t e r 1 0 y e a r s Ve s t i n g a f t e r 3 6 6 d a y s E m p l o y e e c o n t r i b u t e s b a s e s a l a r y, p r e - t a x to the Qualified Pension Plan (QPP) for the duration of employment $45,000 or less 3% $45,000 - $55,000 3.5% $55,000 - $75,000 4.5% $75,000 - $100,000 5.75% $ 1 0 0 , 0 0 - $ 17 9 , 0 0 0 6% E m p l o y e e c o n t r i b u t e s b a s e s a l a r y, p r e - t a x for the duration of employment $45,000 or less 3% $45,000 - $55,000 3.5% $55,000 - $75,000 4.5% $75,000 - $100,000 5.75% $100,00 – or more 6% Employer contributes lump -sum to pension fund, not individual accounts Benefits based on age, final average s a l a r y ( FA S ) a n d y e a r s o f s e r v i c e c r e d i t Employer contributes 8% of salar y for first s e v e n y e a r s a n d 1 0 % t h e r e a f t e r. Employer/employee Contributions held in suspense for 366 days unless you have a vested open retirement plan contract. Benefits based on amounts contributed by e m p l o y e r, e m p l o y e e , i n v e s t m e n t e x p e r i e n c e . Revised 07/14/2015 25 TRS To enroll, complete the following: Retirement Program Election Form and TRS Enrollment Application and Beneficiary Form must be notarized necessary proof of birth documentation must be submitted Membership begins on day TRS receives Tier VI Enrollment Application or 30 days after CUNY appointment, whichever comes first. Revised 07/14/2015 26 TRS TRANSFERRING MEMBERSHIP After joining TRS, and if you are a member of one of the following retirement systems, you may transfer your membership (service credit and accumulated pension funds) to TRS: NYC Employees’ Retirement System NYC Board of Education NYC Fire Department Fund NYC Police Department Pension Fund NYS and Local Police and Fire Retirement System NYS Teachers’ Retirement System NYS and Local Employees’ Retirement Systems Revised 07/14/2015 27 TIAA-CREF To enroll, complete the: Retirement Program Election Form and TIAA-CREF Retirement Annuity Application beneficiaries must be listed Revised 07/14/2015 28 TIAA-CREF VESTING CYCLE If you do not have a previous vested CUNY Retirement Annuity contract or a vested open retirement plan contract from another employer, employee & employer contributions will be held in an escrow account for 366 days (the vesting cycle). Upon the completion of the vesting cycle, employee contributions which are being held in an escrow account in Albany will be sent from the Of fice of the State Comptroller (OSC) and applied to your TIAA -CREF annuity contracts with 2% interest. The University will apply the employer contributions with 2% interest to your contracts. After vesting you will start receiving quarterly statements from TIAA -CREF. Revised 07/14/2015 29 TIAA-CREF IMPACT OF MULTIPLE EMPLOYMENT ON CONTRIBUTIONS Effective July 1, 2001, earnings in a parttime/hourly Instructional Staff position held by a full-time Instructional Staff member became pensionable. Part-time earnings require both employee and employer contributions Staff member must complete Form 102b Revised 07/14/2015 30 ALTERNATE FUNDING VEHICLES In order to allow for diversification of your ORP investments two AFV’s are permitted. At present, the AFV’s are the Guardian (represented by the Halliday Financial Group) and MetLife. Once you are vested (after 366 days) in your retirement annuity you may transfer your assets. Please review with each vendor what fees, if any, apply to such transfers Revised 07/14/2015 31 HOW DO I ADD TO MY PERSONAL INVESTMENTS FOR RETIREMENT? Employees have the option of participating in a tax deferred annuity The tax-deferred annuity allows employees to set aside pre-tax dollars subject to IRS limits As a result, employees may voluntarily reduce their taxable income Tax-deferred annuity options: Teachers’ Retirement System of the City of New York (for TRS members only) TIAA -CREF Lincoln Life (represented by the Halliday Financial Group HFG) New York State Deferred Compensation Plan (NYSDCP) Revised 07/14/2015 32 LEAVES JURY DUTY TEMPORARY DISABILITY (Sick Leave) Revised 07/14/2015 33 TEMPORARY DISABILIT Y (SICK LEAVE) Adjuncts/Non-Teaching Adjuncts – for ever y 15 hours worked, 1 hour of sick leave is accrued. Sick Leave is not carried over to the next semester (use it or lose it). Hours Worked Hours of Sick Leave Accrued 15 hours 30 hours 45 hours 60 hours 75 hours 90 hours 105 hours 120 hours 135 hours 150 hours (overload) 1 hour 2 hours 3 hours 4 hours 5 hours 6 hours 7 hours 8 hours 9 hours 10 hours Revised 07/14/2015 34 JURY DUT Y STATE OR LOCAL JURIES OF NEW YORK CUNY Adjunct/Non-Teaching Adjunct employees shall be released to serve on State or local juries in New York. The employee shall suf fer no loss of pay nor reduction of leave credits for serving, if summoned during your assigned work schedule and time. Employees summoned to jur y duty must notify, as soon as possible, their immediate super visor and the Director of Human Resources that they have been summoned. A photocopy of the jur y duty summons must be presented by the employee. When returning from jur y duty, you must submit a photocopy of the completed jur y duty cer tificate to your immediate super visor and the Director of Human Resources If the State inadver tently issues a check for the per diem jur y duty ser vice, you must reimburse the college for the full amount. Revised 07/14/2015 35 JURY DUT Y FEDERAL AND OUT-OF-STATE CUNY Adjunct/Non-Teaching Adjunct employees shall be released to serve on Federal and out-of-state jury duty and shall suf fer no loss of pay nor reduction of leave credits for serving if summoned during work schedule and time. Employees summoned to jury duty must notify, as soon as possible, their immediate supervisor and the Department of Human Resources that they have been summoned. A photocopy of the jury duty summons must be presented by the employee. When returning from jury duty, you must submit a photocopy of the completed jury duty certificate to your immediate supervisor and the Department of Human Resources Revised 07/14/2015 36 OTHER BENEFITS COLLEGE SAVINGS PLAN (529) T h i s p l a n a l l ow s yo u to s av e m o n ey fo r a f a m i l y m e m b e r ’ s e d u c a t i o n , i . e . , dependents, parents, etc. U p to $ 10 , 0 0 0 i s d e d u c t i b l e f r o m N e w Yo r k S t a te t a x a b l e i n c o m e f o r m a r r i e d c o u p l e s f i l i n g j o i n t l y ; s i n g l e t a x p ay e r s c a n d e d u c t u p to $ 5 , 0 0 0 a n n u a l l y. TRANSIT BENEFIT T h i s p l a n a l l ow s yo u to d e d u c t t r a n s p o r t a t i o n e x p e n s e s o n a p r e - t a x b a s i s . TUITION WAIVERS E l i g i b l e C U N Y e m p l oye e s a r e e l i g i b l e fo r a t u i t i o n wa i v e r fo r u n d e r g r a d u a t e o r graduate degree courses. FEDERAL CREDIT UNIONS E l i g i b l e C U N Y e m p l oye e s a n d t h e i r i m m e d i a te f a m i l i e s m ay j o i n a n d g e t s p e c i a l o f f e r s o n b e n e fi t s s u c h a s , I n s u r e d s av i n g s a n d i nv e s t i n g a c c o u n t s , c h e c k i n g accounts, credit cards, loans and more. SAVINGS BONDS To o p e n a n a c c o u n t , p l e a s e v i s i t w w w. t r e a s u r y d i r e c t . g ov Revised 07/14/2015 37 OTHER BENEFITS CONTINUED CUNY Work/Life Program A f r e e c o n fi d e n t i al s e r v i c e f o r yo u a n d yo ur f a m i l y 24 h o u r s a d ay, 7 d ay s a w e e k . T h i s s e r v i c e w i l l h e l p yo u m a n a g e yo ur p e r s o n a l a n d p r o fe s s i o n a l r e s p o n s i b i l it i e s . CUNY eMALL C U N Y e M A L L i s a v i r t ua l s h o p p i n g s i te t h a t o f fe r s d i s c o un t s f o r f a c ul t y a n d s t a f f . Revised 07/14/2015 38 POLICIES AND PROCEDURES Affirmative Action Gifts to Faculty/Ethics Americans With Disability -504 IT Security Procedures - General CUNY Dedicated Sick Leave Leave Blood Donation for Breast & Prostate Cancer CUNY E-mail/Password Usage Advisory Non-Discrimination Policy CUNY Family Medical Leave Act (FMLA) Policy Against Sexual Harassment CUNY Policy on Acceptable Use of Computer Resources Right to Know CUNY Policy on Drugs and Alcohol/Information About Risks Statement of Policy on Multiple Positions CUNY Workplace Violence Policy Statement The Uniformed Services Employment and Reemployment Rights Act CUNY Domestic Violence And The Workplace Tobacco – Free Policy Revised 07/14/2015 39 CUNY CAMPAIGN FOR CHARITABLE GIVING An annual charitable giving campaign takes place within the City University of New York beginning September 1 st through December 31 st . The CUNY Campaign is now in its 32 nd year. Over 1,000 charity participants. Including our very own Hunter College Foundation Revised 07/14/2015 40 CONCLUSION Your responsibility is to determine which plans are best for you and your family. The College may not make health benefits or pension elections on your behalf. Take the time to review your options carefully. It is important for you to play an active role in understanding your benefits and how they work. We encourage you to weigh all factors before making a decision. Revised 07/14/2015 41