Winter Quarter 3rd General Body Meeting
March 7th, 2013
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Looking for volunteers to help with Phone-athon
 Week 10 (3/11-3/15) 4:30-8pm
 Dinner and training will be provided
Sign up:
https://docs.google.com/forms/d/1hdmuQ6ZR1L
ADDtDHB_cectuZerMHBLGwgUhYMl3nyqw/view
form
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Mark your calendars: Friday, May 31st, 2013
6pm to 7pm
 Networking hour with faculty and industry
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7pm to 8pm
 Catered dinner
 Keynote speaker
 Gifts
 SWE scholarship winner announced
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Fri 3/15 – Early Academic Outreach Program from
12-1 on campus. Hands-on activity for elementary
 Email r2fernandez@ucsd.edu
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Wed 3/20 – Science Fair Judge
Sat 3/23 – SD Science Expo (2 hour shift to demo a
simple machine)
Sat 4/20 – SWE Exploring Technology (mentor
girls thru hands-on activities)
Sign up on SWEeter Futures or go to
www.swesandiego.org for more information
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Computer Science
From Changsha, China
Speaks Mandarin Chinese
Huang Li
Link to application:
https://docs.google.com/forms/d/1umNzOLMV
M9q6vnmRlIhbbeKo4HOreUxqJIF6vfY3Q6s/vie
wform
 Applications due Friday, April 5th, at 11:59PM
(End of Spring Quarter Week 1)
 Elections on April 11 at 6:30PM in Henry Booker
Room (to be confirmed)
 Officer Training on April 27
 Email Celine (cliong@ucsd.edu) if you cannot
make any of these times!
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Attend all GBMs and officer meetings.
Submit Slides for GBMs to the
Participate at least on the day of at all events hosted by SWE.
(Including: Envision, PEI, socials, fundraisers, etc.)
Open source for members to come ask questions, be able to direct
members to the right resources, and give advice based on your
engineering experiences.
Be an overall good role model, able to work in groups, in tune with
important SWE dates, emails and all communication concerning
SWE.
Be flexible and comfortable communicating with faculty, students,
student organizations, officers, and industry.
Builds strong bonds with SWE members to guide events and
actively recruits members. (tables at various organization fairs,
participates in events held by the IDEA center, etc.)
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Sets vision goals for SWE and strives to achieve them throughout the academic
year.
Monthly conference calls with regional/national SWE
Weekly meetings with SWE’s advisor
Run weekly board meetings
Plans agendas of each event and delegate tasks
The main point of contact for other student organizations, industry, faculty, and
National SWE.
Communicates with professional SWE in San Diego
Presents formally about SWE at various events including dinner with the deans.
Is the resource for all other board members and ensures that the board works
efficiently as a team and that everyone is comfortable with their responsibilities.
Communicates with other organizations around campus to create new events
and programs that will further expand SWE.
Attends conferences with other SWE sections.
Attends president meetings every quarter.
 In
charge of planning Evening with Industry
(PEI) for SWE and cooperate with the other 2
diversity orgs
 Communicate with companies for professional
development events
 Book rooms for events
Mentor/Mentee Program
Quarterly Report
Take on the responsibilities of the president
when she is not present
 Biweekly board meetings
 Any additional roles you would like to bring to
the position
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Envision - organizing the event with the assistance of the IDEA
center and a committee of the members
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Being point of contact for schools/organizations asking for
volunteers (timely responding to emails)
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Organizing outings to these schools or programs
Knowing/Researching hands-on activities to do with kids of all
ages at any event (either on campus or off)
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If no outside mentor/volunteer program is set up, try to set one
up
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Collaborating with other outreach officers on campus (most
notably through TESC) for volunteers or opportunities
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Is responsible for the collection, distribution, and safekeeping
of section funds
Prepares, maintains, and reports as directed on the financial
position of the section in relation to the approved budget
Prepares and file taxes on behalf of the section if necessary
Submits a financial report to the Society in accordance with
established procedures
Provides and presents all bank transactions to the executive
council once a month
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Take minutes during board meetings
Compile bi-weekly newsletters
Keep track of sign-up sheets for all SWE
events
Assemble GBM slides
Open for additional tasks
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Organize at least two social events per
quarter
Assist the Vice President Internal in managing
mentor/mentee social events
Organize social events with other
engineering organizations
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Advertise all GBM and SWE events to the
engineering student body
Manage member recruitment and retainment
In charge of Super SWEbee
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Serve as link between SWE and TESC
Attend TESC meetings three times a quarter
Lead and mobilize Junkyard Derby Team in
Spring
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Send mass emails to SWE members
Manage website and keep it updated with
SWE events and information
monitor SWE gmail account
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Team Tech is a national engineering design competition held by
National SWE. The project and team is defined in fall quarter and
the designing takes place January to June. The final presentation
takes place at the SWE national conference.
The director must:
 Establish corporate relations and secure a Team Tech project.
 Has the option of being part of the Team Tech team.
 Update the SWE board and advisor on the team’s progress.
 Help to secure funding for Team Tech.
This position is selected through an application and interview
process.
The application is due Friday, May 3, at 11:59PM.
Link to application: https://docs.google.com/forms/d/1oWUBIoW785gHXpUsSXF3eAedFmbGMnGp89of8qUqQo/viewform
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A position that will open up fall quarter
specifically for a freshman. It offers the
person a chance to shadow the board and
also voice needs/concerns freshmen may
have.
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If you have any suggestions for events
(Professional development, faculty, grad
school, socials, etc) please fill out the google
doc:
https://docs.google.com/forms/d/1RdtsSx2V
CZn_ouUJwa7fiDzXN88D_Xa7eaJ8jEu75E/viewform
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We want your input!