2015 PAFPC REGIONAL
MEETING
46TH PAFPC ANNUAL CONFERENCE
MAY 3-6, 2015
SEVEN SPRINGS RESORT, CHAMPION, PA
1
DIVISION ADMINISTRATION
Susan McCrone
 smccrone@pa.gov
 Division Chief
 717-783-9161
• Kelly Gallatin
• kgallatin@pa.gov
• 717-783-3403
• Education Administration
Associate
• vacant
• 717-783-9161
• Administrative Assistant
2
TEAM 1
Erin Derr
jder@pa.gov
717 787 7815
SPAC
New Coordinator
Trainings
• ISP Conference
• Monitoring
•
•
•
•
• Kelly Iorfida
• kiorfida@pa.gov
• 717-783-6543
• Education Administrative
Associate
• IUs 2, 26
• Monitoring
• Charter School Manager
• IUs 2, 3, 5, 6, 9, 26
• Karen Trissler
• ktrissler@pa.gov
• 717 787 7278
• Support Staff
• IUs 2, 26
3
TEAM 2
• Norma Hull
• nhull@pa.gov
• 717-783-7790
• School Improvement
• IUs 1, 8, 16
•
Erin Oberdorf
•
•
•
•
eoberdorf@pa.gov
717-783-1330
SIG
eGrants
• IUs 11,24
• Philip Cooper
• phcooper@pa.gov
• 717-783-6907
• Technician
• IUs 1, 8, 11, 16, 24
• Lennette Wilson
• lwilson@pa.gov
• 717-787-7372
• Support Staff
• IUs 1, 8, 11, 16, 24
4
TEAM 3
• Don McCrone
•
•
•
•
dmccrone@pa.gov
717-783-6902
Title I D
Title IIA
• IUs 10, 17, 18, 19
• Tucker McKissick
• tmckissick@pa.gov
• 717-783-3381
• Nonpublic
• Waivers
• IUs 4, 7, 27, 28
• Ken Krawchuk
• kkrawchuk@pa.gov
• 717-787-7135
• Education
Administrative
Associate
• Comparability
• MOE
• SES
5
TEAM 3 (CONT’D)
• Tracy Rapisarda
• trapisarda@pa.gov
• 717-787-7117
• Technician
• IUs 4, 7, 10, 17, 18, 19,
27, 28
• Jenny Zarefoss
• jzarefoss@pa.gov
• 717 787 8632
• Support Staff
• 4, 7, 10, 17, 18, 19, 27,
28
6
TEAM 4
• Cindy Rhoads
•
•
•
•
•
crhoads@pa.gov
717 783 9167
eGrants
KtO
21st Century
• IUs 22, 23, 25
• Angela McGeehan
• amcgeehan@pa.gov
• Support Staff
• IUs 12, 13, 15, 22, 23,
25
Jesse Fry
•
•
•
•
•
jefry@pa.gov
717 783 6829
Community
Eligibility Provision
Title IIB
Title III
• IUs 12, 13, 15
• Barb Kuhn
• bkuhn@pa.gov
• 717 783 6901
• Technician
• IUs 12, 13, 15, 22, 23, 25
7
TEAM 5
• Maria Garcia
• mariagarci@pa.gov
• 717 783 6904
• Schoolwide Program
Manager
• Rural & Low-Income
• IUs 14, 20, 21, 29
Erin Derr
•
•
•
•
•
•
jder@pa.gov
717 787 7815
SPAC
New Coordinator Trainings
ISP Conference
Monitoring
• IUs 2, 3, 5, 6, 9, 26
• Reba Kansiewicz
• rkansiewic@pa.gov
• 717 783 6903
• Technician
• IUs 3, 5, 6, 9, 14, 20, 21,
29
• Sheri Graves
• shegraves@pa.gov
• 717 787 8631
• Support Staff
• IUs 3, 5, 6, 9, 14, 20,
8
21, 29
CONFERENCE HIGHLIGHTS
• Single audit sessions for CPE credit(preregistration required)
• PIL strand(pre-registration required)
• PA Comprehensive Literacy strand
• Focusing on literacy strategies
• General session speakers
• Topics include updates and highlights from the past year,
reauthorization updates, comprehensive literacy, parent
involvement, and the school performance report cards.
• Updates on the Uniform Grants Guidance
9
HOT TOPICS
•
•
•
•
New Non-public sign off
UGG – Uniform Grants Guidance
CEP – Community Eligibility Provision
FFATA – Federal Funding Accountability
Transparency Act Sub-recipient Data sheet
10
EGRANT SESSION AT PAFPC
• Tuesday 3:30-4:30 – Seasons 4/5
• Wednesday 8:00-9:00 – Seasons 4/5
11
NEW EGRANT UPLOADS FOR 2015-16
• Two new uploads
• Non-public signature form
• Template, will replace Non-public sign off in eGrants
• LEA & non-public school will sign to indicate they reviewed the
program
• Federal Funding Accountability Transparency Act (FFATA) Sub recipient Data sheet
• The Federal Funding Accountability and Transparency Act (FFATA)
was signed on September 26, 2006.
• The intent is to empower every American with the ability to hold the
government accountable for each spending decision.
• The end result is to reduce wasteful spending in the government.
The FFATA legislation requires information on federal awards
(federal financial assistance and expenditures) be made available
to the public via a single, searchable website, which is
www.USASpending.gov.
12
UPLOADS IN EGRANTS
• Now required to upload FFATA & Non-public
signature form for 2015-16 Consolidated Apps
• Upload link under Reporting
• Left side, Uploads link
FEDERAL FUNDING ACCOUNTABILITY
AND TRANSPARENCY ACT (FFATA)
• Required information:
• DUNS Number & DUNS Number + 4, if applicable
• DUNS and Bradstreet company
• Location (City, State, Zip Code)
• Compensation Officers, if applicable, otherwise checkbox
NEW SITE, NEW LOOK
The Commonwealth of Pennsylvania has a new
cyber look. The home page – www.pa.gov:
16
FINDING PDE
To access your applications from this site:
1. Click Agencies on the bottom toolbar.
17
NAVIGATION
To access your applications from this site:
1. Click Agencies on the bottom toolbar.
2. Select Department of Education.
18
PDE HOME PAGE
19
NAVIGATION
To access your applications from this site:
1. Click Agencies on the bottom toolbar.
2. Select Education.
3. Select PDE Online Services to access the eGrants
home page or the Portal login.
20
NAVIGATION
To access your applications from this page:
1. Select PDE Quick Links to access the eGrants
home page or the Portal login.
21
ACCESS TO EGRANTS AND THE PORTAL
22
STATUS OF FEDERAL
FUNDS FOR 2015-16
23
STATUS OF PA FUNDS
(PROJECTED BY USDE, AS OF 4/3/15)
• Percent of change from 2013-14
• Levels for Major Programs:
• Title I, Grants to LEAs (-1.65%)
• Title II, Improving Teacher Quality (<-1%)
• Title III, English Learner Education (+5.8%)
• School Improvement Grant (-2.27%)
24
UNIFORM GRANTS GUIDANCE
• Written procedures to determine allowability of
costs. Away from case by case basis by program
reviewer.
• Single audits from 500k to 750k.
• Focus on excessive non-competitive proposals; lack
of specificity (deliverables) in contracts.
• Interest earned up to $500
• Admin/Clerical salaries used to be direct. Now
default to indirect. Burden of proof in order to shift
to direct i.e. services integral to activity; specifically
identified in activity; included in budget; not also
recovered as indirect.
25
UNIFORM GRANTS GUIDANCE
• Replaces OMB A-87 (including other circulars) and
EDGAR
• Effective July 2015
• Purpose: simplicity/consistency/executive order
26
UNIFORM GRANTS GUIDANCE
MAJOR CHANGES:
• Focus on “outcomes” not “processes.” “Are performance
expectations being met?” Will require Annual Performance
submissions.
• Time and Effort reporting. Takes out Single/Split Funding
certifications and leaves up to USDE/PDE.
• Move internal controls from audit to administration (PDE)
• Written policies for cash management, travel reimbursement
• UGG sessions Monday 3:00-4:00 (Seasons 1/2) &
Tuesday 11:15-12:15 (Sunburst)
27
COMMUNITY ELIGIBILITY PROGRAM
• The Community Eligibility Program is promoted by
the Division of Food and Nutrition.
• Participation in the program affects the Title I
Selection of Schools ranking process and possibly
Non-public equitable share.
• CEP participant LEAs and Nonpublic Schools can
attend a breakout session conducted twice during
this conference for more information.
• CEP session: Monday 3:00-4:00 (Chestnut) &
Tuesday 7:30-8:30 (Chestnut)
PRIORITY/FOCUS SCHOOLS
REQUIREMENTS
• 91 schools designated Priority schools
• Lowest 5 percent of Title I schools based on aggregate
math and reading proficiency (PSSA), and/or
• Algebra I/Literature Keystone exams (depending on
building configuration), or
• Title I school receiving SIG funds
• 181 schools designated Focus schools
• Lowest 10 percent of remaining Title I schools based on
highest achievement gap for Historically Low Performing
students, or
• Title I school with graduation rate below 60% or test
participation rate below 95%
• Designation remains in place for 3-year period
29
PRIORITY SCHOOLS
• Must be monitored each year of the 3-year period
• Works with Academic Recovery Liaison to
determine interventions to meet four Annual
Measurable Objectives
•
•
•
•
Test participation rate
Graduation rate
Closing Achievement Gap for All Students
Closing Achievement Gap for Historically Underperforming
Students
30
PRIORITY SCHOOLS (CONT.)
• Must implement:
• 7 Turnaround Principles
• Strong Leadership
• Effective Teachers
• Increased Learning Time
• Strengthened Instructional Program
• Use of Data to Inform Instruction
• Safe School Environment
• Family and Community Engagement
OR
• SIG Model
• Restart
• Closure
• Turnaround
• Transformation
31
TITLE I AND FOOD
• When using Title I funds to serve food (lunch), you must ask
yourself these questions…..
• Is food a necessary part of the agenda or can the contents
of the meeting be carried out in a timely manner?
• Is a lunch really central to the overall purpose of the
meeting?
• Is there a genuine time constraint that requires a working
lunch or is it possible to build a break into the agenda and
have people eat on their own?
• Is the cost reasonable?
• NO BREAKFAST
32
ALLOWANCES FOR FOOD AT PARENT
INVOLVEMENT MEETINGS
• Must have “a very high burden of proof” to include
food.
• Never purchase for “networking” activities.
• Don’t accept food/beverage costs embedded into
a venue’s contract.
• Food is not an indirect cost.
• Never pay for alcohol.
• Meeting costs must be necessary and reasonable.
• As long as there is a connection to a programmatic
purpose and the cost is reasonable, an LEA may
continue to provide food at Title I parent meetings.
33
FISCAL ISSUES
34
PROCESS FOR COMPLETING FERS
• When all grant funds have been obligated:
• Submit a Final Expenditure Report (FER) in eGrants to close
out project and release the final payment.
• Compare actual expenditures to most recent
approved budget on eGrants:
• If all categories are within 20% of the approved budget
total for each line, proceed with creating a final
expenditure report.
• If any budget line item total exceeds 20% of the approved
budget, submit a budget revision for approval prior to
creating an FER.
35
FINAL EXPENDITURE REPORTS
• Due Dates – 30 days after funding period ends or
as soon as funds are liquidated
• Carryover
– One full year extension (October 1-
September 30)
• Financial Accounting Information/FAI –
Payment Status
• Equipment – Amount must match last approved
budget
36
FINAL EXPENDITURE REPORT FROM
PREVIOUS YEAR CARRYOVER
Carryover –
1 full year extension
• If LEA requested “carryover”, an additional year is
given to expend funds
• FER is due within 30 days of obligating all funds
• Carryover funds remain in and must be reported with the
original project year in which they were allocated
• LEAs may not carryover more than 15% of their Title I funds
• Unless they are eligible to use a Title I Carryover Waiver
• May only use waiver one time every 3-year-cycle
• Must request waiver from your Regional Coordinator
37
3-YEAR CARRYOVER WAIVER CYCLES
LEAs May Only Use Title I Carryover Waiver
One Time Every 3-Year-Waiver Cycle:
Funds 3-Year-Cycle:
CURRENT
3-YEAR
CYCLE
Requested in Application:
2010-2011
2011-2012
2012-2013
2011-2012
2012-2013
2013-2014
2013-2014
2014-2015
2015-2016
2014-2015
2015-2016
2016-2017
38
QUARTERLY REPORTS
39
QUARTERLY REPORTS
• Reconciliation of Cash on Hand
• Quarterlies should reflect LEA’s account status
through end of quarter
• Due 10th working day of January, April, July &
October
• LEA completes/submits Quarterly Reports via
FAI system/ED Hub Web Portal
• Monthly program payments may be
suspended due to:
• Quarterlies not submitted in a timely manner
• Quarterlies showing excess cash on hand
40
BEST PRACTICES
• Under budget a bit when preliminary allocations are
given – you may lose some when finals hit – non
pubs as well
• Late submission of funding
adjustments/amendments, especially downwards,
may result in overpayments that must be returned
• Rapid drawdowns before final allocations may
result in returned funds and/or audit findings
41
QUARTERLY REPORT CONTACT
• For questions regarding your
• Quarterly Report, contact:
• COMPTROLLER’S OFFICE
• (717) 425-6797
42
TIME CERTIFICATION
• Any employee whose salary and wages are
supported, in whole or in part, with Federal funds to
document his/her time spent working on Federal
programs in order to ensure that charges to each
Federal program reflect an accurate account of
the employee’s time and effort devoted to that
program.
• Waiting on additional guidance from USDE to
address changes
• Accountability requires LEAs to have accurate time
and effort documentation for all Federal grants
SINGLE FUNDED EMPLOYEES
• Semiannual certifications
• If an employee works solely on a single Federal
award or cost objective, charges for the
employee’s salary and wages must be supported
by periodic certifications that the employee worked
solely on that program or cost objective for the
period covered by the certification. Those
certifications must -• Be prepared at least semiannually.
• Signed by the employee or supervisory official
having firsthand knowledge of the work performed
by the employee.
SPLIT-FUNDED EMPLOYEES
• Personnel activity reports
• If an employee works on multiple activities or cost objectives,
a distribution of the employee’s salary and wages must be
supported by a personnel activity report (PAR) or equivalent
documentation. The below lists instances of multiple activities
or cost objectives for which a PAR is required — that is, if an
employee works on –
• More than one Federal award.
• A Federal award and a non-Federal award.
• An indirect cost activity and a direct cost activity.
• Two or more indirect activities that are allocated using
different allocation bases.
• An unallowable activity and a direct or indirect cost activity.
CONTINUED…
• A PAR must –
• Reflect an after-the-fact distribution of the actual
activity of the employee.
• Account for the total activity for which each
employee is compensated.
• Be prepared at least monthly and coincide with
one or more pay periods.
• Be signed by the employee.
• Can complete semi-annually if on a fixed schedule.
• Need prior PDE approval
WHAT IS A “COST OBJECTIVE”?
• Definition of “cost objective”
• A function, organizational subdivision, contract,
grant, or other activity for which cost data are
needed and for which costs are incurred.
EDUCATIONAL NAMES AND
ADDRESSES
We rely on EDNA for Current Information!
We ask that you notify us if there is a building change
(name change or address change) or personnel change
as soon as possible!
• Some things can be updated by your portal EDNA
Updater.
Principal
Address
School Web Address
Phone Number
48
SCHOOL CONFIGURATION
These changes can only be made between June 15th and
August 15th!
Please remember that the following changes must include
“official documentation” that approves the following
information:
• School Name Changes
• Adding a New School
• Closing a School
• Grade Span Changes
• Moving Students within the District
For more information contact:
RA-school-configs@pa.gov
49
EDUCATIONAL NAMES AND
ADDRESSES SCHOOL CONFIGURATION
Superintendent information may be changed at any
time throughout the year through PDE:
• Superintendent or CEO changes must include the
board notes that appoint the new
superintendent/CEO.
• These are not done electronically!
50
For more information, please go to this web site:
http://www.education.state.pa.us and type
“reconfiguration” in the Search box located in the
upper left hand corner. Click Go.
Select the first item from the returned results list.
51
ESIGNATURE
• PDE needs copy of resolutions signed by the Board
authorizing one person in the LEA to have the
eSignature capability to sign off on grants and
applications on behalf of the LEA
• Superintendents, IU Executive Directors, Charter School
CAO/CEOs
• Legal office will review resolutions and persons
named. Upon approval, the eGrants team will set
that person up with the eSignature capability in the
new system.
52
ESIGNATURE
• New Superintendent/CEO/Executive Director
• eSignature rights do not transfer to another person
• Need to go through process on previous slide for eSignature
rights
• Contact PDE to have an individual’s eSignature access
removed
• Contact your RC for the link to the board resolution
template.
53
PROGRAM UPDATES
54
SCHOOLWIDE PROGRAM
REQUIREMENTS
• 40% poverty threshold (unless waived by PDE)
• One year of planning prior to implementation
(unless waived by PDE)
• Annual evaluation of the program effectiveness
• 10 implementation components
55
SCHOOLWIDE PROGRAM:
THREE CORE ELEMENTS
• Comprehensive Needs Assessment on a yearly
basis.
• Schoolwide Plan
• Priority/Focus: School Level Plan AND addendum found in
the online tool.
• Undesignated/Reward: Schoolwide Template (revised
March 2014) OR May use the School Level Plan AND the
addendum found in the online tool.
• Annual Review of the SW plan’s effectiveness.
56
SCHOOLWIDE PROGRAMS
• FYI - If you are using the DFP schoolwide template as
your schoolwide plan, make sure you are using the latest
DFP schoolwide template which was last updated
March 2014.
• Priority/Focus schools have the option to go schoolwide
regardless of poverty levels.
Important: Schoolwide plans (School Level
Plans and addendum OR Schoolwide
Template) must be updated/revised on a
YEARLY basis.
57
SCHOOLWIDE
• Schoolwide schools must conduct an annual review
of the Schoolwide Program
• Annual Review must answer two main questions:
• Was the program implemented as the SW planning team
intended?
• Was there improvement in student achievement,
particularly for the lowest- achieving students?
58
INTERESTED IN BECOMING A SW
SCHOOL?
• First steps:
• Send the “Intent to plan a SW program” form to your regional
coordinator
• Submit a waiver request if the school falls between 30%-40%
poverty (free and reduced lunch)
Required Schoolwide Plans for 2015-2016
• School Level Plan AND Addendum found in the online tool. OR
DFP Schoolwide Template
• Note: The Comprehensive Plan does not drill down to the
school level and it also does not address the Schoolwide
components therefore is NOT to be used as a Schoolwide plan
for either charters and/or schools
59
SCHOOLWIDE PROGRAMS
• The Schoolwide Template has been revised
• Schools must use the current (March 2014)
Schoolwide template
• To find the revised Schoolwide template:
•
•
•
•
•
•
Go to www.education.state.pa.us
Click on “Programs” in the left column
Click on “Programs D-G”
Click on “Federal Programs”
Click on “Title I”
Click on “Title I Schoolwide Programs”
60
TITLE I AND HOMELESS STUDENTS
WHO IS HOMELESS?
• A. individuals who lack a fixed, regular, and
adequate nighttime residence…
• B. Includes
Sharing the housing of other persons
Living in motels, hotels, or camping grounds
Living in emergency or transitional shelters
Abandoned in hospitals
Awaiting foster care
Nighttime residence not ordinarily used as a regular
sleeping accommodation
• Living in cars, parks, public spaces, abandoned buildings
substandard housing, bus or train stations
• Migratory children
• Unaccompanied homeless youth
•
•
•
•
•
•
61
HOMELESS STUDENTS
AUTOMATIC ELIGIBILITY
• Homeless are automatically eligible for Title I,
whether or not they attend a Title I school
• This acknowledges that the experience of
homelessness puts children at risk
• Title I is used only after all other funds have
been exhausted
62
MANDATORY RESERVATION OF
FUNDS
• According to Title I, Part A, LEAs must reserve (or set
aside) such funds as are necessary to provide
comparable services to homeless children who are
not attending Title I schools. [20 USC6313(c)(3)]
63
TO DETERMINE SET ASIDE FOR
HOMELESS YOU MAY:
• Review the needs and costs involved in serving
homeless students in the current year
• Multiply the number of homeless students by the
Title I per pupil allocation
• Reserve a percentage based on the district’s
poverty level
64
SUGGESTIONS FOR SERVICES
• Before-school, after-school, and/or summer
programs with an educational focus
• Outreach services to help identify homeless
children and advise them of available school
programming
• Basic needs such as school uniforms, school
supplies, and health-related needs
65
SUGGESTIONS FOR SERVICES (CONT)
• Counseling services
• Supplemental instruction
• Parental involvement programs
• Programs for highly mobile students
• Data collection
66
SUGGESTIONS FOR SERVICES (CONT)
• Fees for AP, SAT/ACT testing, and
• Other services that are not ordinarily provided to
permanently housed Title I students and are not
available from other sources.
67
SUGGESTIONS FOR SERVICES (CONT)
New allowable use of Title I Homeless set
aside:
• The cost of transporting students in temporary housing to
and from their school of origin.
• The salary for the homeless liaison even if that person has no
Title I duties.
68
NONPUBLIC SERVICES
The Elementary and Secondary Education
Act (ESEA) provides benefits to private school
students, teachers and other education
personnel, including those in religiously
affiliated schools.
Provides supplemental educational services for
eligible private school students to:
• Ensure that all children have a fair, equal, and
significant opportunity to obtain a high-quality
education.
69
NONPUBLIC SERVICES
Determining Title I Services for Non-Public School
Students:
• Poverty is NOT a criterion
• Must reside in participating public school Title I
attendance area AND are failing or most at risk of
failing to meet high standards
• Selected on the basis of multiple, educationallyrelated, developmentally-appropriate criteria
• Homeless, 2 preceding years in Head Start, Even
Start, Early Reading First, Title I Preschool or Title I,
Part C (Migrant Education)
• Eligibility criteria determined through consultation.
• Non-public then establishes Title I list.
70
NONPUBLIC SERVICES
Timely and meaningful consultation during the
design and development of programs :
How the children's needs will be identified
What services will be offered
How and where the services will be provided
How the services will be assessed and how the
results of the assessment will be used to improve
those services
• Who will provide the services
•
•
•
•
71
Things to Remember:
1.
2.
3.
4.
5.
6.
LEAs and Non-public administrators need to conduct
timely and meaningful meetings to discuss Title I services
throughout the year.
Set asides impact on Non-public Title I funds.
If you have a 3rd party provider, know what you are
paying for.
Free and reduced status determines allocations.
Allocations one year behind.
CEP Participation needs to be discussed prior to the new
academic year.
Academic need determines Title I participation.
72
NON-PUBLIC SIGN OFF
1.
2.
3.
4.
5.
6.
New Non-public Signoff Procedure
Non-public sign off procedure is now a part of Timely
and Meaningful consultations.
LEA Superintendent and Non-public administrator will
SIGN an agreement that both parties have reviewed
the eGrants Selection of Schools section.
Both parties agree to the services described in the
application and the amount of money to be spent on
those services.
The LEA signs the document and sends it to the nonpublic administrator for signature.
Non-public administrator sends it back to the LEA.
LEA uploads signed document to eGrants.
73
NON-PUBLIC SIGN OFF
How it works!
1. Spring of 2015, LEA completes Preliminary Consolidated Title I application.
2. LEA and Non-public hold Timely and Meaningful consultation after Preliminary
application is completed.
3. A review of Reservation of Funds and Selection of Schools is completed by
both the LEA and Non-pub admin.
4. The LEA downloads the agreement document from PDE and signs the
document. LEA sends the document to participating Non-pub admin.
5. The Non-pub admin signs the form. Returns the signed form to the LEA.
6. The LEA uploads the document to PDE.
LEA submits their application to PDE.
You will need a separate document for each Non-public school. Diocese
schools will need only one signature.
74
NON-PUBLIC SIGN OFF
New Non-public Signoff Procedure
All participating non-public administrators and LEA
Superintendents MUST sign this form. This is only for
participating non-public schools! The non-public
administrator must review their LEA’s eGrant Reservation of
Funds and Selection of Schools section.
YOUR GRANTS WILL NOT BE APPROVED WITHOUT
UPLOADED AGREEMENT DOCUMENTS.
A COPY OF THE AGREEMENT(S) WILL BE KEPT IN YOUR
TITLE I BINDER.
75
TITLE IIA
• IIA remains in effect and is not part of ESEA waiver –
except for Section 2141 – LEAs not making AYP and
not having HQT for three consecutive years.
• Will be able to transfer 100% of IIA into IA with
waiver.
• All allowable uses, including CSR will remain
allowable until full NCLB reauthorization.
• Non-Public allocations based on 2002 Eisenhower
PD fund budgeted amount in 2270. Additional
amounts may be due based on current year 2270
amounts – released in Spring. Be aware!
76
TITLE III UPDATE
• Title III Fiscal Manager: Jesse Fry (jefry@pa.gov)
• State ESL/LEP Contact: Linda Long
(lilong@pa.gov)
• Nonpublics require same consultation as with
Title I
• Service by district boundary rather than student
residence
• Allocations are derived by student counts now
entered in only one system:
• Public and Nonpublic numbers into the PIMS system
• Nonpublic numbers are no longer entered in LEP
system
77
TRANSACT
• The Pennsylvania Department of Education, in
collaboration with Chester County Intermediate
Unit, provides a statewide document translation
service for all school districts, charter schools,
comprehensive AVTS/CTC, and Intermediate Units.
The document translation service provided by the
TransACT company will permit educational entities
across the state to access federal and state forms in
20 priority languages.
78
TRANSACT
• For more information on registering please utilize the
following:
http://www.education.state.pa.us/portal/server.pt/
community/english_as_a_second _language
/7529/transact/509561
• For additional information, please contact Linda
Long at lilong@pa.gov or 717-783-6595
79
RURAL EDUCATION ACHIEVEMENT
PROGRAM (REAP)
• Small and Rural School Achievement (SRSA)
• Administered at the federal level
• 12-13 funding - $392,499 (20 LEAs)
• 13-14 funding - $498,116 (26 LEAs)
• 14-15 funding - $498,881 (26 LEAs)
• Rural Low-Income Schools (RLIS)
• Administered by PDE
• 12-13 funding - $1,907,933 (57 LEAs)
• 13-14 funding - $1,610,798 (41 LEAs)
• 14-15 funding - $1,610,797 (40 LEAs)
REAP ELIGIBILITY
• SRSA
• Less than 600 students in LEA
• Designated as rural by USDE (Locale Code 7 or 8)
• RLIS
• Poverty Level of 20% or more (based on census, not
Free/Reduced Lunch)
• Designated as rural by USDE (Locale Code of 6, 7 or 8)
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REAP ALLOCATION FORMULAS
•
SRSA
•
•
•
USDE calculates initial allocation based on a formula
using Average Daily Attendance (ADA)
THEN – Subtracts Title IIA allocation
RLIS
•
PDE calculates per pupil amounts based on ADA for all
eligible LEAs
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TITLE I (1003G) SCHOOL IMPROVEMENT
GRANTS (SIG)
• Competitive Grant for PA’s poorest performing
schools
• Must choose one of six reform models
•
•
•
•
•
•
Turnaround
Transformation
Restart
Closure
Early-Learning Model
Evidence-Based Whole-School Reform Model
• New regulations released for FY14
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TITLE I (1003G) SCHOOL IMPROVEMENT
GRANTS (SIG)
• 10-11 School Year
• 58 Cohort 1 schools - $32,827,702
• 11-12 School Year
• 55 Cohort 1 schools - $34,699,734
• 26 Cohort 2 schools - $24,097,864
• 12-13 School Year
• 52 Cohort 1 schools - $32,085,931
• 26 Cohort 2 schools - $21,995,407
• 10 Cohort 3 schools - $6,953,682
TITLE I (1003G) SCHOOL IMPROVEMENT
GRANTS (SIG)
• 13-14 School Year
• 26 Cohort 2 schools – $19,963,746
• 10 Cohort 3 schools – $5,162,166
• No new schools added
• 14-15 School Year
• 10 Cohort 3 schools – $6,740,713 (FY12 funds)
• 9 Cohort 4 schools – $8,418,849 (FY 12 funds)
• 15-16 School Year
• 9 Cohort 4 schools - $7,181,171 (FY13 funds)
• Cohort 5 schools (FY 14 funds)
• $18 million (FY14 funds)
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FUTURE OF SIG
• 15-16 school year
• Continue funding Cohort 4 schools (Year 2) - $7,181,171
• Fund new Cohort 5 schools
• Only Priority schools are eligible for SIG funds
• Application is open – tentatively closes 6/12
• Letter of intent for cohort 5 eligible schools due to
eoberdorf@pa.gov by 5/1
SCHOOL INTERVENTION GRANT
• Title I Priority/Focus Schools
• School Intervention eGrant application 2014/15
• eGrants: School Intervention Grant
• Open April
• Close June 30
• Use of Funds
• Support strategies described in the School Level Plan
• Interventions in combination with the SI Grant
• Reservation of Funds
• 20% set aside required -- formerly Choice/SES
• 10% Professional Development no longer required
• Federal funds are supplemental
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SI GRANT AMOUNTS
• $18,726,564 of 1003(a) Set Aside - State Title I Funds
• Distributed to 256 schools (in 84 LEAs)
• Obligation Date: Authorized Sign Off / Submit in eGrants
• End date for expenditure of funds = September 30, 2016
• Funding based on an average of PVAAS growth in
up to 9 subject/grade designations
• $86,654 for those with growth above zero standard errors
• $76,653 between zero to -2 standard errors or no previous
test history
• $66,653 less than -2 standard errors
88
SCHOOL IMPROVEMENT
REQUIREMENTS
• Comprehensive Plans & School Level Plans
• Reviewed by the district and Intermediate Unit
• Priority School plans also reviewed by ARL
• Parent Notification Letters mailed two weeks after the start of
the school year
• Review of Letter
• Keep letter on file at the LEA
• DFP is not collecting letters in July as in the past
• If letter template is needed contact your Regional Coordinator
• Required for review:
• Priority - Every year
• Focus - Every two years
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REWARD SCHOOLS GRANTS
• Two competitive grants
• Collaboration – Reward school working with a Focus
school
• Innovation - Reward school demonstrating how
their best practices improve student achievement
and lead to their Reward school designation.
• 36 schools were awarded the funds
• 1.9 million awarded
• New money available for the 2015-16 grant
• More information will be forthcoming
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SES: SUPPLEMENTAL EDUCATION
SERVICES
• Please note Pennsylvania no longer requires
Supplemental Education Services to be provided.
SES services were optional for the 2013-14 and 201415 school years. Pennsylvania will no longer be
accepting approved SES provider applications
beginning in the 2015-16 school year. If local
education agencies wish to offer tutoring services,
they will contract directly for those services.
Interested current tutoring providers who provide
tutoring services may contact LEAs directly with any
questions regarding supplemental tutoring services.
TITLE IIB: MATH AND SCIENCE
PARTNERSHIP
• MSP provides funds for intensive professional
development for math and science teachers.
• Summer programs with school year follow up.
• Partnerships between LEAs and IHEs (Institutes of
Higher Education)
• Content knowledge and pedagogy.
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MATH AND SCIENCE PARTNERSHIP
(CONT.)
•
•
MSP is a competitive grant awarded every
three years.
In the Spring of 2013 a competition was
conducted. Eight LEAs were awarded
funds for 2013, 2014, and 2015 summer
programming.
93
MATH AND SCIENCE PARTNERSHIP
(CONT.)
• Five of the eight MSP recipients are Intermediate
Units. Recruitment is fluid.
• For information about established MSP programs
please contact:
• MSP Program Manager, Jesse Fry. jefry@pa.gov or 717-7836829
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21ST CENTURY COMMUNITY LEARNING
CENTERS
• After school/extended day tutoring programs in high
poverty areas.
• Competitive
• LEAs, Non-profit and faith based organizations are eligible to
apply.
• RFGA’s for Cohort 8 programs will be released in the
Summer of 2015
• Additional information including guidelines and timelines will be
released in early Summer
• Fiscal Monitoring will continue to occur for any Cohort 7
grantee who has not received a visit yet.
• NCLB Waiver Change: 21st Century Tutoring Programs
may now be offered during the school day.
95
ADVANCED PLACEMENT
TEST FEE PROGRAM
• In 2014, provided a fee reduction for 7,219 students
totaling $461,057 for the Advanced Placement
administration.
• 793 reimbursed testing fees for qualifying students
totaling $85,644 for the 2014 International
Baccalaureate program.
• Federal funding will cover $41/AP Exam in 2015.
• College Board increasing total contribution to
$29/exam
• Low-income student contribution will be lowered to
$12/exam
96
PARENT INVOLVEMENT
• 7 out of 10 Compliance Findings Last Year
• Findings included:
•
•
•
•
•
•
•
School Parent Involvement policy
LEA Parent Involvement policy
Parents involved in planning professional development
School/Parent Compact
Educating staff on the value of involving parents
Annual Title I meeting
Parent surveys
97
PARENT INVOLVEMENT
• State Parent Advisory Council (SPAC)
• Conference: Seven Springs
• July 12 - 15, 2015
• Parent Involvement Education (PIE) Consultants
available for PI Support
•
•
•
•
LEAs may make this request via SPAC web site
First visit is FREE!
SPAC web site: http://www.spac.k12.pa.us/
Free resources, conference info, PIE request form,
Title I templates, etc.
98
PARENT INVOLVEMENT SESSIONS
• Improved Student Achievement Through Effective Parent &
Family Involvement/ Engagement
• Tuesday at 7:45 in Wintergreen
• Develop Effective Title I Policies & Resources
• Monday 3:00 in Sunburst
• Engaging Families in School and Learning
• Monday 4:00 in Chestnut
• Partnering With Parents through Collaboration, Conversation
and Care
• Tuesday 11:15 in Chestnut
• Creating REAL Family Engagement
• Tuesday 3:30 in Chestnut
• Strategies for building effective relationships between
community and school
• Wednesday 9:15 in Chestnut
99
KEYSTONES TO OPPORTUNITIES (KTO)
• Five Year Demonstration Literacy Programs for Birth
to Grade 12 in 55 LEAs
• Year 4 Application for Funding is now open on new
eGrant System.
• Due in June, 2015
• Update on KTO Activities:
• Online Learning Paths for 9 Content Modules focusing on
Literacy Improvement and the work of Years 1 and 2 of KTO
Implementation are available to ALL LEAS through
Eduplanet content learning paths
• KTO/PDE Literacy Conference – June 23-25, 2015 (Sheraton
Harrisburg-Hershey, Harrisburg)
100
COMPARABILITY
• Transition to per-pupil expenditure formula ongoing.
Next year is still optional.
• 14% failed and needed to use the student to staff
formula.
• Reason for shift - Duncan “in far too many places,
Title I is filling budget gaps rather than being used to
close achievement gaps.”
• Poor kids are getting fewer education dollars than
their wealthier peers.
101
NEGLECTED/DELINQUENT
• Title I Part D not impacted by waiver.
• Reported caseload data used to determine 14/15
state allocations substantially down – Education
from 361 to 302 (16.5%) and Corrections from 175124 (29%).
• Subpart 2 Neglected down from 2,564 to 2,380 (7%).
Delinquent down from 5,474 to 5,177 (5.5%).
102
NEW COORDINATOR TRAINING
WORKSHOPS
For more information visit:
www.pafpc.org
•
•
•
•
•
•
•
•
•
•
Allegheny IU 3
Appalachia IU 8
Northeastern Educational IU 19
Intermediate Unit 1
Delaware County IU 25
Luzerne IU 18
BLaST IU 17
Northwest Tri-County IU 5
Capital Area IU 15
Bucks County IU 22
Tuesday, May 12, 2015
Friday, May 21, 2015
Thursday, May 14, 2015
Tuesday, May 12, 2015
Tuesday, May 26, 2015
Friday, May 15, 2015
Friday, May 15, 2015
Wednesday, May 13, 2015
Tuesday, May 12, 2015
Thursday, May 21, 2015
103
NEW COORDINATOR TRAINING
WORKSHOPS (CONT’D.)
New training sites added:
•
•
•
•
•
•
Chester County IU 24
Central Susquehanna IU 16
Berks County IU 14
Westmoreland IU 7
Beaver Valley IU 27
Thursday, May 15, 2015
Tuesday, May 19, 2015
Wednesday, May 13, 2015
Tuesday, May 12, 2015
Wednesday, May 13, 2015
• Time for the Training
• 8:30 – 12:00
104
MONITORING
• 2014-15
• Start of 4-year Cycle
• All Priority Schools – just monitored for Priority
interventions
• Remaining half of Focus schools – Focus and
Consolidated Review
• ¼ of all remaining schools – will be monitored for
2014/15.
105
FEDERAL PROGRAMS CONSOLIDATED
REVIEW
• Purpose of Consolidated Review
• Ensure compliance with federal laws and regulations
• Avoid audit exceptions
• Has never been a review of the quality of the Title
programs
BUT . . .
Uniform Grants Guidance adds element of performance
expectations to monitoring
106
FEDERAL PROGRAMS CONSOLIDATED
REVIEW
• Letters go out to LEA superintendents and CEOs
•
•
•
•
Name of assigned monitor
DFP contact information
LEA Username and Password for Fed Monitor online system
Tips to help LEAs prepare for monitoring visit
• Monitors contact districts to set site visit date
107
LEA RESPONSIBILITIES
• Complete online self-assessment through Fed
Monitor at least 2 weeks prior to site visit
• Prepare documentation for monitor review
• Have federal program staff, building principal, and
3-5 Title I parents available for site visit date
• Contact Academic Recovery Liaisons for Priority
schools and advise them of the site visit date
108
KEYS TO A SUCCESSFUL SITE VISIT
• Work with the Lead Monitor to prepare a visit
schedule
• Try to assign buildings within the same geographic area to
monitors
• Make sure all online documentation is complete
• Consolidated Application and Funding
Adjustment/Amendment
• Online Monitoring Instrument
• Gather and organize all documentation
109
MONITORING FOR PRIORITY/FOCUS
SCHOOLS
• Priority Schools will be monitored every year
• Priority interventions
• Focus Schools will be monitored every three years
• Documentation
• Comprehensive Plan
• Including School Improvement Plan
• Parent Notification Letter
• Proof of 20% set-aside from eGrant application
110
SCHOOL IMPROVEMENT PLAN
• Monitors will review the six guiding questions (within
Comprehensive Plan) to ensure completion
• If responded with No, will review goals
• If responded with Yes, will review evidence
• If no evidence is provided, the goal/principle is Not Met
• Locate Guiding Questions under:
• Needs Assessment, Analyze Systems, Systems AnalysisGuiding Questions
111
SCHOOL IMPROVEMENT PLAN
112
TOP 10 MONITORING FINDINGS 2013-14
10. Annual Title I meeting; Highly Qualified
Paraprofessionals; Parent Right-to-Know letters (5
LEAs)
9. Parent-School Compacts updated annually and
distributed to parents (6 LEAs)
8. Parent involvement assessment (parent surveys)
(6 LEAs)
113
TOP 10 MONITOR FINDINGS, CONT.
7. Coordination of parent involvement programs with public
preschools, early childhood programs, Head Start, etc. to
encourage and support parents in more fully participating in
the education of their children and parents have
participated in the development of a Transition Plan (6 LEAs)
6. Schools’ Parent Involvement Policy updated annually and
distributed to parents (7 LEAs)
5. Instructional staff, with parent assistance, have been
educated in the value and utility of the contributions of
parents, how to reach out to and communicated with
parents as equal partners and implement and coordinate
parent programs that build ties between parents and schools
(8 LEAs)
114
TOP 10 MONITOR FINDINGS, CONT.
4. LEA Parent Involvement Policy updated annually and
distributed to parents (8 LEAs)
3. Equitable distribution of experienced (more than 3
years) and Highly Qualified teachers between and
within the district’s schools to ensure that low-income
and minority children are not taught at a higher rate by
inexperienced and/or out-of-field teachers (Equity
Plans) (9 LEAs)
2. Parents are involved in the planning of staff Professional
Development activities (10 LEAs)
1. All core content teachers in ALL district schools are
Highly Qualified (certified in area in which they are
teaching) (11LEAs)
115
CONSULTATION ROOM
•
•
•
•
Laurel
Monday 3:00 – 5:00
Tuesday 7:30 – 9:45, 11:15 – 12:15, & 3:00 – 4:30
Other times by appointment – ask Regional
Coordinator
116
QUESTIONS/ANSWERS
117