PAFPC 2014 REGIONAL MEETING 45TH PAFPC ANNUAL CONFERENCE APRIL 28-30 2014 SEVEN SPRINGS RESORT, CHAMPION, PA 1 DIVISION ADMINISTRATION Susan McCrone smccrone@pa.gov Division Chief 717-783-9161 • Kelly Gallatin • kgallatin@pa.gov • 717-783-3403 • Education Administration Associate • Philip Cooper • phcooper@pa.gov • 717-783-9161 • Administrative Assistant 2 TEAM 1 Virginia Baker vbaker@pa.gov 717-783-1330 IUs 2, 26 New Coordinator Trainings ISP Conference Monitoring Rural & LowIncome • Kelly Iorfida • kiorfida@pa.gov • 717-783-6543 • Technician • IUs 2, 26 • Monitoring • Charter School Manager • Karen Trissler • ktrissler@pa.gov • 717 787 7278 • Support Staff • IUs 2, 26 3 TEAM 2 • Norma Hull • nhull@pa.gov • 717-783-7790 • School Improvement • IUs 1, 8, 16 • vacant • 717-783-9164 • SIG • IUs 11, 24 • Yvonne Cobb • ycobb@pa.gov • 717-783-6907 • Technician • IUs 1, 8, 11, 16, 24 • Lennette Wilson • lwilson@pa.gov • 717-787-7372 • Support Staff • IUs 1, 8, 11, 16, 24 4 TEAM 3 • Don McCrone • • • • dmccrone@pa.gov 717-783-6902 Title I D Title IIA • IUs 10, 17, 18, 19 • Tucker McKissick • tmckissick@pa.gov • 717-783-3381 • Nonpublic • Waivers • IUs 4, 7, 27, 28 • Erin Oberdorf • eoberdorf@pa.gov • 717-787-7135 • Education Administrative Associate • Comparability • SES 5 TEAM 3 (CONT’D) • Tracy Rapisarda • trapisarda@pa.gov • 717-787-7117 • Technician • IUs 4, 7, 10, 17, 18, 19, 27, 28 • Jenny Zarefoss • jzarefoss@pa.gov • 717 787 8632 • Support Staff • 4, 7, 10, 17, 18, 19, 27, 28 6 TEAM 4 • Cindy Rhoads • • • • • crhoads@pa.gov 717 783 9167 eGrants KtO 21st Century • IUs 22, 23, 25 • Jesse Fry • jefry@pa.gov • 717 783 6829 • Community Eligibility Provision • Title IIB • Title III • IUs 12, 13, 15 • Barb Kuhn • bkuhn@pa.gov • 717 783 6901 • Technician • IUs 12, 13, 15, 22, 23, 25 • vacant • Support Staff • IUs 12, 13, 15, 22, 23, 25 7 TEAM 5 • Maria Garcia • mariagarci@pa.gov • 717 783 6904 • Schoolwide Program Manager • IUs 14, 20, 21, 29 • Erin Derr • jder@pa.gov • 717 787 7815 • SPAC • IUs 3, 5, 6, 9 • Reba Kansiewicz • rkansiewic@pa.gov • 717 783 6903 • Technician • IUs 3, 5, 6, 9, 14, 20, 21, 29 • Sheri Graves • shegraves@pa.gov • Support Staff • IUs 3, 5, 6, 9, 14, 20, 21, 29 8 CONFERENCE HIGHLIGHTS • Use handout labeled “2014 PAFPC Reference Guide” to help organize your conference experience. • NEW! Single audit sessions for CPE credit. See conference guide booklet. • PAFPC is now approved to offer PIL credits. • General session speakers. Topics include Community Eligibility Provisions, school performance report cards, updates and highlights from the past year and parent involvement. 9 STATUS OF FEDERAL FUNDS FOR 2014-15 10 STATUS OF PA FUNDS (PROJECTED BY USDE, AS OF 3/6/14) • Percent of change from 2013-14 • Levels for Major Programs: • Title I, Grants to LEAs (+3.91%) • Title II, Improving Teacher Quality (<-1%) • Title III, English Learner Education (+10.5%) • School Improvement Grant (<-1%) 11 EGRANT SESSION AT PAFPC • Two sessions – Monday 2:00 – 3:00 and Tuesday 7:30 – 8:30 • Topics • • • • • • Review of how to use the system Changes for 2014/15 User management Grant completion Contract sign-off Frequently asked questions 12 ESIGNATURE • PDE needs copy of resolutions signed by the Board authorizing one person in the LEA to have the eSignature capability to sign off on grants and applications on behalf of the LEA • Superintendents, IU Executive Directors, Charter School CAO/CEOs • Legal office will review resolutions and persons named. Upon approval, the eGrants team will set that person up with the eSignature capability in the new system. 13 ESIGNATURE • New Superintendent/CEO/Executive Director • eSignature rights do not transfer to another person • Need to go through process on previous slide for eSignature rights • Contact PDE to have an individual’s eSignature access removed • Contact your RC for the link to the board resolution template. 14 CERTIFICATION UPDATES • Who may implement Title I reading? • PreK-4, 4-8, K-6, English and Communications 7-12. • Who may diagnose and determine, as well as implement, the Title I remedial plan? Reading Specialist. • See handout 15 TITLE I - CEP • Community Eligibility Program Optional participation Four Year Program Direct Certification Level at the participating building is a minimum of 40% Free Breakfast and Lunch to all students in a participating building. Eliminates sending forms home for parents to complete. Impacts Title I school ranking and serving when opting for CEP. 16 CEP BASICS! • Meal program begins in 2014-2015 school year. • eGrants will use 2014-2015 school data for 2015-2016. • CEP participation is used to establish ranking order among Title I schools. • CEP participation is subject to nonpublic equitable service. 17 TITLE I WITH CEP SCHOOLS • LEA has $1,000,000.00 Title I Allocation. • There are 6 school buildings that may be eligible. • Two schools have opted to participate in CEP. Facts to Remember: • Direct Certification for Poverty Level is TANF or SNAP. • District may use initial Direct Certification numbers from the initial year for the entire four-year program. • Multiplier is used to determine the Percentage of Economically Disadvantaged Students for Title I Allocations (1.6 is the Multiplier). 18 HOW IT WORKS USING CEP • Lincoln School has 425 enrolled students • 400 are directly certified. By virtue of the 1.6 multiplier, the school’s poverty rate is 100 percent (400 directly certified students x the 1.6 multiplier = 680 (greater than the school’s enrollment of 425 students)). 19 HOW IT WORKS USING CEP • • • • • Washington School has 500 students. The free and reduced lunch count is 475. The school does not participate in CEP. Multiplier is not used. Percentage of Economically Disadvantaged Students for Title I Allocations (475÷500 = 95%) 20 HOW IT WORKS USING CEP • Adams School has 600 students. • 350 are directly certified. By virtue of the 1.6 multiplier, the school’s poverty rate is 93 percent (350 directly certified students x the 1.6 multiplier = 560 divided by the enrollment of 600 = 93 percent). 21 • For Title I ranking and allocation purposes Column 7 will be utilized. • DFP will be creating worksheets that will calculate the percentage cut-line for serving buildings. Column 1 School Lincoln Washington Adams Jefferson Madison Monroe Column 2 Column 3 Column 4 Column 5 Column 6 Column 7 Column 8 Column 9 Direct Certification Data for CEP participating Number Percentage buildings and Used to of School Lunch Determine Economically Per-Pupil Community Survey Data Percentage Disadvantag Allocation Eligibility for nonof Meals ed Students Amount Option participating Paid by for Title I Used by Title I School (Y/N) Enrollment buildings* Multiplier USDE ** Allocations*** LEA Allocation**** Y 425 400 1.6 425 100 $500.00 $212,500.00 N 500 475 N/A 475 95 $500.00 $237,500.00 Y 600 350 1.6 560 93 $500.00 $280,000.00 N 450 400 N/A 400 89 $450.00 $180,000.00 N 400 200 N/A 200 50 $450.00 $90,000.00 N 500 100 N/A 100 20 N/A $0.00 22 TITLE I - CEP 23 PRIORITY/FOCUS SCHOOLS REQUIREMENTS • 91 schools designated Priority schools • Lowest 5 percent of Title I schools based on aggregate math and reading proficiency (PSSA), and/or • Algebra I/Literature Keystone exams (depending on building configuration), or • Title I school receiving SIG funds • 181 schools designated Focus schools • Lowest 10 percent of remaining Title I schools based on highest achievement gap for Historically Low Performing students, or • Title I school with graduation rate below 60% or test participation rate below 95% • Designation remains in place for 3-year period 24 PRIORITY SCHOOLS • Must be monitored each year of the 3-year period • Works with Academic Recovery Liaison to determine interventions to meet four Annual Measurable Objectives • • • • Test participation rate Graduation rate Closing Achievement Gap for All Students Closing Achievement Gap for Historically Underperforming Students 25 PRIORITY SCHOOLS (CONT.) • Must implement: • 7 Turnaround Principles • Strong Leadership • Effective Teachers • Increased Learning Time • Strengthened Instructional Program • Use of Data to Inform Instruction • Safe School Environment • Family and Community Engagement OR • SIG Model • Restart • Closure • Turnaround • Transformation 26 FOCUS SCHOOLS • Must be monitored every other year for 3-year period • Must implement at least ONE of the 7 Turnaround Principles 27 Teacher Effectiveness System in Act 82 of 2012 School Building Data Effective 2013-2014 SY Observation/Evidence Effective 2013-2014 SY Danielson Framework Domains 1. Planning and Preparation 2. Classroom Environment 3. Instruction 4. Professional Responsibilities Indicators of Academic Achievement Indicators of Closing the Achievement Gap, All Students Indicators of Closing the Achievement Gap, Subgroups Academic Growth PVAAS Other Academic Indicators Credit for Advanced Achievement Teacher Specific Data PVAAS / Growth 3 Year Rolling Average 1. 2013-2014 SY Teacher Specific 2. 2014-2015 SY 3. 2015-2016 SY Data, 15% Other data as provided in Act 82 School Building Data, 15% Observation/ Evidence, 50% Elective Data/SLOs Elective Data, 20% Optional 2013-2014 SY Effective 2014-2015 SY District Designed Measures and Examinations Nationally Recognized Standardized Tests Industry Certification Examinations Student Projects Pursuant to Local Requirements Student Portfolios Pursuant to Local Requirements SY13-14 PVAAS Roster Verification PDE GUIDANCE FOR WHO PARTICIPATES Full/Partial (Shared) Instruction includes teachers in program approaches such as: • • • • Co-teaching Team teaching Response to Instruction and Intervention (RtII) Push-in/Pull-out programs Teachers with full or partial/shared instruction can include (not limited to list below): • • • • • • General and special education teachers Intervention specialists Reading and Math specialists Title I teachers ESL teachers Gifted teachers SY13-14 PVAAS Roster Verification TEACHERS RECEIVING PVAAS TEACHER SPECIFIC REPORTING • Teachers receiving PVAAS Teacher Specific Reporting: • are professional or temporary professional employees • who hold a valid PA teaching certificate and • who have full or partial responsibility for content specific instruction of assessed eligible content as measured by PA’s assessments (PSSA and/or Keystone exams). • This may include teachers in addition to the teacher of record. • Pennsylvania defines the teacher of record as “a professional or temporary professional educator assigned by a school entity as the primary instructor for a group of students.” STUDENTS INCLUDED IN REPORTING To actually be included in PVAAS teacher-specific reporting, a student MUST: • Have a PSSA or Keystone score • Be claimed at a minimum of 10% instructional responsibility • Not be a foreign exchange student • Not be a first-year ELL student • Not have tested with the PASA (alternate assessment) Students should NOT be removed from rosters based on these criteria. SAS EVAAS will apply PA business rules to exclude students as necessary! SY13-14 PVAAS Roster Verification FULL OR PARTIAL % OF INSTRUCTION Full or Partial % of Instruction An individual teacher CAN claim < 100% for a student in: • Co-teaching situations • Response to Instruction and Intervention (RTII) • Team teaching • Push-in or Pull-out programs • Instruction is shared – the 100% full/partial instruction is shared/split between teachers In any situation in which instruction is shared, teachers and administrators will need to determine together the appropriate percentage of partial instruction to attribute to each teacher invovled. FULL OR PARTIAL % OF INSTRUCTION Full or Partial % of Instruction • Is 100%, if teacher was the only person responsible for the instruction while concurrently enrolled with the student • Is < 100%, if other teachers also provided instruction • Verify/edit for EACH student! • May vary BY student! SY13-14 PVAAS Roster Verification SCENARIO: SHARED INSTRUCTION Mr. Smith teaches Core Reading to three students: Charlie, Angela, and Phillip. Phillip receives Title I services from Mrs. Wolf. They have determined that Mrs. Wolf has 15 percent of the shared instruction for Phillip in this course. All students/teachers are enrolled for the entire course. SY13-14 PVAAS Roster Verification SCENARIO #4: SHARED INSTRUCTION ROSTER Mr. Smith Mrs. Wolf % Full/Partial % of Total Student+Teacher Instruction Instructional Enrollment Responsibility Charlie Angela 100% 100% 100% 100% 100% 100% Phillip 100% 85% 85% TITLE I ROSTER % Student+Teacher Enrollment Full/Partial % of Instruction Total Instructional Responsibility Phillip 100% 15% 15% DISCLAIMER: Any numbers or decisions indicated in this example/scenario are shown for illustration purposes ONLY! It is the local decision of the LEA to determine appropriate rosters and % Instructional Responsibility for each student. FASTEST OPTION FOR SUPPORT AND QUESTIONS Contact SAS EVAAS with HOW TO questions (Click on “Contact Us” link on PVAAS login page) https://pvaas.sas.com/ • Accessing & Using Roster Verification system • Username & Password issues • PPID errors & omissions • Adding/removing teachers • Adding/removing rosters • Adding/removing students • Verifying & submitting rosters • Sending rosters back to a teacher or School Admin District Admin/District Verifiers ONLY Contact the PVAAS Statewide Team with Policy and Guidance questions (Email pdepvaas@iu13.org) • Which PA teachers? • Claiming issues • % Student + Teacher Enrollment • % Full/Partial Instruction • % Instructional Responsibility • PVAAS Teacher-Specific Reporting SY13-14 PVAAS Roster Verification TITLE I AND FOOD • When using Title I funds to serve food (lunch), you must ask yourself these questions….. • Is food a necessary part of the agenda or can the contents of the meeting be carried out in a timely manner? • Is a lunch really central to the overall purpose of the meeting? • Is there a genuine time constraint that requires a working lunch or is it possible to build a break into the agenda and have people eat on their own? • Is the cost reasonable? • NO BREAKFAST • Pending approval of Omni-Circular 37 ALLOWANCES FOR FOOD AT PARENT INVOLVEMENT MEETINGS • Must have “a very high burden of proof” to include food. • Never purchase for “networking” activities. • Don’t accept food/beverage costs embedded into a venue’s contract. • Food is not an indirect cost. • Never pay for alcohol. • Meeting costs must be necessary and reasonable. • As long as there is a connection to a programmatic purpose and the cost is reasonable, an LEA may continue to provide food at Title I parent meetings. 38 FISCAL ISSUES 39 PROCESS FOR COMPLETING FERS • When all grant funds have been obligated: • Submit a Final Expenditure Report (FER) in eGrants to close out project and release the final payment. • Compare actual expenditures to most recent approved budget on eGrants: • If all categories are within 20% of the approved budget total for each line, proceed with creating a final expenditure report. • If any budget line item total exceeds 20% of the approved total, submit a budget revision for approval prior to creating an FER. 40 FINAL EXPENDITURE REPORTS • Due Dates – 30 days after funding period ends or as soon as funds are liquidated • Carryover – One full year extension (October 1- September 30) • Financial Accounting Information/FAI – Payment Status • Equipment – Amount must match last approved budget 41 FINAL EXPENDITURE REPORT FROM PREVIOUS YEAR CARRYOVER Carryover – 1 full year extension • If LEA requested “carryover”, an additional year is given to expend funds • FER is due within 30 days of obligating all funds • Carryover funds remain in and must be reported with the original project year in which they were allocated 42 3-YEAR CARRYOVER WAIVER CYCLES LEAs May Only Use Title I Carryover Waiver One Time Every 3-YearWaiver Cycle: Funds 3-Year-Cycle: CURRENT 3-YEAR CYCLE Requested in Application: 2010-2011 2011-2012 2012-2013 2011-2012 2012-2013 2013-2014 2013-2014 2014-2015 2015-2016 2014-2015 2015-2016 2016-2017 43 QUARTERLY REPORTS 44 QUARTERLY REPORTS • Reconciliation of Cash on Hand • Quarterlies should reflect LEA’s account status through end of quarter • Due 10th working day of January, April, July & October • LEA completes/submits Quarterly Reports via FAI system/ED Hub Web Portal • Monthly program payments may be suspended due to: • Quarterlies not submitted in a timely manner • Quarterlies showing excess cash on hand 45 BEST PRACTICES • Under budget a bit when preliminary allocations are given – you may lose some when finals hit – non pubs as well • Late submission of amendments, especially downwards, may result in overpayments that must be returned • Rapid drawdowns before final allocations may result in returned funds and/or audit findings • If over $120,000 must place in interest-bearing accounts and return interest over $100 ($500 for admin) 46 QUARTERLY REPORT CONTACT • For questions regarding your • Quarterly Report, contact: • COMPTROLLER’S OFFICE • (717) 425-6797 47 TIME CERTIFICATION • Any employee whose salary and wages are supported, in whole or in part, with Federal funds to document his/her time spent working on Federal programs in order to ensure that charges to each Federal program reflect an accurate account of the employee’s time and effort devoted to that program. SINGLE FUNDED EMPLOYEES • Semiannual certifications • If an employee works solely on a single Federal award or cost objective, charges for the employee’s salary and wages must be supported by periodic certifications that the employee worked solely on that program or cost objective for the period covered by the certification. Those certifications must -• Be prepared at least semiannually. • Signed by the employee or supervisory official having firsthand knowledge of the work performed by the employee. SPLIT-FUNDED EMPLOYEES • Personnel activity reports • If an employee works on multiple activities or cost objectives, a distribution of the employee’s salary and wages must be supported by a personnel activity report (PAR) or equivalent documentation. The below lists instances of multiple activities or cost objectives for which a PAR is required — that is, if an employee works on – • More than one Federal award. • A Federal award and a non-Federal award. • An indirect cost activity and a direct cost activity. • Two or more indirect activities that are allocated using different allocation bases. • An unallowable activity and a direct or indirect cost activity. CONTINUED… • A PAR must – • Reflect an after-the-fact distribution of the actual activity of the employee. • Account for the total activity for which each employee is compensated. • Be prepared at least monthly and coincide with one or more pay periods. • Be signed by the employee. • Can complete semi-annually if on a fixed schedule. • Need prior PDE approval WHAT IS A “COST OBJECTIVE”? • Definition of “cost objective” • A function, organizational subdivision, contract, grant, or other activity for which cost data are needed and for which costs are incurred. EDUCATIONAL NAMES AND ADDRESSES We rely on EDNA for Current Information! We ask that you notify us if there is a building change (name change or address change) or personnel change as soon as possible! • Some things can be updated by your portal EDNA Updater. Principal Address School Web Address Phone Number 53 SCHOOL CONFIGURATION These changes can only be made between June 15th and August 15th! Please remember that the following changes must include “official documentation” that approves the following information: • School Name Changes • Adding a New School • Closing a School • Grade Span Changes • Moving Students within the District For more information contact: RA-school-configs@pa.gov 54 EDUCATIONAL NAMES AND ADDRESSES SCHOOL CONFIGURATION Superintendent information may be changed at any time throughout the year through PDE: • Superintendent or CEO changes must include the board notes that appoint the new superintendent/CEO. • These are not done electronically! 55 For more information, please go to this web site: http://www.education.state.pa.us and type “reconfiguration” in the Search box located in the upper left hand corner. Click Go. Select the first item from the returned results list. 56 PROGRAM UPDATES 57 SCHOOLWIDE • Schoolwide schools must conduct an annual review of the Schoolwide Program • Annual Review must answer two main questions: 1) Was the program implemented as the SW planning team intended? 2) Was there improvement in student achievement, particularly for the lowest- achieving students? 58 INTERESTED IN BECOMING A SW SCHOOL? • First steps: • Send the “Intent to plan a SW program” form to your regional coordinator • Submit a waiver request if the school falls between 30%-40% poverty (free and reduced lunch) Required Schoolwide Plans for 2014-2015 • School Level Plan AND Addendum found in the online tool. OR DFP Schoolwide Template • Note: The Comprehensive Plan does not drill down to the school level and it also does not address the Schoolwide components therefore is NOT to be used as a Schoolwide plan for either charters and/or schools 59 SCHOOLWIDE PROGRAMS • The Schoolwide Template has been revised • Schools must use the current (March 2014) Schoolwide template • To find the revised Schoolwide template: • • • • • • Go to www.education.state.pa.us Click on “Programs” in the left column Click on “Programs D-G” Click on “Federal Programs” Click on “Title I” Click on “Title I Schoolwide Programs” 60 SCHOOLWIDE PROGRAM REQUIREMENTS • 40% poverty threshold (unless waived by PDE) • One year of planning prior to implementation (unless waived by PDE) • Annual evaluation of the program effectiveness • 10 implementation components 61 SCHOOLWIDE PROGRAM: THREE CORE ELEMENTS • Comprehensive Needs Assessment on a yearly basis. • Schoolwide Plan • Priority/Focus: School Level Plan AND addendum found in the online tool. • Undesignated/Reward: Schoolwide Template (revised March 2014) OR May use the School Level Plan AND the addendum found in the online tool. • Annual Review of the SW plan’s effectiveness. 62 SCHOOLWIDE PROGRAMS • FYI - If you are using the DFP schoolwide template as your schoolwide plan, make sure you are using the latest DFP schoolwide template which was last updated March 2014. • Priority/Focus schools have the option to go schoolwide regardless of poverty levels. 63 SCHOOLWIDE PROGRAMS • FYI - If you are using the DFP schoolwide template as your schoolwide plan, make sure you are using the latest DFP schoolwide template which was last updated March 2014. • Priority/Focus schools have the option to go schoolwide regardless of poverty levels. Important: Schoolwide plans (School Level Plans and addendum OR Schoolwide Template) must be updated/revised on a YEARLY basis. 64 TITLE I AND HOMELESS STUDENTS WHO IS HOMELESS? • A. individuals who lack a fixed, regular, and adequate nighttime residence… • B. Includes Sharing the housing of other persons Living in motels, hotels, or camping grounds Living in emergency or transitional shelters Abandoned in hospitals Awaiting foster care Nighttime residence not ordinarily used as a regular sleeping accommodation • Living in cars, parks, public spaces, abandoned buildings substandard housing, bus or train stations • Migratory children • Unaccompanied homeless youth • • • • • • 65 HOMELESS STUDENTS AUTOMATIC ELIGIBILITY • Homeless are automatically eligible for Title I, whether or not they attend a Title I school • This acknowledges that the experience of homelessness puts children at risk • Title I is used only after all other funds have been exhausted 66 MANDATORY RESERVATION OF FUNDS • According to Title I, Part A, LEAs must reserve (or set aside) such funds as are necessary to provide comparable services to homeless children who are not attending Title I schools. [20 USC6313(c)(3)] 67 SUGGESTIONS FOR SERVICES • Before-school, after-school, and/or summer programs with an educational focus • Outreach services to help identify homeless children and advise them of available school programming • Basic needs such as school uniforms, school supplies, and health-related needs 68 SUGGESTIONS FOR SERVICES (CONT) • Counseling services • Supplemental instruction • Parental involvement programs • Programs for highly mobile students • Data collection 69 NONPUBLIC SERVICES The Elementary and Secondary Education Act (ESEA) provides benefits to private school students, teachers and other education personnel, including those in religiously affiliated schools. Provides supplemental educational services for eligible private school students to: • Ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education. 70 NONPUBLIC SERVICES Determining Title I Services for Non-Public School Students: • Poverty is NOT a criterion • Must reside in participating public school Title I attendance area AND are failing or most at risk of failing to meet high standards • Selected on the basis of multiple, educationallyrelated, developmentally-appropriate criteria • Homeless, 2 preceding years in Head Start, Even Start, Early Reading First, Title I Preschool or Title I, Part C (Migrant Education) • Eligibility criteria determined through consultation. • Non-public then establishes Title I list. 71 NONPUBLIC SERVICES Timely and meaningful consultation during the design and development of programs : How the children's needs will be identified What services will be offered How and where the services will be provided How the services will be assessed and how the results of the assessment will be used to improve those services • Who will provide the services • • • • 72 Things to Remember: 1. 2. 3. 4. 5. LEAs and Non-public administrators need to conduct timely and meaningful meetings to discuss Title I services throughout the year. Set asides impact on Non-public Title I funds. New for 2014-2015: Districts are required to set aside 20% of Title I funds for meaningful interventions for Focus or Priority schools. If you have a 3rd party provider, know what you are paying for. Free and reduced status determines allocations. Allocations one year behind. Academic need determines Title I participation. 73 TITLE IIA • IIA remains in effect and is not part of ESEA waiver – except for Section 2141 – LEAs not making AYP and not having HQT for three consecutive years. • Will be able to transfer 100% of IIA into IA with waiver. • All allowable uses, including CSR will remain allowable until full NCLB reauthorization. • Non-Public allocations based on 2002 Eisenhower PD fund budgeted amount in 2270. Additional amounts may be due based on current year 2270 amounts – released in Spring. Be aware! 74 TITLE III UPDATE - JESSE • Title III Fiscal Manager: Jesse Fry (jefry@pa.gov) • State ESL/LEP Contact: Linda Long (lilong@pa.gov) • Nonpublics require same consultation as with Title I • Service by district boundary rather than student residence • Allocations are derived by student counts now entered in only one system: • Public and Nonpublic numbers into the PIMS system • Nonpublic numbers are no longer entered in LEP system 75 TRANSACT • The Pennsylvania Department of Education, in collaboration with Chester County Intermediate Unit, provides a statewide document translation service for all school districts, charter schools, comprehensive AVTS/CTC, and Intermediate Units. The document translation service provided by the TransACT company will permit educational entities across the state to access federal and state forms in 20 priority languages. 76 TRANSACT • For more information on registering please utilize the following: http://www.education.state.pa.us/portal/server.pt/ community/english_as_a_second _language /7529/transact/509561 • For additional information, please contact Linda Long at lilong@pa.gov or 717-783-6595 77 RURAL EDUCATION ACHIEVEMENT PROGRAM (REAP) • Small and Rural School Achievement (SRSA) • Administered at the federal level • 12-13 funding - $392,499 (20 LEAs) • 13-14 funding - $498,116 (26 LEAs) • 14-15 funding - $498,881 • Rural Low-Income Schools (RLIS) • Administered by PDE • 12-13 funding - $1,907,933 (57 LEAs) • 13-14 funding - $1,610,798 (41 LEAs) • 14-15 funding - $1,610,797 REAP ELIGIBILITY • SRSA • Less than 600 students in LEA • Designated as rural by USDE (Locale Code 7 or 8) • RLIS • Poverty Level of 20% or more (based on census, not Free/Reduced Lunch) • Designated as rural by USDE (Locale Code of 6, 7 or 8) 79 REAP ALLOCATION FORMULAS • SRSA • • • USDE calculates initial allocation based on a formula using Average Daily Attendance (ADA) THEN – Subtracts Title IIA allocation RLIS • PDE calculates per pupil amounts based on ADA for all eligible LEAs 80 TITLE I (1003G) SCHOOL IMPROVEMENT GRANTS (SIG) • Competitive Grant for PA’s poorest performing schools • Must choose one of four reform models • • • • Turnaround Transformation Restart Closure 81 TITLE I (1003G) SCHOOL IMPROVEMENT GRANTS (SIG) • 10-11 • 58 Cohort 1 schools - $32,827,702 • 11-12 • 55 Cohort 1 schools - $34,699,734 • 26 Cohort 2 schools - $24,097,864 • 12-13 • 52 Cohort 1 schools - $32,085,931 • 26 Cohort 2 schools - $21,995,407 • 10 Cohort 3 schools - $6,953,682 TITLE I (1003G) SCHOOL IMPROVEMENT GRANTS (SIG) • 13-14 • 26 Cohort 2 schools – $19,963,746 • 10 Cohort 3 schools – $5,162,166 • No new schools added • 14-15 • 10 Cohort 3 schools – $4,611,276 • Cohort 4 to be added – • $4.9 million (leftover 12-13) • $18 million (13-14) 83 FUTURE OF SIG • 14-15 • Continue funding Cohort 3 schools - $4,611,276 • Proposed new Cohort 4 competition includes any 13-14 leftover funding plus 14-15 funds • Only Priority schools are eligible for SIG funds • Application is open – closes 5/9 • Letter of intent due 5/1 • ARRA funded SIG schools • No longer required to submit reports to the federal government on spending these funds SCHOOL INTERVENTION GRANT • Title I Priority/Focus Schools 2013-14 • School Intervention eGrant application • New eGrant system choose: School Intervention Grant • Open April • Use of Funds • Support strategies described in the School Level Plan • Interventions in combination with the SI Grant • Reservation of Funds • 20% set aside formerly Choice/SES • 10% Professional Development no longer required • Federal funds are supplemental 85 SI GRANT AMOUNTS • $17,730,536 of 1003(a) Set Aside - State Title I Funds • • • • Distributed to 264 schools (in 95 LEAs) Obligation Date: Authorized Sign Off / Submit in eGrants eGrant closes: July 30, 2014 End date for expenditure of funds = September 30, 2015 • Funding based on an average of PVAAS growth in up to 9 subject/grade designations • $79,699 for those with growth above zero standard errors • $69,699 between zero to -2 standard errors or no previous test history • $59,699 less than -2 standard errors 86 COMPARISONS Title I School Improvement History Including Title I Priority/Focus Schools 2013-14 2010-11 2011-12 2012-13 2013-14 Title I Schools Identified 319 308 378 264 Districts with schools identified 97 95 130 95 LEA Improvement 18 18 74 N/A 87 SCHOOL IMPROVEMENT REQUIREMENTS • Comprehensive Plans & School Level Plans • Reviewed by the district and Intermediate Unit • Priority School plans also reviewed by ARL • Parent Notification Letters mailed two weeks after the start of the school year • Review of Letter • Keep letter on file at the LEA • DFP is not collecting letters in July as in the past • If letter template is needed contact your Regional Coordinator • Required for review: • Priority - Every year • Focus - Every two years 88 REWARD SCHOOLS GRANTS • Two competitive grants • Collaboration – Reward school working with a Focus school • Innovation - Reward school demonstrating how their best practices improve student achievement and lead to their Reward school designation. • Will be released summer of 2014 • Grant goes until September 2015 • No new money until 2015-16 SY. 89 SES: SUPPLEMENTAL EDUCATION SERVICES • Application opened on April 7th • Application closes on May 9th • Assurances due May 23rd • Provider approvals out in August • If LEA chooses to offer SES, must follow NCLB guidelines for the program TITLE IIB: MATH AND SCIENCE PARTNERSHIP • MSP provides funds for intensive professional development for math and science teachers. • Summer programs with school year follow up. • Partnerships between LEAs and IHEs (Institutes of Higher Education) • Content knowledge and pedagogy. 91 MATH AND SCIENCE PARTNERSHIP (CONT.) • • MSP is a competitive grant awarded every three years. In the Spring of 2013 a competition was conducted. Eight LEAs were awarded funds for 2013, 2014, and 2015 summer programming. 92 MATH AND SCIENCE PARTNERSHIP (CONT.) • Five of the eight MSP recipients are Intermediate Units. Recruitment is fluid. • For information about established MSP programs please contact: • MSP Program Manager, Jesse Fry. jefry@pa.gov or 717-7836829 93 21ST CENTURY COMMUNITY LEARNING CENTERS • After school/extended day tutoring programs in high poverty areas. • Competitive • LEAs, Non-profit and faith based organizations are eligible to apply. • RFGA’s for Cohort 7 programs will be released in the Fall of 2014 • Additional information including guidelines and timelines will be released in early Summer • Fiscal Monitoring will continue to occur for any Cohort 6A grantee who has not received a visit yet. • NCLB Waiver Change: 21st Century Tutoring Programs may now be offered during the school day. 94 ADVANCED PLACEMENT TEST FEE PROGRAM • Below are the break downs made by the College Board for 2014: • AP, IB, and Cambridge test fees is estimated to be $28.5 million • resulting in $25.7 million for AP Exams and $2.8 million for IB/Cambridge exams. • Federal funding will only cover $37/AP Exam in 2014. • College Board increasing total contribution to $26/exam • Low-income student contribution will be raised to $18/exam 95 PARENT INVOLVEMENT • Top Compliance Findings Last Year • Required for Parent Involvement in Title I Schools • #2 Schools receiving Title I funds have a written parent involvement policy/plan aligned with the LEA policy. • #3 LEA has a written parental involvement policy and evidence that it is updated annually. • The LEA involves parents in the planning of professional development activities. • #4 School parent involvement policies have been distributed to parents. 96 PARENT INVOLVEMENT • #5 Educate instructional staff, with parental assistance, in the value and utility of contributions of parents, how to reach out to and communicate with and work with parents as equal partners, implement and coordinate parent programs. 97 PARENT INVOLVEMENT • State Parent Advisory Council (SPAC) • Conference: Seven Springs • June 30 – July 2, 2014 • Looking for presenters – if interested email Erin at jder@pa.gov. • Deadline to submit your proposal is May 10th. • Parent Involvement Education (PIE) Consultants available for PI Support • • • • LEAs may make this request via SPAC web site First visit is FREE! SPAC web site: http://www.spac.k12.pa.us/ Free resources, conference info, PIE request form, Title I templates, etc. 98 PARENT INVOLVEMENT SESSIONS • Improved Student Achievement Through Effective Parent & Family Involvement/ Engagement • Monday at 3:30 in Wintergreen • Develop Effective Title I Policies & Resources • Tuesday at 8:45 in Seasons 1/2 • Successful Partnering with Families- PIE Consultants • Tuesday at 11:15 in Hemlock • Wednesday at 8:00 in Hemlock • Creating Real Family Engagement – PIE Consultants • Tuesday at 3:30 in Hemlock • Wednesday at 9:15 in Hemlock 99 SPAC MEMBERSHIP • THE STATE PARENT ADVISORY COUNCIL NEEDS PARENTS!! • SPAC is currently looking for parents that have a child in your Title I program. • If you know of a parent that would like to be involved, please contact Erin Derr at jder@pa.gov. 100 KEYSTONES TO OPPORTUNITIES (KTO) • Five Year Demonstration Literacy Programs for Birth to Grade 12 in 55 LEAs • 5.4% cut in funding for Year 3 (2014-15) • Year 3 Application for Funding is now open on new eGrant System. • Due on May 16, 2014 • Update on KTO Activities: • Online Learning Paths for 9 Content Modules focusing on Literacy Improvement and the work of Years 1 and 2 of KTO Implementation will be made available to ALL LEAS throughout the Summer/Fall of 2014 • KTO/PDE Literacy Conference – June 17-19, 2014 (Penn Stater Conference Center, State College) 101 COMPARABILITY • Transition to per-pupil expenditure formula ongoing. Next year is still optional. • 16% failed and needed to use the student to staff formula. • Reason for shift - Duncan “in far too many places, Title I is filling budget gaps rather than being used to close achievement gaps.” • Poor kids are getting fewer education dollars than their wealthier peers. 102 NEGLECTED/DELINQUENT • Title I Part D not impacted by waiver. • Reported caseload data used to determine 14/15 state allocations substantially down – Education from 361 to 302 (16.5%) and Corrections from 175124 (29%). • Subpart 2 Neglected down from 2,564 to 2,380 (7%). Delinquent down from 5,474 to 5,177 (5.5%). 103 NEW COORDINATOR TRAINING WORKSHOPS For more information visit: www.pafpc.org • • • • • • • • • • Allegheny IU 3 Appalachia IU 8 Northeastern Educational IU 19 Intermediate Unit 1 Delaware County IU 25 Luzerne IU 18 BLaST IU 17 Northwest Tri-County IU 5 Capital Area IU 15 Bucks County IU 22 Thursday, May 01, 2014 Tuesday, May 06, 2014 Thursday, May 08, 2014 Tuesday, May 13, 2014 Thursday, May 15, 2014 Friday, May 16, 2014 Friday, May 16, 2014 Wednesday, May 21, 2014 Wednesday, May 21, 2014 Wednesday, May 21, 2014 104 NEW COORDINATOR TRAINING WORKSHOPS (CONT’D.) New training sites to be added: • • IU 7, 14, 16, 24, 27 Topics that will be discussed are: • • • • • • • Program Updates Targeted vs. Schoolwide Allowable Uses of Funds NonPublics School Improvement eGrants Overview • New Time for the Training • 8:30 – 12:00 instead of 9:00 – 1:00 *based on the food guidance disclaimer by USDE 105 MONITORING • Effective 2013-14 DFP Monitoring will change to 4-year cycle • Only LEAs with Priority and/or Focus schools (1/2) will be monitored this year • All schools in LEAs will be monitored for Priority or Focus status AND Title I, Title II and Title III (if applicable). • 2014-15 • All Priority Schools • Remaining half of Focus schools • ¼ of all remaining schools 106 MONITORING • Notification Letters were mailed to Priority and Focus school LEAs in mid-March • included monitor’s name • included username & password for the FedMonitor *(PDE’s online review instrument) • Monitor & LEA mutually agree on date of on-site visit. • On-site visits occur between April and June • LEA must complete Review Instrument on FedMonitor at least two weeks prior to on-site visit. • After monitor reviews LEA’s info during site visit, he/she completes report on FedMonitor & locks it. • LEA will receive letter from DFP • In Compliance, OR • Corrective Action Plan with due date 107 OMNI-CIRCULAR • Replaces OMB A-87 and EDGAR • Effective July 2015 • Purpose: Simplicity/consistency/ Executive order MAJOR CHANGES: - Focus on “outcomes” not “processes.” “Are performance expectations being met?” Will require Annual Performance submissions. - Time and Effort reporting. Takes out Single/Split Funding certifications and leaves up to USDE/PDE. - Move internal controls from audit to administration (PDE) 108 OMNI-CIRCULAR - Written procedures to determine allowability of costs. Away from case by case basis by program reviewer. - Single audits from 500k to 750k. - Focus on excessive non-competitive proposals; lack of specificity (deliverables) in contracts. - Interest earned up to $500 - Admin/Clerical salaries used to be direct. Now default to indirect. Burden of proof in order to shift to direct i.e. services integral to activity; specifically identified in activity; included in budget; not also recovered as indirect. 109 QUESTIONS/ANSWERS 110