PAFPC 2014
REGIONAL MEETING
45TH PAFPC ANNUAL CONFERENCE
APRIL 28-30 2014
SEVEN SPRINGS RESORT, CHAMPION, PA
1
DIVISION ADMINISTRATION
Susan McCrone
 smccrone@pa.gov
 Division Chief
 717-783-9161
• Kelly Gallatin
• kgallatin@pa.gov
• 717-783-3403
• Education Administration
Associate
• Philip Cooper
• phcooper@pa.gov
• 717-783-9161
• Administrative Assistant
2
TEAM 1
Virginia Baker
 vbaker@pa.gov
 717-783-1330
 IUs 2, 26
 New
Coordinator
Trainings
 ISP
Conference
 Monitoring
 Rural & LowIncome
• Kelly Iorfida
• kiorfida@pa.gov
• 717-783-6543
• Technician
• IUs 2, 26
• Monitoring
• Charter School
Manager
• Karen Trissler
• ktrissler@pa.gov
• 717 787 7278
• Support Staff
• IUs 2, 26
3
TEAM 2
• Norma Hull
• nhull@pa.gov
• 717-783-7790
• School Improvement
• IUs 1, 8, 16
• vacant
• 717-783-9164
• SIG
• IUs 11, 24
• Yvonne Cobb
• ycobb@pa.gov
• 717-783-6907
• Technician
• IUs 1, 8, 11, 16, 24
• Lennette Wilson
• lwilson@pa.gov
• 717-787-7372
• Support Staff
• IUs 1, 8, 11, 16, 24
4
TEAM 3
• Don McCrone
•
•
•
•
dmccrone@pa.gov
717-783-6902
Title I D
Title IIA
• IUs 10, 17, 18, 19
• Tucker McKissick
• tmckissick@pa.gov
• 717-783-3381
• Nonpublic
• Waivers
• IUs 4, 7, 27, 28
• Erin Oberdorf
• eoberdorf@pa.gov
• 717-787-7135
• Education
Administrative
Associate
• Comparability
• SES
5
TEAM 3 (CONT’D)
• Tracy Rapisarda
• trapisarda@pa.gov
• 717-787-7117
• Technician
• IUs 4, 7, 10, 17, 18, 19,
27, 28
• Jenny Zarefoss
• jzarefoss@pa.gov
• 717 787 8632
• Support Staff
• 4, 7, 10, 17, 18, 19, 27,
28
6
TEAM 4
• Cindy Rhoads
•
•
•
•
•
crhoads@pa.gov
717 783 9167
eGrants
KtO
21st Century
• IUs 22, 23, 25
• Jesse Fry
• jefry@pa.gov
• 717 783 6829
• Community Eligibility
Provision
• Title IIB
• Title III
• IUs 12, 13, 15
• Barb Kuhn
• bkuhn@pa.gov
• 717 783 6901
• Technician
• IUs 12, 13, 15, 22, 23, 25
• vacant
• Support Staff
• IUs 12, 13, 15, 22, 23, 25
7
TEAM 5
• Maria Garcia
• mariagarci@pa.gov
• 717 783 6904
• Schoolwide Program
Manager
• IUs 14, 20, 21, 29
• Erin Derr
• jder@pa.gov
• 717 787 7815
• SPAC
• IUs 3, 5, 6, 9
• Reba Kansiewicz
• rkansiewic@pa.gov
• 717 783 6903
• Technician
• IUs 3, 5, 6, 9, 14, 20, 21,
29
• Sheri Graves
• shegraves@pa.gov
• Support Staff
• IUs 3, 5, 6, 9, 14, 20,
21, 29
8
CONFERENCE HIGHLIGHTS
• Use handout labeled “2014 PAFPC Reference
Guide” to help organize your conference
experience.
• NEW! Single audit sessions for CPE credit. See
conference guide booklet.
• PAFPC is now approved to offer PIL credits.
• General session speakers. Topics include
Community Eligibility Provisions, school performance
report cards, updates and highlights from the past
year and parent involvement.
9
STATUS OF FEDERAL
FUNDS FOR 2014-15
10
STATUS OF PA FUNDS
(PROJECTED BY USDE, AS OF 3/6/14)
• Percent of change from 2013-14
• Levels for Major Programs:
• Title I, Grants to LEAs (+3.91%)
• Title II, Improving Teacher Quality (<-1%)
• Title III, English Learner Education (+10.5%)
• School Improvement Grant (<-1%)
11
EGRANT SESSION AT PAFPC
• Two sessions – Monday 2:00 – 3:00 and Tuesday 7:30
– 8:30
• Topics
•
•
•
•
•
•
Review of how to use the system
Changes for 2014/15
User management
Grant completion
Contract sign-off
Frequently asked questions
12
ESIGNATURE
• PDE needs copy of resolutions signed by the Board
authorizing one person in the LEA to have the
eSignature capability to sign off on grants and
applications on behalf of the LEA
• Superintendents, IU Executive Directors, Charter School
CAO/CEOs
• Legal office will review resolutions and persons
named. Upon approval, the eGrants team will set
that person up with the eSignature capability in the
new system.
13
ESIGNATURE
• New Superintendent/CEO/Executive Director
• eSignature rights do not transfer to another person
• Need to go through process on previous slide for eSignature
rights
• Contact PDE to have an individual’s eSignature access
removed
• Contact your RC for the link to the board resolution
template.
14
CERTIFICATION UPDATES
• Who may implement Title I reading?
• PreK-4, 4-8, K-6, English and Communications 7-12.
• Who may diagnose and determine, as well as
implement, the Title I remedial plan? Reading
Specialist.
• See handout
15
TITLE I - CEP
• Community Eligibility Program
 Optional participation
 Four Year Program
 Direct Certification Level at the participating building is a
minimum of 40%
 Free Breakfast and Lunch to all students in a participating
building.
 Eliminates sending forms home for parents to complete.
 Impacts Title I school ranking and serving when opting for
CEP.
16
CEP BASICS!
• Meal program begins in 2014-2015
school year.
• eGrants will use 2014-2015 school
data for 2015-2016.
• CEP participation is used to establish
ranking order among Title I schools.
• CEP participation is subject to nonpublic equitable service.
17
TITLE I WITH CEP SCHOOLS
• LEA has $1,000,000.00 Title I Allocation.
• There are 6 school buildings that may be eligible.
• Two schools have opted to participate in CEP.
Facts to Remember:
• Direct Certification for Poverty Level is TANF or SNAP.
• District may use initial Direct Certification numbers
from the initial year for the entire four-year program.
• Multiplier is used to determine the Percentage of
Economically Disadvantaged Students for Title I
Allocations (1.6 is the Multiplier).
18
HOW IT WORKS USING CEP
• Lincoln School has 425 enrolled students
• 400 are directly certified. By virtue of the 1.6 multiplier,
the school’s poverty rate is 100 percent (400 directly
certified students x the 1.6 multiplier = 680 (greater than
the school’s enrollment of 425 students)).
19
HOW IT WORKS USING CEP
•
•
•
•
•
Washington School has 500 students.
The free and reduced lunch count is 475.
The school does not participate in CEP.
Multiplier is not used.
Percentage of Economically Disadvantaged
Students for Title I Allocations (475÷500 = 95%)
20
HOW IT WORKS USING CEP
• Adams School has 600 students.
• 350 are directly certified. By virtue of the 1.6
multiplier, the school’s poverty rate is 93 percent
(350 directly certified students x the 1.6 multiplier
= 560 divided by the enrollment of 600 = 93
percent).
21
• For Title I ranking and allocation purposes
Column 7 will be utilized.
• DFP will be creating worksheets that will calculate
the percentage cut-line for serving buildings.
Column 1
School
Lincoln
Washington
Adams
Jefferson
Madison
Monroe
Column 2
Column 3 Column 4
Column 5 Column 6 Column 7
Column 8 Column 9
Direct
Certification
Data for CEP
participating
Number
Percentage
buildings and
Used to
of
School Lunch
Determine Economically Per-Pupil
Community
Survey Data
Percentage Disadvantag Allocation
Eligibility
for nonof Meals
ed Students
Amount
Option
participating
Paid by
for Title I
Used by
Title I
School (Y/N) Enrollment buildings*
Multiplier
USDE ** Allocations***
LEA
Allocation****
Y
425
400
1.6
425
100
$500.00
$212,500.00
N
500
475
N/A
475
95
$500.00
$237,500.00
Y
600
350
1.6
560
93
$500.00
$280,000.00
N
450
400
N/A
400
89
$450.00
$180,000.00
N
400
200
N/A
200
50
$450.00
$90,000.00
N
500
100
N/A
100
20
N/A
$0.00
22
TITLE I - CEP
23
PRIORITY/FOCUS SCHOOLS
REQUIREMENTS
• 91 schools designated Priority schools
• Lowest 5 percent of Title I schools based on aggregate
math and reading proficiency (PSSA), and/or
• Algebra I/Literature Keystone exams (depending on
building configuration), or
• Title I school receiving SIG funds
• 181 schools designated Focus schools
• Lowest 10 percent of remaining Title I schools based on
highest achievement gap for Historically Low Performing
students, or
• Title I school with graduation rate below 60% or test
participation rate below 95%
• Designation remains in place for 3-year period
24
PRIORITY SCHOOLS
• Must be monitored each year of the 3-year period
• Works with Academic Recovery Liaison to
determine interventions to meet four Annual
Measurable Objectives
•
•
•
•
Test participation rate
Graduation rate
Closing Achievement Gap for All Students
Closing Achievement Gap for Historically Underperforming
Students
25
PRIORITY SCHOOLS (CONT.)
• Must implement:
• 7 Turnaround Principles
• Strong Leadership
• Effective Teachers
• Increased Learning Time
• Strengthened Instructional Program
• Use of Data to Inform Instruction
• Safe School Environment
• Family and Community Engagement
OR
• SIG Model
• Restart
• Closure
• Turnaround
• Transformation
26
FOCUS SCHOOLS
• Must be monitored every other year for 3-year
period
• Must implement at least ONE of the 7 Turnaround
Principles
27
Teacher Effectiveness System in Act 82 of 2012
School Building Data
Effective 2013-2014 SY
Observation/Evidence
Effective 2013-2014 SY
Danielson Framework Domains
1. Planning and Preparation
2. Classroom Environment
3. Instruction
4. Professional Responsibilities
Indicators of Academic Achievement
Indicators of Closing the Achievement Gap, All Students
Indicators of Closing the Achievement Gap, Subgroups
Academic Growth PVAAS
Other Academic Indicators
Credit for Advanced Achievement
Teacher Specific Data
PVAAS / Growth 3 Year Rolling Average
1. 2013-2014 SY
Teacher Specific 2. 2014-2015 SY
3. 2015-2016 SY
Data, 15%
Other data as provided in Act 82
School Building
Data, 15%
Observation/
Evidence,
50%
Elective Data/SLOs
Elective
Data, 20%
Optional 2013-2014 SY
Effective 2014-2015 SY
District Designed Measures and Examinations
Nationally Recognized Standardized Tests
Industry Certification Examinations
Student Projects Pursuant to Local Requirements
Student Portfolios Pursuant to Local Requirements
SY13-14 PVAAS Roster Verification
PDE GUIDANCE FOR WHO
PARTICIPATES
Full/Partial (Shared) Instruction includes teachers in
program approaches such as:
•
•
•
•
Co-teaching
Team teaching
Response to Instruction and Intervention (RtII)
Push-in/Pull-out programs
Teachers with full or partial/shared instruction can include
(not limited to list below):
•
•
•
•
•
•
General and special education teachers
Intervention specialists
Reading and Math specialists
Title I teachers
ESL teachers
Gifted teachers
SY13-14 PVAAS Roster Verification
TEACHERS RECEIVING PVAAS TEACHER
SPECIFIC REPORTING
• Teachers receiving PVAAS Teacher Specific
Reporting:
• are professional or temporary professional employees
• who hold a valid PA teaching certificate and
• who have full or partial responsibility for content specific
instruction of assessed eligible content as measured by PA’s
assessments (PSSA and/or Keystone exams).
• This may include teachers in addition to the
teacher of record.
• Pennsylvania defines the teacher of record as “a professional or
temporary professional educator assigned by a school entity as
the primary instructor for a group of students.”
STUDENTS INCLUDED IN REPORTING
To actually be included in PVAAS teacher-specific
reporting, a student MUST:
• Have a PSSA or Keystone score
• Be claimed at a minimum of 10% instructional
responsibility
• Not be a foreign exchange student
• Not be a first-year ELL student
• Not have tested with the PASA (alternate assessment)
 Students should NOT be removed from rosters based
on these criteria.
 SAS EVAAS will apply PA business rules to exclude
students as necessary!
SY13-14 PVAAS Roster Verification
FULL OR PARTIAL % OF INSTRUCTION
Full or
Partial % of
Instruction
An individual teacher CAN claim
< 100% for a student in:
• Co-teaching situations
• Response to Instruction
and Intervention (RTII)
• Team teaching
• Push-in or Pull-out
programs
• Instruction is shared – the
100% full/partial instruction
is shared/split between
teachers
In any situation in which instruction is shared, teachers and
administrators will need to determine together the appropriate
percentage of partial instruction to attribute to each teacher
invovled.
FULL OR PARTIAL % OF INSTRUCTION
Full or
Partial % of
Instruction
• Is 100%, if teacher was the only person responsible for the
instruction while concurrently enrolled with the student
• Is < 100%, if other teachers also provided instruction
• Verify/edit for EACH student!
• May vary BY student!
SY13-14 PVAAS Roster Verification
SCENARIO: SHARED INSTRUCTION
Mr. Smith teaches Core Reading to three students:
Charlie, Angela, and Phillip.
Phillip receives Title I services from Mrs. Wolf.
They have determined that Mrs. Wolf has 15 percent of
the shared instruction for Phillip in this course.
All students/teachers are enrolled for the entire course.
SY13-14 PVAAS Roster Verification
SCENARIO #4: SHARED INSTRUCTION
ROSTER
Mr. Smith
Mrs. Wolf
%
Full/Partial % of
Total
Student+Teacher
Instruction
Instructional
Enrollment
Responsibility
Charlie
Angela
100%
100%
100%
100%
100%
100%
Phillip
100%
85%
85%
TITLE I
ROSTER
%
Student+Teacher
Enrollment
Full/Partial % of
Instruction
Total
Instructional
Responsibility
Phillip
100%
15%
15%
DISCLAIMER: Any numbers or decisions indicated in this example/scenario are shown for
illustration purposes ONLY! It is the local decision of the LEA to determine appropriate rosters
and % Instructional Responsibility for each student.
FASTEST OPTION FOR SUPPORT AND
QUESTIONS
Contact SAS EVAAS with
HOW TO questions
(Click on “Contact Us” link
on PVAAS login page)
https://pvaas.sas.com/
• Accessing & Using Roster
Verification system
• Username & Password issues
• PPID errors & omissions
• Adding/removing teachers
• Adding/removing rosters
• Adding/removing students
• Verifying & submitting rosters
• Sending rosters back to a
teacher or School Admin
District Admin/District
Verifiers ONLY Contact the
PVAAS Statewide Team with
Policy and Guidance
questions
(Email pdepvaas@iu13.org)
• Which PA teachers?
• Claiming issues
• % Student + Teacher
Enrollment
• % Full/Partial Instruction
• % Instructional Responsibility
• PVAAS Teacher-Specific
Reporting
SY13-14 PVAAS Roster Verification
TITLE I AND FOOD
• When using Title I funds to serve food (lunch), you must ask
yourself these questions…..
• Is food a necessary part of the agenda or can the contents
of the meeting be carried out in a timely manner?
• Is a lunch really central to the overall purpose of the
meeting?
• Is there a genuine time constraint that requires a working
lunch or is it possible to build a break into the agenda and
have people eat on their own?
• Is the cost reasonable?
• NO BREAKFAST
• Pending approval of Omni-Circular
37
ALLOWANCES FOR FOOD AT PARENT
INVOLVEMENT MEETINGS
• Must have “a very high burden of proof” to include
food.
• Never purchase for “networking” activities.
• Don’t accept food/beverage costs embedded into
a venue’s contract.
• Food is not an indirect cost.
• Never pay for alcohol.
• Meeting costs must be necessary and reasonable.
• As long as there is a connection to a programmatic
purpose and the cost is reasonable, an LEA may
continue to provide food at Title I parent meetings.
38
FISCAL ISSUES
39
PROCESS FOR COMPLETING FERS
• When all grant funds have been obligated:
• Submit a Final Expenditure Report (FER) in eGrants to close
out project and release the final payment.
• Compare actual expenditures to most recent
approved budget on eGrants:
• If all categories are within 20% of the approved budget
total for each line, proceed with creating a final
expenditure report.
• If any budget line item total exceeds 20% of the approved
total, submit a budget revision for approval prior to creating
an FER.
40
FINAL EXPENDITURE REPORTS
• Due Dates – 30 days after funding period ends or
as soon as funds are liquidated
• Carryover
– One full year extension (October 1-
September 30)
• Financial Accounting Information/FAI –
Payment Status
• Equipment – Amount must match last approved
budget
41
FINAL EXPENDITURE REPORT FROM
PREVIOUS YEAR CARRYOVER
Carryover –
1 full year extension
• If LEA requested “carryover”, an additional year is
given to expend funds
• FER is due within 30 days of obligating all funds
• Carryover funds remain in and must be reported with the
original project year in which they were allocated
42
3-YEAR CARRYOVER WAIVER CYCLES
LEAs May Only Use Title I Carryover Waiver One Time Every 3-YearWaiver Cycle:
Funds 3-Year-Cycle:
CURRENT
3-YEAR
CYCLE
Requested in Application:
2010-2011
2011-2012
2012-2013
2011-2012
2012-2013
2013-2014
2013-2014
2014-2015
2015-2016
2014-2015
2015-2016
2016-2017
43
QUARTERLY REPORTS
44
QUARTERLY REPORTS
• Reconciliation of Cash on Hand
• Quarterlies should reflect LEA’s account status
through end of quarter
• Due 10th working day of January, April, July &
October
• LEA completes/submits Quarterly Reports via
FAI system/ED Hub Web Portal
• Monthly program payments may be
suspended due to:
• Quarterlies not submitted in a timely manner
• Quarterlies showing excess cash on hand
45
BEST PRACTICES
• Under budget a bit when preliminary allocations are
given – you may lose some when finals hit – non
pubs as well
• Late submission of amendments, especially
downwards, may result in overpayments that must
be returned
• Rapid drawdowns before final allocations may
result in returned funds and/or audit findings
• If over $120,000 must place in interest-bearing
accounts and return interest over $100 ($500 for
admin)
46
QUARTERLY REPORT CONTACT
• For questions regarding your
• Quarterly Report, contact:
• COMPTROLLER’S OFFICE
• (717) 425-6797
47
TIME CERTIFICATION
• Any employee whose salary and wages are
supported, in whole or in part, with Federal funds to
document his/her time spent working on Federal
programs in order to ensure that charges to each
Federal program reflect an accurate account of
the employee’s time and effort devoted to that
program.
SINGLE FUNDED EMPLOYEES
• Semiannual certifications
• If an employee works solely on a single Federal
award or cost objective, charges for the
employee’s salary and wages must be supported
by periodic certifications that the employee worked
solely on that program or cost objective for the
period covered by the certification. Those
certifications must -• Be prepared at least semiannually.
• Signed by the employee or supervisory official
having firsthand knowledge of the work performed
by the employee.
SPLIT-FUNDED EMPLOYEES
• Personnel activity reports
• If an employee works on multiple activities or cost objectives,
a distribution of the employee’s salary and wages must be
supported by a personnel activity report (PAR) or equivalent
documentation. The below lists instances of multiple activities
or cost objectives for which a PAR is required — that is, if an
employee works on –
• More than one Federal award.
• A Federal award and a non-Federal award.
• An indirect cost activity and a direct cost activity.
• Two or more indirect activities that are allocated using
different allocation bases.
• An unallowable activity and a direct or indirect cost activity.
CONTINUED…
• A PAR must –
• Reflect an after-the-fact distribution of the actual
activity of the employee.
• Account for the total activity for which each
employee is compensated.
• Be prepared at least monthly and coincide with
one or more pay periods.
• Be signed by the employee.
• Can complete semi-annually if on a fixed schedule.
• Need prior PDE approval
WHAT IS A “COST OBJECTIVE”?
• Definition of “cost objective”
• A function, organizational subdivision, contract,
grant, or other activity for which cost data are
needed and for which costs are incurred.
EDUCATIONAL NAMES AND
ADDRESSES
We rely on EDNA for Current Information!
We ask that you notify us if there is a building change
(name change or address change) or personnel change
as soon as possible!
• Some things can be updated by your portal EDNA
Updater.
Principal
Address
School Web Address
Phone Number
53
SCHOOL CONFIGURATION
These changes can only be made between June 15th and
August 15th!
Please remember that the following changes must include
“official documentation” that approves the following
information:
• School Name Changes
• Adding a New School
• Closing a School
• Grade Span Changes
• Moving Students within the District
For more information contact:
RA-school-configs@pa.gov
54
EDUCATIONAL NAMES AND
ADDRESSES SCHOOL CONFIGURATION
Superintendent information may be changed at any
time throughout the year through PDE:
• Superintendent or CEO changes must include the
board notes that appoint the new
superintendent/CEO.
• These are not done electronically!
55
For more information, please go to this web site:
http://www.education.state.pa.us and type
“reconfiguration” in the Search box located in the
upper left hand corner. Click Go.
Select the first item from the returned results list.
56
PROGRAM UPDATES
57
SCHOOLWIDE
•
Schoolwide schools must conduct an annual
review of the Schoolwide Program
•
Annual Review must answer two main questions:
1)
Was the program implemented as the SW planning team
intended?
2)
Was there improvement in student achievement,
particularly for the lowest- achieving students?
58
INTERESTED IN BECOMING A SW
SCHOOL?
• First steps:
• Send the “Intent to plan a SW program” form to your regional
coordinator
• Submit a waiver request if the school falls between 30%-40%
poverty (free and reduced lunch)
Required Schoolwide Plans for 2014-2015
• School Level Plan AND Addendum found in the online tool. OR
DFP Schoolwide Template
• Note: The Comprehensive Plan does not drill down to the
school level and it also does not address the Schoolwide
components therefore is NOT to be used as a Schoolwide plan
for either charters and/or schools
59
SCHOOLWIDE PROGRAMS
• The Schoolwide Template has been revised
• Schools must use the current (March 2014)
Schoolwide template
• To find the revised Schoolwide template:
•
•
•
•
•
•
Go to www.education.state.pa.us
Click on “Programs” in the left column
Click on “Programs D-G”
Click on “Federal Programs”
Click on “Title I”
Click on “Title I Schoolwide Programs”
60
SCHOOLWIDE PROGRAM
REQUIREMENTS
• 40% poverty threshold (unless waived by PDE)
• One year of planning prior to implementation
(unless waived by PDE)
• Annual evaluation of the program effectiveness
• 10 implementation components
61
SCHOOLWIDE PROGRAM:
THREE CORE ELEMENTS
• Comprehensive Needs Assessment on a yearly
basis.
• Schoolwide Plan
• Priority/Focus: School Level Plan AND addendum found in
the online tool.
• Undesignated/Reward: Schoolwide Template (revised
March 2014) OR May use the School Level Plan AND the
addendum found in the online tool.
• Annual Review of the SW plan’s effectiveness.
62
SCHOOLWIDE PROGRAMS
• FYI - If you are using the DFP schoolwide template
as your schoolwide plan, make sure you are using
the latest DFP schoolwide template which was last
updated March 2014.
• Priority/Focus schools have the option to go
schoolwide regardless of poverty levels.
63
SCHOOLWIDE PROGRAMS
• FYI - If you are using the DFP schoolwide template as
your schoolwide plan, make sure you are using the latest
DFP schoolwide template which was last updated
March 2014.
• Priority/Focus schools have the option to go schoolwide
regardless of poverty levels.
Important: Schoolwide plans (School Level
Plans and addendum OR Schoolwide
Template) must be updated/revised on a
YEARLY basis.
64
TITLE I AND HOMELESS STUDENTS
WHO IS HOMELESS?
• A. individuals who lack a fixed, regular, and
adequate nighttime residence…
• B. Includes
Sharing the housing of other persons
Living in motels, hotels, or camping grounds
Living in emergency or transitional shelters
Abandoned in hospitals
Awaiting foster care
Nighttime residence not ordinarily used as a regular
sleeping accommodation
• Living in cars, parks, public spaces, abandoned buildings
substandard housing, bus or train stations
• Migratory children
• Unaccompanied homeless youth
•
•
•
•
•
•
65
HOMELESS STUDENTS
AUTOMATIC ELIGIBILITY
• Homeless are automatically eligible for Title I,
whether or not they attend a Title I school
• This acknowledges that the experience of
homelessness puts children at risk
• Title I is used only after all other funds have
been exhausted
66
MANDATORY RESERVATION OF
FUNDS
• According to Title I, Part A, LEAs must reserve (or set
aside) such funds as are necessary to provide
comparable services to homeless children who are
not attending Title I schools. [20 USC6313(c)(3)]
67
SUGGESTIONS FOR SERVICES
• Before-school, after-school, and/or
summer programs with an educational
focus
• Outreach services to help identify
homeless children and advise them of
available school programming
• Basic needs such as school uniforms,
school supplies, and health-related needs
68
SUGGESTIONS FOR SERVICES (CONT)
• Counseling services
• Supplemental instruction
• Parental involvement programs
• Programs for highly mobile students
• Data collection
69
NONPUBLIC SERVICES
The Elementary and Secondary Education
Act (ESEA) provides benefits to private school
students, teachers and other education
personnel, including those in religiously
affiliated schools.
Provides supplemental educational services for
eligible private school students to:
• Ensure that all children have a fair, equal, and
significant opportunity to obtain a high-quality
education.
70
NONPUBLIC SERVICES
Determining Title I Services for Non-Public School
Students:
• Poverty is NOT a criterion
• Must reside in participating public school Title I
attendance area AND are failing or most at risk of
failing to meet high standards
• Selected on the basis of multiple, educationallyrelated, developmentally-appropriate criteria
• Homeless, 2 preceding years in Head Start, Even
Start, Early Reading First, Title I Preschool or Title I,
Part C (Migrant Education)
• Eligibility criteria determined through consultation.
• Non-public then establishes Title I list.
71
NONPUBLIC SERVICES
Timely and meaningful consultation during the
design and development of programs :
How the children's needs will be identified
What services will be offered
How and where the services will be provided
How the services will be assessed and how the
results of the assessment will be used to improve
those services
• Who will provide the services
•
•
•
•
72
Things to Remember:
1.
2.
3.
4.
5.
LEAs and Non-public administrators need to conduct
timely and meaningful meetings to discuss Title I services
throughout the year.
Set asides impact on Non-public Title I funds. New for
2014-2015: Districts are required to set aside 20% of Title I
funds for meaningful interventions for Focus or Priority
schools.
If you have a 3rd party provider, know what you are
paying for.
Free and reduced status determines allocations.
Allocations one year behind.
Academic need determines Title I participation.
73
TITLE IIA
• IIA remains in effect and is not part of ESEA waiver –
except for Section 2141 – LEAs not making AYP and
not having HQT for three consecutive years.
• Will be able to transfer 100% of IIA into IA with
waiver.
• All allowable uses, including CSR will remain
allowable until full NCLB reauthorization.
• Non-Public allocations based on 2002 Eisenhower
PD fund budgeted amount in 2270. Additional
amounts may be due based on current year 2270
amounts – released in Spring. Be aware!
74
TITLE III UPDATE - JESSE
• Title III Fiscal Manager: Jesse Fry (jefry@pa.gov)
• State ESL/LEP Contact: Linda Long
(lilong@pa.gov)
• Nonpublics require same consultation as with
Title I
• Service by district boundary rather than student
residence
• Allocations are derived by student counts now
entered in only one system:
• Public and Nonpublic numbers into the PIMS system
• Nonpublic numbers are no longer entered in LEP
system
75
TRANSACT
• The Pennsylvania Department of Education, in
collaboration with Chester County Intermediate
Unit, provides a statewide document translation
service for all school districts, charter schools,
comprehensive AVTS/CTC, and Intermediate Units.
The document translation service provided by the
TransACT company will permit educational entities
across the state to access federal and state forms in
20 priority languages.
76
TRANSACT
• For more information on registering please utilize the
following:
http://www.education.state.pa.us/portal/server.pt/
community/english_as_a_second _language
/7529/transact/509561
• For additional information, please contact Linda
Long at lilong@pa.gov or 717-783-6595
77
RURAL EDUCATION ACHIEVEMENT
PROGRAM (REAP)
• Small and Rural School Achievement (SRSA)
• Administered at the federal level
• 12-13 funding - $392,499 (20 LEAs)
• 13-14 funding - $498,116 (26 LEAs)
• 14-15 funding - $498,881
• Rural Low-Income Schools (RLIS)
• Administered by PDE
• 12-13 funding - $1,907,933 (57 LEAs)
• 13-14 funding - $1,610,798 (41 LEAs)
• 14-15 funding - $1,610,797
REAP ELIGIBILITY
• SRSA
• Less than 600 students in LEA
• Designated as rural by USDE (Locale Code 7 or 8)
• RLIS
• Poverty Level of 20% or more (based on census, not
Free/Reduced Lunch)
• Designated as rural by USDE (Locale Code of 6, 7 or 8)
79
REAP ALLOCATION FORMULAS
•
SRSA
•
•
•
USDE calculates initial allocation based on a formula
using Average Daily Attendance (ADA)
THEN – Subtracts Title IIA allocation
RLIS
•
PDE calculates per pupil amounts based on ADA for all
eligible LEAs
80
TITLE I (1003G) SCHOOL IMPROVEMENT
GRANTS (SIG)
• Competitive Grant for PA’s poorest performing
schools
• Must choose one of four reform models
•
•
•
•
Turnaround
Transformation
Restart
Closure
81
TITLE I (1003G) SCHOOL IMPROVEMENT
GRANTS (SIG)
• 10-11
• 58 Cohort 1 schools - $32,827,702
• 11-12
• 55 Cohort 1 schools - $34,699,734
• 26 Cohort 2 schools - $24,097,864
• 12-13
• 52 Cohort 1 schools - $32,085,931
• 26 Cohort 2 schools - $21,995,407
• 10 Cohort 3 schools - $6,953,682
TITLE I (1003G) SCHOOL IMPROVEMENT
GRANTS (SIG)
• 13-14
• 26 Cohort 2 schools – $19,963,746
• 10 Cohort 3 schools – $5,162,166
• No new schools added
• 14-15
• 10 Cohort 3 schools – $4,611,276
• Cohort 4 to be added –
• $4.9 million (leftover 12-13)
• $18 million (13-14)
83
FUTURE OF SIG
• 14-15
• Continue funding Cohort 3 schools - $4,611,276
• Proposed new Cohort 4 competition includes any 13-14
leftover funding plus 14-15 funds
• Only Priority schools are eligible for SIG funds
• Application is open – closes 5/9
• Letter of intent due 5/1
• ARRA funded SIG schools
• No longer required to submit reports to the federal
government on spending these funds
SCHOOL INTERVENTION GRANT
• Title I Priority/Focus Schools 2013-14
• School Intervention eGrant application
• New eGrant system choose: School Intervention Grant
• Open April
• Use of Funds
• Support strategies described in the School Level Plan
• Interventions in combination with the SI Grant
• Reservation of Funds
• 20% set aside formerly Choice/SES
• 10% Professional Development no longer required
• Federal funds are supplemental
85
SI GRANT AMOUNTS
• $17,730,536 of 1003(a) Set Aside - State Title I Funds
•
•
•
•
Distributed to 264 schools (in 95 LEAs)
Obligation Date: Authorized Sign Off / Submit in eGrants
eGrant closes: July 30, 2014
End date for expenditure of funds = September 30, 2015
• Funding based on an average of PVAAS growth in
up to 9 subject/grade designations
• $79,699 for those with growth above zero standard errors
• $69,699 between zero to -2 standard errors or no previous
test history
• $59,699 less than -2 standard errors
86
COMPARISONS
Title I School Improvement History
Including
Title I Priority/Focus Schools 2013-14
2010-11
2011-12
2012-13 2013-14
Title I Schools
Identified
319
308
378
264
Districts with
schools
identified
97
95
130
95
LEA
Improvement
18
18
74
N/A
87
SCHOOL IMPROVEMENT
REQUIREMENTS
• Comprehensive Plans & School Level Plans
• Reviewed by the district and Intermediate Unit
• Priority School plans also reviewed by ARL
• Parent Notification Letters mailed two weeks after the start of
the school year
• Review of Letter
• Keep letter on file at the LEA
• DFP is not collecting letters in July as in the past
• If letter template is needed contact your Regional Coordinator
• Required for review:
• Priority - Every year
• Focus - Every two years
88
REWARD SCHOOLS GRANTS
• Two competitive grants
• Collaboration – Reward school working with a Focus
school
• Innovation - Reward school demonstrating how
their best practices improve student achievement
and lead to their Reward school designation.
• Will be released summer of 2014
• Grant goes until September 2015
• No new money until 2015-16 SY.
89
SES: SUPPLEMENTAL EDUCATION
SERVICES
• Application opened on April 7th
• Application closes on May 9th
• Assurances due May 23rd
• Provider approvals out in August
• If LEA chooses to offer SES, must follow NCLB
guidelines for the program
TITLE IIB: MATH AND SCIENCE
PARTNERSHIP
• MSP provides funds for intensive professional
development for math and science teachers.
• Summer programs with school year follow up.
• Partnerships between LEAs and IHEs (Institutes of
Higher Education)
• Content knowledge and pedagogy.
91
MATH AND SCIENCE PARTNERSHIP
(CONT.)
•
•
MSP is a competitive grant awarded every
three years.
In the Spring of 2013 a competition was
conducted. Eight LEAs were awarded
funds for 2013, 2014, and 2015 summer
programming.
92
MATH AND SCIENCE PARTNERSHIP
(CONT.)
• Five of the eight MSP recipients are Intermediate
Units. Recruitment is fluid.
• For information about established MSP programs
please contact:
• MSP Program Manager, Jesse Fry. jefry@pa.gov or 717-7836829
93
21ST CENTURY COMMUNITY LEARNING
CENTERS
• After school/extended day tutoring programs in high
poverty areas.
• Competitive
• LEAs, Non-profit and faith based organizations are eligible to
apply.
• RFGA’s for Cohort 7 programs will be released in the Fall
of 2014
• Additional information including guidelines and timelines will be
released in early Summer
• Fiscal Monitoring will continue to occur for any Cohort
6A grantee who has not received a visit yet.
• NCLB Waiver Change: 21st Century Tutoring Programs
may now be offered during the school day.
94
ADVANCED PLACEMENT
TEST FEE PROGRAM
• Below are the break downs made by the College
Board for 2014:
• AP, IB, and Cambridge test fees is estimated to be $28.5
million
• resulting in $25.7 million for AP Exams and $2.8 million for
IB/Cambridge exams.
• Federal funding will only cover $37/AP Exam in 2014.
• College Board increasing total contribution to
$26/exam
• Low-income student contribution will be raised to
$18/exam
95
PARENT INVOLVEMENT
• Top Compliance Findings Last Year
• Required for Parent Involvement in Title I Schools
• #2 Schools receiving Title I funds have a written parent
involvement policy/plan aligned with the LEA policy.
• #3 LEA has a written parental involvement policy and
evidence that it is updated annually.
• The LEA involves parents in the planning of professional
development activities.
• #4 School parent involvement policies have been
distributed to parents.
96
PARENT INVOLVEMENT
• #5 Educate instructional staff, with parental assistance, in
the value and utility of contributions of parents, how to
reach out to and communicate with and work with parents
as equal partners, implement and coordinate parent
programs.
97
PARENT INVOLVEMENT
• State Parent Advisory Council (SPAC)
•
Conference: Seven Springs
• June 30 – July 2, 2014
• Looking for presenters – if interested email Erin at jder@pa.gov.
• Deadline to submit your proposal is May 10th.
• Parent Involvement Education (PIE) Consultants
available for PI Support
•
•
•
•
LEAs may make this request via SPAC web site
First visit is FREE!
SPAC web site: http://www.spac.k12.pa.us/
Free resources, conference info, PIE request form,
Title I templates, etc.
98
PARENT INVOLVEMENT SESSIONS
• Improved Student Achievement Through Effective Parent &
Family Involvement/ Engagement
• Monday at 3:30 in Wintergreen
• Develop Effective Title I Policies & Resources
• Tuesday at 8:45 in Seasons 1/2
• Successful Partnering with Families- PIE Consultants
• Tuesday at 11:15 in Hemlock
• Wednesday at 8:00 in Hemlock
• Creating Real Family Engagement – PIE Consultants
• Tuesday at 3:30 in Hemlock
• Wednesday at 9:15 in Hemlock
99
SPAC MEMBERSHIP
• THE STATE PARENT ADVISORY
COUNCIL NEEDS PARENTS!!
• SPAC is currently looking for parents that have a
child in your Title I program.
• If you know of a parent that would like to be
involved, please contact Erin Derr at jder@pa.gov.
100
KEYSTONES TO OPPORTUNITIES (KTO)
• Five Year Demonstration Literacy Programs for Birth
to Grade 12 in 55 LEAs
• 5.4% cut in funding for Year 3 (2014-15)
• Year 3 Application for Funding is now open on new
eGrant System.
• Due on May 16, 2014
• Update on KTO Activities:
• Online Learning Paths for 9 Content Modules focusing on
Literacy Improvement and the work of Years 1 and 2 of KTO
Implementation will be made available to ALL LEAS
throughout the Summer/Fall of 2014
• KTO/PDE Literacy Conference – June 17-19, 2014 (Penn
Stater Conference Center, State College)
101
COMPARABILITY
• Transition to per-pupil expenditure formula ongoing.
Next year is still optional.
• 16% failed and needed to use the student to staff
formula.
• Reason for shift - Duncan “in far too many places,
Title I is filling budget gaps rather than being used to
close achievement gaps.”
• Poor kids are getting fewer education dollars than
their wealthier peers.
102
NEGLECTED/DELINQUENT
• Title I Part D not impacted by waiver.
• Reported caseload data used to determine 14/15
state allocations substantially down – Education
from 361 to 302 (16.5%) and Corrections from 175124 (29%).
• Subpart 2 Neglected down from 2,564 to 2,380 (7%).
Delinquent down from 5,474 to 5,177 (5.5%).
103
NEW COORDINATOR TRAINING
WORKSHOPS
For more information visit:
www.pafpc.org
•
•
•
•
•
•
•
•
•
•
Allegheny IU 3
Appalachia IU 8
Northeastern Educational IU 19
Intermediate Unit 1
Delaware County IU 25
Luzerne IU 18
BLaST IU 17
Northwest Tri-County IU 5
Capital Area IU 15
Bucks County IU 22
Thursday, May 01, 2014
Tuesday, May 06, 2014
Thursday, May 08, 2014
Tuesday, May 13, 2014
Thursday, May 15, 2014
Friday, May 16, 2014
Friday, May 16, 2014
Wednesday, May 21, 2014
Wednesday, May 21, 2014
Wednesday, May 21, 2014
104
NEW COORDINATOR TRAINING
WORKSHOPS (CONT’D.)
New training sites to be added:
•
•
IU 7, 14, 16, 24, 27
Topics that will be discussed are:
•
•
•
•
•
•
•
Program Updates
Targeted vs. Schoolwide
Allowable Uses of Funds
NonPublics
School Improvement
eGrants Overview
• New Time for the Training
• 8:30 – 12:00 instead of 9:00 – 1:00
*based on the food guidance disclaimer by USDE
105
MONITORING
• Effective 2013-14 DFP Monitoring will change to 4-year
cycle
• Only LEAs with Priority and/or Focus schools (1/2)
will be monitored this year
• All schools in LEAs will be monitored for Priority or Focus
status AND Title I, Title II and Title III (if applicable).
• 2014-15
• All Priority Schools
• Remaining half of Focus schools
• ¼ of all remaining schools
106
MONITORING
• Notification Letters were mailed to Priority and Focus school
LEAs in mid-March
• included monitor’s name
• included username & password for the FedMonitor *(PDE’s online
review instrument)
• Monitor & LEA mutually agree on date of on-site visit.
• On-site visits occur between April and June
• LEA must complete Review Instrument on FedMonitor at least
two weeks prior to on-site visit.
• After monitor reviews LEA’s info during site visit, he/she
completes report on FedMonitor & locks it.
• LEA will receive letter from DFP
• In Compliance, OR
• Corrective Action Plan with due date
107
OMNI-CIRCULAR
• Replaces OMB A-87 and EDGAR
• Effective July 2015
• Purpose: Simplicity/consistency/ Executive order
MAJOR CHANGES:
- Focus on “outcomes” not “processes.” “Are
performance expectations being met?” Will require
Annual Performance submissions.
- Time and Effort reporting. Takes out Single/Split
Funding certifications and leaves up to USDE/PDE.
- Move internal controls from audit to administration
(PDE)
108
OMNI-CIRCULAR
- Written procedures to determine allowability of
costs. Away from case by case basis by program
reviewer.
- Single audits from 500k to 750k.
- Focus on excessive non-competitive proposals; lack
of specificity (deliverables) in contracts.
- Interest earned up to $500
- Admin/Clerical salaries used to be direct. Now
default to indirect. Burden of proof in order to shift
to direct i.e. services integral to activity; specifically
identified in activity; included in budget; not also
recovered as indirect.
109
QUESTIONS/ANSWERS
110