CARIOLOGY RESEARCH GROUP
of the
International Association for Dental Research
CONSTITUTION AND BYLAWS
Amendments proposed on January 31st, 2013
Confirmed by electronic voting on March 18th, 2013.
ARTICLE I.
NAME
The name of this organization shall be the Cariology Research Group of the International
Association for Dental Research, hereinafter referred to as the "Group".
ARTICLE II.
PURPOSE
While pursuing the general objectives of the IADR, the Group shall in particular:
A.
Promote research into dental caries and related subjects.
B.
Encourage communication and co-operation among cariology investigators.
C.
Provide a forum for discussion among its members and with members of other
scientific groups regarding cariology.
D.
Assist the IADR and the AADR in the organization of their Annual Meeting.
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ARTICLE III.
Section 1.
MEMBERSHIP
Membership of the Group
A.
Membership of the Group shall consist of active members of the IADR that pay
the Group's dues.
B.
Dues are collected through the IADR Central Office.
C.
Communication from the Group to the members, and vice-versa, shall be by
electronic mail.
D.
Members are responsible for maintaining their electronic contact information (email) with the IADR Central Office for reception of newsletters, statements,
voting ballots and other communication from the Group.
Section 2.
Discontinuation of Membership
A.
A member may terminate his membership of the Group by writing to the
Secretary-Treasurer.
B.
Non-payment of dues for 90 days shall automatically terminate an individual's
membership.
C.
Re-instatement shall occur upon payment of current Group dues to the IADR
Central Office.
D.
Termination of an individual's membership for other than failure to pay dues may
be demanded by Group members for reasons of proven scientific misconduct,
non-compliance with the Group’s Constitution, or for other good cause shown,
after the following procedure has been followed:
1.
A request for a termination of a person's membership has been proposed
by the petition of five members and approved by majority vote of the
members at the Annual Business Meeting.
2.
The Secretary-Treasurer of the Group has notified the member in question
of such action six months prior to the next Annual Meeting.
3.
A two-thirds majority of the members voting at the next Annual Meeting
shall have supported the proposed termination membership.
4.
The Secretary-Treasurer shall have notified the individual in question of
the Group's decision.
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ARTICLE IV.
MEETINGS
Section 1.
Annual Business Meeting of the Group shall coincide with those of the IADR.
Section 2.
Scientific sessions of the Group will be part of the IADR and/or AADR General
Meeting.
Section 3.
Special Business Meeting may be arranged at the discretion of the Executive
Committee.
Section 4.
Non-members may attend and participate in scientific sessions of the Group.
ARTICLE V.
Section 1.
DUES
Dues Structure
A.
The amount of the Annual Dues payable by each member shall follow a tiered
structure such as for the IADR Annual Membership Dues. The structure shall be
based on classification for each country based on World Bank ranking.
B.
Members will pay Annual Dues according to their country of residence.
C.
Members residing in countries in Zone 3, high income, will pay the full amount of
the Annual Dues.
D.
Members residing in countries in Zone 1 and 2 will pay the minimum amount of
the IADR Central Office Group handling fee.
Section 2.
Determination of Dues
A.
The Executive Committee shall make a proposal of changes to Annual Dues at
least 30 days before the Annual Business meeting
B.
The amount of the Annual Dues payable shall be determined by a majority vote of
the Members in an electronic voting.
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ARTICLE VI.
Section 1.
A.
OFFICERS
Executive Committee
The Executive Committee shall consist of the following elected officers:
1.
Immediate Past-President; also First Group Program Chair
2.
President; also Councilor (voting member) and Second Group Program
Chair
3.
President-Elect; also Councilor (observing member) and Secondary
Symposium/Lunch & Learn Organizer
4.
Secretary/Treasurer
5.
Group Program Chairs (positions are filled by Immediate Past-President
and President)
6.
Councilors (positions are filled by President and President-Elect)
7.
Symposium/Lunch & Learn Organizers (two positions; secondary position
filled by President-Elect)
B.
Vacancies of the Executive Committee shall be filled by Group members
appointed by the Executive Committee, and shall serve until elections are held.
C.
No individual may serve on the Executive Committee for more than eight years.
Section 2.
Terms of Office
A.
The President shall serve for a period of one year, and shall hold office until the
dissolution or adjournment of the Annual Business Meeting at which time his
successor takes office.
B.
The President-Elect shall normally serve for one year, after which this individual
automatically becomes President. However, if the Presidency falls vacant, the
President-Elect shall immediately become President and shall serve for both the
unexpired term of the President and the one during which he was due to hold
office as President.
C.
The Secretary/Treasurer shall serve for three consecutive years.
D.
The Immediate Past-President shall serve for one year, immediately following the
term of President. If the Immediate Past-Presidency falls vacant, the Executive
Committee will appoint a replacement from among the Group members to serve
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for the reminder of the term. The Immediate Past-President serves until the
adjournment of the scientific meeting which he/she was responsible for
organizing.
E.
The two Councilor positions are automatically filled by the President and
President-Elect.
F.
The two Group Program Chair positions are automatically filled by the Immediate
Past-President and President.
G.
The Primary Symposium/Lunch & Learn Organizer shall serve for two
consecutive years, whereas the Secondary Symposium/Lunch & Learn Organizer,
a position automatically filled by the President-Elect shall serve for one year.
ARTICLE VII.
GOVERNMENT
The legislative and governing body and the absolute authority of the Group shall be the voting
members. Voting members are all active members of the Group who are in good standing
according to the latest information possessed by the Membership directory of the IADR Central
Office. The administrative body shall be the Executive Committee which shall hold the delegated
powers of the membership, transact its business and have the power to supervise and control the
actions of any officer.
ARTICLE VIII.
Section 1.
NOMINATIONS AND ELECTIONS
Nominations
The Executive Committee shall nominate one or more candidates for each vacant office.
Nominations shall be made in writing to the Executive Committee at least 60 days prior to the
Annual Business Meeting. Nominees must be active members of the Group in good standing. At
least 30 days before the Annual Business Meeting the Executive will distribute the names of the
nominees along with a short introduction.
Section 2.
Elections
Elections shall be held by electronic voting in a closed ballot. The Executive Committee
distributes electronic ballots to voting Members, along with names and introduction of nominees
at least 30 days before the Annual Business Meeting. Voting will be completed a week before
the Annual Business Meeting. A plurality of votes cast shall elect to each office. The results will
be announced at the Annual Business Meeting.
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ARTICLE IX.
POWERS AND DUTIES OF THE EXECUTIVE COMMITTEE AND
ITS OFFICERS
Section 1.
The Immediate Past President shall act as the First Group Program Chair and
assist the IADR/AADR in planning the scientific sessions of the Annual
Meeting(s), chairing the review committee for scientific abstracts and all other
necessary functions regarding scheduling and arranging the Cariology Section of
the Annual IADR/AADR Meeting(s).
Section 2.
The President shall:
Section 3.
Section 4.
A.
Have general administrative charge of the Group which includes presiding
over meetings of the Executive Committee and the Annual Business
Meeting.
B.
Act as one of the two Councilors of the Group representing the Group in
the affairs of the IADR and AADR as well as assisting the other executive
members in performing their duties. The President shall act as a voting
Councilor.
C.
Act as the Second Group Program Chair and assist the IADR/AADR in
planning the scientific sessions of the Annual Meeting(s), chairing the
review committee for scientific abstracts and all other necessary functions
regarding scheduling and arranging the Cariology Section of the Annual
IADR/AADR Meeting(s).
The President-Elect shall:
A.
Act in place of the President when the President is not present, or is unable
to discharge the duties of office.
B.
Act as one of the two Councilors of the Group representing it in the affairs
of the IADR and AADR. The President-Elect shall act as an observing
Councilor.
C.
Act as the Secondary Symposium/Lunch & Learn Organizer and assist the
Primary Symposium/Lunch & Learn Organizer in its duties.
D.
Succeed the President in accordance with Article VI.
The Secretary/Treasurer shall:
A.
Keep minutes of all Business meetings of the Group and of its Executive
Committee, and submit a written annual report.
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B.
Keep a file of members and addresses, along with the IADR Central
Office.
C.
Attend to the correspondence and notices of the Group.
D.
Maintain bank accounts, keep financial records, and pay all expenditures
on behalf of the Group in the name of the Group.
E.
Prepare the annual financial and membership reports of the Group, for
presentation at the Annual Business Meeting.
Section 5.
There shall be two Councilors. The President and President-Elect will be
automatically nominated as the councilors of the Group. The Councilors shall
represent the Group in the affairs of the IADR and AADR. If both the President
and President-Elect come from divisions outside the AADR, the President shall
appoint a Councilor with voting power for the AADR council meeting from
AADR members of the Executive Committee or from AADR Group members.
Section 6.
There shall be two Group Program Chairs. The President and Immediate PastPresident will be automatically nominated as the Group Program Chairs of the
Group. The Group Program Chairs shall assist the IADR/AADR in planning the
scientific sessions of the Annual Meeting(s), chairing the review committee for
scientific abstracts and all other necessary functions regarding scheduling and
arranging the Cariology Section of the Annual IADR/AADR Meeting(s).
Section 7.
There shall be two Symposium/Lunch & Learn Organizers. The President-Elect
will be automatically nominated as the Secondary Symposium/Lunch & Learn
Organizer and assist the Primary Symposium/Lunch & Learn Organizer in its
duties. Together, they will organize the Symposium and Lunch & Learn sessions
of the Group at the Annual IADR/AADR Meeting(s). The elected Primary
Symposium/Lunch & Learn Organizer should be a former Officer of the Group,
not linked to any other current Group office.
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ARTICLE X.
A.
IADR BASIL G BIBBY YOUNG INVESTIGATOR AWARD
Title: "The Basil G. Bibby Young Investigator Award"
B.
Purpose: The Cariology Research Group of IADR has established the above Award for
the purpose of promoting the interest of young scientists and students in dental caries research
and related matters, and to acknowledge excellence of the research conducted by young
investigators. The Award is in honor of the founding President of the Cariology Group, Dr. Basil
G. Bibby.
C.
Eligibility: That individuals who have not reached their 40th birthday at the time of the
meeting at which the Award is presented should be eligible to apply for the Award. Applicants
are required to be members of the Cariology Research Group, by the time of application and
receipt of the prize.
D.
Advertising: That the award be publicized and applications called by placement of
notices in the Cariology Group Newsletter and within the IADR Group Awards sections of the
IADR website.
E.
Applications: Applications should be sent to the President of the Group by the abstract
submission deadline for the next IADR meeting. Candidates may apply directly or be nominated
by a member of the Cariology Group. Supporting documents should include a CV (max 3 pages),
a summary of specific scientific contributions (max 2 pages), a list of reports or publications and
a supporting statement (max 1 page) from a colleague or member of the Cariology Group.
F.
Basis: That the Award should be given on the basis of general excellence in research
related to cariology and/or dental erosion as demonstrated by reports written, presented or
published.
G.
Judging Panel: That the President should convene a judging panel comprising the
current Executive Committee of the Cariology Research Group. This panel would evaluate
applications and make a decision whether or not an Award should be made. The award should be
given only if a suitable candidate applies or is nominated. In case of a tie in votes between two or
more candidates the President will convene a second judging panel comprising former members
of the Executive Committee of the Cariology Research Group and continue to do so until one
candidate has the majority of votes.
H.
Frequency: That the Award be offered on an annual basis.
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Presentation of Prize: That the successful candidate be named and the Award presented
at the Annual Business Meeting of the Cariology Research Group or at the associated social
function.
J
Prize: That the Award should take the form of a plaque and a cash prize of US$2,500,
provided to cover registration, travel and housing expenses for the winner to attend the General
Session & Exhibition of the IADR.
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K.
Awardee Responsibilities: To attend (1) the general IADR meeting in the year in which
the Award is made and, (2) the Cariology Research Group annual business meeting where the
awardee will be announced and receive the plaque. The Awardee will be encouraged to
participate in the Group’s activities (e.g. serve as abstract reviewer) and become a member of the
Executive Committee.
ARTICLE XI.
A.
CARIOLOGY RESEARCH GROUP TRAVEL AWARD
Title: “Cariology Research Group Travel Award”
B.
Purpose: The Cariology Group of IADR has established the above Award to promote the
attendance at the annual IADR scientific meeting of dental, graduate and other students, as well
as faculty, from all parts of the world who are working in the field of cariology, erosion and
related subjects, and who are affiliated with institutions located in countries designated as lower
middle income or below according to the World Bank classification.
C.
Eligibility:
1.
Researchers in the field of caries, erosion or related subjects are welcome to apply
for this award.
2.
Candidates must be affiliated with institutions located in countries designated as
lower middle income or below according to the World Bank classification
(http://data.worldbank.org/about/country-classifications/country-and-lendinggroups#Low_income).
3.
Candidates must submit an abstract for presentation at an IADR scientific
meeting, with the intent to present orally, identifying the Caries Research
scientific Group as that group to which the abstract should be submitted for
review, and identifying that they wish to be considered for the award.
4.
Candidates must be the presenting author.
5.
Candidates who have received this award in the past may not apply again.
D.
Advertising: That the award be publicized and applications called by placement of
notices in the Cariology Group Newsletter, IADR Reports and other announcements by the
IADR/AADR central office early in the year preceding that in which the Award is to be made.
E.
Applications: All researchers, regardless of position (e.g. under-, post-graduate, postdoc, faculty etc.), from all parts of the world who are working in the field of cariology, erosion or
related subjects, meeting the criteria outlined above, submitting an abstract for intended oral
presentation at the annual IADR scientific meeting, identifying the Cariology scientific Group as
that which should review the submission, and indicating that they wish to be considered for the
award, may be entered into the competition. The application should include:
1.
The submitted abstract
2.
A curriculum vitae
3.
A letter of recommendation from a fellow IADR member
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4.
5.
A two-page summary of the research to be presented
A one-page description of the applicant’s present position and current research
work.
All documents above should be grouped into one pdf file and e-mailed to the President.
F.
Review and Selection Process: Abstracts submitted for the Cariology Group Travel
Award will be peer-reviewed by three members of the Executive Committee of the Cariology
Research Group with the appropriate expertise to evaluate the submissions. These reviewers will
normally be appointed by the president of the Cariology Research Group. Each submission will
be evaluated for:
1.
Meeting the author eligibility criteria outlined above
2.
The relevance of the subject to the fields of cariology and erosion
3.
The innovativeness of the subject matter to the fields of cariology and erosion
4.
The clarity of the aims
5.
The appropriateness of the methodology
6.
An overall evaluation of the quality of the abstract
Abstracts will be scored and ranked independently by each of the reviewers. Where disagreement
occurs, discussion among members of the executive will resolve any differences. The reviewers
will agree to a final ranking of the top abstract. The awardee will be notified two weeks before
the pre-registration deadline. The Cariology Group of IADR reserves the right not to give the
award in the event no eligible entries are received or in case submissions are not of a sufficiently
high standard as determined by the reviewers.
G.
Awardee Responsibilities:
1.
To attend the general IADR meeting and Caries Research Group-related
activities, including the annual business meeting where the awardee will be
announced.
2.
To acknowledge in the study presentation (and possible future publications) the
receipt of the Caries Research Group Travel Award.
H.
Frequency: That the Award be offered on an annual basis.
I
Presentation of Prize: That the successful candidate be named and the Award presented
at the Annual Meeting of the Cariology Research Group or at the associated social function.
J.
Prize: That for each annual IADR scientific meeting, one award of US$2,500 will be
made to the awardee as a contribution to costs of attending the meeting. The award will be
announced at the business meeting of the Cariology Research Group at each of these meetings.
ARTICLE XII.
A.
CARIOLOGY RESEARCH GROUP SCIENCE AWARD
Title: “Cariology Research Group Science Award”
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B.
Purpose: The Cariology Research Group (CRG) of IADR has established the above
award to promote the quality of science at the annual IADR scientific meeting of researchers
working in the field of cariology, erosion and related subjects.
C.
Eligibility:
1.
Research abstracts in the field of caries, erosion or related subjects are eligible for
this award.
2.
The abstract must be submitted for presentation at the annual IADR scientific
meeting. The authors must select the CRG as that group to which the abstract
should be submitted for review, and identify that they wish to be considered for
the award.
D.
Advertising: That the award be publicized and applications called by placement of
notices on the IADR website (iadr.com) under Group Awards.
E.
Applications: Abstract must be submitted for presentation at the annual IADR scientific
meeting and have CRG selected for review. Additionally, the abstract must be identified for
consideration for the award. All abstracts meeting the eligibility criteria outlined above may be
entered into the competition.
F.
Review and Selection Process: The review will be based on the submitted abstract.
The review process will consist of two steps – a primary review by the assigned CRG Abstract
Lead Reviewers, who will incorporate suggestions by the Abstract Reviewers, and a final review
by the Award Committee.
Abstracts submitted for the Cariology Research Group Science Award will be initially peerreviewed by the Abstract Reviewers who will score them (according to the IADR Abstract rating
scale) and make suggestions to the Lead Reviewers assigned to each of the six sections (Clinical
and Epidemiological Studies; De-/Remineralization; Detection, Risk Assessment and others;
Erosion; Fluoride and Ca-based Products; Microbiological Studies/Biofilm). Only abstracts rated
the score ‘1-Exceptional’ by at least one Abstract Reviewer will be further considered. The Lead
Reviewers will then select a maximum of five abstracts from their assigned section and forward
these abstracts to the Award Committee. Members of the Award Committee will be chosen by
the President of the CRG of IADR and will consist of a minimum of three and a maximum of
five present and/or past members of the Executive Committee. The Award Committee will then
select a maximum of three abstracts worthy of the Cariology Research Group Science Award.
Due to potential bias and conflict of interest, abstracts authored by members of the Executive
Committee are not eligible to apply for the award.
The awardee(s) will be notified two weeks before the annual business meeting of the CRG.
The Cariology Group of IADR reserves the right not to give any awards in the event no eligible
entries are received or in case submissions are not of sufficient high standard as determined by
the Award Committee.
G.
Awardee Responsibilities:
The presenting author of the awarded abstract is expected to attend the annual IADR scientific
meeting and CRG-related activities, including the annual business meeting during which the
award(s) will be announced.
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H.
Frequency: That the Award be offered on an annual basis.
I
Presentation of Prize: That the successful candidate(s) be named and the Award(s)
presented at the Annual Meeting of the Cariology Research Group or at the associated social
function.
J.
Prize: A maximum of three awards, each consisting of US$500 and a certificate, will be
presented to the winning research project/abstract(s). Although the award(s) will be given to the
presenter, it is (they are) intended to recognize the research of the entire research team who
contributed to the project being presented at the annual IADR scientific meeting.
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ARTICLE XIII.
AMENDMENTS
This Constitution may be amended by an affirmative vote of three-fourths of the Active
Members present at any general membership meeting of the Group, or at a special meeting called
for that purpose. Amendments may also be made through electronic vote, with participation of at
least one third of active members. Notice of a proposed amendment must be announced to the
members at least thirty days prior to this action.
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