AFTON CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Date: July 9, 2013
Where Held: High School Library
Board Members Present:
Administration and
Others Present:
Kind of Meeting: Reorganizational meeting
Presiding Officer: Margery Secrest
Margery Secrest, Vanessa Warren, Vice President; Duane Phillips; Ted
King, Henry Bostelman
Elizabeth Briggs, Superintendent; Tracy Caezza, Director of Special
Education; Dave Glover, Secondary Principal; Kimberly Werth,
Elementary Principal, Ken Howard, Jennifer Herrera, Michelle Fedor
CALL TO ORDER
The meeting was called to order at 5:45 p.m. by President Margery Secrest
ELECTION OF OFFICERS
Mrs. Secrest turned the meeting over to Superintendent Briggs to conduct the election for the office of
2013-2014 Board President.
On motion by Henry Bostelman, seconded by Ted King, it was RESOLVED to nominate Margery Secrest
as President of the Afton Central School Board of Education for the 2013-2014 school year.
Yes – 5, No – 0, Carried.
Superintendent Briggs administered the Oath of Office to Margery Secrest.
Ms. Briggs turned the meeting back to President Secrest to conduct the nomination for the office of Vice
President.
On motion by Henry Bostelman, seconded by Duane Phillips, it was RESOLVED to nominate Vanessa
Warren as Vice President of the Afton Central School Board of Education for the 2013-2014 school year.
Yes – 5, No – 0, Carried.
Ms. Briggs administered the Oath of Office to Vanessa Warren.
RECOGNITION OF VISITORS
None
APPOINTMENT OF DISTRICT OFFICERS
On motion by Henry Bostelman, seconded by Duane Phillips, on the recommendation of the
superintendent, it was RESOLVED to appoint and/or approve as a group, Items A – E as presented
below:
A. District Clerk – Vanessa Warren
B. District Treasurer – Kenneth Howard
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C. Deputy Treasurer – Bobbi Rowe
D. Tax Collector – NBT Bank of Afton
E. Claims Auditor – DCMO BOCES
Yes – 5, No – 0, Carried.
APPOINTMENT OF OTHER DISTRICT POSITIONS
On motion by Vanessa Warren, seconded by Duane Phillips, on the recommendation of the
superintendent, it was RESOLVED to appoint and/or approve as a group, all items as presented below
with the exception of F (Records Management Officer) and J (Secretary to the District Clerk):
A. Purchasing Agent – Kenneth Howard
B. School Physician – Afton Family Health Center
C. School Attorney – Coughlin & Gerhart
D. Treasurer, Student Activity Fund – Eileen Hanson
E. Attendance Officer – Carol Nightengale
F. Records Management Officer - TBD
G. CSE, CPSE, and 504 Committees: Tracy Caezza, Chairperson; Nurse Practitioner, Carol Nightengale;
Dr. Stephen Dygert; Jeannine Whitacre, School Psychologist; Parent Members– Kim Nerzak,
Margaret Johnston, Kelly Graven and regular and special education teacher of the student
H. Title IX/Section 504 Compliance Officer – Tracy Caezza
I. Title I/PCEN Coordinator – Kimberly Werth
J. Secretary to the District Clerk – TBD
K. Census Enumerator – Colette Ketzak
L. Asbestos Designee – Brian Phetteplace
M. Insurance Consultant – Tri-Town Agency
N. Records Access Officer – Kenneth Howard
O. Medicaid Compliance Officer – Stacy Huyck
P. Audit Committee – Margery Secrest, Vanessa Warren, Duane Phillips, Ted King
Q. Fingerprint Designee – Bobbi Rowe
R. HIPAA Officer – Kimberly Werth
S. Human Rights Officer - Elizabeth Briggs
T. Right to Know Officer - Brian Phetteplace
U. External Auditor – D’Archangelo & Co.
V. Director of Health and Physical Education – Catherine Decker
W. LINKS Coordinator – Kimberly Werth
X. Dignity for All Students Coordinator – David Puglisi
Yes – 5, No – 0, Carried.
AUTHORIZATIONS
On motion by Ted King, seconded by Duane Phillips, on the recommendation of the superintendent, it
was RESOLVED to approve as a group, Items A–G as follows:
A. Superintendent to certify payroll
B. Superintendent to authorize attendance at conferences, conventions, workshops, etc. and to make
designated payment when necessary
C. Superintendent to determine student residency
D. Authorization to establish petty cash funds up to the amount of $100 to each of the following:
1. Treasurer
2. Athletic Director
3. Principal’s Office
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E. Authorized Signatures
1. District Treasurer on all checks with exception of Activity Fund
2. Deputy Treasurer with same authorization as District Treasurer in absence of District Treasurer
3. Activity Fund – Two out of three signatures – High School Principal, Treasurer-Student Activity
Fund, Treasurer
4. Intrafund and other budgetary transfers to be authorized by Superintendent
F. Authorization to insure school property and to pay premiums to Tri-Town Agency Insurance
G. Authorization for Purchasing Agent to issue purchase orders when budget appropriations are adequate
to cover such obligations. In the absence of the Purchasing Agent, the Superintendent may be deemed
as Purchasing Agent for emergency situations by the Board President or Vice President.
Yes –5, No – 0, Carried.
H. On motion by Ted King, seconded by Vanessa Warren, on the recommendation of the superintendent,
it was RESOLVED to approve Annual Report - Policy #8332 - Use of Cell Phones
Yes –5, No – 0, Carried.
I. On motion by Vanessa Warren, seconded by Duane Phillips, on the recommendation of the
superintendent, it was RESOLVED to approve Annual Report - Policy #8334 - Use of Credit
Cards
Yes –5, No – 0, Carried.
J. On motion by Vanessa Warren, seconded by Ted King, on the recommendation of the
superintendent, it was RESOLVED to table the Review and Re-adoption of Policy #2160 –
School District Officer and Employer Code of Ethics
Yes –5, No – 0, Carried.
K. On motion by Vanessa Warren, seconded by Ted King, on the recommendation of the
superintendent, it was RESOLVED to table the review of Policies #6240 Investments, #6700
Purchasing and #5300 Code of Conduct
Yes –5, No – 0, Carried.
L. On motion by Vanessa Warren, seconded by Duane Phillips, on the recommendation of the
superintendent, it was RESOLVED to authorize Board and District memberships in professional
organizations – New York State School Boards Association (NYSSBA) and Rural School Association
of New York State at the cost of $600.
Yes –5, No – 0, Carried.
M. On motion by Vanessa Warren, seconded by Henry Bostelman, on the recommendation of the
superintendent, it was RESOLVED to authorize to offer school district employee and officer
indemnification under Public Officer’s Law §18
Yes –5, No – 0, Carried.
N. On motion by Henry Bostelman, seconded by Duane Phillips, on the recommendation of the
superintendent, it was RESOLVED to authorize the Superintendent to appoint Impartial Hearing
Officers when needed
Yes –5, No – 0, Carried.
DESIGNATIONS
On the recommendation of the superintendent:
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A. On motion by Henry Bostelman, seconded by Ted King, it was RESOLVED to approve Official Bank
Depository for all checking and savings accounts as Afton Branch NBT Bank of Norwich and Chase
Morgan - Money Market Account
Yes –5, No – 0, Carried
B. On motion by Ted King, seconded by Duane Phillips, it was RESOLVED to approve designation of
Official Newspapers – Tri-Town and The Daily Star
Yes –5, No – 0, Carried.
C. On motion by Ted King, seconded by Duane Phillips, it was RESOLVED to approve date and time of
monthly meetings of Afton Central School Board of Education for the first and third Thursdays of all
months except July
Yes –5, No – 0, Carried.
RESOLUTIONS
On the recommendation of the superintendent:
A. On motion by Henry Bostelman, seconded by Vanessa Warren, it was RESOLVED to adopt all
policies and codes in effect during 2012 – 2013 for 2013- 2014.
Yes – 5, No – 0, Carried.
B. On motion by Vanessa Warren, seconded by Duane Phillips, it was RESOLVED to approve mileage
reimbursement at the IRS rate.
Yes – 5, No – 0, Carried.
C. On the motion by Duane Phillips, seconded by Henry Bostelman, it was RESOLVED to continue with
free and reduced price lunch and breakfast program as well as the milk program in accordance with
state and federal guidelines, rules and regulations.
Yes - 5, No – 0, Carried.
D. On motion by Vanessa Warren, seconded by Duane Phillips, it was RESOLVED to approve the 2013
– 2014 substitute teacher pay rate as follows:
Certified in any area - $70.00 per day;
Uncertified (with 4 year degree) - $65.00 per day;
Retired Afton Central School Teacher – $100.00 per day;
Extended Period Substitute (5 or more days in the same position – Per Diem Rate plus $20/hr. for
planning and meetings outside of the school day. (Maximum 10 hours/week)
Yes – 5, No – 0, Carried.
E. On motion by Duane Phillips, seconded by Henry Bostelman, it was RESOLVED to approve the 2013
– 2014 substitute Non-Instructional Rates which is the minimum hiring rate as per contract.
Yes – 5, No – 0, Carried.
F. On motion by Henry Bostelman, seconded by Ted King, it was RESOLVED to approve bonding the
following personnel and amount of the bond as follows:
 Treasurer $1,000,000
 Tax Collector $1,000,000
 Payroll Clerk $ 650,000
 Secondary Principal $ 400,000
 Student Activity Treasurer $ 400,000
 All Employees $ 100,000
Yes – 5, No – 0, Carried.
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APPOINTMENT OF BOARD REPRESENTATIVE
A. Chenango County School Boards’ Contact
On motion by Henry Bostelman, seconded by Duane Phillips, it was RESOLVED to approve Vanessa
Warren as the Chenango County School Boards’ Contact for 2013 – 2014.
Yes – 5, No – 0, Carried.
MINUTES
No action taken on minutes
EXECUTIVE SESSION
On motion by Henry Bostelman, seconded by Duane Phillips, it was RESOLVED to go to Executive
session at 6:15 p.m. for CSE report.
Yes – 5, No – 0, Carried.
On motion by Henry Bostelman, seconded by Duane Phillips, it was RESOLVED to go to accept the CSE
recommendations and return to regular session at 6:20 p.m..
Yes – 5, No – 0, Carried.
FINANCES
A. On motion by Vanessa Warren, seconded by Duane Phillips, it was RESOLVED to approve the May,
2013, Treasurer’s Report and review monthly financial statements.
Yes – 5, No – 0, Carried.
B. The Inactive Student Accounts and other Financial Statements were reviewed. No questions were
asked.
C. On motion by Duane Phillips, seconded by Henry Bostelman, it was RESOLVED to approve a
contract with Simplex-Grinnell for the 2013 – 2014 school year ($8,800)
Yes – 5, No - 0, Carried.
D. On motion by Vanessa Warren, seconded by Ted King, it was RESOLVED to approve a contract with
TBS for the 2013 – 2014 school year ($28,208). Additional 100 hours for $ 11,000.
Yes – 5, No - 0, Carried.
E. On motion by Vanessa Warren, seconded by Ted King, it was RESOLVED to approve a contract with
Pro-Com Solutions for the 2013 – 2014 school year ($3,100)
Yes – 5, No - 0, Carried.
F. On motion by Henry Bostelman, seconded by Duane Phillips, it was RESOLVED to approve a
contract with Cummings Northeast for the 2013 – 2014 school year ($818.94))
Yes – 5, No - 0, Carried.
G. On motion by Vanessa Warren, seconded by Ted King, it was RESOLVED to approve a contract with
Moore Wood Flooring for the 2013 – 2014 school year ($5,134.50)
Yes – 5, No - 0, Carried.
H. On motion by Henry Bostelman, seconded by Duane Phillips, it was RESOLVED to approve
Resolutions for the following DCMO BOCES services: Cooperative Purchasing; Cafeteria Supplies
and Food Bid; and Generic
Yes – 5, No – 0, Carried.
I. On motion by Henry Bostelman, seconded by Ted King, on the recommendation of the Food Service
Manager, Connie Latham, it was RESOLVED to award the 2013-2014 milk bid to Byrne Dairy
Yes – 5, No – 0, Carried.
J. On motion by Vanessa Warren, seconded by Duane Phillips, on the recommendation of the Food
Service Manager, Connie Latham, it was RESOLVED to award the 2013 – 2014 Bread Bid to
Freihofer Bakeries (Bimbo Bakeries)
Yes – 5, No – 0, Carried.
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K. On motion by Duane Phillips, seconded by Ted King, on the recommendation of the Food Service
Manager, Connie Latham, it was RESOLVED to award the 2013 – 2014 Ice Cream Bid to Huff Ice
Cream
Yes – 5, No – 0, Carried.
L. On motion by Ted King, seconded by Duane Phillips, on the recommendation of the Food Service
Manager, Connie Latham, it was RESOLVED to approve a lunch price increase of (10) ten cents for
grades Pre-K – 6 - $1.90 and by (5) five cents for grades 7 – 12 - $1.95)
Yes – 5, No – 0, Carried.
M. On motion by Henry Bostelman, seconded by Duane Phillips, on the recommendation of the
superintendent it was RESOLVED to approve an agreement with Kenneth Starr to provide bus
driver/aide training for 2013 – 2014. 2 hr. course for $200 for up to 25 drivers; 3 hr. $300 for up to 25
aides
Yes – 5, No – 0, Carried.
N. Reviewed final a transportation contract with Leonard Bus Sales, Inc. for 2013-2014 for $141,635.44..
O. On motion by Vanessa Warren, seconded by Ted King it was RESOLVED to accept with thanks the
donation of $10,000 towards EPE (Adult Ed) program.
Yes – 5, No – 0, Carried.
REPORTS
A. Elementary Principal’s Report – Kimberly Werth
1. Handbooks getting updated
2. Recess/cafeteria supervision changes being finalized
3. Meet/greet
B. Secondary Principal’s Report – David Glover
1. Graduation review
2. Regents review
3. Interviews for open positions
4. Non-resident tuition rate review requested
C. Superintendent’s Report – Elizabeth Briggs
1. Construction update regarding A/C condensation in MS/HS office
2. Olweus training
3. Driver’s Education
DISCUSSION
A. On motion by Duane Phillips, seconded by Ted King it was RESOLVED to approve 2013-2014 Sports
Mergers with Bainbridge-Guilford Central School for Track and Field, and Wrestling.
Yes – 5, No – 0, Carried.
B. On motion by Henry Bostelman, seconded by Ted King it was RESOLVED to approve 2013-2014
Sports Mergers with Harpursville Central School for Indoor Track, and Wrestling.
Yes – 5, No – 0, Carried.
C. On motion by Vanessa Warren, seconded by Ted King it was RESOLVED to approve the Municipal
Cooperative Agreement for Health Insurance 2013-2016
Yes – 5, No – 0, Carried.
D. On motion by Ted King, seconded by Henry Bostelman it was RESOLVED authorize the 2013-2014
DCMO BOCES Health Insurance Consortium Alternate – Kenneth Howard
Yes – 5, No – 0, Carried.
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E. On motion by Duane Phillips, seconded by Henry Bostelman it was RESOLVED to approve the use of
the Selective Classification Process for Athletics
Yes – 5, No – 0, Carried.
F. On motion by Vanessa Warren, seconded by Duane Phillips it was RESOLVED to approve the 20132014 School Calendar
Yes – 5, No – 0, Carried.
PERSONNEL
On the Recommendation of the Superintendent:
Instructional
1. On motion by Vanessa Warren, seconded by Henry Bostelman, it was RESOLVED to approve
summer professional development hours to work on curriculum, SLO’s (supplemental list) and
summer professional development hours for curriculum and assessment work (supplemental list)
Yes – 5, No – 0, Carried.
2. Approval of List of Advisors and Department Coordinators for 2013-2014 was tabled to
executive session.
3. On motion by Ted King, seconded by Duane Phillips, it was RESOLVED to approve fall coaches
(see supplemental list).
Yes – 5, No – 0, Carried.
4. On motion by Duane Phillips, seconded by Henry Bostelman, it was RESOLVED to approve an
Administrative Internship for the 2013-2014 School Year for Kim Sanford
Yes – 5, No – 0, Carried.
5. On motion by Vanessa Warren, seconded by Duane Phillips, it was RESOLVED to appoint
Jennifer Herrera as Part-time Spanish Teacher prorated from $38,588.
Yes – 5, No – 0, Carried.
6. On motion by Vanessa Warren, seconded by Ted King, it was RESOLVED to appoint Michelle
Fedor as Special Education Teacher at $38,588.
Yes – 5, No – 0, Carried.
7. On motion by Henry Bostelman, seconded by Duane Phillips, it was RESOLVED to appoint Title
IIA Coordinators (see supplemental list): Tara McManus, Nicki Andrews, Julie Sutton, Ronal
Noone
Yes – 5, No – 0, Carried.
8. On motion by Duane Phillips, seconded by Henry Bostelman, it was RESOLVED to appoint
2013-2014 LINKS Committee (see supplemental list), excluding Vicky Gregory and Peggy
Sines.
Yes – 5, No – 0, Carried.
9. On motion by Vanessa Warren, seconded by Duane Phillips, it was RESOLVED to appoint Tricia
Hippenstiel GED teacher at $19/hour.
Yes – 5, No – 0, Carried.
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Non-Instructional
On the recommendation of the Superintendent:
1. On motion by Vanessa Warren, seconded by Henry Bostelman, it was RESOLVED to authorize
up to 40 hours of additional staff time for the purpose of preparing school tax bills for processing.
Staff to be determined at time of need.
Yes – 5, No – 0, Carried.
2. On motion by Henry Bostelman, seconded by Duane Phillips, it was RESOLVED to amend
Summer School Bus Drivers appointment to read “Summer Bus Drivers”
Yes – 5, No – 0, Carried.
3. On motion by Henry Bostelman, seconded by Duane Phillips, it was RESOLVED to appoint Rita
Bowman as Part Time Food Service Worker.
Yes – 5, No – 0, Carried.
4. On motion by Duane Phillips, seconded by Ted King, it was RESOLVED to appoint Katelyn
Ludwig as Lifeguard to the Adult Education Program retroactive to May 16, 2013 at $20.20/hr.
Yes – 5, No – 0, Carried.
5. On motion by Ted King, seconded by Vanessa Warren, it was RESOLVED to appoint Maggie
Cardenas as Summer School Aide for Driver Education retroactive to June 24, 2013.
Yes – 5, No – 0, Carried.
6. On motion by Vanessa Warren, seconded by Duane Phillips, it was RESOLVED to appoint
Summer School LPN, Lonnie Tuttle
Yes – 5, No – 0, Carried.
FUTURE DATES FOR CONSIDERATION
Date to be determined – Board/Administrators Workshop
EXECUTIVE SESSION
On motion by Vanessa Warren, seconded by Duane Phillips, it was RESOLVED to enter Executive
Session to discuss a personnel matter at 7:18 p.m.
Yes – 5, No – 0, Carried.
On motion by Duane Phillips, seconded by Henry Bostelman, it was RESOLVED to re-enter Regular
Session at 7:40 p.m.
Yes – 5, No – 0, Carried.
On motion by Henry Bostelman, seconded by Duane Phillips, it was RESOLVED to accept
advisors/department coordinators from supplemental list with the exception of the Music approvals.
Yes – 5, No – 0, Carried.
ADJOURN
On motion by Henry Bostelman, seconded by Vanessa Warren, it was RESOLVED to adjourn at 7:43
p.m.
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