SITS training from
application to
graduation
24 May 2013
2.00pm
University of Wolverhampton
St Andrews
One of Scotland’s four ancient universities:
- St Andrews
- Glasgow
- Aberdeen
- Edinburgh
Faculty entrance requirements:
- Arts
- Divinity
- Medicine
- Science
18 Academic Schools (Art History to International Relations to
Philosophical, Anthropological and Film Studies)
Degree programmes
International Foundation programmes
Undergraduate programmes
- 3 year General degrees
- 4 or 5 year Honours degrees
- 5 year Integrated Masters degrees
(MMath, MChem, MPhys, MGeol)
Postgraduate Taught programmes
- PG Certificate
- PG Diploma
- Masters (MLitt, MSc, MRes)
Postgraduate Research
- MPhil
- PhD
Registry
Undergraduate and Postgraduate students of
approximately 7,800 FTE
Central administration with team structure:
-
Undergraduate records
Postgraduate records
Fees and Funding
Collaborations and Study Abroad (CSA)
Timetabling
Academic Data (infrastructure, curriculum, assessments,
examinations, awards, quality, statutory returns)
- Statistics and Benchmarking
SITS at St Andrews
SITS client server is used only by central
administrative units :
-
Admissions
Registry
Careers (DLHE)
Finance (SAM and Fund Manager)
Student Services
e-Vision at St Andrews
e-Vision tasks are used across the institution:
-
Online matriculation
Personal details maintenance
Self-certification of absence
Prizes and awards for graduation
Graduation registration
Changes of circumstance
Fieldwork and location of studies
Curriculum approvals
inc. programme specifications
Study abroad placements
SITS and Data Warehouse
Data Warehouse (Oracle/SQL environment) uploads
SITS data 3x a day
DW is refreshed rather than historically dimensional.
Data is normalised and held as views. Data definitions and
logic held at DW level rather than application level
Peripheral systems such as Advising and MS Access
applications (eg, graduation documentation printing,
attendance lists, examination lists, etc.) feed from Data
Warehouse
Increasing use of STUTALK (eg, paperless admissions,
Module Mark System (MMS), online matriculation)
Who provides training?
- CAPOD
(Centre for academic, professional and
organisational development)
- IT Services
- Registry
Common SITS training
Coding structures / frameworks
-
CRS / CBK / CBO codes
PRG / ROU codes
MOA / STA codes
Life-cycle operations
-
IPP / CAPS applications
ATR and progression
Identity management
-
MST / MRE / MRG / STU / PRS / EEX
How do we do it?
Monday mornings, 9.15-10am
-
as requested bespoke training
-
available as 1:1 or group
Monthly on Wednesday afternoon, 2-4.30pm
- 2 - 4.30 pm
-
1 hour presentation and 1 hour practical
invitations sent to all staff
routine training for CAPOD certification
PC Classrooms or Meeting Room
SITS overview
the basics
25 April 2013
1.30 – 2.30
Medical Sciences Building
TRIBAL Group
SITS and e-Vision
SITS =
Strategic Information
Technology Services
Relational database
SNRUG =
Scottish and North of England
Regional User Group
Natalie Ridge
Geeve Khosraviani
Daniel Farrell
SIUG =
SITS Internal User Group
mysits.com
Golden source of
student data
LIVE
TEST
DEV
What is a “task”?
What is “automation”?
What is a “TUP”?
What is the Data
Warehouse?
What is ResourceLink?
USR and PRS and MST
records
What are role groups?
Navigation
(function keys)
Functionality
and
using the dashboard
Screens?
Tables?
Records?
Fields?
Sorting
Dropping
Wildcards
Special characters
SITS module groups
and components
Admissions
Programmes
Students
System Tools
e-Vision
Functionality
and
using the dashboard
SITS data model
and academic model
25 April 2013
2.30 – 4.30
Medical Sciences Building
Golden source of
student data
SITS module groups
and components
Admissions
Programmes
Students
System Tools
e-Vision
Student lifecycle
application > matriculation >
progression (by assessment)
> award > graduation
Functionality
and
using the dashboard
Product relationship
Enquirer (MAS)
Applicant (MAS)
Student (SRS / CAMS)
Application programmes
MCR
VAR
>>MER
PRG
ROU
PRU
Enrolment structure
CRS
CBK
CBO
Curricular Heart
VCO
Applications
APFS
CAPS
SQF
SQE
Personal Details
STU
STUT
STUS
Passports / ex-UKBA
PPT
VIS
VCR
Degree Programmes
ROU
ROE
PWY
PWT
PSD
External Reporting
SUB
Enrolment
SCJ
SCE
Module catalogue
MOD
MAV
MAP
MAB
MDS
Assessments
SPR
SMO
SMR
SAS / RAS
Graduation
CMY
CYC
SCY
Prizes / Achievements
PRZ
SPZ
Fees
FDU
FPT
FPE
FTR
GFD / GFT
SRLS =
like mail merge
Status
STA
STS
Absences
SAB
Online Applications
IPP