Faculty and Other Academic Appointments
OFAS and YSM Information Sessions
November 14, 2014
“Safe Harbor”
This presentation may contain forward-looking statements for which there are risks,
uncertainties, and assumptions. If the risks materialize or assumptions prove incorrect,
the Faculty Team’s business results and directions could differ materially from results
implied by the forward-looking statements……
Any unreleased services, features, functionality or enhancements …..are subject to
change ……and may not be delivered as planned (or at all). rkday
Guiding Principles
•
Workday will be the single source of Academic Appointment data
•
All current and historical Academic Appointment information will be loaded for active Faculty
and Postdocs
•
Faculty and Postdoc appointees terminated in the last five (5) years will have their full
academic appointment history loaded into Workday
•
An individual must hold an Academic Appointment in order to be in an Academic Unit in the
Academic Structure
•
Persons in Workday holding an Academic Appointment may be Faculty, Other Academic
Appointees (e.g., Postdocs), or Academic Affiliates
Agenda Topics
•
Configuration
• Appointments
• Academic Tracks and Ranks
• Academic Structure
• Academic Pay
• Academic Leaves
• Named Professorships
• Academic Affiliates
• Academic Titles
• Centers, Programs and Institutes
•
Business Processes
• Add, Update, End Academic Appointments
• Hire, Termination, Change Job
• Manage Education, Manage Committees, Request Compensation Change
•
Cross-Functional Overlap
• Principal Investigator
• FTE
• Identify and Access Management (IAM)
• Security
• Committees
• Reporting
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Academic Staffing
Functionality
Appointments and People
Employee
Contingent
Worker
SUPERVISORY ORGANIZATIONS
(POSITIONS)
Academic
Affiliate
Academic Appointments
Academic Appointments
• An academic appointment tracks an appointee’s activity at a university or
college. (Workday definition)
• An academic appointment is provided to individuals who are directly
involved in the delivery of academic education, research and practice at
Yale
• Workday provides business processes to track academic appointments for
paid and unpaid academic members, including relevant dates, academic
unit affiliation, rank, title, and tenure status.
• Configurable attributes of an academic appointment include:
• Rank
• Track Types
• Academic Units (AU)
•
•
•
•
• Academic Unit Types
• Academic Roles
• Academic Appointment Types
• Roster Percentage (future topic)
• FTE / Blended FTE (future topic)
-8-
Related Academic Unit/Assignment to
Date to Rank
Where Co-Terminous
Adjusted Rank Date
Academic Appointment Attributes
-9-
Academic Tracks & Ranks
Academic Ranks and Tracks
•
At Yale, distinctions are made among ladder faculty ranks, non-ladder instructional ranks, and
research ranks
•
An academic track is used to group academic ranks; different academic appointments have
different sets of privileges and require different academic tracks
•
Seven (7) Track Types – Ladder, Non-Ladder Teaching, Professional Practice, Research,
Academic Administrative, Academic Affiliate, Training
•
Tracks within a Track Type are based on unique ranks per School
•
New Academic Administrative Track - Appointment type will be "Dual"
•
Emeritus Faculty = own track and rank in the Ladder Track Type
•
Named Professorship appointments = own track in the Ladder Track Type
•
All Faculty and Postdoc Jobs (HCM) will use Position Management
Track Types
• Configure the Yale Academic tracks and the ranks available within the
track
• Attributes
•Name
•Category / Category Group
•Rank(s)
•Available in Track
•Include Promotion Program
•Academic Review Date (on
appointment)
•Include Tenure Program
•Tenure Home (on appointment)
•Tenure Status (on appointment)
•Probationary End Date (on
appointment)
•Include Sabbatical Program
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Academic Track Type Categories and Track Types
Track Type Category
Track Types
Ladder
Ladder
Named Professorship
Emeritus
Ladder to Tenure
Clinician-Educator
Clinician-Scholar
Investigator
Undifferentiated
Clinical Track
Non-Ladder Teaching
Teaching
Other Instructional
Adjunct
Visiting
Professional Practice
Ladder Equivalent
Other Non Ladder
Clinical Track – Law
Clinician
Research
Research
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Academic Track Type Categories and Track Types (cont’d)
Track Type Category
Track Types
Academic Administrative
Academic Administrative
Academic Affiliate
Academic Affiliate
Voluntary/Courtesy
Training
Training
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Academic Tracks (example - Nursing)
Ladder
Non-Ladder
Research
Academic
Administrative
Academic
Affiliate
Ladder
Teaching
Voluntary/C
ourtesy
Clinical
Track
Adjunct
Academic
Affiliate
Undifferentiated
Visiting
Emeritus
Named
Professorship
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Training
Academic Tracks (example – SOM)
Ladder
Non-Ladder
Ladder
Teaching
Emeritus
Adjunct
Named
Professorsh
ip
Visiting
Professional
Practice
Other NonLadder
Research
Training
Academic
Affiliate
Academic
Administrative
Academic Tracks (example)
Academic Tracks (example)
Academic Ranks (example)
SAMPLE ONLY
Academic Administrative Track
Academic Administrative Ranks
# in Rank
President
1
Provost
1
Deputy Provost
5
Dean
15
Division Director
4
Master
12
Chair of Council of Masters
1
Director of Graduate Studies*
#
Director of Undergraduate Studies*
#
Department Chair**
83
Section Chief**
58
Acting or Interim Dean or Chair
 Academic Administrative appointments
will have an appointment identifier type
of “Dual”
 Used to track faculty who are given
Academic Administrative appointments
 All appointees in this track also hold an
academic appointment in a
school/department/section
 Current and future appointments will be
recorded in Workday
varies
* Not consistently tracked today; ** Needs validation
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Academic Structure
Academic Unit Hierarchy

Create academic unit hierarchies to reflect Yale’s Academic Structure.

Each academic unit hierarchy is a single node that is part of a larger hierarchy or tree.

Academic unit hierarchies are primarily for reporting
Position : Supervisory Organization :: Academic Appointment : Academic Unit
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Yale Academic Structure
President
Provost
Yale College
Graduate School
Faculty of Arts and Sciences
Humanities
Classics
East Asian Languages and Literatures
English
French
German
History
History of Art
Humanities
Italian Languages and Literatures
Judaic Studies
Comparative Literature
Music Department
Near Eastern Languages and Civilizations
Philosophy
Religious Studies
Film Studies
Slavic Languages and Literatures
Spanish and Portuguese
Theater Studies
Social Sciences
Anthropology
Economics
Linguistics
Political Science
Psychology
Sociology
Statistics
Biological Sciences
Ecology and Evolutionary Biology
Molecular Biophysics and Biochemistry
Molecular, Cellular, and Developmental Biology
Physical Sciences
Applied Physics
Astronomy
Chemistry
Computer Science
Geology and Geophysics
Mathematics
Physics
(Academic Units are in green, italic font)
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Yale Academic Structure (cont’d)
Faculty of Arts and Sciences (cont’d)
School of Engineering and Applied Sciences
Biomedical Engineering
Chemical and Environmental Engineering
Electrical Engineering
Mechanical Engineering and Materials Science
Interdisciplinary Programs and Centers
African American Studies
American Studies
Cognitive Science
Institute for Biospheric Studies
Institute for Social and Policy Studies
International Security Studies
Jackson Institute
MacMillan Center
Women's, Gender, and Sexuality Studies
School of Architecture
School of Art
School of Drama
Divinity School
School of Forestry and Environmental Studies
School of Law
School of Management
School of Music
Institute of Sacred Music
School of Nursing
School of Medicine
(Academic Units are in green, italic font)
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Yale Academic Structure (cont’d)
School of Medicine (cont’d)
School of Public Health
Biostatistics
Chronic Diseases
Environmental Health
Global Health
Health Policy
Microbial Diseases
Basic Science Departments
Cell Biology
Cellular and Molecular Physiology
Comparative Medicine
Genetics
History of Medicine
Immunobiology
Microbial Pathogenesis
Molecular Biophysics and Biochemistry
Neurobiology
Pharmacology
Clinical Departments
Anesthesiology
Child Study Center
Dermatology
Diagnostic Radiology
Emergency Medicine
Laboratory Medicine
Neurology
Neurosurgery
Obstetrics, Gynecology, and Reproductive Sciences
Ophthalmology and Visual Sciences
Orthopaedics and Rehabilitation
Pathology
Psychiatry
Therapeutic Radiology
Urology
(Academic Units are in green, italic font)
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Yale Academic Structure (cont’d)
School of Medicine (cont’d)
Internal Medicine
AIDS
Cardiology
Digestive Diseases
Endocrinology
General Medicine
Geriatrics
Global Health
Hematology
Immunology
Infectious Diseases
Medical Oncology
Nephrology
Occupational Medicine
Oncology
Physician Associate Program
Pulmonary
Rheumatology
Internal Medicine
Endocrinology
Gastroenterology
General Pediatrics
Hematology / Oncology
Immunology
Infectious Disease
Infectious Disease
Neonatology
Nephrology
Neurology
Respiratory
Pediatrics
Adolescent Medicine
Cardiology
Critical Care
Developmental
Behavior Pediatrics
Emergency Medicine
Surgery
Endocrine Surgery
Gastrointestinal
Gross Anatomy
Neuropathology
Oncology
Otolaryngology
Pediatrics
Plastic
Cardiac Surgery
Thoracic Surgery
Transplant
Trauma
Urology
Vascular
(Academic Units are in green, italic font)
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Academic Units (AU)
AU’s are used to manage Academic Appointments
 Allows for a structure that differs from Supervisory Organizations

 Unique Roles, such as Department A&P Coordinator or Faculty Affairs Coordinator
 Users may have roles in both a Supervisory Organization [SO] and Academic Unit [AU]
 Academic Unit Subtypes (School, Division/Area, Department, Section, Program)
 Related Supervisory Organization (must have at least one)
 These organizations provide routing assignments for academic appointment steps in staffing business
processes and establish the default academic unit for the appointment
- 27 -
Demo/Q & A