Types of funding that Cooperative Extension brings in from outside the University and
Counties

UWEX Cooperative Extension is involved, on a continuous basis, in a variety of activities that produce revenue from outside the University and Counties.
Examples of various CE sales activities:
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Sales of publications,
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Conferences and workshops sponsored by the University,
Production (video, publications) and program evaluation services for departmental outreach staff.
Specialized goods or services produced by departments and sold to external audiences
Sales of outreach by-products including reports

County offices must consider specific UW System policies and procedures, Extension polices and procedures, and Cooperative Extension’s mission when engaging in the sale of goods and services and establishing rates.

Purpose to which we commit …
We teach, learn, lead, and serve, connecting people with the University of Wisconsin, and engaging with them in transforming lives and communities.
Council for Strategic Change, December 21,
2009

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Maintaining local county offices staffed with core faculty. Composition of the staff is determined through consultation between state and local partners. Core faculty positions require funding support from continuing sources.
Working collaboratively with partners to develop programs that address local needs and involve constituents in public work.
Making the best possible use of public funds and using public funds for the benefit of the public.

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Fees are generally not assessed when the program or services are in the public good.
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Partial cost recovery is usually justified for programs or services that may be targeted to a group, and where public good and personal gains are within reasonable balance. In such programs the content is usually easily modified or customized, and can be easily be used in different settings with other audiences.
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Full cost recovery is recommended when the programs or services have been developed for a specific individual, group, or business that realizes primary economic benefits.

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The imposition of user fees for core Extension educational programs is inconsistent with the statutory purposes of the Smith-
Lever Act.
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It is permissible to charge fees for incidental costs if the proceeds are used in furtherance of Extension work. For example, the recovery of costs related to the printing, mailing, and handling of
Extension publications is permitted. In addition fees may be charged for services which are considered non-educational in nature such as soil and water testing, forage testing, and farm record analysis.
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Registration fees may be charged for Extension-sponsored workshops for incremental costs associated with the cost of conducting the workshop. It is imperative that the fee charged cover only the cost incurred and that the Extension clientele understand the nature and purpose of fees charged.

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Grant – A grant represents a mutual joining of interests on the part of the grantor and grantee institution in the pursuit of common objectives.
The grantee institution has the responsibility to assure that the grant funds are utilized for the purpose for which they were awarded, and to exercise the same integrity and prudence in their expenditure that is extended to the use of the grantee institution's own funds.
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A grant is distinguished from a contract in that a grant does not constitute the procurement of goods and services by the grantor. The grant is a unilateral act.

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Contract – A contract is a promise between two or more parties which usually involves the procurement of goods and services by one party or parties and the rendering of goods and services by the other party or parties. Contracts can be fixed price contracts or costreimbursement contracts.

Gift – An award given freely, not in exchange for goods or services, with few or no conditions specified.
To qualify as a gift to the institution, the funds must meet all of the following criteria:
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Funds provide general, unrestricted support for broadly defined activities in one or more program areas.
Detailed reports are not required.
No provisions are imposed by the donor concerning publication of data and information derived from the activity.
There is no specific time limit on the expenditure of funds.
Rights to any patent/copyright are not retained by the donor.

Honorarium – A token sum freely given in recognition of a service; cannot be a fee charged for a service.

Program Revenue – Funds generated from a fee charged for the sale of products owned by the university or services performed by university employees or for admission to an event.

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When bringing resources in to Cooperative
Extension the first consideration is the funding source.
There are three sources of funds that can be deposited in University administered accounts.

Federal, State, and Local Municipalities
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External Organizations
Educational Program Participants

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The source of funds, the reason the funds are being provided, and any restrictions on the funds will determine how the funds are processed and accounted for.
These considerations are summarized in the following decision tree.

Source of Funds
Federal, State, or Local
Municipality External
Organization
Educational
Program
Participant
Is there a defined scope of work, a specific budget, and specified terms and conditions?
Yes
No
Program
Revenue*
Over
$5,000?
Is there a defined scope of work, a specific budget, and specified terms and conditions?
No
Have the funds been provided in exchange for goods or services?
No
Gift
Program
Revenue*
Yes
Yes
Over $5,000?
Are the funds being provided in exchange for goods or services?
Yes
Contract
No
Have the funds been provided in exchange for goods or services?
Yes
No
Grant
Contract
Grant
Program
Revenue*

Source of Funds
Federal, State, or Local
Municipality External
Organization
Educational
Program
Participant
Is there a defined scope of work, a specific budget, and specified terms and conditions?
Yes
No
Program
Revenue*
Over
$5,000?
Is there a defined scope of work, a specific budget, and specified terms and conditions?
No
Have the funds been provided in exchange for goods or services?
No
Gift
Program
Revenue*
Yes
Yes
Over $5,000?
Are the funds being provided in exchange for goods or services?
Yes
Contract
No
Have the funds been provided in exchange for goods or services?
Yes
No
Grant
Contract
Grant
Program
Revenue*

Federally Funded Grant
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The Wisconsin Nutrition Education Program brings in federal funding from the USDA National Institute of Food and
Agriculture. SNAP-Ed (Supplemental Nutrition Assistance
Program – Education) is a federal/state partnership that supports nutrition education for persons eligible for the Supplemental
Nutrition Assistance Program (SNAP).
Funds are administered through a series of federal (144) accounts administered by UW-Extension.
The grants are applied for each year and are subject to specific timelines, deliverables, and financial reporting requirements.

Funds from Federal, State, and Local Government
Contracts with Government
Agencies

Source of Funds
Federal, State, or Local
Municipality External
Organization
Educational
Program
Participant
Is there a defined scope of work, a specific budget, and specified terms and conditions?
Yes
No
Program
Revenue*
Over
$5,000?
Is there a defined scope of work, a specific budget, and specified terms and conditions?
No
Have the funds been provided in exchange for goods or services?
No
Gift
Program
Revenue*
Yes
Yes
Over $5,000?
Are the funds being provided in exchange for goods or services?
Yes
Contract
No
Have the funds been provided in exchange for goods or services?
Yes
No
Grant
Contract
Grant
Program
Revenue*

Contracts with a Government Agencies #1
County Contracts -
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Contracts exist between UW-Extension and most of the 72 counties.
Contracts are set up on a cost reimbursable basis.
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The contracts specify requirements for both parties in the agreement.
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Extension will provide programs in ANRE, CNRED, Youth development and 4-
H, and Family Living.
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The counties agree to pay the county share of salaries, provide travel and other appropriate expenses to staff, office facilities, etc., and participate in the direction of the programs.

Contracts with a Government Agencies #2
CESA (Cooperative Educational Service Agency) 7, a government agency, contracts with Cooperative Extension based on funds provided by the US Department of Education.
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Services to be provided by UW-Extension in support of the
CHUMS (Calumet Heroes Uplift Mentors and Students) program are specified in the contract. The role of CESA 7 is also described in the contract.
The contract also specifies a term, a total dollar amount, contacts for each party to the agreement, and is signed by authorized representatives.

Funds from Federal, State, and
Local Government
Program Revenue, No Contract

Source of Funds
Federal, State, or Local
Municipality External
Organization
Educational
Program
Participant
Is there a defined scope of work, a specific budget, and specified terms and conditions?
Yes
No
Program
Revenue*
Over
$5,000?
Is there a defined scope of work, a specific budget, and specified terms and conditions?
No
Have the funds been provided in exchange for goods or services?
No
Gift
Program
Revenue*
Yes
Yes
Over $5,000?
Are the funds being provided in exchange for goods or services?
Yes
Contract
No
Have the funds been provided in exchange for goods or services?
Yes
No
Grant
Contract
Grant
Program
Revenue*

Program Revenue from Federal, State or Local
Government funding, No Contract
Extension’s Local Government Center provides educational programming to local governments on topics including local government structures, laws, and procedures in the State of Wisconsin.

Source of Funds
Federal, State, or Local
Municipality External
Organization
Educational
Program
Participant
Is there a defined scope of work, a specific budget, and specified terms and conditions?
Yes
No
Program
Revenue*
Over
$5,000?
Is there a defined scope of work, a specific budget, and specified terms and conditions?
No
Have the funds been provided in exchange for goods or services?
No
Gift
Program
Revenue*
Yes
Yes
Over $5,000?
Are the funds being provided in exchange for goods or services?
Yes
Contract
No
Have the funds been provided in exchange for goods or services?
Yes
No
Grant
Contract
Grant
Program
Revenue*

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A local organization writes a check for $300 in support of local youth development programming. There are no specifications as to what the funds should be used for and no financial reporting requirements.

Source of Funds
Federal, State, or Local
Municipality External
Organization
Educational
Program
Participant
Is there a defined scope of work, a specific budget, and specified terms and conditions?
Yes
No
Program
Revenue*
Over
$5,000?
Is there a defined scope of work, a specific budget, and specified terms and conditions?
No
Have the funds been provided in exchange for goods or services?
No
Gift
Program
Revenue*
Yes
Yes
Over $5,000?
Are the funds being provided in exchange for goods or services?
Yes
Contract
No
Have the funds been provided in exchange for goods or services?
Yes
No
Grant
Contract
Grant
Program
Revenue*


An Ag agent receives a check for $200 for speaking at a cranberry growers conference.
The check is given freely by the organization hosting the conference.

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A CNRED agent does some consulting work, helping a local business with its strategic planning process. The local business is invoiced $500 for the services.

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United Way asks a local agent to give a presentation at a workshop. United Way pays the Extension Office $50 for materials used in the presentation.

Source of Funds
Federal, State, or Local
Municipality External
Organization
Educational
Program
Participant
Is there a defined scope of work, a specific budget, and specified terms and conditions?
Yes
No
Program
Revenue*
Over
$5,000?
Is there a defined scope of work, a specific budget, and specified terms and conditions?
No
Have the funds been provided in exchange for goods or services?
No
Gift
Program
Revenue*
Yes
Yes
Over $5,000?
Are the funds being provided in exchange for goods or services?
Yes
Contract
No
Have the funds been provided in exchange for goods or services?
Yes
No
Grant
Contract
Grant
Program
Revenue*

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The National 4-H Council contracts with UW-Extension for the development and enhancement of a Science day experiment kit.
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The contract specifies the services that UW-Extension will deliver.
It specifies the compensation the National 4-H Council will provide.
The term of the contract and its conditions are also specified.
The contract is signed by an authorized representative of the Board of
Regents and an authorized representative of the 4-H Council.

Source of Funds
Federal, State, or Local
Municipality External
Organization
Educational
Program
Participant
Is there a defined scope of work, a specific budget, and specified terms and conditions?
Yes
No
Program
Revenue*
Over
$5,000?
Is there a defined scope of work, a specific budget, and specified terms and conditions?
No
Have the funds been provided in exchange for goods or services?
No
Gift
Program
Revenue*
Yes
Yes
Over $5,000?
Are the funds being provided in exchange for goods or services?
Yes
Contract
No
Have the funds been provided in exchange for goods or services?
Yes
No
Grant
Contract
Grant
Program
Revenue*

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A county agent applies for a grant from an agriculture services organization to help fund costs for a summer student.
Cooperative Extension is not providing goods or services to the organization.

Source of Funds
Federal, State, or Local
Municipality External
Organization
Educational
Program
Participant
Is there a defined scope of work, a specific budget, and specified terms and conditions?
Yes
No
Program
Revenue*
Over
$5,000?
Is there a defined scope of work, a specific budget, and specified terms and conditions?
No
Have the funds been provided in exchange for goods or services?
No
Gift
Program
Revenue*
Yes
Yes
Over $5,000?
Are the funds being provided in exchange for goods or services?
Yes
Contract
No
Have the funds been provided in exchange for goods or services?
Yes
No
Grant
Contract
Grant
Program
Revenue*

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Program participant fees from regularly conducted horticulture workshops are conducted in two counties.
The programs are ongoing and generate significant revenues.
The funds are deposited in a unique University funding string through the help of the district office.
Expenditures from the funding string are coordinated through the district office.

Type of Funding
Honorarium
Small, non-routine, infrequent amounts
Requirements
District Office maintains recordkeeping for account; deposits funds and disburses funds from account.
What Can Funds Be Used
For?
General Support for educational programs including expenses such as office equipment and educator professional development.
Gifts
Funds with no strings attached.
Grant
Program Revenue
District Office maintains recordkeeping for account; deposits funds and disburses funds from account.
Extensive financial monitoring & oversight usually done in
Madison.
General Support for educational programs including expenses such as office equipment and educator professional development.
Determined by grant.
Revenue offsets program expenses
Specific support for educational programs being provided.
Consider public vs. private good to determine recoverable program costs.