PROCUREMENT SERVICES DIRECTORY
PROCUREMENT HOTLINE
QUESTIONS REGARDING REQUISITIONING, E-PROCUREMENT, PURCHASING CARD, OR PAYMENTNET
341-4266 or procurementhotline@umsystem.edu
Stacy Jones – 341-4050, jonessta@mst.edu
Manager Client Relations
Responsible for understanding individual client needs, Coordination of required resources in satisfying client needs ,
Helping to transition procurement from a reactive service unit to a proactive service unit
Wade Jadwin – 341-4049, jadwinw@mst.edu
Strategic Sourcing Specialist
Process requests for bids/proposals, Identifying and creating goods and services contracts,
Working closely with clients to assure timely completion of procurement projects
Kristy Cook – 341-4045, kristyc@mst.edu
Procurement Support Specialist
Purchase order accounts payable
Greg Hook – 341-6150
Surplus and Asset Management Specialist
CREDIT CARD (fax 573-884-0010)
Holly Oswald – 573-882-8196, oswaldh@umsystem.edu
Nichole Turner – 573-882-6907, turnernd@umsystem.edu
PEOPLESOFT WORKFLOW RELATED TO PROCUREMENT
(eProcurement security/access)
Krista Young – 816-235-6299, youngkri@umkc.edu
PROCUREMENT GUIDELINES
HOW TO BUY
The University uses various methods to acquire goods and services. If the requestor’s needs can be met through items available in Show Me Shop
then this method should be used as the most totally cost effective method. If the requestor’s product requirements are not available in Show Me
Shop then they should use their procurement card as the second most efficient method for making purchases. If neither Show Me Shop nor the Pcard are appropriate tools for satisfying the requestor’s need then an electronic non-catalog purchase requisition should be used. Good faith effort
must be given to using the most efficient purchasing method available for a given purchasing event. Please reference the Payment Method for
Expenditures - Quick Reference Guide for a summary list of various items/services and the appropriate procurement method to utilize for each.
http://procurement.mst.edu/documents/APPO.pdf
SHOW ME SHOP (SMS) is the preferred method for purchases made by campus departments. SMS is an online catalog of items from contracted
suppliers. SMS suppliers currently include commodities such as scientific products, office products, computers, peripherals, lab supplies,
MRO/facilities maintenance supplies, custodial supplies, and books. SMS purchases may be made for any amount.
Campus users are to use SMS as the first choice to meet their needs. Purchases for items available in SMS should be made through SMS unless
there is a compelling reason for using another method.
Information on suppliers available in the SMS and their contact information is available online at
http://www.umsystem.edu/ums/departments/fa/management/procurement/apps/epro/suppliers.shtml
PURCHASING CARD – For items not available in Show Me Shop that are $5,000 or less, the preferred method of making the purchase is with a
university issued purchasing card. Purchases must comply with the University of Missouri Purchasing Card Policy Manual
http://www.umsystem.edu/ums/departments/fa/management/procurement/card/policy.shtml
PURCHASE ORDERS – Purchases that cannot be made in Show Me Shop, that cannot be processed by using a University purchasing card and that
exceed $5,000 must be submitted using the PeopleSoft requisitioning system.
BOOKSTORE PURCHASES – http://www.umsystem.edu/ums/departments/fa/management/business/manual/0305.shtml
PURCHASE LIMITS/REQUIREMENTS
LESS THAN $5,000 - Bids are not required. Show Me Shop is the first option for these purchases and if not available in SMS then purchasing card is the
preferred method of payment for items except as limited by the purchasing card program.
BETWEEN $5,000 and $10,000 – These orders can be placed using Show Me Shop if the goods needed are available there, if not a purchase order will
be processed upon receipt of PeopleSoft requisition
EXCEEDS $10,000 – Bids or Proposals are required unless items/services is already on contract with the University. If the product needed is not
available through Show Me Shop then the campus department must enter a requisition to initiate the purchase process.