SPONSORED PROJECTS
ADMINISTRATION BUSINESS
PROCESS IMPROVEMENTS
(SPA BPI)
COMPLETED IMPROVEMENTS
No Cost Extension (NCE) form
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Simplified by removing effort question and PI/Co-PI financial conflict
of interest certification
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More coming…
Administrative Action Request Form (AARF)
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Streamlined by removing C&G items formerly on right side of form
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More coming…
Fringe Benefits Adjustments
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Streamlined by allowing accounting JV to adjust fringe benefits on a
restricted account; allowed for any amount
ONGOING IMPROVEMENTS
Invoicing: Improvements to invoicing process within C&G,
invoicing of prime institutions, better communication with
departments, etc.
Residual Balance: Improvements to residual balance process
through better communication between OSP, C&G and
departments, revision of form; more to come…
PAR/Effort: Improvements to PAR certification process; review
by PAR superusers; more to come…
Responsible Party Notification: Improvements to
communication to responsible parties regarding award
information/changes, cost share, etc.
ONGOING IMPROVEMENTS
Reporting: Improvements to ASR, queries, language and
formatting to better distinguish reports from invoices, access
to information, OnBase, etc. Plan for Uniform Guidance
impact.
Sub-recipients: Improvements to identification of subawards
at proposal stage, setting up subawards, encumbrances,
payments, etc. Plan for Uniform Guidance impact.
International Business Activity: Review to determine what
improvements are necessary.
OTHER AREAS
• Proposals
•
Cost share; checklists; proposal
entry
• Award set-up
•
Cost share
• Award set-up: modular
• Award management
•
Internal sub-accts; travel; cost
share
• Prior approvals (internal/external)
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Budget revisions; CASB
exceptions; opening obj codes to
post charges
• Award close-out
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LOC mgmt
• Award close-out cleanup
•
items posting after budget end w/o
dept or C&G initiating;
deleting/cleaning up closed accts;
corrections after close-out; record
retention
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•
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Budget amendment entry
Cost transfers
OVPR compliance approvals
UBAS compliance approvals
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P-card default acct
• Hybrid compliance approvals
• System enhancements
•
Electronic filing/sorting
• Audit facilitation
•
Formal process of notification
• IDC return to departments
• Financial & award analysis @
dept level
•
QMF
CONTACT INFO
Review Team
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•
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Crystal Rogers cgrogers@uga.edu
Allison Davis ahdavis@uga.edu
Lynn Beard lynnb@uga.edu
Brad Langford langford@uga.edu
MaryAnn Deom mtd@uga.edu
Melissa Mottley mottley@uga.edu
Michael McGough mcgough@uga.edu
http://www.busfin.uga.edu/bus_process.html
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