Youth & Family Services
Great Oaks Village Transition Plan Update
July 2, 2013
Presentation Outline
• ForeFront evaluation and recommendations
• Transition Team and activities
• Performance
• Adjustments and new contract
• Pursuing new funding opportunities
• Summary
Presentation Outline
• ForeFront evaluation and
recommendations
• Transition Team and activities
• Performance
• Adjustments and new contract
• Pursuing new funding opportunities
• Summary
ForeFront Study
• GOV has a strong reputation; licensed,
quality, program services and is accredited
(Council On Accreditation)
ForeFront Study
• Current GOV operation is out of phase
with residential group home trends
• General Revenue support has increased
over the years
• Training, staff shift schedule, revenue
generation and community partnerships
need reviewing
ForeFront Study
• BCC decision was to re-engineer GOV
financing, structure and services
 Reduce County general revenue contribution
 Re-purpose resources to align with community
needs
 Strengthen and integrate a fuller continuum of
child welfare services
 Maintain or amend current contract with
Department of Children & Families (DCF)
 Subcontract for services and subleasing facility is
being considered
 Maximize revenue; balance budget; reduce
operational costs
Presentation Outline
• ForeFront evaluation and
recommendations
• Transition Team and activities
• Performance
• Adjustments and new contract
• Pursuing new funding opportunities
• Summary
Transition Team
• Transition Team formed to lead new operating
activities
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Dr. Tracy Salem, Youth and Family Services
Randy Lewis, Medical Clinic
Myra Richardson, Great Oaks Village
Julian Robb, Oaks Community Intervention
Program
• Along with ForeFront’s support, the transition
team reviewed all aspects of GOV operations
 Intake referrals
 Training
 Expansion of behavior management system
(Trauma Informed Care)
Presentation Outline
• ForeFront evaluation and
recommendations
• Transition Team and activities
• Performance
• Adjustments and new contract
• Pursuing new funding opportunities
• Summary
GOV Performance
• Contract for fiscal year ’12 -’13 was the
beginning of our “new way forward”
 Contract covered 40 beds on the GOV campus,
plus 3 beds in the respite shelter
 Compensation per bed increased to $140.00
per bed
 Began to receive a more complex client
 Provided funding to the lead agency in order
to help address deep end client needs in our
county
Performance
• New leadership – Dr. Tracy Salem, Acting
Manager
• New organization structure – eliminated and/or
realigned positions
• Improved shift schedule – alternating 12 hr 3
and 4 day work weeks
• Flexibility with short term placements
• Trauma Informed Care becomes our primary
behavior management system• Improved dialogue with the lead agency and
Department of Children
& Families (DCF)
Presentation Outline
• ForeFront evaluation and
recommendations
• Transition Team and activities
• Performance
• Adjustments and new contract
• Pursuing new funding opportunities
• Summary
Fiscal ‘13- ‘14 contract
• Contract proposal utilized all of the state
allocation - $2.6M
 46 beds at GOV and the Youth Shelter at $140.00
a day (FY 11/12 the contract was $115 a day at
GOV and $130 a day at the YS)
 90% occupancy rate is a realistic goal that will
draw down $158,757 a month
 6 beds at the new “Welcome Center” which will
care for children ages 0 – 17 who are awaiting
permanent placement
 The Welcome Center will earn $306,600 for the
year
 Intake criteria better defined
Presentation Outline
• ForeFront evaluation and
recommendations
• Transition Team and activities
• Performance
• Adjustments and new contract
• Pursuing new funding opportunities
• Summary
New Funding Opportunities
• Independent Living Services contract will come
out for bid this summer
• Re- Activate Medicaid number
• Behavioral Health Overlay Services (BHOS)
allows GOV to bill for the services they currently
provide
• Therapeutic Behavioral On-Site Services (TBOS)
will offer therapeutic services to the youth,
these services are currently provided by
Devereux
• Other Family Services programs and DJJ have
potential for new partnerships and funding
Presentation Outline
• ForeFront evaluation and
recommendations
• Transition Team and activities
• Performance
• Adjustments and new contract
• Pursuing new funding opportunities
• Summary
Summary
• GOV transition process is near completion
• Improved performance and communication with
partners
• Implementation of best practices in our
behavior management system
• New organizational structure and leadership is
in place
• New contract maximizes revenue potential
Youth & Family Services
Great Oaks Village Transition Plan Update
July 2, 2013