mm magic milestones
The Agile PMO
Raising the PMO bar ~ PMOSIG Conference
Presented by: Adrian Quinney
8th March 2011
Contents
• Agile background
– Values of Agile
– Scrum
• Agile & the PMO Challenge
• Delivering the Agile PMO
Agile PMOs
“over the 10 years that the PPSOSIG has been in existence, as a profession
we've just about got to grips with dealing with waterfall projects, their
delivery and their governance.”
“How do we fare with agile projects then? "Not very mature"
“we really need to start having the debates and formulating the
approaches right now, if the PPSO is to survive in this new world”
Taken from the August 2010 newsletter by Chris Walters
AGILE
Background
AGILE & SCRUM
Values of Agile
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•
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Individuals and interactions over processes and tools
Working software over comprehensive documentation
Customer collaboration over contract negotiation
Responding to change over following a plan
While there is value in the items on the right, we value the
items on the left more.
Agile?
What is Scrum?
•
Scrum has been used as a framework to develop
complex products since the early 1990s.
•
Framework consists of a set of Scrum Teams and
their associated roles; Time-Boxes, Artifacts, and
Rules
•
Employs an iterative, incremental approach to
development for predictability and risk control
•
Every Sprint - teams build and deliver increments
of potentially shippable functionality that adheres
to a working definition of “done.”
•
Encourages self organising & managing teams
“In almost every instance in which Scrum has been applied, exponential productivity
gains have been realised”.
(Ken Schwaber and Mike Beedle, 2002)
Artefacts, Roles, Time-Boxes
Scrum Roles
• Product Owner – Prioritises the backlog
• Scrum Master – Runs the daily “scrums”
• Scrum Team – Delivers artefacts and products
Time-Boxes
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•
•
•
•
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Release Planning Meeting
Sprint
Sprint Planning Meeting
Sprint Review
Sprint Retrospective
Daily Scrum.
Artefacts
•
•
•
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Product Backlog
Release Burndown
Sprint Backlog
Sprint Burndown
Remaining Hours of Work
Actual
Remaining Work
Planned
Remaining
Work
Number of Days
Scrum Lifecycle
Courtesy of Mountain Goat Software – Mike Cohen
Agile
PMO CHALLENGES
Image: Simon Howden / FreeDigitalPhotos.net
Agile PMO Experience
Maverick Television
Agile Challenge
Wow this agile stuff means I don’t have to document anything!
Wow this agile stuff means I can give the users
untested products!
Wow this agile stuff means we don’t need project managers
anymore!
Wow this agile stuff means we don’t
need change control on our project
anymore!
14
Scrum & the PMO
PMO
Scrum
of
Scrums
Scrum
• Misalignment of governance with Agile
– Protracted sign off & workflows
– Waterfall End stage gateways
– Creates overhead and lack of accountability
• Misalignment of tools, techniques and reporting
– Can’t keep pace with velocity of sprints
– Disconnect between scrum board & PPM
tools
– New ways of reporting
• scrum boards, backlogs, burndown charts
Image: Michal Marcol / FreeDigitalPhotos.net
How Agile challenges
the PMO
• Initially most staff in the PMO resist the
transition to Scrum
– Change is personally and professionally
frightening
– Absence of PMO in Scrum and agile literature
– The “Process Police” staff are protective due
to compliance requirements
• Scrum scatters traditional project management
responsibilities
– Scrum Master, Product Owner and the Team,
– Project managers questioning their role.
Image: Bernie Condon / FreeDigitalPhotos.net
How Agile challenges
the PMO
Delivering
THE AGILE PMO
The Agile PMO
• Run the Agile PMO as a Scrum Team
• Optimise for throughput & velocity
• Eliminate waste – non value added
activity
• Support & empower Scrum Teams
• Establish training environment
• Provide coaching & mentoring
• Maintain consistency across scrum teams
Image: FreeDigitalPhotos.net
People & Organisation
The Agile PMO
• Debunk Corporate Governance
• Re-engineer waterfall workflows
• Reduce heavy weight sign off
• Focus on business outcomes rather than
meaningless deadlines
• Portfolio Management
• Split Large projects
• Terminate the Sick
• Limit Work in Progress (WIP)
Image: luigi diamanti / FreeDigitalPhotos.net
Methods & Process
The Agile PMO
• PMO reporting
• Reduce death by PowerPoint & Excel
• Establish & collect appropriate metrics
• PMO tools
• Implement lightweight PPM & agile tools
• Aspyre, @Task , Versionone, Agile
buddy, TeamPulse, Miniscrum, Jira ...
• Deploy collaboration tools
• Basecamp, Huddle, Confluence,
Mingle …
Image: luigi diamanti / FreeDigitalPhotos.net
Tools
The Agile PMO
Traditional Tools
Aspyre PPM tool (inc’ integrated reporting & meetings) http://www.mosaiquegroup.com
@Task PPM tool (inc’ integrated reporting ) http://www.attask.com
Agile Tools
Gravity - Scrum tool ( inc’ dynamic taskboard) www.gravitydev.com
Pivotal Tracker – Agile Tool http://www.pivotaltracker.com
Versionone - Agile tool (inc’ reporting, taskboard) http://www.versionone.com
Collaboration Tools
Basecamp - (Online PM collaboration) http://basecamphq.com/
Huddle - (Online PM collaboration) http://www.huddle.com
Agile PMO
Q&A
Image: Idea go / FreeDigitalPhotos.net
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