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001
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., July 5, 2012
The Breathitt County Board of Education met in the Central Office Conference Room, at 5:00 PM, with the
following members present:
District One – Ruschelle Hamilton-ABSENT; District Two – Shirley Hudson; District Three – Bobby Gross;
District Four – Vacant; District Five – Ina Southwood
The special meeting of the Board of Education was called to order by Chairperson Shirley Hudson.
07052012-001. APPROVE GEAR UP MOA
It was moved by Ina Southwood and seconded by Bobby Gross that the MOA with Gear Up be approved.
Voting: Unanimous All “Aye”
07052012-002. APPROVE REQUEST TO USE LBJ SOFTBALL FIELD
It was moved by Ina Southwood and seconded by Bobby Gross that the request to use the softball field at LBJ by the
Jackson City Parks, be approved.
Voting: Unanimous All “Aye”
07052012-003. APPROVE DATA DISCLOSURE AGREEMENT
It was moved by Ina Southwood and seconded by Bobby Gross that the Data Disclosure Agreement – Discovery
Education Assessment Data (ThinkLink) be approved.
Voting: Unanimous All “Aye”
07052012-004. APPROVE NON-CRIMINAL JUSTICE GOVERNMENT ENTITY CRIMINAL HISTORY
RECORD INFORMATION USER AGREEMENT
It was moved by Bobby Gross and seconded by Ina Southwood that the Non-Criminal Justice Government Entity
Criminal History Record Information User Agreement be approved.
Voting: Unanimous All “Aye”
07052012-005. APPROVE ORGANIZATIONAL CHART
It was moved by Ina Southwood and seconded by Bobby Gross that the organizational chart be approved.
Discussion then ensued concerning revision of job descriptions as well as approving job descriptions for those
without them. These will be presented at a later board meeting for approval.
Voting: Unanimous All “Aye”
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002
Jackson, Ky., July 5, 2012
The Breathitt County Board of Education met in the Central Office Conference Room, at 5:00 PM, with the
following members present:
District One – Ruschelle Hamilton-ABSENT; District Two – Shirley Hudson; District Three – Bobby Gross;
District Four – Vacant; District Five – Ina Southwood
07052012-006. APPROVE TRAILER AT HIGHLAND-TURNER AS SURPLUS PROPERTY AND
AUTHORIZE DISPOSAL
It was moved by Ina Southwood and seconded by Bobby Gross that the trailer at Highland-Turner Elementary
School be declared surplus property and authorize the Superintendent to contact Combs Real Estate to auction it off,
and provide for removal prior to school starting.
Voting: Unanimous All “Aye”
07052012-007. APPROVE RANDOM DRUG TESTING POLICY FOR STAFF AND STUDENTS
It was moved by Ina Southwood and seconded by Bobby Gross that the first reading of the random drug testing
policy be approved for staff as well as students, as discussed. The formal policy will be written and presented at the
next meeting for the second reading.
Voting: Unanimous All “Aye”
07052012-008. APPROVE JOB DESCRIPTIONS
It was moved by Ina Southwood and seconded by Bobby Gross that the Technology Integration Specialist and the
Computer Maintenance Technician job descriptions be approved.
Voting: Unanimous All “Aye”
07052012-009. APPROVE JDC SCHOOL CALENDAR
It was moved by Ina Southwood and seconded by Bobby Gross that the Juvenile Detention Center calendar be
amended to match the CLEP and Day Treatment calendars for the 2012-2013 school year.
Voting: Unanimous All “Aye”
07052012-010. APPROVE ADJOURNING TO EXECUTIVE SESSION
It was moved by Bobby Gross and seconded by Chairperson Shirley Hudson that the meeting be adjourned to go
into executive session in compliance with KRS 61.810(f) to discuss a specific personnel matter. Meeting adjourned
to executive session at 6:28 PM.
Voting: Unanimous All “Aye”
07052012-011. ADJOURN FROM EXECUTIVE SESSION
It was moved by Bobby Gross and seconded by Ina Southwood that executive session be adjourned.
Voting: Unanimous All “Aye”
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003
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., July 5, 2012
The Breathitt County Board of Education met in the Central Office Conference Room, at 5:00 PM, with the
following members present:
District One – Ruschelle Hamilton-ABSENT; District Two – Shirley Hudson; District Three – Bobby Gross;
District Four – Vacant; District Five – Ina Southwood
07052012-012. RESUME OPEN MEETING
It was moved by Ina Southwood and seconded by Bobby Gross that open meeting be resumed. Open meeting
resumed at 7:55 PM.
Voting: Unanimous All “Aye”
07052012-013. ACTION FROM EXECUTIVE SESSION
It was moved by Ina Southwood and seconded by Chairperson Shirley Hudson that Employee #418 be classified
under Board Policy 03.175.
Voting: Unanimous All “Aye”
07052012-014. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Bobby Gross that
the meeting be adjourned. Meeting adjourned at 8:00 PM.
Voting: Unanimous All “Aye”
____________________________________________________________
Shirley Hudson, Chairperson
____________________________________________________________
Stacy C. McKnight, Secretary
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004
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., July 24, 2012
The Breathitt County Board of Education met in the Breathitt High School Library, at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross-ABSENT;
District Four – Mary Lou Hamilton; District Five – Ina Southwood
The regular meeting of the Board of Education was called to order by Chairperson Shirley Hudson.
07242012-015. SWEAR IN NEW MEMBER, MARY LOU HAMILTON, DISTRICT FOUR
REPRESENTATIVE
Notary Public Bruce Herald performed the swearing in of new board member Mary Lou Hamilton for School
District #4.
07242012-016. ADOPT AGENDA
It was moved by Ina Southwood and seconded by Ruschelle Hamilton that the agenda be adopted after adding Item
IV-Q – Elect a Board Vice Chairman.
Voting: Unanimous All “Aye”
07242012-017. PRESENTATIONS/REPORTS
Anthony Holbrook of the Shriner’s Club presented posters advertising the Shriner’s Circus which takes place on
August 17, 2012, in Hazard; and invited all students through grade 3 to attend. He was accompanied by fellow
Shriner, Wayne Harvey; and they presented some information about the Shriner’s and how the circus is a fund raiser
for the organization to assist families with bills at the Shriner’s Hospitals.
BHS Assistant Principal Mike Bowling informed the Board and the audience that school is ready to go and that the
administration is currently finalizing schedules.
BCEA President Oneida Cassidy informed everyone that teachers and staff are ready to get back to work. They
have been working in classrooms and many of them have been involved in Professional Development sessions at the
schools.
Superintendent Stevens reported that she is excited about the start of school, and feels everything is ready to go.
07242012-018. PERSONNEL NOTIFICATIONS
Personnel Notifications are attached to these minutes.
07242012-019. CONSENT AGENDA - APPROVE MINUTES
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the minutes of the June 26, 2012,
and July 5, 2012 board meetings.
Voting: Unanimous All “Aye”
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005
Jackson, Ky., July 24, 2012
The Breathitt County Board of Education met in the Breathitt High School Library, at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross-ABSENT;
District Four – Mary Lou Hamilton; District Five – Ina Southwood
07242012-020. CONSENT AGENDA - APPROVE CLAIMS
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the subsequent claims, current
claims, and salaries.
Voting: Unanimous All “Aye”
07242012-021. CONSENT AGENDA – APPROVE FMLA
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve FMLA for Employee #438.
Voting: Unanimous All “Aye”
07242012-022. CONSENT AGENDA – APPROVE REQUEST TO USE BHS PARKING LOT
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the request to use the BHS
Parking Lot on December 1, 2012, for the Annual Christmas Parade by the Jackson Woman’s Club, contingent on
receipt of insurance.
Voting: Unanimous All “Aye”
07242012-023. APPROVE SECOND READING OF BOARD POLICY/PROCEDURE UPDATES
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the second reading of Board
Policy Update #35, Procedure Update #16, as well as Board Policy 03.1236/03.2236(Bereavement Policy) and
Board Procedure 09.36 AP21(Field Trips).
Voting: Unanimous All “Aye”
07242012-024. APPROVE SECOND READING OF RANDOM DRUG TESTING POLICY
It was moved by Ruschelle Hamilton and seconded by Ina Southwood to approve the second reading of the random
drug testing policy for staff and students.
Voting: Unanimous All “Aye”
07242012-025. APPROVE 2012-2013 ARC/PRESCHOOL MEETING CHAIRPERSONS
It was moved by Ruschelle Hamilton and seconded by Ina Southwood to approve the 2012-2013 ARC/Preschool
meeting Chairpersons when the principal is unavailable.
Voting: Unanimous All “Aye”
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RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., July 24, 2012
The Breathitt County Board of Education met in the Breathitt High School Library, at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross-ABSENT;
District Four – Mary Lou Hamilton; District Five – Ina Southwood
07242012-026. APPROVE INTERAGENCY AGREEMENTS WITH DJJ FOR JUVENILE DETENTION
CENTER AND CADET LEADERSHIP AND EDUCATION PROGRAM
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the Interagency Agreements with
the Department for Juvenile Justice and the Breathitt County School District for the Juvenile Detention Center and
the Cadet Leadership and Education Program.
Voting: Bobby Gross – ABSENT; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson –
Abstain; Ina Southwood – Aye
07242012-027. APPROVE COMMUNITY BASED WORK TRANSITION PROGRAM FOR BHS
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the Community Based Work
Transition Program Agreement with matching funds for Breathitt High School for the 2012-2013 school year.
Voting: Unanimous All “Aye”
07242012-028. APPROVE FULL UTILIZATION AGREEMENT FOR PRESCHOOL WITH MIDDLE
KENTUCKY RIVER HEAD START PROGRAM
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the full utilization agreement for
preschool with the Middle Kentucky River Head Start Program.
Voting: Unanimous All “Aye”
07242012-029. APPROVE READ TO ACHIEVE ASSURANCE STATEMENTS
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the Read to Achieve Assurance
Statements for LBJ and Marie Roberts-Caney Elementary Schools for the 2012-2013 school year.
Voting: Unanimous All “Aye”
07242012-030. APPROVE RECOMMENDED DIRECT DEPOSIT FOR ALL EMPLOYEES
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve recommended (not required)
direct deposit for all employees.
Voting: Unanimous All “Aye”
07242012-031. APPROVE KIDS SMILE PROGRAM
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the Kids Smile Program through
the Breathitt County Health Department for all elementary schools for the 2012-2013 school year.
Voting: Unanimous All “Aye”
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007
Jackson, Ky., July 24, 2012
The Breathitt County Board of Education met in the Breathitt High School Library, at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross-ABSENT;
District Four – Mary Lou Hamilton; District Five – Ina Southwood
07242012-032. APPROVE CHANGING TWO PAY DATES FOR THE 2012-2013 SCHOOL YEAR
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve moving the September 4, 2012,
pay date, to August 31, 2012; and the December 17, 2012, pay date to December 14, 2012.
Voting: Unanimous All “Aye”
07242012-033. APPROVE FIRST READING OF PERSONNEL HANDBOOK
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve first reading of the personnel
handbook.
Voting: Unanimous All “Aye”
07242012-034. APPROVE POLICY FOR USE OF VANS
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to develop a procedure for the use of vans by
school employees that will provide for proper accounting of van use.
Voting: Unanimous All “Aye”
07242012-035. APPROVE STAFFING/INSTRUCTION AT ALTERNATIVE SCHOOL
It was moved by Mary Lou Hamilton and seconded by Ina Southwood to table this item for further study and
proposal of a plan at a later date.
Voting: Unanimous All “Aye”
07242012-036. APPROVE CUSTODIAL SUPPLY ALLOCATIONS FOR ALL SCHOOLS
It was moved by Ruschelle Hamilton and seconded by Ina Southwood to table this item for more information
regarding centralized purchasing and review at a later date.
Voting: Unanimous All “Aye”
07242012-037. APPROVE CHEMSEARCH TO PROVIDE WATER TREATMENT FOR THE 2012-2013
SCHOOL YEAR
It was moved by Ina Southwood and seconded by Chairperson Shirley Hudson to approve ChemSearch to provide
water treatment on a one year basis for the 2012-2013 school year, contract ending June 30, 2013.
Voting: Unanimous All “Aye”
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008
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., July 24, 2012
The Breathitt County Board of Education met in the Breathitt High School Library, at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross-ABSENT;
District Four – Mary Lou Hamilton; District Five – Ina Southwood
07242012-038. APPROVE TAKING BIDS FOR PHYSICAL THERAPY SERVICES
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve soliciting bids for physical therapy
services for the 2012-2013 school year, since KVEC is no longer providing these services. It was further clarified
that these services are provided for students whose IEP requires it.
Voting: Unanimous All “Aye”
07242012-039. APPROVE NOMINATIONS AND ELECTION OF BOARD VICE CHAIRMAN
Nominations for a Board Vice Chairman were opened and Ina Southwood nominated Bobby Gross. Nominations
then ceased. Ina Southwood then moved that a vote be taken to elect Bobby Gross as Vice Chairman of the Board
Ruschelle Hamilton seconded that motion.
Voting: Unanimous All “Aye”
07242012-040. DISCUSSION OF COMMISSIONER’S LETTER
In new business, the Board discussed the informational item received in the packet from Dr. Terry Holliday,
Commissioner of Education, regarding the 2011-2012 school calendar and cutting funding for the district due to not
attending school the required number of days. The Commissioner has agreed to meet with the Board on August 13,
2012 at 8:00 AM, to discuss possible resolutions to this problem. It will be decided who will attend at a later date.
Voting: Unanimous All “Aye”
07242012-041. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Ruschelle Hamilton
that the meeting be adjourned. Meeting adjourned at 6:25 PM.
_____________________________________________________________
Shirley Hudson, Board Chairperson
______________________________________________________________
Stacy C. McKnight, Board Secretary
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RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., August 9, 2012
The Breathitt County Board of Education met in the Breathitt High School Library, at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton-ABSENT; District Two – Shirley Hudson; District Three – Bobby Gross;
District Four – Mary Lou Hamilton; District Five – Ina Southwood
The Special Meeting of the Board of Education was called to order by Chairperson Shirley Hudson.
08092012-042. APPROVE DESIGNATING FRAM, HOMELESS, AND KECSAC COORDINATOR
It was moved by Ina Southwood and seconded by Vice-Chairman Bobby Gross that these duties be re-assigned to
the Federal Programs Coordinator.
Voting: Unanimous All “Aye”
08092012-043. APPROVE FINAL AMENDED INNOVATIVE/ALTERNATIVE CALENDAR FOR 20112012 SCHOOL YEAR
It was moved by Ina Southwood and seconded by Vice Chairman Bobby Gross that the final amended
Innovative/Alternative Calendar be approved for the 2011-2012 school year.
Voting: Unanimous All “Aye”
08092012-044. APPROVE KNOX BOXES FOR ALL SCHOOLS
It was moved by Ina Southwood and seconded by Vice Chairman Bobby Gross that this item be tabled for further
information to be presented at the next meeting.
Voting: Unanimous All “Aye”
08092012-045. APPROVE CONSTRUCTION OF STEPS FOR BATTING CAGE FACILITY
It was moved by Ina Southwood and seconded by Vice Chairman Bobby Gross to authorize the maintenance staff to
construct concrete steps at the entrances of the Batting Cage Facility.
Voting: Unanimous All “Aye”
08092012-046. CONSIDER REVIEW AND REVISION OF PERSONNEL HANDBOOK
A draft personnel handbook was reviewed and revised to be brought before the Board at the next regular meeting for
the second reading.
08092012-047. APPROVE CUSTODIAL FUND ALLOCATIONS FOR ALL SCHOOLS
It was moved by Ina Southwood and seconded by Vice Chairman Bobby Gross that funds be allocated to the schools
in the amount of $15.00 per student, with centralized purchasing (all orders generated from Facilities Director).
Voting: Unanimous All “Aye”
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Jackson, Ky., August 9 2012
The Breathitt County Board of Education met in the Breathitt High School Library, at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross-ABSENT;
District Four – Mary Lou Hamilton; District Five – Ina Southwood
08092012-048. APPROVE FMLA
It was moved by Ina Southwood and seconded by Mary Lou Hamilton to approve FMLA for Employee Numbers
4178, 3418, and 239.
Voting: Unanimous All “Aye”
08092012-049. APPROVE EMERGENCY CERTIFIED SUBSTITUTE TEACHERS
It was moved by Ina Southwood and seconded by Vice Chairman Bobby Gross to approve using up to 25 (twentyfive) emergency certified substitute teachers for the 2012-2013 school year, as advised by the Education
Professional Standards Board.
Voting: Unanimous All “Aye”
08092012-050. APPROVE COLLEGE AND CAREER READINESS COUNSELOR JOB DESCRIPTION
AND POSITION
It was moved by Ina Southwood and seconded by Vice Chairman Bobby Gross to approve the College and Career
Readiness Counselor position and job description.
Voting: Unanimous All “Aye”
08092012-051. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Vice Chairman
Bobby Gross that the meeting be adjourned. Meeting adjourned at 6:30 PM.
Voting: Unanimous All “Aye”
________________________________________________________
Shirley Hudson, Board Chairperson
_________________________________________________________
Stacy C. McKnight, Board Secretary
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RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., August 28, 2012
The Breathitt County Board of Education met in the Highland-Turner Elementary School Library, at 5:00 PM, with
the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
The regular meeting of the Board of Education was brought to order by Chairperson Shirley Hudson.
08282012-052. ADOPT AGENDA
It was moved by Ruschelle Hamilton and seconded by Mary Lou Hamilton that the agenda be adopted as presented.
Voting: Unanimous All “Aye”
08282012-053 PRESENTATIONS/REPORTS
Highland-Turner Elementary School Principal Robert Stewart welcomed everyone to the school and invited the
audience to visit the classrooms while they were there.
Superintendent Melanie Stevens read a statement regarding the challenges/changes that have taken place since she
became superintendent.
08282012-054. BOARD MEMBER CONCERNS
Ina Southwood presented the Breathitt County Times Voice with a copy of the letter received from the
Commissioner regarding the cut in funding that the district received. She also complimented Highland-Turner
Elementary School and said she always enjoys visiting the school.
Bobby Gross – None
Shirley Hudson presented Supt. Stevens with some documentation regarding the use of cannons at high school
events since there has been some question about that issue over the past few weeks. Ms. Hudson said that the
insurance company recommends that the “use of cannons should be strictly prohibited”.
Mary Lou Hamilton expressed that she was happy to be at Highland-Turner and that the school looks wonderful.
08282012-055. PERSONNEL NOTIFICATIONS
Personnel Notifications are attached to the minutes of this meeting.
08282012-056. APPROVE UPDATED MASTER SCHEDULES
It was moved by Mary Lou Hamilton and seconded by Ruschelle Hamilton that the updated master schedules be
approved; however, any extra time in these calendars should count as bank time.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Abstain
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Jackson, Ky., August 28, 2012
The Breathitt County Board of Education met in the Highland-Turner Elementary School Library, at 5:00 PM, with
the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
08282012-057. APPROVE AMENDED SCHOOL CALENDAR
It was moved by Ina Southwood and seconded by Ruschelle Hamilton approve the amended school calendar for the
2012-2013 school year, as long as the bank time in the calendar is also approved.
Voting: Unanimous All “Aye”
08282012-058. APPROVE FIELD TRIP FOR “TRAVEL CLUB” AT SMS
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the field trip to London, England
by the “Travel Club” at Sebastian Middle School, sponsored by Bobby Shouse; as long as any issues with the school
insurance are resolved.
Voting: Unanimous All “Aye”
08282012-059. APPROVE KNOX BOXES FOR ALL SCHOOLS
It was moved by Ina Southwood and seconded by Vice Chairman Bobby Gross to purchase Knox Boxes for all
schools, which will hold entrance keys for the buildings in case of a fire. Fire Department personnel have keys to
the Knox Boxes.
Voting: Unanimous All “Aye”
08282012-060. APPROVE ATTENDANCE AT KSBA FALL REGIONAL MEETING
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve attendance at KSBA’s Fall
Regional Meeting in Hazard Kentucky on September 27, 2012, for board members, superintendent, board attorney
and board secretary.
Voting: Unanimous All “Aye”
08282012-061. APPROVE SECOND READING OF PERSONNEL HANDBOOK
It was moved by Vice Chairman Bobby Gross and seconded by Ina Southwood to approve the second reading of the
Personnel Handbook.
Voting: Unanimous All “Aye”
08282012-062. APPROVE MOA WITH MOREHEAD STATE UNIVERSITY
It was moved by Vice Chairman Bobby Gross and seconded by Ina Southwood to approve the MOA with Morehead
State University for Dual Credit at Breathitt High School.
Voting: Unanimous All “Aye”
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RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., August 28, 2012
The Breathitt County Board of Education met in the Highland-Turner Elementary School Library, at 5:00 PM, with
the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
08282012-063. APPROVE BUSES AS SURPLUS AND AUTHORIZE DISPOSAL
It was moved by Ruschelle Hamilton and seconded by Ina Southwood to declare the following buses as surplus:
#69, 3, 20, 8, 68, 49, 10, 35, 41, and Van #1. Bus #3, 20, and 8 are to be sold; while the others are to be junked and
sold for scrap metal.
Voting: Unanimous All “Aye”
08282012-064. APPROVE APPLYING FOR RACE TO THE TOP GRANT WITH KVEC
It was moved by Ina Southwood and seconded by Chairperson Shirley Hudson to approve working with Kentucky
Valley Education Cooperative to apply for the Race to the Top Grant.
Voting: Unanimous All “Aye”
08282012-065. APPROVE TRANSPARTATION GRANT
It was moved by Ina Southwood and seconded by Vice Chairman Bobby Gross to approve applying for a
TranspARTation Grant through the Kentucky Arts Council, for a field trip to Jenny Wiley Theater.
Voting: Unanimous All “Aye”
08282012-066. APPROVE JACKSON PHYSICAL THERAPY
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve Jackson Physical Therapy to
provide physical therapy services for the 2012-2013 school year(only bidder).
Voting: Unanimous All “Aye”
08282012-067. APPROVE DISPOSAL OF TRAILER AT HIGHLAND-TURNER
It was moved by Vice Chairman Bobby Gross and seconded by Ina Southwood to approve requesting bids for
disposal of the trailer at Highland-Turner Elementary School since there were no bidders at the auction that had
previously been approved. Once a bidder to dispose of the trailer has been selected, an independent contractor
agreement must be approved and signed.
Voting: Unanimous All “Aye”
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014
Jackson, Ky., August 28, 2012
The Breathitt County Board of Education met in the Highland-Turner Elementary School Library, at 5:00 PM, with
the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
08282012-068. APPROVE REQUESTING PROPOSALS FOR CONSULTANT TO CONDUCT THE
SEARCH FOR A PERMANENT SUPERINTENDENT
It was moved by Ina Southwood and seconded by Chairperson Shirley Hudson to approve requesting proposals for a
consultant to conduct the search for a permanent superintendent.
Voting: Bobby Gross – No; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
08282012-069. APPROVE DISCUSSION OF EARLY CHILDHOOD EDUCATION CENTER
An annual report for the Early Childhood Education Center was presented to Board Members for their information.
Board Member Ruschelle Hamilton stated that she wanted to make sure the audience knew that the Board had never
discussed closing the Center and it was their goal to make it successful. The Board expressed their desire to hear
suggestions on how to grow the Center and improve attendance. Several audience spoke up to express their support
of the Center and how important it is to their families since they all have children who attend the Center. Since theE
Early Childhood Education Center is the only childcare facility in Breathitt County, it is a great service that needs to
remain open if at all possible. Several suggestions were made including more advertising, increasing fees, and
looking into grant opportunities.
No Action Taken
08282012-070. APPROVE PURCHASE OF TEXTBOOKS
It was moved by Vice Chairman Bobby Gross and seconded by Ina Southwood to approve authorizing the
Superintendent to work with the Principals to develop a plan for the purchase of textbooks.
Voting: Unanimous All “Aye”
08282012-071. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Ruschelle Hamilton
that the meeting be adjourned. Meeting adjourned at 7:00 PM.
Voting: Unanimous All “Aye”
______________________________________________________
Chairperson Shirley Hudson
______________________________________________________
Board Secretary Stacy McKnight
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RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., September 12, 2012
The Breathitt County Board of Education met in the Central Office Conference Room located at 420 Court Street,
Jackson, Kentucky, at 5:00 PM, with the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross-ABSENT;
District Four – Mary Lou Hamilton; District Five – Ina Southwood
The Special Meeting of the Board of Education was called to order by Chairperson Shirley Hudson.
09122012-072. APPOINT TEMPORARY SECRETARY
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to appoint Lynn Herald as the temporary
secretary for this meeting.
Voting: Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye
09122012-073. APPROVE MINUTES
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the minutes of the July 24, 2012,
and August 9, 2012, board meetings.
Voting: Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye
09122012-074. APPROVE CLAIMS
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the subsequent claims, current
claims, and salaries.
Voting: Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye
09122012-075. APPROVE FUND RAISERS
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the following fund raisers: BHS
Senior Class Avon Sales, Bumblebee Marketing Brochure Sales, Rada Cutlery Sales, Knickerbocker Pictures,
Krispy Kreme Donut Sales and Old Ky. Chocolates Candy Sales; BHS JROTC Krispy Kreme Donut Sales, Heritage
Fair Booths, and Pancake Breakfast; BHS Volleyball Yard Sale, Cotton Candy Sales, and T-Shirt/T-Shirt Ad Sales;
SMS Academic Team Brochure Sales, Bake Sales, School Dance, Hat Day, Candy Bar Sales, Sucker Sales, and TShirt Sales; BHS FFA Annual Fruit Sales; SMS Yearbook Brochure Sales, Yearbook Ads, Sports Programs and
Program Ads; SMS Boys Basketball Tournament; SMS Baseball Bumblebee Marketing Brochure Sales; Rousseau
FRC Krispy Kreme Donut Sales, Secret Santa Shop and Game Rally Items; BHS Band Old Ky. Chocolate Candy
Sales.
Voting: Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye
09122012-076. APPROVE PARTICIPATION IN KPC FOR 2012-2013
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve participation in the Kentucky
Purchasing Cooperative for the 2012-2013 school year at no expense to the Board.
Voting: Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye
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016
Jackson, Ky., September 12, 2012
The Breathitt County Board of Education met in the Central Office Conference Room located at 420 Court Street,
Jackson, Kentucky, at 5:00 PM, with the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross-ABSENT;
District Four – Mary Lou Hamilton; District Five – Ina Southwood
09122012-077. APPROVE REQUEST TO USE ROUSSEAU BY ROUSSEAU VOLUNTEER FIRE
DEPARTMENT
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the request by the Rousseau
Volunteer Fire Department to use the Rousseau Elementary School on September 21, 2012.
Voting: Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye
09122012-078. APPROVE REQUEST TO USE LBJ BY THE YOUTH BASKETBALL LEAGUE
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the request by the Youth
Basketball League to use the LBJ Elementary School during the 2012-2013 school year.
Voting: Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye
09122012-079. APPROVE MARGARET KINCANNON AS MEMBER OF CERTIFIED EVALUATON
COMMITTEE
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve Margaret Kincannon as the second
certified member of the Certified Evaluation Appeals Committee for the 2012-2013 school year.
Voting: Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye
09122012-080. APPROVE KECSAC MOA
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the Memorandum of Agreement
between KECSAC and the Breathitt County Board of Education for the Cadet Leadership and Education Program,
Breathitt Regional Juvenile Detention Center and the Day Treatment Center
Voting: Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Abstain; Ina Southwood – Aye
09122012-081. APPROVE 2012 MOTOR VEHICLE TAX RATE
It was moved by Ina Southwood and seconded by Mary Lou Hamilton to approve the 2013 Motor Vehicle Tax Rate
at the same rate as last year.
Voting: Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye
09122012-082. APPROVE TENANT CONTRACTS FOR 2012-2013
It was moved by Ina Southwood and seconded by Mary Lou Hamilton to approve the on-going contract with tenants
at Marie Roberts-Caney for the 2012-2013 school year.
Voting: Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye
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RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., September 12, 2012
The Breathitt County Board of Education met in the Central Office Conference Room located at 420 Court Street,
Jackson, Kentucky, at 5:00 PM, with the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross-ABSENT;
District Four – Mary Lou Hamilton; District Five – Ina Southwood
09122012-083. APPROVE CHALLENGER MISSION CONTRACT
It was moved by Ruschelle Hamilton and seconded by Ina Southwood to approve the Challenger Mission Contract
for the 2012-2013 school and schedule new dates, if necessary, for visits.
Voting: Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye
09122012-084. APPROVE FY 2012 TECHNOLOGY ACTIVITY REPORT
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the FY 2012 Technology Activity
Report.
Voting: Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye
09122012-085. APPROVE FMLA FOR EMPLOYEE #3823
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve FMLA for Employee #3823.
Voting: Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye
09122012-086. APPROVE FUNDRAISER FOR HIGHLAND-TURNER BASKETBALL
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the Highland-Turner Basketball
Candy Sales, Silent Auction, Ballgame, Zumbathon, and T-Shirt Sales.
Voting: Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye
Upon conclusion of the business and prior to adjournment, Chairperson Shirley Hudson address the Board on a
personal note. She apologized for any confusion at the regular board meeting regarding the manner of calling fore
the vote or regarding the time spent on each item, particularly when no motion had been made. She assured the
Board that she would make every effort to conduct the meeting in an efficient manner and to address their needs or
concerns. No action or discussion was taken on this matter.
09122012-087. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Ruschelle Hamilton
that the meeting be adjourned. Meeting adjourned at 5:10 PM.
Voting: Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye
______________________________________________________________
Shirley Hudson, Board Chairperson
______________________________________________________________
Lynn Herald, Temporary Secretary
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018
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., September 25, 2012
The Breathitt County Board of Education met in the Rousseau Elementary School Gymnasium, at 5:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
The regular meeting of the Board of Education was brought to order by Chairperson Shirley Hudson.
09252012-088. ADOPT AGENDA
It was moved by Ina Southwood and seconded by Bobby Gross to adopt the agenda as presented with the attached
Addendum.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-089. PRESENTATIONS/REPORTS
Superintendent Stevens introduced the principals of all the schools and asked them give an update on the attendance
at their schools for the first two months of the school year. The second month of school ends this Friday, September
28, 2012. Ron Combs, LBJ Elementary School Principal informed the Board and the audience that his attendance is
about the same as it was for the first two months of school last year. He also updated the Board regarding current
activities at LBJ and staffing including new GEAR UP positions as well as UNITE positions, and a 1 st grade and
special education positions open at the present time. Mike Bowling, Assistant Principal at Breathitt County High
School informed the Board that attendance at BHS was somewhat improved over this same period last year due to
the enforcement of the “No Pass, No Drive” Law, and some new SBDM policies adopted to improve attendance.
Reggie Hamilton, Principal at Sebastian Middle School presented his attendance information showing that his
attendance is slightly lower than this time last year, but is hoping that it will improve over the next few days to
increase attendance for the second month since it doesn’t actually end until Friday. He also updated the Board on
current new positions with GEAR UP. Darwin Noble, Principal at Marie Roberts-Caney Elementary School said his
attendance is about the same as last year and let the Board know about current activities at MRC including new
GEAR UP and UNITE positions. Robert Stewart then updated the Board on the attendance at Highland-Turner
Elementary School saying that it is improved over the same time period last year. Ms. Stevens then informed the
Board that all of our principals have pass the Principal Effectiveness Test which will become a part of the new
Evaluation System currently being developed for statewide use. Our district is a little ahead of other districts in that
area.
09252012-090. BOARD MEMBER CONCERNS
Shirley Hudson informed the audience that since this is her last meeting at the Rousseau Elementary School, she
wanted to express her appreciation for all the support she has received over the last twenty years as a school board
member. She said the community always supported her when she was right and forgave her when she was wrong.
She said it was an honor and a privilege to see so many students go through the system and become adults; and she
was so proud to be associated with such good people.
No other board members had concerns.
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019
Jackson, Ky., September 25, 2012
The Breathitt County Board of Education met in the Rousseau Elementary School Gymnasium, at 5:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
09252012-091. PERSONNEL NOTIFICATIONS
Personnel Notifications are attached to these minutes.
09252012-092. CONSENT AGENDA - APPROVE MINUTES
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the minutes of the September 12,
2012, board meeting. Minutes from the August 28, 2012, board meeting were not presented at this time since
regular Board secretary is on sick leave.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-093. CONSENT AGENDA – APPROVE CLAIMS
It was moved by Ina Southwood and seconded by Ruschelle Hamilton that the subsequent claims, current claims and
salaries be approved.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-094. CONSENT AGENDA – APPROVE FUND RAISERS
It was moved by Ina Southwood and seconded by Ruschelle Hamilton that the following fund raisers be approved:
Boys and Girls Grad School Panorama to offset the cost of insurance; SMS Bumble Bee Marketing; HTS Bake Sale
at Heritage Fair Booth; HTS FRC Krispy Kreme Donut Sales; LBJ General Fund Bumblebee Marketing; HT Fall
Festival; BHS Project Prom/STOP Club T-Shirt Ads/Sales, and Candy Sales; BHS YSC Donkey Basketball; BHS
FCCLA Car Wash/Bake Sale at Wal-mart, Avon Sales, Sucker Sales, Bake Sale at Heritage Fair, and Sewing Class
Sales; BHS US History Class Krispy Kreme Donut Sales; STLP Peel to Save Cards; RES Fundraiser.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-095. CONSENT AGENDA – APPROVE CONSTITUTIONALLY PROTECTED PRAYER
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the 2012-2013 Certification for
Constitutionally Protected Prayer in Public Schools.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-096. CONSENT AGENDA – APPROVE FMLA
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve FMLA for Employee #575.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
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020
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., September 25, 2012
The Breathitt County Board of Education met in the Rousseau Elementary School Gymnasium, at 5:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
09252012-097. CONSENT AGENDA – APPROVE USE OF LBJ
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the use of LBJ Elementary School
gymnasium on Saturday, September 29, 2012, by the Breathitt Heritage Fair, contingent on receipt of insurance.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-098. APPROVE INDIRECT COST RATE
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the indirect cost rate for the 20122013 school year. This is the amount charged to federal grants for administrative costs to the general fund.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-099. APPROVE MOA WITH HAZARD COMMUNITY AND TECHNICAL COLLEGE
It was moved by Ruschelle Hamilton and seconded by Ina Southwood to approve the MOA with Hazard
Community and Technical College for Human Services.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-100. APPROVE FMLA
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve FMLA for Employees #3823,
3656, 239, and 343.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-101. APPROVE PROCEDURES FOR BOARD POLICY UPDATES
It was move d by Ruschelle Hamilton and seconded by Ina Southwood to approve having the Board Policy Books
updated by the Board members individually.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
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021
Jackson, Ky., September 25, 2012
The Breathitt County Board of Education met in the Rousseau Elementary School Gymnasium, at 5:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
09252012-102. APPROVE PROCEDURE FOR DRIVING RECORD CHECKS OF EMPLOYEES
It was moved by Mary Lou Hamilton and seconded by Ina Southwood to approve the procedure for obtaining
driving record checks for employees to say they must be furnished to the district upon request.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-103. APPROVE PROCEDURE FOR REQUESTING EDUCATIONAL LEAVE
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the procedure for requesting an
Educational Leave of Absence to say that it must be requested at least sixty days before the start of the school year.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-104. APPROVE PROCEDURE 03.221 AP1 CLASSIFIED PERSONNEL SALARIES
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve Procedure 03.221 AP1 to say that
Employees shall not be paid for any of the following(current practice): Scheduled Lunch Periods, Overtime, unless
approved in advance, Unapproved early arrivals, late departures, and days when schools are closed for inclement
weather or other emergencies, unless approved.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-105. APPROVE CROSS COUNTRY EVENT AT HOWELL FARM
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve a cross country track even to be
hosted by Howell Farm on October 16, 2012, and concessions for the BHS Cross Country Track Team.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-106. APPROVE REQUEST TO USE LBJ
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the request by the Breathitt
County Farm Bureau to use LBJ on October 5, 2012.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-107. APPROVE TOSHIBA COPIER LEASE AGREEMENT
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve renewal of the Toshibal Copier
Lease Agreement for a five year term with an estimated savings of 15% - 20% for the district with all locations
receiving new copiers.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
P a g e | 22
022
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., September 25, 2012
The Breathitt County Board of Education met in the Rousseau Elementary School Gymnasium, at 5:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
09252012-108. APPROVE EXTRA/CO-CURRICULAR SALARY SCHEDULE FOR BHS FOOTBALL
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the revised Football positions and
salaries listed on the Extra/Co-Curricular Salary Schedule at no additional cost to the Board.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-109. APPROVE 2012-2013 WORKING BUDGET
It was moved by Ruschelle Hamilton and seconded by Ina Southwood to approve the 2012-2013 working budget
showing a 2.2% contingency and a cut in seek of over $200,000.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-110. APPROVE CONSULTANT WORK BY LARRY WOODS
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve consultant work completed by
Larry Woods and payment of same.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-111. APPROVE HIRING JEFF WALTHER AND BETH BOWELL-NO ACTION TAKEN
No motion was made for the item to hire Jeff Walther and Beth Bowell of Walther, Roark, and Gay, PLLC, to
provide legal guidance and advice to insure the actions taken by the Superintendent, as the executive officer of
Breathitt County Board of Education, are in compliance with state laws, the legal interest of the Board of Education,
and the educational interests of the students and the community at large.
No Action Taken- Item did not pass
09252012-112. APPROVE ALLOCATION OF MONEY FOR FUTURE PURCHASE OF
MAINTENANCE TRUCE AND LAWN EQUIPMENT
It was moved by Bobby Gross to approve the allocation of money for the future purchase of a maintenance truck and
lawn equipment.
Motion Failed due to the lack of a second.
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023
Jackson, Ky., September 25, 2012
The Breathitt County Board of Education met in the Rousseau Elementary School Gymnasium, at 5:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
09252012-113. APPROVE PURCHASE AND FINANCE OF FOUR BUSES
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to table the item to purchase and finance four
buses through KISTA in order to remain in compliance with the bus replacement plan. Ms. Southwood asked for
more information regarding the current fleet and its status, and documentation showing the district is not currently in
compliance.
Item Tabled: Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson
– Aye; Ina Southwood – Aye
09252012-114. APPROVE ALLOCATING TEXT BOOK FUNDS TO SCHOOLS
After a lengthy discussion with the principals concerning the dire need for textbooks at all schools, no action was
taken on this item due to the delicate nature of the budget. After being cut funding this fall because of the calendar
issues, there is no money in the budget that can be used for textbooks.
No Action Taken-Item did not pass
09252012-115. APPROVE TWO ADMINISTRATIVE SECRETARY POSITIONS AT CENTRAL
OFFICE
No Action was taken on the item to approve two administrative secretary positions for the central office.
No Action Taken-Item did not pass
09252012-116. APPROVE DATE FOR BOARD MEMBER TRAINING
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve setting October 4, 2012, for a
special meeting to attend board member training as directed by Commissioner Terry Holliday.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
09252012-117. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Ruschelle Hamilton
that the meeting be adjourned. Meeting adjourned at 7:20 PM.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
_________________________________________________________
Shirley Hudson, Chairperson
__________________________________________________________
Stacy C. McKnight, Board Secretary
P a g e | 24
024
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., October 4, 2012
The Breathitt County Board of Education met in the Central Office Conference Room located at 420 Court Street,
Jackson, Kentucky, at 1:00 PM, with the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
The Special Meeting of the Board of Education was brought to order by Chairperson Shirley Hudson.
The first item on the agenda was participation in the training provided by the Kentucky School Boards Association
as directed by Education Commission Holliday. This training was conducted by Jean Crowley. The training began
at 1:00 PM and concluded at 4:00 PM. Topics included effective school boards and good school board members,
duties of school board members, qualities of effective school board members, operational guidelines for effective
school board members, roles of school councils and duties and responsibilities of school councils.
Upon conclusion of the training the business portion of the meeting began.
10042012-118. APPOINT TEMORARY SECRETARY
It was moved by Ruschelle Hamilton and seconded by Mary Lou Hamilton to appoint Lynn Herald as the temporary
secretary for this meeting.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10042012-119. APPROVE 2012 REAL PROPERTY TAX RATE
It was moved by Ina Southwood and seconded by Bobby Gross to set the 2012 Real Property Tax Rate at 38.3
which would be no increase in the rate from last year.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10042012-120. APPROVE 2012 PERSONAL PROPERTY TAX RATE
It was moved by Bobby Gross and seconded by Ina Southwood to set the 2012 Personal Property Tax Rate at 41.0,
which would be no increase in the rate from last year.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
P a g e | 25
025
Jackson, Ky., October 4, 2012
The Breathitt County Board of Education met in the Central Office Conference Room located at 420 Court Street,
Jackson, Kentucky, at 1:00 PM, with the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
10042012-121. ACCEPT BIDS FOR SCHOOL BUSES
It was moved by Mary Lou Hamilton and seconded by Ina Southwood to accept the following bids for school buses
and other vehicles previously declared as surplus property:
Bus #10
Floyd Francis
Bus #35
Floyd Francis
Bus #49
Floyd Francis
Bus #68
Floyd Francis
1990 Dodge Caravan
Floyd Francis
Bus #41
Mr. Metal Recycling
Bus #69
Mr. Metal Recycling
1976 Food Service Truck Jaman Halvaksz
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10042012-122. APPROVE INDEPENDENT CONTRACTOR TO REMOVE TRAILER AT HIGHLANDTRAILER
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to table this item since the wrong name was
provided to the Board for approval. The name Greg Barnes was provided on the agenda when it should have been
Greg Davis.
10042012-123. APPROVE KSBA AS CONSULTANT TO CONDUCT SUPERINTENDENT SEARCH
It was moved by Ina Southwood and seconded by Mary Lou Hamilton to approve the Kentucky School Boards
Association as the consultant to conduct the search for a permanent superintendent.
Voting: Bobby Gross – No; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10042012-124. APPROVE TWO ADDITIONAL BASKETBALL COACHES FOR LBJ
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve two additional basketball coaches
for LBJ Elementary School – one for the Blue B-Team and one for the Gold B-Team, at no expense to the Board,
and amending the Athletic Handbook to reflect same.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
The members of the Board then reviewed the comments and recommendations from the exit conference of the audit
and the responses submitted by the Chairperson. The Chairperson advised the members that they could submit
additional responses, if desired, but the responses must be submitted by the following morning. The members did
not wish to submit additional responses to the State Auditor’s Office. However, Ruschelle Hamilton stated that her
husband was given tickets and lodging as a gift for the free medical services he provided to the athletic teams of the
P a g e | 26
026
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., October 4, 2012
The Breathitt County Board of Education met in the Central Office Conference Room located at 420 Court Street,
Jackson, Kentucky, at 1:00 PM, with the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
entire school district. Several times, she offered to pay for these expenses, but the offers for payment were refused.
She has now paid as previously offered. Bobby Gross stated that the March immediately after he was sworn in as a
member, he was given the opportunity to participate in training which he felt would be beneficial since he was a new
member of the Board. Then he was give tickets and was told that all members received tickets just for being
members of the Board of Education. He paid for the tickets as soon as he was told. Ina Southwood said she did not
attend any events, but she paid the expenses as soon as she was told the amounts due.
10042012-125. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Ruschelle Hamilton
that the meeting be adjourned. Meeting adjourned at 4:52 PM.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
_____________________________________________________________
Shirley Hudson, Board Chairperson
______________________________________________________________
Lynn Herald, Temporary Secretary
P a g e | 27
027
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., October 23, 2012
The Breathitt County Board of Education met in the Marie Roberts-Caney Elementary School Library, at 5:00 PM,
with the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
The regular meeting of the Board of Education was called to order by Chairperson Shirley Hudson.
10232012-126. ADOPT AGENDA
It was moved by Ruschelle Hamilton and seconded by Ina Southwood to adopt the agenda after adding a BHS
JROTC Fundraiser to Item IV-B; and adding approval of posting the Superintendent position and set a work session
with KSBA Consultant Mike Oder to discuss the selection process.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-127. PRESENTATIONS/REPORTS
Marie Roberts-Caney Elementary School Principal Darwin Noble welcomed everyone to the school and commented
on some new math programs that the school has purchased this year and also informed the Board that MRC has two
math tutors this year. He introduced one of them, Jamie Mullins-Smith, to talk about her program through UNITE.
Jamie informed the Board and the audience that she is employed through the UNITE Americorps program and
educates students on how to stay drug free while also tutoring them in math. She has formed a UNITE club at the
school and has had significant participation. For the math program, she tutors 25 (twenty-five) students per day.
Then Tammy Keene’s fourth grade class did a skit to discourage bullying in school. This week was designated as
National Safe School Week and antibullying is an important theme that is expressed during this time. The students
did an outstanding job and represented MRC excellently.
Then the school presented a slide show of the activities since the beginning of the year.
Superintendent Melanie Stevens informed the Board and the audience about the new accountability system utilized
in Kentucky. Scores are scheduled to be released on November 2, 2012, and they will be vastly different from last
year’s scores so it is important to know that the scores cannot be compared to last year since this is a new
assessment with a new scoring system.
10232012-128. BOARD MEMBER CONCERNS
Ina Southwood expressed her pride in the school and the students for their outstanding performance. She said they
always represent the school well and she was happy to be there.
Shirley Hudson thanked the school for her twenty years on the Board of Education and said she always felt welcome
at MRC.
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028
Jackson, Ky., October 23, 2012
The Breathitt County Board of Education met in the Marie Roberts-Caney Elementary School Library, at 5:00 PM,
with the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
10232012-129. PERSONNEL NOTIFICATIONS
Personnel Notifications were presented to the Board for their information and are attached to these minutes.
10232012-130. CONSENT AGENDA – APPROVE MINUTES
After clarifying that the September 25, 2012, minutes were not included in this packet because they were not
complete, it was moved by Ina Southwood and seconded by Ruschelle Hamilton that the minutes of the August 28,
2012, and the October 4, 2012, meetings be approved with corrections to the October 4, 2012, minutes.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-131. CONSENT AGENDA – APPROVE FUNDRAISERS
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the following fundraisers: RES TShirt Sales; MRC Fall Festival; LBJ Perry County Peel to Save Card; BHS FMD Buttons and Craft Sales; SMS
Buckey Donkey Ball; SMS After School Dance, Transportation to Haunted House, both with Match from Modern
Woodsmen; BHS Basketball Boosters Advertisements for Programs, Concessions at November 17, and 24, 2012
scrimmages and Concessions at the Grade School Pre-Season Tournament; BHS JROTC Krispy Kreme Donut
Sales, Little Caesar Pizza Kit Sales, Pocket Calendars, Cookie Dough Sales, Candy Bar Sales, Avon Sales, Spaghetti
Dinner, Yard Sale, Bake Sale, Chili Dinner, Car Wash, and Dinner For Two and a Dozen Roses at Big Blue
Smokehouse at Valentine’s Day (as long as this isn’t selling chances).
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-132. APPROVE CLAIMS
After a discussion for vendor #5840 and removing it from the claims until further information can be given, it was
moved by Ina Southwood and seconded by Mary Lou Hamilton that the remaining subsequent claims, current
claims, and salaries be approved.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-133. APPROVE SFCC OFFER OF ASSISTANCE
Since funding has become such an issue this year, it was moved by Ina Southwood and seconded by Ruschelle
Hamilton to table this item for more information about available matching funds.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
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029
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., October 23, 2012
The Breathitt County Board of Education met in the Marie Roberts-Caney Elementary School Library, at 5:00 PM,
with the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
10232012-134. APPROVE AMERICAN FIDELITY SECTION 125 PLAN AGREEMENT
It was moved by Ruschelle Hamilton and seconded by Ina Southwood that the American Fidelity Section 125 Plan
Agreement be approved. This allows employees to buy certain insurance policies on a tax exempt basis.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-135. APPROVE PURCHASING AND FINANCING FIVE BUSES THROUGH KISTA
It was moved by Bobby Gross to purchase and finance five buses through KISTA in order to remain in compliance
with the bus replacement schedule. No second was made on this item. Ina Southwood asked that Roy Prince from
KDE look at our current fleet again to determine how many buses we actually need. Motion died for lack of a
second.
10232012-136. APPROVE REQUEST FROM CANOE VOLUNTEER FIRE DEPARTMENT
It was moved by Ina Southwood and seconded by Bobby Gross to approve the request by the Canoe Volunteer Fire
Department to use Highland-Turner Elementary School Gymnasium and Bathrooms on November 10, 2012,
contingent on receipt of insurance.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-137. APPROVE FMLA
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve FMLA for Employees #3945, 575,
and 239.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-138. APPROVE ALLOCATION OF MONEY FOR FUTURE PURCHASE OF
MAINTENANCE TRUCK AND MOWER
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to table this item until spring to evaluate the
availability of funds.
Voting: Bobby Gross – No; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
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030
Jackson, Ky., October 23, 2012
The Breathitt County Board of Education met in the Marie Roberts-Caney Elementary School Library, at 5:00 PM,
with the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
10232012-139. APPROVE CREATING TWO ADMINISTRATIVE SECRETARIES FOR THE CENTRAL
OFFICE
It was moved by Bobby Gross to approve creating two administrative secretary positions for the Central Office.
Motion died for lack of a second.
10232012-140. APPROVE HIRING GREG DAVIS AS INDEPENDENT CONTRACTOR
It was moved by Bobby Gross and seconded by Ina Southwood to approve hiring Greg Davis as an independent
contractor to remove the trailer (previously declared by the Board as surplus property and determined to have no
monetary value) at Highland-Turner Elementary School, at no expense to the Board.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-141. APPROVE BHS AP HISTORY CLASS TRIP TO WASHINGTON DC
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the Breathitt High School AP
History Class Trip to Washington, D.C., March 31, 2013 through April 5, 2013, and supporting fund raisers.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-142. APPROVE MRC AND SMS APPLYING FOR GRANT
It was moved by Ina Southwood and seconded by RUschelle Hamilton to approve Marie Roberts-Caney Elementary
and Sebastian Middle Schools to apply for a Kentucky Arts Council TIPS – Teaching Art Together Grant.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-143. APPROVE PARTICIPATION IN RESEARCH STUDY
After much discussion about the “Roots and Wings: A Case Study on the Effects of Poverty and its Impact on
Student Success” Research Project, no motion was made to approve.
10232012-144. APPROVE KDE SCHOOL AND COMMUNITY NUTRITION AGREEMENT
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the KDE School and Community
Nutrition Permanent Agreement.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
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031
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., October 23, 2012
The Breathitt County Board of Education met in the Marie Roberts-Caney Elementary School Library, at 5:00 PM,
with the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
10232012-145. APPROVE SHORTENED SCHOOL DAY FOR STUDENT #1959003078
It was moved by Ina Southwood and seconded by Bobby Gross to approve the shortened school day for Student
#1959003078.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-146. APPROVE REVISING BOARD POLICY 01.45-FIRST READING
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the first reading of revising Board
Policy 01.45.
Voting: Bobby Gross – No; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-147. APPROVE REVISING BOARD POLICY 01.41-FIRST READING
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the first reading of revising Board
Policy 01.41.
Voting: Bobby Gross – No; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-148. APPROVE POSTING SUPERINTENDENT POSITION AND SETTING WORK SESSION
WITH KSBA CONSULTANT MIKE ODER
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve posting the permanent
Superintendent position and setting a work session for October 31, 2012, at 5:00 PM, in the Central Office with
KSBA Consultant Mike Oder.
Voting: Bobby Gross – No; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-149. EXECUTIVE SESSION
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to adjourn to executive session for the
purpose of hearing grievances and discussing a specific personnel matter. Adjourn to executive session at 5:50 PM.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
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032
Jackson, Ky., October 23, 2012
The Breathitt County Board of Education met in the Marie Roberts-Caney Elementary School Library, at 5:00 PM,
with the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
10232012-150. ADJOURN FROM EXECUTIVE SESSION
It was moved by Ina Southwood and seconded by Mary Lou Hamilton to approve adjourning from executive session
after discussion but not hearing grievances.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-151. RESUME OPEN MEETING
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to resume open meeting. Open meeting
resumed at 6:08 PM.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-152. APPROVE EMPLOYING JERRY GILBERT
It was moved by Ruschelle Hamilton and seconded by Ina Southwood to employ Attorney Jerry Gilbert to hear the
grievances presented.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-153. APPROVE SPECIAL MEETING
It was moved by Ruschelle Hamilton and seconded by Ina Southwood to approve setting a special meeting for
Friday, October 26, 2012, at 1:00 PM, to conduct employee grievances and take any required action.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10232012-154. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Ruschelle Hamilton
that the meeting be adjourned. Meeting adjourned at 6:10 PM.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
_________________________________________________
Shirley Hudson, Board Chairperson
_________________________________________________
Stacy C. McKnight, Board Secretary
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033
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., October 26, 2012
The Breathitt County Board of Education met in the Central Office Conference Room at 7:30 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
The special meeting of the Board of Education was called to order by Chairperson Shirley Hudson.
After the meeting was called to order and it was noted for the record that all members were present, Superintendent
Melanie Stevens stated for the record that she was not properly notified of the board meeting because she did not
receive her packet until 10:00 AM that morning. Board Member Ina Southwood pointed out that the meeting was
originally scheduled for 1:00 PM that day and was postponed to accommodate Ms. Stevens’ schedule, since she was
unable to attend the meeting at 1:00 PM. Board Attorney Lynn Herald then also pointed out that Board Policy states
that the board members and the media are to be notified twenty-four hours prior to the meeting, it does not specify
that the Superintendent must be notified within that time frame.
10262012-155. RETAIN CHENOWETH LAW FIRM FOR LEGAL SERVICES
It was moved by Ina Southwood and seconded by Ruschelle Hamilton that the Board retain the Chenoweth Law
Firm for legal services regarding personnel issues, and adopt the attached resolution, which is included in these
minutes.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10262012-156. CONSIDER EMPLOYEE GRIEVANCES
After discussion with Lynn Herald and a recommendation from Bob Chenoweth, it was moved by Mary Lou
Hamilton and seconded by Ina Southwood that the grievance hearings not proceed due to the fact that they are so
closely related to personnel, in which the Board is not allowed to be involved.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10262012-157. EXECUTIVE SESSION
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to adjourn to executive session in compliance
with KRS 61.810(1)(f) for the purpose of discussing an individual personnel matter, which as defined by KRS
61.810 may include discipline or suspension. Meeting adjourned to executive session at 7:35 PM.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10262012-158. ADJOURN FROM EXECUTIVE SESSION
It was moved by Ina Southwood and seconded by Mary Lou Hamilton that executive session be adjourned.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
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034
Jackson, Ky., October 26, 2012
The Breathitt County Board of Education met in the Central Office Conference Room at 7:30 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
10262012-159. RESUME OPEN MEETING
It was moved by Ina Southwood and seconded by Ruschelle Hamilton that the special meeting of the Board of
Education be resumed in open meeting. Open meeting resumed at 8:07 PM.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10262012-160. AUTHORIZE CHENOWETH LAW FIRM TO INDENTIFY FIRM/INDIVIDUAL TO
INVESTIGATE GRIEVANCES
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to authorize the Chenoweth Law Firm to
identify a firm or individual to investigate grievances against Superintendent Melanie Stevens.
Voting: Bobby Gross – No; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10262012-161. SUSPEND SUPERINTENDENT
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to suspend with pay Superintendent Melanie
Stevens, effective immediately, until such time as the investigator has completed the investigation of grievances
against Ms. Stevens and has presented the finding to the Chenoweth Law Firm and the Breathitt County Board of
Education. Ms. Stevens is not to be on any school property or contact any school personnel, and must return any
board owned property to Ms. Hudson.
Voting: Bobby Gross – No; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10262012-162. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Ruschelle Hamilton
that the meeting be adjourned. Meeting adjourned at 8:15 PM.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
__________________________________________________
Shirley Hudson, Chairperson
__________________________________________________
Stacy C. McKnight, Board Secretary
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035
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., October 30, 2012
The Breathitt County Board of Education met in the Central Office Conference Room at 3:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
The special meeting of the Board of Education was brought to order by Chairperson Shirley Hudson.
10302012-163. DESIGNATE BOARD CHAIRPERSON AS SECOND SIGNATURE ON BANK
ACCOUNT
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to designate the Board Chairperson as the
second signature on the Board bank account, as suggested by KDE, so that checks can be issued in the absence of a
superintendent. This is considered to be temporary.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10302012-164. EXECUTIVE SESSION
It was moved by Ina Southwood and seconded by Mary Lou Hamilton to adjourn the open meeting to executive
session in compliance with KRS 61.810 (1)(f), to discuss an individual personnel matter relating to the appointment
of a temporary acting superintendent. Open meeting adjourned at 3:05 PM.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10302012-165. ADJOURN EXECUTIVE SESSION
It was moved by Ina Southwood and seconded by Mary Lou Hamilton to adjourn executive session.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10302012-166. RESUME OPEN MEETING
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to resume open meeting. Open meeting
resumed at 3:25 PM.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10302012-167. APPOINT TEMPORARY ACTING SUPERINTENDENT
It was moved by Bobby Gross to ask the Kentucky Department of Education to take over administration of the
district.
Motion Failed due to lack of a second.
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036
Jackson, Ky., October 30, 2012
The Breathitt County Board of Education met in the Central Office Conference Room at 3:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Mary Lou Hamilton; District Five – Ina Southwood
10302012-168. APPOINT TEMPORARY ACTING SUPERINTENDENT
It was moved by Mary Lou Hamilton and seconded by Ina Southwood to appoint Larry Woods as temporary acting
superintendent on a day to day basis until the investigation of Melanie Stevens is complete.
Voting: Bobby Gross – No; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
10302012-169. ADJOURNMENT
There being no further business of the Board, it was moved by Bobby Gross and seconded by Ina Southwood that
the meeting be adjourned. Meeting adjourned at 3:28 PM.
Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina
Southwood – Aye
_____________________________________________________
Shirley Hudson, Chairperson
_____________________________________________________
Stacy C. McKnight, Board Secretary
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037
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., October 31, 2012
The Breathitt County Board of Education met in the Central Office Conference Room at 5:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross-ABSENT;
District Four – Mary Lou Hamilton; District Five – Ina Southwood
The special meeting of the Board of Education was called to order by Chairperson Shirley Hudson.
The floor was given to Mike Oder with the Kentucky School Boards Insurance Trust who shared documentation
with the Board about the superintendent selection process. The Board agreed on a tentative timeline for accepting
applications and naming a new permanent superintendent, which is to be finalized in January when the new Board is
in office. Mr. Oder also explained the superintendent selection committee and how it is formed. The Board
tentatively agreed to inform the district that they intend to form a committee after the first of the year so that district
employees will be aware of the process. Mr. Oder also presented draft advertisements of the position for
distribution once the position is posted. All questions about the process were addressed by Mr. Oder. The meeting
was informational and progressive.
10312012-170. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Ruschelle Hamilton
that the meeting be adjourned. Meeting adjourned at 6:15 PM.
Voting: Bobby Gross – ABSENT; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye;
Ina Southwood – Aye
__________________________________________________
Shirley Hudson, Chairperson
___________________________________________________
Stacy C. McKnight, Board Secretary
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038
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., November 20, 2012
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Albert Little; District Five – Ina Southwood
The regular meeting of the Board of Education was called to order by Chairperson Shirley Hudson.
11202012-171. SWEAR IN NEW BOARD MEMBER
Board Attorney and Notary Public Lynn Herald performed the swearing in of Board Member Albert Little
representing District Four. Mr. Little was elected as Board Member in the November 6, 2012, election and takes
office immediately since he is replacing a board member who was appointed by the Commissioner of Education.
11202012-172. ADOPT AGENDA
It was moved by Bobby Gross and seconded by Ruschelle Hamilton to adopt the agenda after moving Item IV-C to
Section V, at the request of Board Member Albert Little.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
11202012-173. PRESENTATIONS/REPORTS
Gauri Shah with Ross & Company presented the audit report for the year ending June 30, 2012. The report
presented an unqualified opinion from the auditors, which means that nothing was materially misstated in the
financial statements. However, she did bring up management points, which are areas where improvements need to
be made in order to be in compliance with current regulations.
Donna Fugate, District Assessment Coordinator presented a report summarizing the test scores for the school
district. She informed the Board that significant improvement is needed for the entire district. She showed the
Board and the audience a table of the support programs available at each school and said that every school is
currently analyzing their scores to see where the greatest need lies and to address how these needs should be
addressed. She emphasized that while the district scores are low, there is hope in that the schools are working
diligently to address their weaknesses and improvements can be made.
BCEA President Oneida Cassidy presented a question about the school calendar and bank time. Teachers are
concerned that they are working more time than is required by their contract and want to make sure that they are
given credit for this work. She wanted to know how many bank days we have in the calendar and if they will be
used at the end of the year. Board Member Ina Southwood emphasized that the schools are going 30 (thirty) extra
minutes per day, and are banking six days this year.
Larry Woods then addressed the Board and the audience saying that he feels good about the schools and their efforts
to improve test scores. He said we have good people in the district to do the work required, and we all need to unite
for the kids to make the district better. Mr. Woods said he feels good about the focus of the school principals on
student achievement. However, there are a few issues with facilities, specifically the roof over the swimming pool
at SMS, the roof at LBJ, a cooling tower at MRC; and needs at the Area Technology Center.
P a g e | 39
039
Jackson, Ky., November 20, 2012
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Albert Little; District Five – Ina Southwood
11202012-174. PERSONNEL NOTIFICATIONS
Personnel notifications are attached to the minutes of this meeting.
11202012-175. CONSENT AGENDA – APPROVE MINUTES
It was moved by Ina Southwood and seconded by Ruschelle Hamilton that the minutes to the September 25, 2012,
October 23, 2012, October 26, 2012, and October 30, 2012, board meetings be approved.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
11202012-176. APPROVE BUILDING USE REQUEST
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the request to use LBJ on May 25,
2013, by the BHS Class of 1963, contingent on receipt of insurance.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
11202012-177. CONSENT AGENDA - APPROVE CLAIMS
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the subsequent claims, current
claims, and salaries, which were examined by Board Chairperson Shirley Hudson prior to the meeting.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
11202012-178. APPROVE 2013-2014 TECHNOLOGY PLAN
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the 2013-2014 District
Technology Plan, which includes re-wiring throughout the district and pushing to make all rooms “Intelligent
Classrooms”.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
11202012-179. APPROVE KETS OFFER OF ASSISTANCE
It was moved by Ina Southwood and seconded by Albert Little to approve the SFCC Official FY 2013 KETS Offer
of Assistance for education technology funds in the amount of $20,654.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
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040
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., November 20, 2012
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Albert Little; District Five – Ina Southwood
11202012-180. APPROVE 2012-2013 AUDIT REPORT
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the 2012-2013 audit report
presented by Ross and Company.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
11202012-181. APPROVE PAYMENT FOR AUDIT CONDUCTED BY KENTUCKY AUDITOR OF
PUBLIC ACCOUNTS
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve payment for the audit conducted
by the Kentucky Auditor of Public Accounts in the amount of $31,084.67, after requesting information from the
office about who requested the audit in the school district.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
11202012-182. APPROVE PAYMENT OF BILLS TO LOWE’S, ARROWOOD’S CARPET, TRUE
VALUE AND DAVID DITSCH
It was moved by Ina Southwood and seconded by Shirley Hudson to approve payment of bills to Lowe’s Sporting
Goods for Field Paint; Arrowood’s Carpet for installing turf at the Baseball Facility and the Football Den; Jackson
True Value for a Lawn Mower; and David Ditsch for Field Maintenance on the Football, Baseball, and Softball
Fields. Rushelle Hamilton asked that bills like this be presented prior to the purchase so the Board could be aware
of them.
Voting: Bobby Gross – No; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – No; Ina Southwood –
Aye
11202012-183. APPROVE FIRST READING OF RATE CHANGE FOR EARLY CHILDHOOD CENTER
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the first reading of the rate change
for the Breathitt County Early Childhood Education Center, after discussing further ways to increase enrollment, and
procure grants for the early childhood initiative. Stacy McKnight will prepare tentative budget numbers based on
enrollment at capacity for the next meeting; will distribute flyers in the community; and will advertise the Center in
the newspaper.
Voting: Bobby Gross – No; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – No; Ina Southwood –
Aye
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041
Jackson, Ky., November 20, 2012
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Albert Little; District Five – Ina Southwood
11202012-184. APPROVE APPLYING FOR 21ST CENTURY LEARNING GRANT
It was moved by Ina Southwood and seconded by Albert Little to approve the district to apply for a 21 st Century
Learning Grant which will provide after school services and activities for the students of the district.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
11202012-185. APPROVE UNITE AGREEMENT
After a presentation from Eugene Newsome with the UNITE program, regarding the services this agreement
provides to the school district, it was moved by Albert Little and seconded by Ina Southwood to approve the UNITE
agreement for a total of $27,500.00 matching to place five Americorp Service Workers in the district.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
11202012-186. APPROVE PAYMENT OF CLAIM #055-00112
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve Claim #055-00112, which
involves paying an employee for days worked beyond contract, as recommended by the Labor Cabinet.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
11202012-187. TABLE NON-RESIDENT CONTRACTS
It was moved by Ruschelle Hamilton and seconded by Ina Southwood to table approval of non-resident contracts
with all surrounding school districts until further information about the number of students travelling between school
districts can be presented to the Board.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
11202012-188. DISCUSSION OF CORRESPONDENCE FROM NEIL MCCOMB, ASSOCIATED
DESIGNERS
Correspondence from Neil McComb, an architect with Associated Designers was presented to the Board to inform
them of upcoming issues with facilities. They include several roof issues at SMS, LBJ, and HT. It also includes a
cooling tower issue at MRC. The pool at SMS will be shut down for the winter due to the issues with the roof over
the pool area. It currently has open holes in the roof which can be a safety hazard.
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042
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., November 20, 2012
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Albert Little; District Five – Ina Southwood
11202012-189. DISCUSSION OF THE LOCAL PLANNING COMMITTEE
Mr. Woods informed the Board that the District must begin the process of forming a local planning committee to
update the Local Facilities Plan. This plan must be updated every four years and the members of the committee are
spelled out in regulation. The Board will choose one member to serve on the committee. The facilities issues
mentioned above will have to be addressed in the Local Facilities Plan as well. The Facilities Plan must be
completed by 2014.
11202012-190. APPROVE SECOND READING OF REVISIONS TO BOARD POLICIES 01.41 AND
01.45
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the second reading of revising
Board Policies 01.41 and 01.45.
Voting: Bobby Gross – No; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – No; Ina Southwood –
Aye
11202012-191. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Ruschelle Hamilton
that the meeting be adjourned. Meeting adjourned at 6:32 PM.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
__________________________________________________________________
Shirley Hudson, Board Chairperson
__________________________________________________________________
Stacy C. McKnight, Board Secretary
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043
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., November 29, 2012
The Breathitt County Board of Education met in the Central Office Conference Room at 1:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Albert Little; District Five – Ina Southwood
The special meeting of the Board of Education was brought to order by Chairperson Shirley Hudson.
11292012-192. ACCEPT COMMISSIONER’S RECOMMENDATION AND WAIVE RIGHT TO
HEARING BEFORE KENTUCKY BOARD OF EDUCATION
After a short discussion of the recent management audit conducted by the Kentucky Department of Education and
concluding that state management would be most beneficial to the school district, it was moved by Bobby Gross and
seconded by Ina Southwood to accept Commissioner Holliday’s recommendation that the district be declared “state
managed” and waive the right to a hearing before the Kentucky Board of Education.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
11292012-193. ADJOURNMENT
There being no further business of the Board, it was moved by Albert Little and seconded by Bobby Gross that the
meeting be adjourned. Meeting adjourned at 1:08 PM.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
________________________________________________________________
Shirley Hudson, Board Chairperson
________________________________________________________________
Stacy C. McKnight, Board Secretary
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044
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., December 18, 2012
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Albert Little; District Five – Ina Southwood
The regular meeting of the Board of Education was brought to order by Chairperson Shirley Hudson.
12182012-194. ADOPT AGENDA
After changing Item V-E, to say “swear in board members” instead of a singular new member, it was moved by
Albert Little and seconded by Ina Southwood to adopt the agenda.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
12182012-195. PRESENTATIONS/REPORTS
Assistant BHS Principal Mike Bowling welcomed everyone to the high school and presented gifts to the Board
members from the FFA/Agriculture Classes. Sherrie Stewart then explained that all the gifts were made by the
students in those classes including a homemade Christmas centerpiece with fresh pine; homemade bread from fruit
that was raised in the greenhouse, homemade grape jelly made by the students, homemade lip balm; lye soap, and a
candle made with an egg shell.
BCEA President Oneida Cassidy reported that the BCEA had purchased umbrellas for all its members as a token of
appreciation; and commented that this week is finals week at Breathitt High School. She also wished everyone
Merry Christmas.
Finance Officer Darnell McIntosh gave the Treasurer’s Report next. She started with going over the invoice
warrants that are presented to the Board in their packets. There are two different versions of the warrants given to
the board members – one gives a better description of the purchase, the other includes the year to date amount paid
to the vendor. Both of those items are important for board members to see. She asked the Board if they had any
preference between the versions or if there was anything else they wanted to see with regard to the invoices. She
emphasized that the State Auditor’s office recommended that a board member inspect the bills each month before
the board meeting and asked if the Board could do that. She then explained the monthly report included in the
packet and explained how it is laid out and what is included. She also presented a year to date report that is more
condensed but a little easier to read for the board members to inspect. Ms. McIntosh asked if the Board had any
questions and suggested she would be willing to work in more detail on the budget at any time if board members are
inclined to do so.
Mr. Woods then addressed the audience and the Board thanking everyone for his time in Breathitt County. He
informed the audience that he had spent some time with three of our newer board members at a recent KSBA
training and was impressed with the focus on kids that all the members showed. He also talked about the recent
tragedy in Newtown, Connecticut and how every school in America is having the same conversation about how to
make our schools safer. He encouraged our schools to review all the drills and be familiar with the safe schools
plan. He reported to the Board that he conducted training with the SBDM councils of all the schools in the district
to review their role and their responsibility in making decision for their respective schools; and then he emphasized
P a g e | 45
045
Jackson, Ky., December 18, 2012
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Albert Little; District Five – Ina Southwood
that our focus as an individual, a school, and a community should be on kids and what’s best for them. Mr. Woods
then introduced Mr. Larry Hammond, who has been named State Manager for the Breathitt County Schools. Mr.
Woods presented Mr. Hammond as our new leader and said he is a great educator with seventeen years of
experience as a superintendent.
Mr. Hammond then addressed the Board and the audience by sharing his background as an educator with Rockcastle
County where he was a teacher, then worked in transportation, facilities, and then Director of Pupil Personnel before
being hired as Superintendent. He expressed his interest in a “team” atmosphere where you keep good people
around you. His goals with regard to the Breathitt County School District include over improvements – financially
and otherwise, all the while keeping the safety of our students first and foremost. Being about the business of what
is best for kids needs to be foremost in every decision that is made within the school district.
12182012-196. BOARD MEMBER CONCERNS
Ina Southwood pointed out to the audience that not only is Mr. Hammond a great educator but he was awarded the
Superintendent of the Year honor a couple of years ago. She also said that she knows he can get our district on the
right track; we aren’t as bad as everyone thinks.
Shirley Hudson thanked everyone for the last twenty years she has spent as a board member. She said it had been a
pleasure to be on the Board, and she knew she was leaving it in capable hands.
No other board members had concerns at this time.
12182012-197. PERSONNEL NOTIFICATIONS
Personnel Notifications are attached to the minutes of this meeting.
12182012-198. CONSENT AGENDA – APPROVE RECOMMENDING TO THE COMMISSIONER MINUTES
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
minutes of the November 20, 2012, and the November 29, 2012, board meetings.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
12182012-199. CONSENT AGENDA – APPROVE RECOMMENDING TO THE COMMISSIONER CLAIMS
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of all
subsequent claims, current claims, and salaries.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
P a g e | 46
046
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., December 18, 2012
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Albert Little; District Five – Ina Southwood
12182012-200. APPROVE RECOMMENDING TO THE COMMISSIONER FMLA FOR EMPLOYEE
#635
It was moved by Bobby Gross and seconded by Ina Southwood to recommend to the Commissioner approval of
FMLA for Employee Number 635.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
12182012-201. APPROVE RECOMMENDING TO THE COMMISSIONER RATE INCREASE FOR
EARLY CHILDHOOD CENTER
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner that the second
reading of the rate increase for the Early Childhood Education Center be approved.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
12182012-202. RECOMMEND APPROVAL OF FUND RAISER FOR BHS WOOD SHOP SALES TO
THE COMMISSIONER
It was moved by Bobby Gross and seconded by Albert Little that this item be tabled for more information regarding
the sale of items on E-bay.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
12182012-203. RECOMMEND APPROVAL OF SPECIAL MEETING TO THE COMMISSIONER
It was moved by Ina Southwood and seconded by Bobby Gross to recommend to the Commissioner to set a date for
a special meeting to swear in board members, elect officers and set the 2013 schedule for regular meetings, on
January 2, 2012 at 5:00 PM, in the Central Office Conference Room.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
P a g e | 47
047
Jackson, Ky., December 18, 2012
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Albert Little; District Five – Ina Southwood
12182012-204. RECOMMEND APPROVAL OF NON-RESIDENT CONTRACTS TO THE
COMMISSIONER
It was moved by Albert Little and seconded by Ina Southwood to recommend approval of non-resident contracts
with all surrounding districts (same as last year) to the Commissioner. This approval represents an “any and all”
contract with all districts except Jackson Independent (they can have 190 of our students with a total enrollment of
400); and Perry County Schools, which is a one to one agreement.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
12182012-205. RECOMMEND APPROVAL OF MOU WITH BEREA COLLEGE TO THE
COMMISSIONER
After Lloyd Bach informed the Board about this program and that it provides Breathitt County High School with a
College and Career Readiness Coach free of charge, it was moved by Albert Little and seconded by Ruschelle
Hamilton to recommend to the Commissioner that the MOU between Berea College and Breathitt County High
School be approved.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
12182012-206. RECOMMEND APPROVAL OF DISTRICT CORE PARTNER PARTICIPATION
COMMITMENT WITH UK/PIMSER TO THE COMMISSIONER
After Lloyd Bach and Jennifer Spencer informed the Board that this program will provide intensive professional
development for our K-5 teachers in math, it was moved by Bobby Gross and seconded by Albert Little to
recommend approval of the District Core Partner Participation Commitment with the University of Kentucky, The
Partnership Institute for Math and Science Education Reform(PIMSER).
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
12182012-207. RECOMMEND APPROVAL OF PURCHASING THREE SCHOOL BUSES AND
FINANCING THEM THROUGH KISTA TO THE COMMISSIONER
It was moved by Bobby Gross and seconded by Ina Southwood to recommend approval of purchasing three school
buses and financing them through KISTA, to the Commissioner.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
P a g e | 48
048
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., December 18, 2012
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four
– Albert Little; District Five – Ina Southwood
12182012-208. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Albert Little that the
meeting be adjourned. Meeting adjourned at 6:02 PM.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina
Southwood – Aye
THE BREATHITT COUNTY SCHOOL DISTRICT WAS DESIGNATED A STATE MANAGED SCHOOL DISTRICT BY
THE KENTUCKY BOARD OF EDUCATION ON DECEMBER 6, 2012 PURSUANT TO KRS 158.780, KRS 158.785
AND 703 KAR 3:205. THEREFORE, IT IS HEREBY RECOGNIZED THAT ALL ACTIONS CONTAINED HEREIN ARE
RECOMMENDATIONS TO THE COMMISSIONER OF THE DEPARTMENT OF EDUCATION AND DO NOT
CONSTITUTE FINAL APPROVAL.
____________________________________________________________
Shirley Hudson, Board Chairperson
____________________________________________________________
Stacy C. McKnight, Board Secretary
P a g e | 49
049
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., January 7, 2013
The Breathitt County Board of Education met in the Central Office Conference Room at 5:05 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Rebecca Holbrook; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
The special meeting of the Board of Education was brought to order by State Manager Larry Hammond.
01072013-209. SWEAR IN BOARD MEMBERS
Board Attorney Lynn Herald performed the swearing in of newly elected board members, Ruschelle HamiltonDistrict One; Rebecca Holbrook-Watkins-District Two; and Ina Southwood-District Five.
01072013-210. ACCEPT NOMINATIONS FOR BOARD CHAIRPERSON
State Manager Larry Hammond opened the floor for nominations for a Board Chairperson. Board Member Albert
Little nominated Bobby Gross for the Office. Board Member Ina Southwood then nominated Ruschelle Hamilton
for the office citing her experience with technology and that she is always available if needed for anything here at
the Central Office. Mr. Hammond then asked for a second to Mr. Little’s nomination for Bobby Gross; no one
seconded the nomination. A second was then requested for the Ms. Southwood’s nomination of Ruschelle
Hamilton; Rebecca Holbrook seconded Ms. Southwood’s nomination.
01072013-211. CEASE NOMINATIONS
Ina Southwood moved that nominations for the office of Board Chairperson cease; Ruschelle Hamilton seconded the
motion.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Rebecca Holbrook – Aye; Albert Little – Aye; Ina
Southwood – Aye
01072013-212. VOTE ON NOMINATIONS
State Manager Larry Hammond then asked for a vote on the nomination for Ruschelle Hamilton for Board
Chairperson.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Rebecca Holbrook – Aye; Albert Little – Aye; Ina
Southwood – Aye
01072013-213. ACCEPT NOMINATIONS FOR BOARD VICE CHAIRPERSON
Board Chairperson Ruschelle Hamilton assumed control of the meeting and asked for nominations for Vice
Chairperson of the Board. Board Member Ina Southwood nominated Bobby Gross for the Office since he holds the
office now and has experience on the Board; Board Member Albert Little seconded the nomination. Then after
beginning to take a vote on ceasing nominations, Mr. Gross voted no and said he would like to nominate Ina
Southwood for Vice Chairperson. Ms. Southwood declined the office; and then Mr. Gross declined the office.
After further discussion, Board Member Ina Southwood nominated Albert Little for the office of Vice Chairperson;
Board Member Bobby Gross seconded the nomination.
P a g e | 50
050
Jackson, Ky., January 7, 2013
The Breathitt County Board of Education met in the Central Office Conference Room at 5:05 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Rebecca Holbrook; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
01072013-214. CEASE NOMINATIONS
It was moved by Bobby Gross and seconded by Ina Southwood to cease nominations for Vice Chairperson of the
Board.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Rebecca Holbrook – Aye; Albert Little – Aye; Ina
Southwood – Aye
01072013-215. VOTE ON NOMINATIONS
A vote was then taken on the nomination of Board Member Albert Little for the office of Vice-Chairperson.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Rebecca Holbrook – Aye; Albert Little – Aye; Ina
Southwood – Aye
01072013-216. APPOINT BOARD SECRETARY
Upon the recommendation of State Manager Larry Hammond, this item was tabled.
01072013-217. APPOINT BOARD TREASURER
Upon the recommendation of State Manager Larry Hammond, this item was tabled.
01072013-218. APPROVE 2013 REGULAR MEETING SCHEDULE
It was moved by Ina Southwood and seconded by Rebecca Holbrook to approve the 2013 regular meeting schedule
as presented and attached to these minutes.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Rebecca Holbrook – Aye; Albert Little – Aye; Ina
Southwood – Aye
01072013-219. APPROVE ATTENDANCE BY BOARD MEMBERS AT KSBA ANNUAL CONFERENCE
It was moved by Ina Southwood and seconded by Bobby Gross to approve attendance by all board members at the
Annual KSBA Conference in Louisville, Kentucky, February 22-24, 2013.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Rebecca Holbrook – Aye; Albert Little – Aye; Ina
Southwood – Aye
01072013-220. APPROVE APPLYING FOR GRANT THROUGH LEGO CHILDREN’S FUND
It was moved by Albert Little and seconded by Rebecca Holbrook to approve applying for a grant through the Lego
Children’s Fund, which will provide literacy materials for each school to share throughout their preschool
classrooms, if awarded.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Rebecca Holbrook – Aye; Albert Little – Aye; Ina
Southwood – Aye
P a g e | 51
051
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., January 7, 2013
The Breathitt County Board of Education met in the Central Office Conference Room at 5:05 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Rebecca Holbrook; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
01072013-221. APPROVE DATASEAM GRANT APPLICATION
It was moved by Ina Southwood and seconded by Rebecca Holbrook to approve the Dataseam grant application
which will provide computers for all schools, if awarded.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Rebecca Holbrook – Aye; Albert Little – Aye; Ina
Southwood – Aye
01072013-222. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Bobby Gross that
the meeting be adjourned. Meeting adjourned at 5:25 PM.
THE BREATHITT COUNTY SCHOOL DISTRICT WAS DESIGNATED A STATE MANAGED SCHOOL DISTRICT BY
THE KENTUCKY BOARD OF EDUCATION ON DECEMBER 6, 2012 PURSUANT TO KRS 158.780, KRS 158.785
AND 703 KAR 3:205. THEREFORE, IT IS HEREBY RECOGNIZED THAT ALL ACTIONS CONTAINED HEREIN ARE
RECOMMENDATIONS TO THE COMMISSIONER OF THE DEPARTMENT OF EDUCATION AND DO NOT
CONSTITUTE FINAL APPROVAL.
________________________________________________________
Ruschelle Hamilton
Board Chairperson
________________________________________________________
Stacy C. McKnight
Board Secretary
P a g e | 52
052
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., January 22, 2013
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Holbrook; District Three – Bobby Gross-ABSENT;
District Four – Albert Little; District Five – Ina Southwood
The regular meeting of the Breathitt County Board of Education was brought to order by Chairperson Ruschelle
Hamilton.
01222013-223. ADOPT AGENDA
It was moved by Becky Holbrook and seconded by Albert Little to adopt the agenda as presented.
Voting: Ruschelle Hamilton – Aye; Rebecca Holbrook – Aye; Albert Little – Aye; Ina Southwood – Aye
The basis for approval of Items II. A-K, were discussed individually with Board members and the audience; and
furthermore, State Manager Larry Hammond recommends approval based on consistency with prior plans and
dialogue with KDE representatives:
01222013-224. APPROVE MINUTES
Approval of minutes of the December 18, 2012, and the January 7, 2013, board meetings.
01222013-225. APPROVE FUND RAISERS
Approval of the following fund raisers:
BHS Softball Team:
T-Shirt Ads
Field Signs
Popcorn Palace Sales
Pizza Hut Discount Cards
Thirty-One Brochure Sales
That’s My Pan Brochure Sales
Old Kentucky Chocolate Candy Sales
LBJ Cheerleaders:
Concert and Concessions
Highland-Turner Basketball Team/UNITE Club:
Valentine Dance
Basketball Game
MRC UNITE Club:
Talent Show
01222013-226. APPROVE CLAIMS/BILLS FOR PAYMENT
Approval of subsequent claims, current claims and salaries.
01222013-227. APPROVAL OF DRAFT BUDGET
Approval of the 2013-2014 Draft Budget.
P a g e | 53
053
Jackson, Ky., January 22, 2013
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Holbrook; District Three – Bobby Gross-ABSENT;
District Four – Albert Little; District Five – Ina Southwood
01222013-228. APPROVAL OF DECLARING BUSES AS SURPLUS PROPERTY AND AUTHORIZING
SALE
Approval of declaring the following buses as surplus property and authorizing the sale of the buses at sealed bids:
Bus #20 – 1994 International (34 Passenger Handicap, Standard)
Bus #8 – 1992 International (34 Passenger Handicap, Standard)
Bus #3 – 1991 International (34 Passenger Automatic)
Bus #31 – 1997 International (34 Passenger Handicap, Automatic)
Bus #4 – 1994 International (34 Passenger Handicap, Standard)
Bus #9 – 1996 International (66 Passenger Automatic)
Bus #25 – 1993 International (34 Passenger Standard)
Bus #34 – 1997 International (66 Passenger Automatic)
Bus #59 – 1992 International (34 Passenger Standard)
01222013-229. APPROVE FIRST READING OF BOARD POLICY 01.42 REVISION
Approval of revising Board Policy 01.42 to match current practice regarding the first meeting of the year (first
reading).
01222013-230. APPROVE NUTRITION AND PHYSICAL ACTIVITY REPORT CARD
Approval of the 2012-2013 Nutrition and Physical Activity Report Card, no comments were made concerning the
report card by the audience.
01222013-231. APPROVE CONVENING LOCAL PLANNING COMMITTEE
Approve convening local planning committee for the purpose of updating the District Facilities Plan.
01222013-232. APPROVE CHANGE IN SCOPE FOR COAL SEVERANCE PROJECT
Approve change in scope for Coal Severance Project #A054 “Breathitt County Board of Education-Site Preparation
for Landfill Relating to Lakeside Project – Tile – Equipment” to Breathitt County Board of Education –
HVAC/Maintenance Equipment; Technology and Instructional Materials/Furniture – Cooling Tower, Wiring, Phone
System, Smart Classrooms”.
01222013-233. APPROVE CONSULTANT FOR STUDENT SERVICES/DPP AND DESIGNATION OF
INTERIM DPP
Approve consultant for Student Services Program/Director of Pupil Personnel and Designation of Interim DPP.
01222013-234. PRESENTATIONS/REPORTS
BCEA President Oneida Cassidy stated that she would like to meet with Mr. Hammond before making any
comments at the board meeting.
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054
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., January 22, 2013
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Holbrook; District Three – Bobby Gross-ABSENT;
District Four – Albert Little; District Five – Ina Southwood
Jackson Police Chief John Marshall informed the Board and asked for their blessing regarding safe schools and the
Jackson Police Department’s efforts toward that end. He proposed that the Jackson Police Department would
respond to any of the Breathitt County Schools in the event of an emergency. This would be done since it may take
State Police some time to get to our schools, especially the outlying schools in the county. He also informed the
Board that his department had been trained in school emergencies and would know what to do. This information
was received positively by the Board and the audience.
Finance Officer Darnell McIntosh presented the Draft Budget during her Treasurer’s Report. She discussed that the
Draft Budget due January 31, 2013, is the first step of developing the budget for the 2013-2014 school year. The
estimates for this budget are just that – estimates and they will change as we move closer to the end of this fiscal
year. ADA is one component of the budget that we as a district can have some control over – by working to
improve attendance we can help to improve our SEEK funds. This budget is extremely tight and has no flexibility
due to the fact that over the past few years, the District has spent more than it has received. Each year, we have
dipped into our beginning balance; therefore, maintaining the required 2% contingency will require conservative
adjustments. The District has now formed a budget committee which met last week, and will continue to meet so
that everyone can have a voice in the budget process. Additionally, Mr. Little is serving on the Budget Committee
as the Board representative which should keep the Board informed and involved in the process. And the Finance
Office has scheduled Red Book Training for principals and school bookkeepers to update everyone on current
policies with regard to school activity funds.
State Manager Hammond discussed efforts in the facility planning process, finance, food service, instruction, pupil
transportation and student services. He referenced/introduced Michael Hughes as the Education Recovery Specialist
from KDE (Kentucky Department of Education), the efforts of the contracted Director of Students Services/Interim
DPP and complimented Food Service Director Tabitha Napier and the food service program based upon audit
results. Comments were received and addressed from the audience. He also discussed various points (1-5) of KRS
160.180 Eligibility Requirements for Board Members.
01222013-236. PERSONNEL NOTIFICATIONS
Personnel Notifications are as follows and include actions from December 6, 2012 through January 22, 2013.
Employment of Eddie Baker, Substitute Bus Driver, Effective December 6, 2012
Timothy Glenn Napier, Substitute Teacher, Effective January 4, 2013
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055
Jackson, Ky., January 22, 2013
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Holbrook; District Three – Bobby Gross-ABSENT;
District Four – Albert Little; District Five – Ina Southwood
01222013-237. NEW BUSINESS – APPOINT BOARD MEMBER FOR LOCAL PLANNING
COMMITTEE
It was moved by Albert Little and seconded by Ina Southwood that Becky Holbrook serve as board member on the
Local Planning Committee.
Voting: Ruschelle Hamilton – Aye; Rebecca Holbrook – Aye; Albert Little – Aye; Ina Southwood – Aye
01222013-238. OLD BUSINESS – APPOINT BOARD MEMBER TO REVIEW BILLS
It was moved by Becky Holbrook and seconded by Ina Southwood to appoint Albert Little to review the bills prior
to each board meeting, as recommended by the auditors. An open invitation was presented to all members of the
Board to make inquiries for clarification of financial issues/expenditures.
Voting: Ruschelle Hamilton – Aye; Rebecca Holbrook – Aye; Albert Little – Aye; Ina Southwood – Aye
01222013-239. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Albert Little that the
meeting be adjourned. Meeting adjourned at 6:23 PM.
Voting: Ruschelle Hamilton – Aye; Rebecca Holbrook – Aye; Albert Little – Aye; Ina Southwood – Aye
THE BREATHITT COUNTY SCHOOL DISTRICT WAS DESIGNATED A STATE MANAGED SCHOOL DISTRICT BY
THE KENTUCKY BOARD OF EDUCATION ON DECEMBER 6, 2012 PURSUANT TO KRS 158.780, KRS 158.785
AND 703 KAR 3:205. THEREFORE, IT IS HEREBY RECOGNIZED THAT ALL ACTIONS CONTAINED HEREIN ARE
RECOMMENDATIONS TO THE COMMISSIONER OF THE DEPARTMENT OF EDUCATION AND DO NOT
CONSTITUTE FINAL APPROVAL.
_________________________________________________________________
Ruschelle Hamilton, Board Chairperson
_________________________________________________________________
Stacy C. McKnight, Board Secretary
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056
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., February 26, 2013
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood-ABSENT
The regular meeting of the Breathitt County Board of Education was brought to order by Chairperson Ruschelle
Hamilton.
02262013-240. ADOPT AGENDA
It was moved by Albert Little and seconded by Bobby Gross that the agenda be approved with the Addendum
presented at the meeting and after moving Item IV-A-Student Recognitions, to Item I-C.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Albert Little – Aye; Becky Watkins – Aye
02262013-241.
STUDENT RECOGNITIONS
Upon the recommendation of a GEAR UP committee consisting of GEAR UP representatives, FRYSC
directors, the principals and Lloyd Bach, it was decided to use GEAR UP funds to purchase Study Island
as an instructional and assessment support for students and teachers. This is an excellent program and
is helping to fill in learning gaps and helping us reach our goal as a district to have all our students
college and/or career ready by the time they graduate from high school. After each school had the
program set up and going, Study Island contacted Mr. Bach to see if the district would be interested in
having our schools participate in a contest to see which school could earn the most blue ribbons per
student and be recognized as the Study Island honor Roll Campus in Breathitt County. The contest would
be for the period December 1-January 11, 2013.
Mr. Bach thought it would be good to recognize the top grade-level winner (grades 2-8) with a
certificate and contacted the Breathitt County Education Association to see if they would be willing to
provide gift cards for each of the grade-level winners. And they agreed to sponsor a $10 Wal-Mart give
card for each grade-level winner.
It is worth noting that every grade-level winner was present at the board meeting to be recognized,
which speaks highly for these students and for the parents who supported them by being there as well.
The following students were recognized for their blue ribbons in Study Island:
Grade 2: LBJ - 3 Ribbons Each
Angelina Brewer
Isaac Bellamy
Christopher Robertson
Kennedy Hudson
Grade 3: LBJ - 40 Ribbons
Ethan Blake Ritchie
Grade 4: H-T - 56 Ribbons each
Darren Noble
Lane Hall
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057
Jackson, Ky., February 26, 2013
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood-ABSENT
Grade 5: RES - 15 Ribbons
Daniel Back
Grade 6: LBJ - 45 Ribbons
Brianna Brewer
Grade 7: LBJ - 11 Ribbons
Makenzie Neace
Grade 8: SMS - 11 Ribbons Each
Furthermore, the school with the most total ribbons and won the Study Island Honor Roll Campus award
was Highland-Turner Elementary School. The students, Darren Noble and Lane Hall, with individual
awards from Highland-Turner accepted the award for their school.
02262013-242. RECESS TO BREATHITT COUNTY BOARD OF EDUCATION FINANCE
CORPORATION MEETING
It was moved by Albert Little and seconded by Becky Watkins that the Breathitt County Board of Education
meeting be recessed in order to call to order the meeting of the Breathitt County Finance Corporation meeting for
the purpose of approving the issuance of bonds.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Albert Little – Aye; Becky Watkins – Aye
02262013-243. RESUME BREATHITT COUNTY BOARD OF EDUCATION BOARD MEETING
It was moved by Albert Little and seconded by Bobby Gross to resume the meeting of the Breathitt County Board of
Education.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Albert Little – Aye; Becky Watkins – Aye
02262013-244. RECOMMEND TO THE COMMISSIONER APPROVAL OF BOND REFINANCE
It was moved by Bobby Gross and seconded by Albert Little to recommend to the Commissioner approval of a
resolution initiating the refinancing process to refund and retire the bond issue dated April 1, 2005.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Albert Little – Aye; Becky Watkins – Aye
The basis for approval of Items III – A-N, were discussed individually with Board members and the audience; and
furthermore, State Manager Larry Hammond recommends approval based on consistency with prior plans and
dialogue with KDE representatives:
02262013-245. APPROVE MINUTES
The minutes were discussed and an error in the voting of last month’s minutes was noted. The error will be
corrected and the minutes will be presented again for approval at the next meeting.
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058
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., February 26, 2013
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood-ABSENT
02262013-246. APPROVE FUND RAISERS
Approval of the following fund raisers:
Highland-Turner FMD Yummy Lollipop Sales and Icee Sales
Highland-Turner FRC Krispy Kreme Donut Sales
Breathitt ATC HOSA Club Krispy Kreme Donut Sales
MRC Honors Day
BHS Softball FanCloth Brochure Sales (BHS Merchandise)
BHS Junior/Senior Prom Ticket Sales
BHS AP History Class Rada Brochure Sales, Send Me a Mile Fundraiser, Avon Sales, and Tupperware
Sales
LBJ Academic Teach Concessions at District Competition
LBJ General Fund Group/Sports Team Pictures
SMS/BHS Band/Choir Flower Bulb Sales
SMS General Fund St. Jude’s Mathathon
02262013-247. APPROVE CLAIMS
Approval of subsequent claims, current claims and salaries (bills for payment).
02262013-248. APPROVE TENTATIVE SBDM ALLOCATIONS
Approval of the 2013-2014 Tentative SBDM Allocations.
02262013-249. APPROVE ADVERTISING FOR BIDS
Approval of advertising for bids for the 2013-2014 school year, the following items:
1. Tires
2. School Pictures
3. Soft Drinks and Related Items
4. Oil and Lubricants
5. Bus and Maintenance Parts and Supplies
6. Athletic Supplies & Related Items
7. Complete Pest Control
8. Fuel
9. School Supplies
10. Food
02262013-250. APPROVE POLICY/PROCEDURE REVISIONS
Approval of the first reading of policy/procedure revisions, most of which are recommended by KSBA.
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059
Jackson, Ky., February 26, 2013
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood-ABSENT
02262013-251. APPROVE FMLA/LEAVE WITHOUT PAY
Approval of FMLA or Leave Without Pay for the following employees:
1. Leave Without Pay for Employee #3823
2. FMLA for Employee #273
3. FMLA for Employee #4080
4. FMLA for Employee #4001
02262013-252. APPROVE 3rd PARTY FOOD SERVICE VENDOR
Approval of HPS as a 3rd Party Food Service Bid Provider.
02262013-253. APPROVE REQUESTS TO USE SCHOOL PROPERTY
Approval of the following requests to use school property, contingent on the receipt of proof of insurance:
1. Breathitt County Honey Festival Use of BHS Cafeteria on August 25, 2013, for the Honey Festival
Kick-Off Banquet.
2. Breathitt County Honey Festival Use of LBJ Parking Lot on August 31, 2013, for the Honey Festival
Parade.
3. Breathitt County Honey Festival Use of LBJ Parking Lot on September 2, 2013, for the Honey
Run/Walk.
4. Breathitt County Honey Festival Use of LBJ Cafeteria on August 24, 2013, for the Honey Scholarship
Pageant.
5. HT FRC Use of HT Gym on March 10, 2013.
02262013-254. APPROVE SENIOR TRIP
Approval of the Senior Trip to Orlando, Florida during Spring Break.
02262013-255. APPROVE SUBSTITUTE TEACHER HANDBOOK
Approval of the substitute teacher handbook, provided by KSBA with input from principals for specific school
details.
02262013-256. APPROVE KSBA FACILITY PLANNING PROCESS CONSULTANT SERVICE
Approval of contracting with KSBA to provide a consultant to facilitate the facility planning process for a fee of
$2,500, plus expenses.
02262013-257. APPROVE SAVE THE CHILDREN MOA FOR MRC
Approval of the Save the Children Memorandum of Agreement for Marie Roberts-Caney Elementary School,
ending June 30, 2013.
02262013-258. APPROVE BHS AP HISTORY CLASS TRIP TO WASHINGTON DC
Approval of the Breathitt High School AP History Class Field Trip to Washington, D.C. during Spring Break.
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060
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., February 26, 2013
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood-ABSENT
02262013-259. REPORTS
BCEA President Oneida Cassidy expressed her pleasure being able to award the students who excelled in Study
Island; and said that any time the BCEA could recognize students in that manner they would be happy to do so.
Gear Up Academic Specialists Paula Clemons-Combs and Alonzo Fugate did a Powerpoint presentation for the
audience highlighting Gear-Up, its requirements, and what it offers to our schools. Gear-up targets second through
eighth grade students and will move as these students move through school. The program focuses on preparing
students for after high school, and provides trip to colleges, businesses, etc. in an effort to show students what
opportunities they have when they leave high school. Alonzo Fugate then showed a video highlighting all the
activities that Gear Up has sponsored so far this year, culminating in an anti-bullying film prepared at the Middle
School.
Treasurer Darnell McIntosh reviewed the Bank Reconciliation form she presented to the Board members in their
packet since it was new. It shows the actual cash balance of the District, broken down by fund, which the Board
members liked seeing. She also reviewed the Year to Date Budget report, looking at the Month to Date column so
the Board could see monthly expenditures and receipts. She also reviewed YTD revenues showing the Board how
much money we have received so far this year compared to how much we have spent. Board members expressed
their preference with the report as well.
State Manager Larry Hammond presented an attendance report to the Board members which showed that we had
93.55% attendance for month five and 92.66% attendance for month six. We have a goal of 95% attendance for the
district, which Mr. Hammond encouraged the audience, is attainable and realistic.
Mr. Hammond also talked about the personnel/hiring process and explained to the audience that positions posted for
individual schools are hired at the school level through the SBDM councils, or a committee in the absence of an
SBDM council. The principal, after consulting with the SBDM council, recommends hiring to Mr. Hammond who
completes and finalizes the hiring process. He emphasized that board members have no role in the hiring process,
by statute.
Mr. Hammond then introduced Susan Allred and Mike Hughes, KDE personnel who presented information about
the school district management audit and how the district might begin the improvement process. Susan Allred,
Associate Commissioner, Office of Next Generation Schools and Districts did a Powerpoint presentation showing
the audience parts of the management audit findings and a corrective action plan. These corrective action plans will
be developed through “PDSA’s”, a method of finding solutions to problems by Planning, Doing, Studying, and
Acting. Each area targeted for improvement will have its own PDSA. Through these PDSA’s, progress will be
reported to the Commissioner monthly. Mike Hughes will be working with each department to develop their
PDSA’s to more specifically list what actions will be taken to improve.
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061
Jackson, Ky., February 26, 2013
The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood-ABSENT
02262013-260. INFORMATIONAL ITEMS
The following informational items were presented to the board members in their packets:
1. A letter from the Commodity Food Program Review to state that the Food Service met all its
requirements with regard to this program and is in compliance.
2. Kentucky School Boards Insurance Trust distributed Estimated Assessments for unpaid insurance
costs; Breathitt County’s estimate is $774,000.00, which may be paid over ten or twenty years, if
necessary.
3. Information about the Day Treatment Center was shared with Board members to inform them that
discussion has taken place with reducing the service or closing it altogether. However, currently, it is
hopeful that the Center will stay open, but only if it doesn’t require general fund dollars to support it.
4. In attendance, Mr. Hammond reiterated that our goal for attendance is 95%. Good attendance is
crucial to the financial success of the district.
02262013-261. PERSONNEL NOTIFICATIONS
Personnel Notifications are attached to the minutes of this meeting.
02262013-262. ADJOURNMENT
There being no further business of the Board, it was moved by Becky Watkins and seconded by Albert Little that the
meeting be adjourned. Meeting adjourned at 7:00 PM.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Albert Little – Aye; Becky Watkins – Aye
THE BREATHITT COUNTY SCHOOL DISTRICT WAS DESIGNATED A STATE MANAGED SCHOOL DISTRICT BY
THE KENTUCKY BOARD OF EDUCATION ON DECEMBER 6, 2012 PURSUANT TO KRS 158.780, KRS 158.785
AND 703 KAR 3:205. THEREFORE, IT IS HEREBY RECOGNIZED THAT ALL ACTIONS CONTAINED HEREIN ARE
RECOMMENDATIONS TO THE COMMISSIONER OF THE DEPARTMENT OF EDUCATION AND DO NOT
CONSTITUTE FINAL APPROVAL.
___________________________________________________________
Ruschelle Hamilton, Board Chair
___________________________________________________________
Stacy C. McKnight, Board Secretary
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062
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., March 14, 2013
The Breathitt County Board of Education met in the Central Office Conference Room at 3:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
The special meeting of the Breathitt County Board of Education was brought to order by Board Chairperson
Ruschelle Hamilton.
03142013-263.
RECOMMEND TO THE COMMISSIONER APPROVAL OF THREE COMMUNITY
BUSINESS LEADERS FOR THE LPC
It was moved by Bobby Gross and seconded by Albert Little to recommend to the Commissioner approval of the
following three business leaders for the Local Planning Committee.
1. Sheri Ann Spencer
2. Kelvin Fugate
3. Angie Stewart
Voting: Unanimous All “Aye”
03142013-264.
RECOMMEND TO THE COMMISSIONER APPROVAL OF HIRING THE ARCHITECT
FIRM OF CLOTFELTER SAMOKAR.
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of
hiring the architect firm of Clotfelter Samokar to conduct facility evaluations and complete related documentation
required by KDE for the District Facility Plan.
Voting: Unanimous All “Aye”
03142013-265. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Albert Little that the
meeting be adjourned. Meeting adjourned at 3:34 PM.
Voting: Unanimous All “Aye”
THE BREATHITT COUNTY SCHOOL DISTRICT WAS DESIGNATED A STATE MANAGED SCHOOL DISTRICT BY
THE KENTUCKY BOARD OF EDUCATION ON DECEMBER 6, 2012 PURSUANT TO KRS 158.780, KRS 158.785
AND 703 KAR 3:205. THEREFORE, IT IS HEREBY RECOGNIZED THAT ALL ACTIONS CONTAINED HEREIN ARE
RECOMMENDATIONS TO THE COMMISSIONER OF THE DEPARTMENT OF EDUCATION AND DO NOT
CONSTITUTE FINAL APPROVAL.
___________________________________________________________
Ruschelle Hamilton, Board Chair
___________________________________________________________
Stacy C. McKnight, Board Secretary
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063
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., March 26, 2013
The Breathitt County Board of Education met in the Breathitt County High School Library at 5:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
The regular meeting of the Breathitt County Board of Education was brought to order by Board Chairperson
Ruschelle Hamilton.
03262013-266. ADOPT AGENDA
It was moved by Ina Southwood and seconded by Albert Little that the agenda be adopted with the Addendum
presented at the board meeting.
Voting: Unanimous All “Aye”
03262013-267. STUDENT RECOGNITIONS
The Sebastian Middle School Choir was scheduled to perform at the meeting; however, since there was no school,
the Choir postponed their performance until the May board meeting which will be held at Sebastian Middle School.
Students from the Area Technology Center were also scheduled to be recognized, but deferred until the next meeting
due to the weather and since there was no school.
Principal Reggie Hamilton was in attendance at the Board Meeting to recognize his students who met benchmarks in
ALL areas on the EXPLORE test. There were nineteen (19) students who met benchmarks in all areas; two were
present to receive their certificates: Ethan Griffith and Justin Johnson. The other students will be recognized at the
May board meeting held at Sebastian Middle School.
03262013-268. RECOMMEND TO THE COMMISSIONER APPROVAL OF POLICY/PROCEDURE
REVISIONS
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
second reading of the policy/procedure revisions for Policy 03.111/03.211-Medical Examination; 03.122/03.222Holidays; 03.125/03.225-Expense Reimbursement; 03.125 AP2-Out of County – Individual Travel Request and
Reimbursement Form; 03.1321/03.2321-Use of School Property; 03.1321 AP1/03.2321 AP1- Staff Use of
Telecommunication Devices; 03.171-Reduction in Force; 06.221-Bus Driver’s Us of Tobacco and Other
Substances; 06.23-Driver and Substitute Driver Training; and Rescission of 03.125 AP21 and AP22.
Voting: Unanimous All “Aye”
03262013-269. RECOMMEND TO THE COMMISSIONER APPROVAL OF THE 2013-2014 SCHOOL
CALENDAR
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
proposed 2013-2014 school calendar to include a reduction from 187 days to 185 days, since the extra two days is
no longer funded through SEEK funds.
Voting: Unanimous All “Aye”
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064
Jackson, Ky., March 26, 2013
The Breathitt County Board of Education met in the Breathitt County High School Library at 5:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
0326201-270.
RECOMMEND TO THE COMMISSIONER APPROVAL OF THE AMENDED 2012-2013
SCHOOL CALENDAR
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
amended 2012-2013 school calendar with a projected last day of school for students to be May 24, 2013. Closing
day for staff is scheduled for Tuesday, May 28, 2013.
Voting: Unanimous All “Aye”
03262013-271. RECOMMEND TO THE COMMISSIONER APPROVAL OF INCREASING THE
SHERIFF’S COLLECTION RATE
It was moved by Ina Southwood and seconded by Becky Watkins to recommend to the Commissioner approval of
increasing the Sheriff’s collection rate by 0.5% to 3.0%, effective July 1, 2013.
Voting: Unanimous All “Aye”
03262013-272. RECOMMEND TO THE COMMISSIONER APPROVAL OF RE-CONFIGURING THE
BREATHITT COUNTY SCHOOL DISTRICT
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of reconfiguring the Breathitt County School District to house Pre-K – 6 grades in the elementary schools; Grades 7-8 in
the Middle School; and Grades 9-12 in the High School, beginning with the 2013-2014 school year.
Voting: Unanimous All “Aye”
03262013-273. RECOMMEND TO THE COMMISSIONER TO TABLE NON-RENEWAL OF FLOOD
INSURANCE FOR ROUSSEAU ELEMENTARY SCHOOL
It was moved by Ina Southwood and seconded by Becky Watkins to recommend to the Commissioner that the nonrenewal of supplemental flood insurance for Rousseau Elementary School be tabled until a later date, to see if the
insurance could be purchased through the end of the current fiscal year.
Voting: Unanimous All “Aye”
03262013-274. RECOMMEND TO THE COMMISSIONER SALE OF THE CHILDCARE CENTER
BUILDING
It was moved by Bobby Gross and seconded by Albert Little to recommend to the Commissioner that the Childcare
Center be sold for fair market value as determined by a certified appraisal.
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Albert Little – Aye; Ina Southwood – No; Becky Watkins
– Aye
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065
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., March 26, 2013
The Breathitt County Board of Education met in the Breathitt County High School Library at 5:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
03262013-275. RECOMMEND TO THE COMMISSIONER APPROVAL OF MINUTES
It was moved by Albert Little and seconded by Bobby Gross to recommend to the Commissioner approval of the
minutes of the January 22, 2013, February 26, 2013, and March 14, 2013, meetings.
Voting: Unanimous All “Aye”
03262013-276. RECOMMED TO THE COMMISSIONER APPROVAL OF FUND RAISERS
It was moved by Albert Little and seconded by Bobby Gross to recommend to the Commissioner approval of the
following fund raisers:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
BHS Cheerleaders Car Wash/Bake Sale
MRC Library Scholastic Book Fair
BHS Football Team Car Wash
LBJ Cheerleaders Spring Dance – Grades 4-7
HT FMD Spring Fling Dance
BHS JROTC Pictures
Rousseau PTO Soup Bean Dinner, Krispy Kreme Donut Sales, Pizza Kits, Candles, Sprays
BHS Technology Student Association Wood Shop Project Sales
BHS Social Studies Donorschoose.Org Fund Raiser
BRJDC Youth Fund Greenhouse Sales
Voting: Unanimous All “Aye”
03262013-277. RECOMMEND TO THE COMMISSIONER APPROVAL OF CLAIMS
It was moved by Albert Little and seconded by Bobby Gross to recommend to the Commissioner approval of all
subsequent claims, current claims and salaries (bills for payment).
Voting: Unanimous All “Aye”
03262013-278. RECOMMEND TO THE COMMISSIONER APPROVAL OF MEDICAL LEAVE
It was moved by Albert Little and seconded by Bobby Gross to recommend to the Commissioner approval of a
Medical Leave of Absence for Employee Number 4060.
Voting: Unanimous All “Aye”
03262013-279. RECOMMEND TO THE COMMISSIONER APPROVAL OF REQUEST TO USE
SCHOOL PROPERTY
It was moved by Albert Little and seconded by Bobby Gross to recommend to the Commissioner approval of the
request to use LBJ by the BHS Class of 1963, on May 25, 2013, for a Class Reunion, contingent on receipt of
insurance.
Voting: Unanimous All “Aye”
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066
Jackson, Ky., March 26, 2013
The Breathitt County Board of Education met in the Breathitt County High School Library at 5:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
03262013-280. RECOMMEND TO THE COMMISSIONER APPROVAL OF 2013 CAPITAL FUNDS
REQUEST FORM
It was moved by Albert Little and seconded by Bobby Gross to recommend to the Commissioner approval of the
Capital Funds Request Form for FY2013.
Voting: Unanimous All “Aye”
03262013-281. RECOMMEND TO THE COMMISSIONER APPROVAL OF PRACTICUM
AGREEMENT
It was moved by Albert Little and seconded by Bobby Gross to recommend to the Commissioner approval of the
National University Practicum Agreement.
Voting: Unanimous All “Aye”
03262013-282. RECOMMEND TO THE COMMISSIONER APPROVAL OF POLICY/PROCEDURE
REVISIONS-FIRST READING
It was moved by Albert Little and seconded by Bobby Gross to recommend to the Commissioner approval of the
Policy 09.2212 and Procedure06.2212 Ap.12/09.14 AP.232 revisions, as recommended by KSBA (first reading).
Voting: Unanimous All “Aye”
03262013-283. RECOMMEND TO THE COMMISSIONER APPROVAL OF CHANGING NAME OF
DAY TREATMENT CENTER
It was moved by Albert Little and seconded by Bobby Gross to recommend to the Commissioner approval of
changing the name of the Breathitt County Day Treatment Center to the Breathitt County Residential Treatment
Program.
Voting: Unanimous All “Aye”
03262013-284. REPORTS
BCEA President Oneida Cassidy expressed concerns about some of the policy revisions approved by the Board,
especially with regard to the medical exam. She also expressed BCEA’s dismay with the calendar reduction of two
days, which will cut the teachers’ two days pay, or roughly 1% of their salaries. BCEA does not support increasing
the Sheriff’s Collection Rate when teachers are being reduced. She also confirmed that the District has banked 15
days this year and will be banking 7 days next year. However, this year’s bank days cannot be used since the
Commissioner has required that the District attend school for 177 days this year, and not face further SEEK
reductions due to calendar issues from 2011-2012.
Finance Officer Darnell McIntosh reviewed the bank reconciliation with the board members and the audience as
well as the monthly report. She explained that the monthly report indicated that the District spent more in February
than it collected; however, that was due in large part to the annual KISTA bond payment which is for school buses.
That payment alone was approximately $198,000. She also shared with the Board that the District received a cut in
SEEK funding for the current school year in the amount of $160,000, in transportation. Ms. McIntosh analyzed
receipts showing that the District has received 86% of its budgeted property tax, 56% of motor vehicle; 68% of
budgeted franchise; and none of the budgeted un-mined minerals. The Sheriff’s Office told Ms. McIntosh that the
bills had to be certified and they were being mailed. The District should receive un-mined minerals taxes in April.
And in other good news, the bond re-finance approved at last month’s meeting saved the District $71,000.
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RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., March 26, 2013
The Breathitt County Board of Education met in the Breathitt County High School Library at 5:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
Interim DPP Rose Brown shared information with the Board regarding the attendance in the District. She gave the
Board a report showing the attendance for the past three months as well as a daily report showing the number of
students absent on a daily basis for the past month. Attendance has been a significant challenge for the District, but
a lot of work has taken place to improve attendance. April has been designated as High Attendance month and all
the schools are offering prizes for classes with the highest attendance during that month. The goal for the District
for the month of April is 95%.
State Manager Larry Hammond first talked about the budget and the recent reductions received by the District.
Along with the $160,000 SEEK reduction, the District also received a significant reduction in Preschool funds for
the 2013-2014 school year, more than $200,000. Numerous adjustments will be made this spring with regard to
staffing. Reduction letters for teachers whose days will be reduced from 187 to 185 will be distributed over the next
week or so. Other adjustments and non-renewals will be reviewed as well.
Mr. Hammond recognized Ms. Hardin from the newspaper for her articles dealing with the use of facilities as well
as the facility plan process. He expressed that his goal is for the Board and the public to understand the process and
why decisions are made, and he thought Ms. Hardin did a good job presenting the facts about these two issues.
Additionally, the Facility planning process begins this Thursday when the LPC meets for the first time for
orientation. He reiterated that these meetings, as well as the board meetings are open to the public for anyone to
attend.
Mr. Hammond also mentioned that he has met with Calvin Saum to discuss recycling in the schools and what an
important practice recycling is for the community. He said the District would become more involved in the future.
He also talked about the “Perfection Group”, who works with energy savings to help school districts fund projects
that will save money with regard to utilities. Mr. Hammond said the LPC would be looking at these issues as it goes
through the facility planning process to see how it might best benefit the District.
Other issues Mr. Hammond discussed include Senate Bill 97, which was signed into law and requires all districts to
raise the dropout age from 16 to 18, once at least 55% of all other districts have raised it voluntarily. It was clarified
that the BHS senior trip is scheduled for next week and groups whose trips are approved by the Board are expected
to follow all the guidelines which they asked to be approved including the itinerary.
Mr. Hammond shared with the board members that the state has approved all previous board meeting
minutes recorded since the district has been under state management.
District Assessment Coordinator Donna Fugate reviewed with the Board the District Improvement Plan that was
provided to them in their packets. She emphasized the goals that were identified saying that the first set of goals
were state wide; then the District had its own goals identified, including improving attendance. She felt strongly
about this that the schools understand the importance of attendance and are working hard to improve it. Mr. Little
complimented the Plan, said he had worked on several of them himself and was impressed with it.
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068
Jackson, Ky., March 26, 2013
The Breathitt County Board of Education met in the Breathitt County High School Library at 5:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
03262013-285. RECOMMEND TO THE COMMISSIONER APPROVAL OF EASEMENT AT LBJ
It was moved by Albert Little and seconded by Bobby Gross to recommend to the Commissioner approval of the
Pump Station Easement at LBJ Elementary School, in order for the City of Jackson to replace a sewer pump.
Voting: Unanimous All “Aye”
03262013-285. PERSONNEL NOTIFICATIONS
Personnel notifications are attached to the minutes of this meeting and include all personnel actions from February
26, 2013 through March 26, 2013.
03262013-286. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Albert Little that the
meeting be adjourned. Meeting adjourned at 7:15 PM.
Voting: Unanimous All “Aye”
THE BREATHITT COUNTY SCHOOL DISTRICT WAS DESIGNATED A STATE MANAGED SCHOOL DISTRICT BY
THE KENTUCKY BOARD OF EDUCATION ON DECEMBER 6, 2012 PURSUANT TO KRS 158.780, KRS 158.785
AND 703 KAR 3:205. THEREFORE, IT IS HEREBY RECOGNIZED THAT ALL ACTIONS CONTAINED HEREIN ARE
RECOMMENDATIONS TO THE COMMISSIONER OF THE DEPARTMENT OF EDUCATION AND DO NOT
CONSTITUTE FINAL APPROVAL.
___________________________________________________________
Ruschelle Hamilton, Board Chair
___________________________________________________________
Stacy C. McKnight, Board Secretary
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069
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., April 23, 2013
The Breathitt County Board of Education met in the LBJ Elementary School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
The regular meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle
Hamilton.
04232013-287. ADOPT AGENDA
It was moved by Albert Little and seconded by Ina Southwood that the agenda be adopted after switching Items IIIE and III-F; and then including the Addendum presented at tonight’s meeting.
Voting: Unanimous All “Aye”
04232013-288. STUDENT RECOGNITIONS
The following students were recognized during the Board Meeting for their individual achievements:
Rousseau Student Recognitions
LBJ Student Recognitions
Catherine Bowling – ACT Achievement
Jacob Collins – ACT Achievement
John Wyatt Hall – ACT Achievement; 2013 Kentucky Recognition Ceremony at WKU
Alexis Brooke Halsey –ACT Achievement; 2013 Kentucky Recognition Ceremony at WKU
Makenzie Neace – ACT Achievement; 2013 Kentucky Recognition Ceremony at WKU
Emilea Pitts – ACT Achievement
Jeanna Tolson – ACT Achievement
HT Student Recognitions
Cristina Combs – ACT Achievement
Lori Hall – ACT Achievement; 2013 Kentucky Recognition Ceremony at WKU
MRC Student Recognitions
Haley Hamilton – ACT Achievement
Mary Gullett – ACT Achievement; 2013 Kentucky Recognition Ceremony at WKU
Area Technology Center Recognitions
Justin Addison – Auto Tech Skills USA – 2nd Place Opening and Closing Ceremony Team; 2nd Place – Skills
Dorsie Akemon – Auto Tech Skills USA – 2nd Place Opening and Closing Ceremony Team; 2nd Place – Skills
Josh Cockerham - Auto Tech Skills USA – 2nd Place Opening and Closing Ceremony Team; 2nd Place – Skills
Chris D. Combs – Auto Tech Skills USA – 2nd Place Opening and Closing Ceremony Team
Chris L. Combs – Auto Tech Skills USA – 2nd Place Opening and Closing Ceremony Team
Morgan Perkins – Auto Tech Skills USA – 2nd Place Opening and Closing Ceremony Team
Brandon Vires – Auto Tech Skills USA – 2nd Place Opening and Closing Ceremony Team
Aaron McIntosh – FBLA
Destiney Johnson – FBLA
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070
Jackson, Ky., April 23, 2013
The Breathitt County Board of Education met in the LBJ Elementary School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
Jackie Howard – FBLA
James Strong – FBLA
Kaitlin Koehler – FBLA
Kaitlin Napier – FBLA
Katie Rice – FBLA
Kaitlin White – FBLA
Kenzie Combs – FBLA
Madison Smith – FBLA
Morgan Phipps – FBLA
Whitney Wilder – FBLA
John Barnett – 3rd Place-Talent – Carpentry Skills USA
Michael Dotson – 1st Place Promotional Bulletin Board – Carpentry Skills USA
D.J. Fugate – Carpentry I
Kody Fugate – Carpentry I
Taylor Fugate – 3rd Place Carpentry I
Brandon Thorpe – 3rd Place Pledge – Carpentry Skills
Jordan Turner – 1st Place Promotional Bulletin Board – Went to State Competition-Carpentry Skills USA
Bryan Brewer – 2nd Place Promotional Bulletin Board – Electricity Skills
Kenneth Gabbard – 2nd Place Promotional Bulletin Board – Electricity Skills
Brendan Johnson – 3rd Place Residential Wiring
David T. Pennington – 1st Place Residential Wiring – Went to State Competition
Brianna Haddix 3rd Place Human Growth and Development Knowledge – HOSA-State Competition
Jacob Whitaker – 1st Place Medical Spelling HOSA State Competition
Dustin Allen – State President of HOSA
Brittany Gross – Dental Terminology – HOSA State
Kaitlin Campbell – Dental Spelling – HOSA State
Courtney Hamblin – Extemporaneous Speaking – HOSA State
Brittany Farler – Medical Photography – HOSA State
Kaitlin Koehler – MOS Word Test State Winner (One of Five); Will Compete at National Competition in Anaheim
California
04232013-289. RECOMMEND TO THE COMMISSIONER APPROVAL OF FLOOD INSURANCE
It was moved by Albert Little and seconded by Ina Southwood to recommend to the Commissioner approval of
supplemental flood insurance for Rousseau Elementary School.
Voting: Unanimous All “Aye”
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071
Jackson, Ky., April 23, 2013
The Breathitt County Board of Education met in the LBJ Elementary School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
04232013-290. RECOMMEND TO THE COMMISSIONER APPROVAL OF RAISING DROPOUT AGE
It was moved by Bobby Gross and seconded by Ina Southwood to recommend to the Commissioner approval of
raising the dropout age from 16 (sixteen) to 18 (eighteen) in support of Senate Bill 97, realizing final
action/approval will need to occur after the Bill becomes law.
Voting: Unanimous All “Aye”
04232013-291. RECOMMEND TO THE COMMISSIONER APPROVAL OF BID FOR PICTURES
It was moved by Albert Little and seconded by Becky Watkins to recommend to the Commissioner approval of
Forever Memories and Image Photography for school pictures for the 2013-2014 school year, since they were the
low bidder.
Voting: Unanimous All “Aye”
04232013-292. RECOMMEND TO THE COMMISSIONER APPROVAL OF THE 2013-2014 STAFFING
POLICY/SBDM ALLOCATIONS
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
2013-2014 staffing policy and SBDM allocations.
Voting: Unanimous All “Aye”
04232013-293. RECOMMEND TO THE COMMISSIONER APPROVAL OF RESCINDING BOARD
POLICY 03.114-CONTRACTS (FIRST READING)
It was moved by Albert Little and seconded by Becky Watkins to recommend to the Commissioner approval of
rescinding Board Policy 03.114-Contracts (first reading).
Voting: Bobby Gross – Abstain; Ruschelle Hamilton – Aye; Albert Little – Aye; Ina Southwood – Abstain; Becky
Watkins – Aye
04232013-294. RECOMMEND TO THE COMMISSIONER APPROVAL OF THE 2013-2014 SALARY
SCHEDULES
It was moved by Albert Little and seconded by Ruschelle Hamilton to recommend to the Commissioner approval of
the 2013-2014 salary schedules.
Voting: Bobby Gross – Abstain; Ruschelle Hamilton – Aye; Albert Little – Aye; Ina Southwood – Abstain; Becky
Watkins – No
04232013-295. RECOMMEND TO THE COMMISSIONER APPROVAL OF MINUTES
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
minutes of the March 26, 2013, board meeting.
Voting: Unanimous All “Aye”
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072
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., April 23, 2013
The Breathitt County Board of Education met in the LBJ Elementary School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
04232013-296. RECOMMEND TO THE COMMISSIONER APPROVAL OF CLAIMS
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
subsequent claims, current claims and salaries (bills for payment).
Voting: Unanimous All “Aye”
04232013-297. RECOMMEND TO THE COMMISSIONER APPROVAL OF FMLA
It was moved by Ina Southwood and second by Albert Little to recommend to the Commissioner approval of FMLA
for Employee #3861.
Voting: Unanimous All “Aye”
04232013-298. RECOMMEND TO THE COMMISSIONER APPROVAL OF REQUESTS TO USE
SCHOOL PROPERTY
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
following requests to use school property, contingent on receipt of proof of insurance:
1. BHS Class of 1957 use of BHS Cafeteria on August 3, 2013.
2. BHs Class of 1953 use of BHS Cafeteria on September 14, 2013
Voting: Unanimous All “Aye”
04232013-299. RECOMMEND TO THE COMMISSIONER APPROVAL OF POLICY AND
PROCEDURE UPDATE FOR 09.2212/09.2212 AP.12/09.14 AP.232
Upon the recommendation of KSBA, it was moved by Ina Southwood and seconded by Albert Little to recommend
to the Commissioner approval of revising Policy 09.2213 and Procedures 09.2212 AP.12, and 09.14 AP.232, second
reading.
Voting: Unanimous All “Aye”
04232013-300. RECOMMEND TO THE COMMISSIONER APPROVAL OF BIDS FOR ATHLETIC
SUPPLIES
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
following bids for Athletic Supplies for the 2013-2014 school year (all bidders):
1. Lowe’s Sporting Goods
2. Log Cabin Trading Post
3. Sportscity
4. Sportees Screen Printing
Voting: Unanimous All “Aye”
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073
Jackson, Ky., April 23, 2013
The Breathitt County Board of Education met in the LBJ Elementary School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
04232013-301. RECOMMEND TO THE COMMISSIONER APPROVAL OF BID FOR TIRES
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of
Breathitt County Tire (Goodyear) for Tires for the 2013-2014 school year (only bidder).
Voting: Unanimous All “Aye”
04232013-302. RECOMMEND TO THE COMMISSIONER APPROVAL OF BID FOR OIL AND LUBE
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of Key
Oil Co. for oil and lube products for the 2013-2014 school year (only bidder).
Voting: Unanimous All “Aye”
04232013-303. RECOMMEND TO THE COMMISSIONER APPROVAL OF BID FOR SCHOOL
SUPPLIES
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
bid from Jackson Wal-mart for school supplies for the 2013-2014 school year (only bidder).
Voting: Unanimous All “Aye”
04232013-304. RECOMMEND TO THE COMMISSIONER APPROVAL OF BIDS FOR SOFT DRINKS
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
bids from Coca-Cola and Pepsi for soft drinks and related items for the 2013-2014 school year (all bidders).
Voting: Unanimous All “Aye”
04232013-305. RECOMMEND TO THE COMMISSIONER APPROVAL OF BIDS FOR FOOD ITEMS
NOT RELATED TO FOOD SERVICE
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
bids from the following vendors for food items not related to food service for the 2013-2014 school year:
1. Jiffy Mart
2. Schwann’s
3. Jackson Wholesale
Voting: Unanimous All “Aye”
04232013-306. RECOMMEND TO THE COMMISSIONER APPROVAL OF BID FOR PEST CONTROL
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
bid from Best Pest, Inc. for pest control for the 2013-2014 school year (only bidder).
Voting: Unanimous All “Aye”
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074
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., April 23, 2013
The Breathitt County Board of Education met in the LBJ Elementary School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
04232013-307. RECOMMEND TO THE COMMISSIONER APPROVAL OF SAVE THE CHILDREN
AMENDMENTS
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of
Amendments #1 to the Save the Children Agreements with Marie Roberts-Caney Elementary School and LBJ
Elementary School.
Voting: Unanimous All “Aye”
04232013-308. RECOMMEND TO THE COMMISSIONER APPROVAL OF MSU MOA
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
Education Specialist in Instructional Leadership Program Memorandum of Agreement.
Voting: Unanimous All “Aye”
04232013-309 RECOMMEND TO THE COMMISSIONER APPROVAL OF KISTA BUS LEASE
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
KISTA Equipment Lease Certificates of Participation Agreement.
Voting: Unanimous All “Aye”
04232013-310. RECOMMEND TO THE COMMISSIONER APPROVAL OF SUMMER FEEDING
PROGRAM
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
2013 Summer Feeding Program to run from June 3, 2013 through July 19, 2013.
Voting: Unanimous All “Aye”
04232013-311. RECOMMEND TO THE COMMISSIONER APPROVAL OF ADVERTISING FOR BIDS
FOR PHYSICAL THERAPY
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of
advertising for bids for physical therapy services for the 2013-2014 school year.
Voting: Unanimous All “Aye”
04232013-312. RECOMMED TO THE COMMISSIONER APPROVAL OF RE-BID FOR DIESEL FUEL
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of rebidding for diesel fuel since no bids were received at the Bid Opening on April 3, 2013.
Voting: Unanimous All “Aye”
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075
Jackson, Ky., April 23, 2013
The Breathitt County Board of Education met in the LBJ Elementary School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
04232013-313. RECOMMEND TO THE COMMISSIONER APPROVAL OF REJECTION OF BIDS FOR
MAINTENANCE/TRANSPORTATION PARTS AND RE-BID
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of
rejecting all bids for maintenance/transportation parts and re-bid in order to give all vendors an opportunity to meet
timelines.
Voting: Unanimous All “Aye”
04232013-314. RECOMMEND TO THE COMMISSIONER APPROVAL OF MOU FOR CIITS
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
Memorandum of Understanding for the Continuous Instructional Improvement Technology System.
Voting: Unanimous All “Aye”
04232013-315. RECOMMEND TO THE COMMISSIONER APPROVAL OF BHS PROJECT PROM
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
Breathitt High School Project Prom Field Trip to Fugate’s Entertainment Center after the prom on April 27, 2013,
through April 28, 2013.
Voting: Unanimous All “Aye”
04232013-316. RECOMMEND TO THE COMMISSIONER APPROVAL OF MOA FOR COAL
SEVERANCE PROJECT
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
Memorandum of Agreement with the Department for Local Government for Coal Severance Project #1159-Breathitt
County Board of Education Maintenance/Technology Equipment.
Voting: Unanimous All “Aye”
04232013-317. RECOMMEND TO THE COMMISSIONER APPROVAL OF HIGHLAND-TURNER
FRC/UNITE SUMMER CAMP
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of the
Highland-Turner Family Resource Center/UNITE Summer Camp to run from July 8, 2013, through July 12, 2013.
Voting: Unanimous All “Aye”
04232013-318. RECOMMEND TO THE COMMISSIONER APPROVAL OF REVISING BOARD
POLICY 09.36 (FIRST READING)
It was moved by Ina Southwood and seconded by Albert Little to recommend to the Commissioner approval of
revising board policy 09.36 – School Related Student Trips (first reading).
Voting: Unanimous All “Aye”
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076
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., April 23, 2013
The Breathitt County Board of Education met in the LBJ Elementary School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
04232013-319. PERSONNEL NOTIFICATIONS
Personnel Notifications were presented to the Board and are attached to these minutes.
04232013-320. REPORTS
Ms. Darnell McIntosh presented the treasurer’s report and shared monthly reports with the Board. She informed the
Board that the month ending cash balance for March 31 st was $2.2 million. She also reminded the Board that most
of the salary expenditures will occur in the month of June when summer payrolls are written. That will significantly
reduce the cash balance and the district is working hard to make sure that we meet the 2% contingency at the end of
the fiscal year. Projections are showing that the balance will be close to the 2% requirement.
Ms. Rose Brown presented the Board with an attendance report showing attendance for each school month this year.
The most recent month (8th school month) is lower; however, the schools and the district are working hard to
improve attendance. During the month of April the district is having an attendance contest. The school with the
highest attendance will win a prize. As of the board meeting, Rousseau is ahead. Ms. Brown also informed the
Board that the district has one senior who has never missed a day of school; and said she needed to be recognized
and rewarded for that effort. Other efforts have been made to emphasize the importance of good attendance as well.
State Manager Larry Hammond informed the Board about a new communication tool that is being introduced in the
District. Education Recovery Specialist Mike Hughes has developed a weekly electronic newsletter that will be
distributed by email to all employees to keep everyone up to date on current events and issues. The first issue was
released on April 18th, and was very informative.
Mr. Hammond also discussed the appraisal for the daycare that has been conducted but not yet received. Hopefully,
that can be brought to closure by June 30th at the latest.
Grade school athletics has recently been a topic in the community and Mr. Hammond addressed the rumors that he
was planning to stop all grade school athletics. He urged everyone that is not true. There was not any spring grade
school football due to a lack of interest at most of the schools. All other athletics will remain the same; Mr.
Hammond said he has no plans to change anything with regard to grade school athletics. In high school athletics,
there are currently some open coaching positions. Once staff has been placed, these positions will be posted. Mr.
Hammond also addressed that the athletic director position will be additional duties assigned to a current employee
with an extra service stipend for those duties. Mr. Hammond is hopeful that all vacant positions will be posted by
mid-May, including teaching positions.
He reminded the audience that the next LPC meeting is scheduled for Monday, April 29 th at 5:30. Architects will be
there to report on the current needs in the Breathitt County Schools.
In closing, Mr. Hammond informed the audience that our goal will be to work toward paperless board meetings
since it costs some much in paper and time to prepare board packets. With a paperless system, agendas, minutes,
etc., would be available online for everyone to have access.
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077
Jackson, Ky., April 23, 2013
The Breathitt County Board of Education met in the LBJ Elementary School Library at 5:00 PM, with the following
members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
Mr. Hammond also went over the informational items provided to board members in the packet. Most of them were
articles talking about current issues in education. However, one of them was a letter from KDE stating that the Food
Service Department was in compliance with all regulations. Another was the SFCC Offer of Assistance for
Technology. This is the second offer and requires no board approval. It was noted however, how much these offers
have decreased over the years.
BCEA President Oneida Cassidy thanked Mr. Hammond for meeting with the BCEA this afternoon and for
explaining the rescission of Board Policy 03.114. It had caused some confusion with the teachers, however; it’s
only purpose for rescission was to allow the Board to hire administrators for more than 220 days. Ms. Cassidy also
notified Mr. Hughes that she would share with him their schedule of meetings so they can be included in the
newsletter.
04232013-321. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Albert Little that the
meeting be adjourned. Meeting adjourned at 7:20 PM.
Voting: Unanimous All “Aye”
THE BREATHITT COUNTY SCHOOL DISTRICT WAS DESIGNATED A STATE MANAGED SCHOOL DISTRICT BY
THE KENTUCKY BOARD OF EDUCATION ON DECEMBER 6, 2012 PURSUANT TO KRS 158.780, KRS 158.785
AND 703 KAR 3:205. THEREFORE, IT IS HEREBY RECOGNIZED THAT ALL ACTIONS CONTAINED HEREIN ARE
RECOMMENDATIONS TO THE COMMISSIONER OF THE DEPARTMENT OF EDUCATION AND DO NOT
CONSTITUTE FINAL APPROVAL.
______________________________________________________________
Ruschelle Hamilton, Board Chairperson
______________________________________________________________
Stacy C. McKnight, Board Secretary
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078
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., May 14, 2013
The Breathitt County Board of Education met in the Central Office Conference Room at 12:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
The special meeting of the Board of Education was called to order by Chairperson Ruschelle Hamilton.
05142013-322. RECOMMEND TO THE COMMISSIONER APPROVAL OF THE DISTRICT
FACILITIES PLAN
After lengthy discussion involving State Manager Larry Hammond, Architect Scott Noel and the Board Members, it
was moved by Albert Little and seconded by Ruschelle Hamilton to recommend to the Commissioner approval of
the District Facilities Plan.
Voting: Bobby Gross – No; Ruschelle Hamilton – Abstain; Albert Little – No; Ina Southwood – No; Rebecca
Watkins – No
05142013-323. RECOMMEND TO THE COMMISSIONER APPROVAL OF THE ADVISOR
CHAPERONE CONSENT AGREEMENT FOR THE ATC
It was moved by Rebecca Watkins and seconded by Albert Little to recommend to the Commissioner approval of
the Advisor/Chaperone Consent Agreement for the Career and Technical Student Organization through the Area
Technology Center.
Voting: Unanimous All “Aye”
05142013-324. RECOMMEND TO THE COMMISSIONER APPROVAL OF THE ATC FIELD TRIP
It was moved by Rebecca Watkins and seconded by Albert Little to recommend to the Commissioner approval of
the Area Technology Center field trip to King’s Island on May 20, 2013.
Voting: Unanimous All “Aye”
05142013-325. ADJOURNMENT
There being no further business of the Board, it was moved by Bobby Gross and seconded by Rebecca Watkins that
the meeting be adjourned. Meeting adjourned at 2:15 PM.
Voting: Unanimous All “Aye”
THE BREATHITT COUNTY SCHOOL DISTRICT WAS DESIGNATED A STATE MANAGED SCHOOL DISTRICT BY
THE KENTUCKY BOARD OF EDUCATION ON DECEMBER 6, 2012 PURSUANT TO KRS 158.780, KRS 158.785
AND 703 KAR 3:205. THEREFORE, IT IS HEREBY RECOGNIZED THAT ALL ACTIONS CONTAINED HEREIN ARE
RECOMMENDATIONS TO THE COMMISSIONER OF THE DEPARTMENT OF EDUCATION AND DO NOT
CONSTITUTE FINAL APPROVAL.
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079
Jackson, Ky., May 14, 2013
The Breathitt County Board of Education met in the Central Office Conference Room at 12:00 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
__________________________________________________________
Ruschelle Hamilton, Board Chair
__________________________________________________________
Stacy C. McKnight, Board Secretary
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080
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., May 28, 2013
The Breathitt County Board of Education met in the Sebastian Middle School Cafeteria at 5:03 PM, with the
following members present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross- ABSENT
(due to work obligations); District Four – Albert Little; District Five – Ina Southwood
The regular meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle
Hamilton.
05282013-326. ADOPT AGENDA
Chairperson Ruschelle Hamilton asked for a motion to adopt the agenda. No one made the motion; therefore, the
agenda was not adopted.
05282013-327. ADJOURNMENT
Since the agenda was not adopted for the regular meeting of May 28, 2013, it was moved by Becky Watkins and
seconded by Albert Little, that the meeting be adjourned. Meeting adjourned at 5:10 PM.
Voting: Unanimous All “Aye”
THE BREATHITT COUNTY SCHOOL DISTRICT WAS DESIGNATED A STATE MANAGED SCHOOL DISTRICT BY
THE KENTUCKY BOARD OF EDUCATION ON DECEMBER 6, 2012 PURSUANT TO KRS 158.780, KRS 158.785
AND 703 KAR 3:205. THEREFORE, IT IS HEREBY RECOGNIZED THAT ALL ACTIONS CONTAINED HEREIN ARE
RECOMMENDATIONS TO THE COMMISSIONER OF THE DEPARTMENT OF EDUCATION AND DO NOT
CONSTITUTE FINAL APPROVAL.
___________________________________________________
Ruschelle Hamilton, Board Chair
______________________________________________________
Stacy C. McKnight, Board Secretary
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RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., June 25, 2013
A Community Forum was held in the Breathitt High School Library at 5:00 PM, with the following members
present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross- ABSENT;
District Four – Albert Little; District Five – Ina Southwood
State Manager Larry Hammond submitted the attached agenda to Commissioner Holliday for approval. All items
listed herein were approved by the Commissioner.
Community Forum
Breathitt High School Library
Tuesday, June 25, 2013; 5:00 PM
AGENDA
I.
BUSINESS TO BE RECOMMENDED TO THE COMMISSIONER FOR
APPROVAL (BY THE STATE MANAGER)
A.
Approval of the minutes of the May 28, 2013, board meeting.
B.
Approval of the subsequent claims, current claims and salaries (bills for
payment).
C.
Approval of membership with KSBA for the 2013-2014 school year.
D.
Approval of performance bonds.
E.
Approval of second reading of Board Policy Update #36 and Procedure
Update #17.
F.
Approval of the 2013-2014 Student Discipline Handbook.
G.
Approval of membership with the Kentucky Valley Educational
Cooperative for the 2013-2014 school year.
H.
Approval of Employment Agreement with KVEC for the Due Process and
Transition Consultant for the 2013-2014 school year.
I.
Approval of the MOA with HCTCS for the Nursing Program for the 20132014 school year.
J.
Approval of the MOA with HCTCS for the Human Services Program for
the 2013-2014 school year.
K.
Approval of revising the mechanic salary schedule as follows:
0-3
4-9
10 - 14
15 - 19
20 - 24
25 +
$17.15
$17.77
$18.40
$18.74
$19.01
$20.96
(based on recommendations from the KDE District Audit).
L.
Approval of revising the Instructional Assistant II – Special Education Aide
Job Description.
M.
Approval of the following policy/procedure revisions (second or final
reading):
1.
03.1236/03.2236-Bereavement Leave – Revision
2.
03.122/03.222-Holidays – Revision
3.
03.123 AP.2/03.223 AP.2 – Adoption of New Procedure
4.
08.22-Promotion and Retention – Revision
5.
08.22 AP.1-Promotion and Retention – Revision
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June 25, 2013
09.12 AP.21-Nonresident Student Transfer/Registration Form –
Revision
7.
09.12 AP.22-Nonresident Student Admissions – Revision
8.
09.1222-Nonresident Students-Revision
9.
09.123-Absences and Excuses-Revision
10.
09.21-Health Requirements and Services-Revision
11.
09.21 AP.2-Health Requirements and Services-Revision
12.
09.211 AP.21-Request for Protected Health Information
13.
09.213-Contagious Diseases and Parasites – Revision
14.
09.213 AP.11-Prevention/Control of Head Lice in Schools-Revision
15.
09.224 AP.1-Emergency Medical Care Procedures-Revision
16.
09.224 AP.21-Emergency Information Form-Revision
17.
09.224 AP.22-Accident Report-Revision
18.
09.2241 AP.1-Student Medication Guidelines-Revision
19.
09.2241 AP.21-Permission Form for Prescribed or Over the
Counter Medication-Revision
20.
09.2241 AP.23-Medication Administration Incident Report-Revision
21.
09.36 AP.1-School Related Student Trips-Revision
22.
09.36 AP.21-Medical Information and Parent/Legal Guardian
Medical Authorization-Revision
23.
09.36 AP.211-In-State School-Related Student Trip Permission
Slip/Medical Release Form-Revision
24.
03.1211 AP.21-Payroll Status Change – Rescission of Procedure
Approval declaring the following items as surplus and authorizing their
disposal at auction and/or sealed bid:
1.
Bus #57-1999 International-66 Passenger
2.
Bus #63-1999 International-66 Passenger
3.
Bus #64-2000 Thomas Built -78 Passenger
4.
1993 Dodge Van (Blue)
5.
1998 Dodge Van (Green)
6.
1998 Dodge Van (Red)
7.
1996 Ford Van (Green)
8.
2002 Ford Van (Blue)
9.
1996 4WD Ford Truck (Diesel)
10.
Six (6) Folding Style Cafeteria Tables (HT)
11.
50 Chairs (HT)
12.
One Stove (HT)
13.
One Oven (HT)
14.
One Small Refrigerator (HT)
15.
One Metal Bookshelf (HT)
16.
Cooler
17.
Six Bench Style Cafeteria Tables
18.
Vulcan Five Rack Oven
19.
Three Work Tables
20.
Four Dining Room Tables (HT)
21.
Slicer (Food Service)
Approval of the FRYSC MOA for the 2013-2014 school year.
Approval of the Federal Assurances for the 2013-2014 school year.
Approval of Employee Handbook and a Substitute Teacher Handbook for
the 2013-2014 school year.
6.
N.
O.
P.
Q.
P a g e | 83
R.
S.
T.
U.
II.
June 25, 2013
Approval of Department for Juvenile Justice Interagency Agreements for
the Breathitt Regional Juvenile Detention Center and the Cadet Leadership
Education Program.
Approval of Master Subscription Agreement with the Northwest Evaluation
Association.
Approval of Attendance Boundaries for the Breathitt County School
District.
Approval of raising the compulsory attendance age from sixteen (16) to
eighteen (18) years of age effective with the 2015-2016 school year.
PERSONNEL NOTIFICATIONS
A.
Resignations, Retirements, Leaves
1.
Kimberly King, Termination as Bus Monitor, effective June 3, 2013
2.
Lisa McClees, FMLA beginning April 12, 2013 through May 25, 2013
B.
Reduction (Correction)
C.
Starli Dunn, Reduced from 190 days to 185; and from 8 hours per day to 7 hours per
day (On the notification you received earlier concerning her reduction; it had 7.5 hours per
day, but it should be 7 hours per day)
III.
PRESENTATIONS/REPORTS
A.
Treasurer’s Report – Darnell McIntosh
B.
Attendance Report – Rose Brown
C.
Communication/Sharing – Students, Parents, Teachers, Administrators,
BCEA, etc.
D.
Informational Items
1.
School Financial Report
2.
Other Informational Items
_________________________________________________________
Larry Hammond, State Manager
_________________________________________________________
Stacy C. McKnight, Board Secretary
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RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., July 23, 2013
A Community Forum was held in the Breathitt High School Library at 5:00 PM, with the following members
present:
District One – Ruschelle Hamilton-ABSENT; District Two – Rebecca Watkins-ABSENT; District Three –
Bobby Gross- ABSENT; District Four – Albert Little; District Five – Ina Southwood
State Manager Larry Hammond submitted the attached agenda to Commissioner Holliday for approval. All items
listed herein were approved by the Commissioner.
ITEMS RECOMMENDED FOR APPROVAL BY THE STATE MANAGER TO THE
COMMISSIONER
July 23, 2013
AGENDA
I.
Student Learning and Support Items Recommended for Approval
A. Approval of subsequent claims, current claims and salaries.
B. Approval of request by BHS Class of 1960, to use the BHS Cafeteria on October 5,
2013, for a class reunion, contingent on receipt of proof of insurance.
C. Approval of the KRCC Interagency Agreement for the Residential Treatment
Program.
D. Approval of the Local Agreement for Cooperation on Full Utilization of Head Start
for the 2013-2014 school year.
E. Approval of the Save The Children Partner Agreement for LBJ Elementary School.
F. Approval of up to twenty (20) Emergency Certified Substitute Teachers for the
2013-2014 school year.
G. Approval of Contract for Installation or Servicing of Automatic Fire Alarm
Systems, Automatic Rangehood Fire Suppression Systems, Sprinkler Systems –
Portable Fire Extinguishers Rangehood and Exhaust Fan Cleaning with Hazard
Fire & Safety Equipment Co. LLC.
H. Approval of Water and Energy Program Agreement with Chemsearch.
I. Approval of ARC Chairperson Designees for the 2013-2014 school year.
J. Approval of the UNITE Americorps Memorandum of Understanding for the 20132014 school year.
K. Approval of the 2012-2013 Annual Financial Report.
L. Approval of the Student Fees charged by Breathitt High School.
M. Approval of a Medical Leave of Absence for Employee #273.
N. Approval of revision to Board Procedure 03.123 AP.2-Leave Affidavit.
O. Approval of review of tire bid for the 2013-2014 school year.
P. Approval of the 2013-2014 Certified Evaluation Plan.
Q. Approval of contract with KSBA for E-meeting services.
R. Approval of Highland-Turner Elementary School PTO Fundraiser.
II.
PERSONNEL NOTIFICATIONS
A. Resignations/Retirements
Carrie Adkins, Resignation as Preschool Teacher due to retirement,
effective June 30, 2013
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III.
July 23 ,2013
Barbara Holbrook, Resignation as School Secretary, due to retirement,
effective June 30, 2013
Anna Robinson, Retirement effective 7/1/2013
David Turner, Resignation as Math Teacher at BHS, effective 7/13/13
B. Employment
Krystal Combs, Special Education Teacher at BHS, effective 7/8/2013
Wallace Bates, Gear Up Teacher effective 7/12/2013; and Head Girls Basketball
Coach at BHS, Effective 7/17/2013
Jon Collins, Head Boys Basketball Coach at BHS, effective 7/19/2013
Justin Combs, Head Football Coach at SMS, Effective 6/18/2013
Jon Collins, Alternative School Teacher at BHS, effective 7/17/2013
Jason Fugate, Head Boys Basketball Coach at SMS, effective 6/18/2013
Brittany Haddix, Girls Basketball Coach at SMS, effective 6/18/2013
Eric Mullins, Substitute Custodian, effective 6/25/2013
C. Leaves
FMLA for Employee Number 4005
INFORMATIONAL ITEMS
A. Treasurer’s Report – Financial Statements
B. School District Boundaries – Public Notice
C. School Financial Statements
________________________________________________________
Larry Hammond, State Manager
________________________________________________________
Stacy C. McKnight, Board Secretary
P a g e | 86
RECORD OF BOARD PROCEEDINGS
(MINUTES)
Jackson, Ky., August 27, 2013
A Community Forum was held in the Breathitt High School Library at 5:00 PM, with the following members
present:
District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District
Four – Albert Little; District Five – Ina Southwood
State Manager Larry Hammond submitted the attached agenda to Commissioner Holliday for approval. All items
listed herein were approved by the Commissioner.
ITEMS RECOMMENDED FOR APPROVAL TO THE COMMISSIONER BY THE
STATE MANAGER
August 27, 2013
AGENDA
I.
STUDENT LEARNING AND SUPPORT ITEMS FOR APPROVAL
A. Approval of subsequent claims, current claims, and salaries.
B. Approval of ARC Chairperson Designee Revision for Sebastian Middle School.
C. Approval of FMLA (Leave Without Pay) for Employee #273.
D. Approval of Application and Agreement for Use of District Property by Reign
Basketball for LBJ Elementary School and Sebastian Middle School during the
2013-2014 school year.
E. Approval of Application and Agreement for Use of District Property by the
Heritage Fair for LBJ Elementary School Parking Lot on October 5, 2013, for
Parade Lineup.
F. Approval of Application and Agreement for Use of District Property by the Bobcat
14-U AAU Basketball Program for Sebastian Middle School from August 24, 2013
through September 2013.
G. Notification of acceptance of bids for the following buses and vehicles:
a. Bus #57 - $3,098.00
b. Bus #63 - $3,098.00
c. Bus #64 - $1,898.00
d. 1996 4WD Maintenance Truck - $700.00
e. 1991 Maintenance Van - $400.00
H. Approval of rejecting all bids other than those approved in Item F., received on July
25, 2013, for vehicles; remove Van #7 from surplus property for use by
Maintenance; declare Van #8 – 2002 Red Dodge Van with 116,203 miles as surplus;
and authorize to advertise for sale/re-sale at sealed bid.
I. Approval of declaring forty-three (43) booster seats as surplus property and
authorize disposal at auction or sealed bid.
J. Approval of KECSAC Agreement for the 2013-2014 school year.
K. Approval of Highland-Turner Elementary School FRC Krispy Kreme fund raiser.
L. Approval of board members attending KSBA’s Fall Regional meeting on Monday,
September 16, 2013, at Hazard High School.
M. Approval of renewal of property contract for house at Marie Roberts-Caney
Elementary School.
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August 27, 2013
N. Approval of participation with the Kentucky Purchasing Cooperative (KPC) for the
2013-2014 school year.
O. Approval of the School Activity Fund Budgets.
P. Approval of declaring the Daycare Building, Rousseau Elementary School Property,
and Old Highland School Property as surplus and authorize for sale to first bidder
to offer the appraisal value; and if no offers, sell at sealed bid.
Q. Approval of Challenger Mission Contract for the 2013-2014 school year.
R. Approval of Race to the Top Grant collaboration with KVEC.
S. Approval of creating the position for Instructional Coach and approve the job
description.
T. Approval of revision to Policy09.122-Nonresident Students (first reading).
U. Approval of Procedure 09.111 AP.22-Withdrawal Authorization.
V. Approval of Certified Administrator Salary Schedule Revisions and ExtraCurricular Salary Schedule Revisions.
W. Approval of BHS Technology Class Fee.
X. Approval of Procedure 03.4 AP.21-Substitute Teacher Evaluation Form and
Procedure 03.4 AP.22-Substitute Evaluation Form.
II.
PERSONNEL NOTIFICATIONS
A. Resignations/Retirements
1. Oakley D. Riley, Resignation as Visual Impairment Specialist, effective August
1, 2013
2. Jeff Patrick, Resignation effective July 31, 2013
3. Calvin Pitts, Resignation due to Retirement as Bus Driver, effective September
1, 2013
4. Teresa Watts, Resignation due to Retirement as College and Career Readiness
Liaison, effective July 1, 2013
5. Lacey White, Resignation as Cook/Baker, effective July 22, 2013
B. Employment/Transfers
1. David Back, Volunteer Football Coach at BHS, effective July 1, 2013
2. Christopher Banks, Boys Basketball Coach at MRC, effective August 19, 2013
3. Paula Bowling, Cheerleading Coach at SMS, effective August 1, 2013
4. Carolyn Bryant, Transfer from Marie Roberts-Caney Elementary School to
Sebastian Middle School as Instructional Assistant II.
5. Lamont Coldiron, Assistant Football Coach at BHS, effective July 1, 2013
6. Lonnie Cole, Gear Up Math Tutor, effective August 19, 2013
7. Jonathan Collins, Assistant Football Coach at BHS, effective July 1, 2013
8. Wade Collins, Volunteer Football Coach at BHS, effective July 1, 2013
9. Kenneth Combs, Assistant Football Coach at BHS, effective July 1, 2013
10. Kimberly Combs, Transfer from Sebastian Middle School to Marie RobertsCaney Elementary School as Instructional Assistant II.
11. Teresa Combs, Substitute Teacher, effective August 8, 2013
12. Barbara L. Eiserman, School Nurse, effective August 20, 2013
13. Jewel Eldridge, Vision Impairment Specialist effective August 7, 2013
14. Jason Fugate, Girls Basketball Coach at MRC, effective August 19, 2013
15. Sundra Gilbert, Gear Up Tutor at LBJ, effective August 9, 2013
16. Glen Gross, Assistant Football Coach at BHS, effective July 1, 2013
17. Tara Beth Hall, Head Cheerleading Coach at BHS, effective July 31, 2013
18. Omer H. Hudson, Assistant Cheerleading Coach at BHS, effective July 31, 2013
19. Beverly McCune, Rescission of Non-renewal letter effective July 1, 2013
P a g e | 88
August 27, 2013
Karen M. Miller, Rescission of Non-renewal letter effective July 1, 2013
Crystal Moore, School Nurse effective August 20, 2013
Kyle Moore, Head Football Coach at BHS, effective June 20, 2013
William Noble, Assistant Principal at SMS, effective August 5, 2013
Charlotte Sandlin, Substitute Teacher effective August 6, 2013
Henrietta Sheffel, Academic Coach at MRC, effective August 19, 2013
Keith Skidmore, JROTC Teacher at BHS, effective July 31, 2013
Mary Sloas, Preschool Teacher at HT, effective August 5, 2013
Tim Spencer, Assistant Superintendent, effective July 26, 2013
Odessi Steinmetz, School Nurse, effective August 21, 2013
Chassadi Strong, Teacher at Marie Roberts-Caney Elementary School, effective
July 31, 2013
31. Deana Sword, Gear Up Literacy Tutor at LBJ, effective August 12, 2013
32. Jayce Walker, Teacher at BHS, effective August 1, 2013
33. Eva Watts, Cook/Baker at BHS, effective July 31, 2013
34. Linda Yates, Teacher at LBJ, effective July 31, 2013
C. FMLA
1. Augusta Barnett, August 19, 2013 through October 7, 2013
2. Paula Clemons-Combs, August 9, 2013 through August 21, 2013
3. Sue Combs, August 12, 2013 through September 3, 2013
4. Starli Dunn, July 31, 2013 through September 3, 2013
5. Elizabeth Moore, July 31, 2013 through December 31, 2013
6. Christy Taulbee, August 6, 2013 through September 23, 2013
7. Brenda Trimble, August 22, 2013 through October 17, 2013
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
III.
INFORMATIONAL ITEMS
A. Treasurer’s Report – Financial Statements
B. School Donations
C. School Financial Reports
____________________________________________________
Larry Hammond, State Manager
___________________________________________________
Stacy C. McKnight, Board Secretary