Minutes of the Henika District Library Board of Directors Regular Meeting, September 10, 2009.
The meeting was called to order at 6:15 by board president Carrie Marchesotti.
Present: Marchesotti, Gary Marsh, Helen Gambee, Roger Bean, Ann McInerney, Bob Kennedy,
Dave VanStensel, Maria Musgrave, City Mayor Tim Bala, City Clerk Michelle Herman, Youth
Services Supervisor Vicki Kouchnerkavich, and Library Director Lynn Mandaville.
Motion VanStensel, second McInerney, to approve the agenda as revised. All aye, motion
carried.
New board appointee Maria Musgrave was sworn in by board secretary Bob Kennedy.
Motion McInerney, second Kennedy, to approve the minutes of the August 13 regular board
meeting. All aye, motion carried.
Motion Kennedy, second McInerney, to approve the minutes of the August 20 special board
meeting. All aye, motion carried.
Financial Report.




The accountant’s month end report for August 2009 was reviewed and filed.
The credit card detail report was reviewed and filed.
Motion Gambee, second Bean, to pay the bills. All aye, motion carried.
Penal fine receipts were reviewed and filed. We are in good shape with regard to what
was budgeted.
Communications.

None.
Director’s Report.


Mandaville presented statistics for circulation activity broken down by adult and
children’s materials, Lakeland interlibrary loan and MelCat interlibrary loan.
First Friday Fines Forgiveness for September was $86.95, for a grand total of $475.00 in
fines forgiven this summer.
Youth Services Supervisor’s Report. (Attached)

Highlights included increases in summer reading program participation, but decreases in
attendance at programs.


She also included statistics regarding surrounding libraries’ programs and KDL statistics.
Goals for a youth area and programming were distributed.
Unfinished Business.

None.
New Business.











Public comment for non-agenda items. Mayor Bala welcomed Musgrave to the library
board.
AFLAC. Mandaville was approached by local AFLAC representative who asked if he
could speak to library staff about supplemental insurance. Mandaville polled staff who
did not express interest in such a program. The board felt that it was information staff
should be exposed to and suggested a weeknight evening with the rep. providing
dinner. Mandaville will put on next staff agenda.
Motion VanStensel, second Gambee to approve the budget revision for FY2009 as
presented. All aye, motion carried. Mandaville will send the revision to the accountant.
Motion Gambee, second Bean , to adopt the resolution opposing Governor Granholm’s
Executive Order 2009-36. All aye, motion carried.
Motion McInerney, second Gambee, to adopt a resolution to approve the levy of an
“additional millage rate.” All aye, motion carried.
Motion Kennedy, second McInerney, to adopt the budget for calendar year 2010 as
presented by the budget committee. All aye, motion carried.
Motion Musgrave, second Gambee, to go into closed session at 7:00 PM. All aye,
motion carried.
The board returned to regular session at 7:30 PM.
Greg Lewis presented information on a proposed Friends event tentatively scheduled
for October 10, 2009. It would be a Friends Appreciation Beer Tasting open only to
Friends members. It is coupled with a membership drive. Board stated that a concerted
effort at recruiting new members needs to happen before any such event can occur.
Much more publicity has to be done. Mandaville will be the person to determine if the
event is warranted. Membership fees need to be confirmed because there are
discrepancies in paperwork regarding membership.
Motion Gambee, second McInerney, to return to closed session at 7:47 PM. All aye,
motion carried.
The board returned to regular session at 8:00 PM.
Around the Table.




McInerney thanked Bean and Marsh for the effort put forth assembling information for
the closed sessions.
Gambee reported on the rally in Lansing in support of libraries and funding.
Musgrave thanked the board for their support of her appointment.
Marsh reported that he renewed the most recent CD for 2.2%.
The meeting was adjourned at 8:02 PM.