Partners in Setting
the Pace through
Planning
Donna M. Simon
Assistant Vice President for Planning
and Resource Management
January 2005
Division of Student Affairs
Annual Planning
“If what you are doing is not
moving towards your goals,
then it is moving you away
from your goals.”
Brian Tracy
Embrace the Core
 Student-centered
service
 Partnerships
focused on
student learning
 Establishing
community
 Actively
an inclusive
building collaborative
relationships
Share the Vision
The Division of Student Affairs
inspires students to engage and
succeed in their individual pursuit
of learning as they transform into
dynamic leaders.
Join the Mission
In alliance with the educational
mission of Northern Illinois
University, the Division of Student
Affairs creates student learning
opportunities beyond the classroom
that inspire intellectual, personal,
and civic growth for leadership in a
diverse and complex world.
Goals of Annual Planning






Activate common Divisional goals
Operationalize Core Values, Vision, Mission
Declare intentional direction
Identify outcomes
Ensure measurable Key Performance
Indicators (KPIs)
Facilitate the collection of longitudinal data for
research, publications, presentations
Annual Planning Process


Inclusive

All levels of personnel are involved

Accountability assignments

Tie to performance evaluations
Continuous, ongoing, looped process

Begins with Division goals

Loops back with Assessment, measuring how
well Division goals are met
Annual Planning Process
Consider
Outcomes/
Assessmen
t
Department Goals
Division
Goals
Collaboration
Partners
Action Plan
Did we meet
our goals?
Identify
Needed
Resources
Need
More?
Resource
Sharing
Implement Findings
I
M
P
L
E
M
E
N
T
A
T
I
O
N
Assess
Outcomes
Division Goals
1.
2.
3.
4.
5.
6.
7.
Student-centered
Student learning
Inclusive community
Innovative programs and services
Professional development
Resource management & development
Technological advancement
Guidelines for Annual Planning
Each Departmental goal linked to one or
more Division goals
 Outcome-based goals
 Key Performance Indicators assessed for
each goal
 Annual budget planning driven by annual
planning
 Results presented in Annual Report

Planning Document
Housing & Dining
Department
Division Goal
Goals
Student-centered Create an
programs and
Honors’
services
First Year
Residential
Experience
Example
Collaboration
Action Plan Partners
Designate
Honors mentors
one floor in
in each
Grant. Create academic
training for
college,
hall staff.
Orientation
Market the
staff.
opportunity
to incoming
students.
Planning Document
Housing & Dining
Example
Resources
Objectives
Needed/Reallocated Expected Outcomes
□ Innovation
□ Staff
(a) Increased
retention first year
□ Problem Solving x Staff time
Honors students;
x Continuing
□ New Money
Enhancement
(b) Increased GPAs;
x Reallocated $
(c) Greater
x Space
understanding of
professors’
□ Equipment
expectations
Other:
Planning Document
Housing & Dining
Key Performance
Indicators (KPIs) Current Data
(a) Retention
(a) 80 % first-year
analyses;
honors retention;
(b) GPA analyses;
(c) YFCY survey
Example
Assessment Target
(a) Increase retention
.5 %/yr to 87%;
(b) 2.9 GPA firstyear honors;
(b) increase GPA
.1%/yr. to 3.2;
(c) no segmented
YFCY data
(c) attain/maintain
YFCY score above
national average
Planning Document
Housing & Dining
Example
Division of Student Affairs:
2005-2006 Department Goals Worksheet
1.
2.
3.
4.
5.
6.
7.
Provide Student-centered programs and services
Enhance student learning
Create an inclusive community
Provide innovative programs and services
Department: Housing & Dining
Provide professional development
Manage and develop resources
Promote technological advancement
Division
Goal
Department
Goals
2005-2006
Studentcentered
programs
and
services
Create an
Honors
First Year
Residential
Experience
Action
Plan
Collaboration
Partners
Designate
one floor
in Grant.
Create
training
for Hall
staff.
Market
the opportunity to
incoming
students.
Honors
mentors in
each
academic
college,
Orientation
staff.
Objectives
□Innovation
Resources
Needed/
Reallocated
□ Staff
x Staff
□ Problem
time
Solving
□ New
Money
x Continuing
Enhance- x Reallocated $
ment
x Space
□ Equipment
Other:
Expected
Outcomes
(a) Increased
retention
of first-year
honors
students;
(b) increased
GPAs,
(c) greater
understanding of
professors'
Expectations
Key
Performance
Indicators
(KPIs)
(a) Retention
analyses;
(b) GPA
analyses;
(c) YFCY
survey
Current
Data
Assessment
Target
(a) 80% first
year honors
retention;
(b) 2.9 GPA
first-year
honors
(c) no
segmented
YFCY data
(a) Increase
retention
.5 %/yr to
87%;
(b) increase
GPA
1.5%/yr. to
3.3;
(c) attain
YFCY
score above
national
average
Planning Document
Student Involvement
Department Goals
Division Goal 2005-2006
Action Plan
Collaboration
Partners
Provide
Professional
Development
Experts at NIU;
Professional
Development
Committee;
Professional
Associations
Create and implement
a training curriculum
for SPS staff
Example
Convene
committee to
design curriculum;
identify NIU
experts as
instructors; create
training calendar;
identify delivery
methodology;
design
assessments
Planning Document
Student Involvement
Resources Needed/
Reallocated
□ Staff
Objectives
□ Innovation
□ Problem Solving x Staff time
x Continuing
□ New Money
Enhancement
□ Reallocated $
□ Space
□ Equipment
Other:
Example
Expected Outcomes
(a) Reduce employee
attrition and sick days;
(b) increase student
learning through
improved services;
(c) increase staff
proficiencies
Planning Document
Student Involvement Example
Key Performance
Indicators (KPIs)
(a) Staff employment
record analyses;
(b) student learning
surveys and focus
groups;
(c) performance
evaluations and
individual goals met
Current Data
(a) Average staff
tenure 1.5 years;
average sick days
1.5/month;
(b) average student
learning indices 4.1;
(c) 71 % of
individual goals met
on average
Assessment Target
(a) Average staff
tenure 4 years;
average sick days
.5/month;
(b) average student
learning indices 4.3;
(c) 90 % of
individual goals met
on average
Planning Document
Student Involvement Example
Division of Student Affairs:
2005-2006 Department Goals Worksheet
1.
2.
3.
4.
5.
6.
7.
Provide Student-centered programs and services
Enhance student learning
Create an inclusive community
Provide innovative programs and services
Department: Student Involvement &
Provide professional development
Leadership Development
Manage and develop resources
Promote technological advancement
Division
Goal
Provide
Professional
Development
Department
Goals
Action
2005-2006
Plan
Create and
implement a
training
curriculum
for SPS staff
Convene
Committee
to design
curriculum;
identify NIU
experts as
instructors;
create training
calendar;
Identify
delivery
Methodology;
design
assessments
Collaboration
Partners
Objectives
Experts at NIU;
Professional
Development
Committee;
Professional
Associations
□Innovation
□ Problem
Solving
x Continuing
Enhancement
Resources
Needed/
Reallocated
□ Staff
x Staff
time
□ New
Money
□ Reallocated $
□ Space
□ Equipment
Other:
Expected
Outcomes
(a) Reduce
employee
attrition
and sick
days;
(b) increase
student
learning
through
improved
services;
(c) increase
staff
proficiency
Key
Performance
Indicators
(KPIs)
(a) Staff
employment
Record
analyses;
(b) student
learning
surveys and
focus groups;
Current
Data
(a) Average
staff
tenure 1.5
years;
Average
sick days
1.5/month;
(b) Average
(c) performance student
evaluations
learning
and individual indices 4.1;
goals met
(c) 71% of
individual
goals met
on average
Assessment
Target
(a) Average
staff tenure 4
years;
Average sick
days
.5/month;
(b) average
student
learning
indices 4.3;
(c) 90% of
individual
goals met on
average
Practice Planning Exercise
Using the worksheets, complete a goal for
two separate departments in your unit.
Does this goal directly support a Division goal?
Is this a goal one of my top 5-7 priorities for the year?
Have I engaged all prospective collaborative partners
who would add value?
Are the expected outcomes measurable?
Did I include LEARNING outcomes?
Do the KPIs adequately inform progress toward the
goal(s)
Final Thoughts

Submit your department’s top 5 – 7 goals

Annual Goal Planning should drive
Annual Budget Requests

Annual Planning assessment targets
should reflect progress toward Division
and Departmental goals

Assessments will be used to refine
ongoing Departmental initiatives
Annual Planning Deadlines

1st draft due to Assistant Vice Presidents,
February 25

Final draft due to Assistant Vice Presidents,
March 18

Final draft from Assistant Vice Presidents to
Vice President for Student Affairs, March 25
Partners in Setting the Pace
through Planning
Questions?
Annual Planning/Budgeting
Deadlines - FY 2006
Feb. 25
Planning
Worksheet
Draft I
February
2005
Mar. 18
Planning
Worksheet
Draft II
Apr. 4-22
Budget Mtgs.
w/Budget
Analyst
March
2005
Mar. 11
Budget
Draft I
Mar. 25
Planning
Worksheet
Final
To VP
April
2005
Apr. 22
3rd Qtr.
Budget Rpt.
FY 2005
June 1
Budget Final
Request
June
2005
July 15
FY 2005
Annual Rpt.
To AVP for
Planning
July
2005
July 8
FY 2005
July 22
Annual Rpt.
4th Qtr.
To AVPs
Budget Rpt.
FY 2005
Oct. 7
KPI Report
Jan. 20
2nd. Qtr.
Budget Rpt.
FY 2006
October
2005
January
2006
Oct. 21
1st Qtr.
Budget Rpt.
FY 2006