Introduction to Environmental
Management through STEM
Workshop leading to STEM Silver
Certification
The story of STEM so far…
• Over 450 businesses certified
• Received recognition for STEM
from 9 local authorities and 2 large
corporations
• Delivered over 35 workshops
across the South East
‘An excellent introduction to the STEM standard
and provides excellent appreciation of the
impacts of environmental issues on a small to
medium sized business.’
2
‘Extremely informative,
good surroundings, very
good length in time.
Presenters very clear and
informative. Helpful to each
individual’
But don’t forget…
• Treat the environment agenda as an
opportunity, not a threat. Don’t forget you are still
running a business!
• Take some huge leaps and lots of small steps!
• Use the eco-efficient business model where ever
possible i.e. reduce materials, use green
alternatives and change the way you use
materials.
The Three Secrets of Green Business. Gareth Kane
3
Some changes for 2013…
•
•
STEM Scheme is now funded by Fusion
What?
– KCC’s role is to support businesses in taking advantage of and adapting to the
low carbon market through developing tailored support packages and effective
policies and strategies
– Interreg IVA 2 Seas Project (EU funded)
•
How?
– Develop and deliver support packages through Low Carbon Kent Business
Network
– Research - help your business to reach its desired environmental outcomes
– Opportunities - links free services, Expansion East Kent loans, Growth Accelerator and business
opportunities within the low carbon sector
– Carbon reduction & energy efficiency
– Steps to Environmental Management (STEM) Scheme
– Low carbon business directory
– Environmental Awards
– Smarter working: flexi-working, tele-conferencing, travel plans.
– Listen to what businesses want and adapt policies accordingly
Please complete Enrolment Form now
Workshop Agenda: STEM Silver
• Review of STEM Blue
– Leading on from STEM Blue
•
•
•
•
STEM and ISO 14001
6: Legal requirements
7: Set objectives and targets to reduce
8: Measuring environmental performance with a
carbon footprint
• 9: Communications and training
• 10: Roles and responsibilities
5
What you need before we start
• STEM Blue Folder to
include:
– Aspects and impacts
register identifying your top
5 impacts
– Environmental Policy
– Initial carbon footprint
– Walk-round checklist
– Legal documentation table
• Secondary data
6
What is an EMS?
ACT
Continual
improvement
PLAN •Management support
Management
review
Environmental
Policy
Checking and
corrective action
Planning
CHECK
Implementation
and operation
DO
•Top 5 significant
impacts
•Researched
environmental
legislation
•Collected data for
carbon footprint
•Drafted an
Environmental Policy
Leading on from STEM Blue...
1. Management
Commitment
2. Baseline
Assessment
3. Significant
Environmental
Impacts
•Scope
•Documenta
tion
•Walk-round
checklist
•Sitedrainage
plans
6. Legal
Compliance
7. Objectives
and Targets
4. Environmental
Policy
5. Data Collection
8. Measuring
Environmental
Performance
8
• Operational
control/procedures
• Emergency
preparedness
9: Communication
and Training
10: Roles and
responsibilities
Format of STEM Silver workshop
• Information about section
• Complete tasks in STEM Silver
Assessment Form
• 4 outputs:
– Legal Register
– Objectives and Targets (Environmental Improvement
Plan which includes communication and training
requirements)
– Carbon footprint
– Structure diagram
9
Ice-breaker
• Introduce yourself and your business
• Give out your business cards!
• Test your environmental legislation
knowledge!
Assuring legal compliance
• Why do you need a legal register?
• Background to environmental law
– International
– EU Law
– UK Law
• Key environmental legislation
• 6: Legal Requirements
11
Why do you need a Legal Register?
• Helps identify applicable legislation and other requirements (industry
standards)
• Helps ensure compliance
• Keeps track of new and amended legislation
Benefits:
• Reduce risk of non-compliance and
associated penalties
– Fines, jail, personal liabilities for
Directors, prohibitive notices
• Reduce risk of PR disaster
– Fly-tipping being linked to your
organisation
Nicky Date, Cardiff Rogue Trader (BBC, Watchdog)
Background to Environmental Law
International • Treaties, Conventions and
Agreements
Law
EU Law
• Regulations and Directives
UK Law
• Acts and regulations
(EU)
Developing a Legal Register
Do
Review each environmental aspect against legal
requirements
Check the thresholds for compliance
Document relevant legislative requirements, and
identify how they are to be managed and controlled
Allocate clear roles and responsibilities
Communicate
Provide training where relevant
Update legislative requirements and the legal
register on a regular basis (every six monthly at
least)
Don’t
Assume that legislation does not apply – investigate
and demonstrate
Assume that individuals within your organisation
understand how environmental legislation applies to
their role
Assume that as you have never had any breaches in
legislation, that you are not currently in breach or
will not breach legislation in future
Provide unclear information
Forget to consider normal, abnormal and emergency
conditions
Assume that the regulator will tell you about all
legislation and regulations
Page 6 of Assessment
14
Form
http://www.netregs.org.uk/
http://www.environment-agency.gov.uk/business/default.aspx
https://www.gov.uk/browse/business/waste-environment
15
16
17
18
http://www.environment-agency.gov.uk/business/default.aspx
19
Assess your environmental
compliance at:
https://www.gov.uk/managingyour-waste-an-overview/duty-ofcare
Covers:
-Hazardous substances
-Emissions to air
-Equipment
-Packaging
-Waste
-Water
20
Other sources of information
• Regular journals E.g. ENDS, CEDREC, Croners
• Trade Associations
• Support agencies / consultancies E.g. Carbon
Trust, WRAP, Energy Savings Trust
21
Chemical/hazardous material use
• COSHH Regulations 2002
• Health and Safety at Work Act 1974
• Information at www.hse.gov.uk
• REACH
• Control of Asbestos Regulations 2012
22
Emissions to air
• Air pollution can harm environment and human
health
• 2 main types of air pollution
– Fumes: which can include vapours, gases, smoke
and odours
– Dust: dry particles
23
Clean Air Act 1973
• Controls grit, smoke, dust fumes and the height
of chimneys
• Created smoke control areas
• Don’t forget Air Quality Management Areas (e.g.
London Low Emission Zone)
• Actions for compliance:
– Check chimney heights
– Ensure no dark smoke
being emitted
Climate Change Act 2008
• Sets binding targets for the UK
– 34% reduction in carbon emissions by 2020
– 80% reduction in carbon emissions by 2050
• Carbon Reduction Commitment (CRC)
Energy Efficiency Scheme
– one HHM settled on the half hourly market in 2008 and your
HHM electricity supply was 6,000 megawatt hours (MWh) or
more between 1 January 2008 and 31 December 2008
25
Understanding air pollution
Business at risk of air pollution:
• manufacturers
• farmers
• construction, building and
demolition trades
• vehicle repairers
• welders
• mines and quarries
• printers
• hauliers and other transport
businesses
• waste management businesses
• dry cleaners
• laboratories
Sources of air pollution:
• emissions from burning fuels in
furnaces and boilers
• burning material in the open
• dust and fumes from poor waste
storage and ventilation systems
• ozone (an air pollutant which can
be harmful to human health) from
office equipment such as copiers
and laser printers
• exhaust fumes and dust from
distribution and delivery vehicles
26
Use of energy
• Green Deal: new Government financing mechanism
which enables people to pay for energy efficiency
improvements through savings on their energy bills,
– offers a unique chance for installers to take advantage of these
opportunities
– http://www.greendealorb.co.uk/
• Energy Performance of Buildings Regulations 2007
– EPC required if you are selling or letting business premises
27
Generation and disposal of waste
• Waste – anything that you
discard. Includes materials being
sent for recycling, and reuse.
• Hazardous waste is harmful to
human health and the
environment.
28
Environmental Protection Regulations 1991
(Duty of Care)
You must:
• Store and transport waste
appropriately and securely
• Responsible for your waste from
when you produce it until you
have transferred it to an
authorised person.
• Complete Waste Transfer Notes
and retain for at least 2 years
• Check authorised person’s
Environmental Permit
29
Waste carriers, brokers and dealers –
Register by January 2014
•
•
•
Waste carrier – transport controlled waste
Waste broker – arrange for other peoples’ waste to be transported, disposed of, or recovered
Waste dealer - buy or sell waste
30
Environmental Permitting
Regulations (EPR) 2007
Who/what needs them?
• Discharging into
controlled waters
• Combustion activities
• Surface treatment of
metals and plastics
• Petrol stations
• Waste management
facilities
Exemptions
• Still need to register with
EA
• Cleaning containers for
reuse
• Composting
• Storage of WEEE
– Storage of hazardous
waste or oil
31
Use of water
The Water Resources Act 1991
• Sets responsibilities for the EA and controlled waters
(rivers, sea, lakes, groundwater)
• Controls water pollution
The Water Industry Act 1991
• Trade Effluent Consent Agreement
• Trade effluent : any liquid waste
other than what does down the loo!
32
Use of raw materials
• Eco-efficiency: understanding what you use
(products and utilities)
– Reducing
– Using alternatives
• Packing Regulations 2003
– If your business handles more than
50 tonnes tonnes of packaging p.a.
– Join compliance scheme
– Voluntary allocation method
33
Contamination of land
• Contaminated Land Regulations 2006
– Do you own contaminated land or are you
causing land to become contaminated?
– EA will allocate responsibility for remediation and
clean-up
34
Local environmental and
community issues
• Control of Pollution Act
• Planning Act 1990
• Clean Neighbourhoods and Environment
Act 2011
• Noise and Statutory Nuisance Act 1993
35
Control of Pollution (Oil Storage)
Regulations 2001
• Oil greater than 205 litres (1 drum) must be kept
within secondary containment of 110% capacity
• Fill points and discharge points must be within
secondary containment
• Tanks must be labeled with
contents and capacity
• Does not apply to waste oil
or oil stored within a building.
6: Developing your Legal Register
Step 1:
Understand the legislation and its
requirements.
Step 2:
Is it applicable to your business?
Step 3:
Which business activity is it relevant
to?
Step 4:
How do you ensure that your business
is complying with this legislation? Refer
to any procedures, processes.
37
38
Setting objectives and targets
• What are objectives and targets?
• How do you set them?
– Current situation
– Procedures and operational control
– Document control
• Setting objectives and targets for your
business
39
What are objectives and targets?
• Objective: Overall goal
• Target: Stepping stones towards that goal
Environmental
policy aims
Significant
impacts
Objectives and targets
Actions for:
•Regulatory compliance
•Improvement in performance
An example
Policy commitment
Objective
To minimise the
To reduce energy
consumption of
consumption by 10% on
resources (materials, fuel 2010 levels by 2015.
and energy)
Targets
•To reduce electricity
consumption in Office A
by 10% in 2012
compared to 2010
•To reduce gas
consumption in
production by 5% in 2012
compared to 2010
•To send business
managers on energy
efficiency course
•Conduct detailed energy
audit
Setting objectives and targets
Remember:
• SMART: Specific, Measurable,
Achievable, Realistic and Time-bound
• Top 5 significant environmental impacts
• Your Environmental Policy
• Your baseline assessment
• Regulatory compliance
• Continual improvement
42
Good practice targets
Paper
Aim to purchase 100%
recycled content
7 reams paper/person/year
Waste
200kgs/person/year
Aim to reduce waste costs by
20% through no/low-cost
options
Recycling
Aim for 60-70% recycling
rate
Water
7.7m3 (7,700
litres)/person/year
Energy (small
office)
30kgsCO2/m2 (Good
practice)
Travel
No industry benchmarks
54kgCO2/m2 (Typical
practice)
Envirowise GG256: Green Officiency
43
How do you do things?
Waste Procedure PROC001
• Waste removal from Office A and Yard A
• Waste is separated by producer into separate
bins.
• There are bins for paper, plastic, compostable,
and general waste
• Cleaners empty bins
• ManwithaVan collects all waste weekly
• Transfer notes kept by Administrator
44
7: Setting Objectives and Targets
• Use table to detail
your current situation,
and then set DRAFT
objectives and targets
• Finalise with
employees
• 30 minutes to
complete
45
UK Objective: 34% reduction from 1990 by 2020 (1.3% annually)
KCC Objective: 10.4% reduction from 2011 46
by 2015 (2.6% annually)
Measuring your environmental
performance with a carbon footprint
47
Environmental impact monitoring:
Using a Carbon Footprint
1. Identify your key
environmental
impacts
2. Collect data
3. Create a baseline
measurement.
4. Set Actions and
targets for reduction
5. Monitor your progress
against your Baseline
performance.
6. Review your progress
Data collection
Sources of data
Emission-releasing activity
Source of information
Electricity
Total kilowatt hours from electricity
bills OR meter readings
Natural gas
Total kilowatt hours from gas bills OR
meter readings
Water
Total water in cubic meters (m3) from
water bill
Business travel
Litres of fuel purchased from invoices
and receipts OR vehicle mileage from
vehicle log books/odometers
Commuter travel
Staff travel survey
Waste/recycling
Amount of bags/skips/tonnes of
waste or recycling collected from
waste collection provider
Source: http://www.defra.gov.uk/publications/files/pb13309-ghg-guidance-0909011.pdf
Calculating your carbon footprint
Use:
• DEFRA Greenhouse Gas emissions conversion
Factors.
– Calculate emissions using excel spreadsheet
http://www.defra.gov.uk/publications/2011/03/26/ghgguidance-pb13309/
– Create your own carbon footprint report
Calculating your carbon footprint
• Low Carbon Kent Business Network can help
with our tailored carbon calculator tool
Exercise – p24
2011
Electricity
Gas
Water
Waste
Business Travel
Annual spend (estimate)
£
£
£
£
£
Annual consumption (optional)
Kwh
Kwh/litres
m3
kg
Miles/litres
Annual spend (estimate)
£
£
£
£
£
Annual consumption (optional)
Kwh
Kwh/litres
m3
kg
Miles/litres
A: Who has this data?
B: What data is it? (e.g. bills/meter
readings/expense claims)
Jan – present 2012
53
Current cost conversions Page 25 of the Assessment form
Your cost /
Cost /unit Amount
Costs to quantity
estimations
Costs for 2012
Electricity cost per
kWh
Gas cost per kWh
/
£0.08
kWh =
/
£0.025
kWh =
Water cost per M3
/
£2.50
M3 =
Waste costs per tonne
- Regular
- Construction
/
/
R= £64
C=£106
R Tonnes =
C Tonnes =
Travel costs – average
vehicle petrol per litre
/
£1.3945
Litres =
Travel costs – average
vehicle Diesel per litre
/
£1.3945
Litres =
54
Exercise – Calculating your Carbon Footprint
STEPS
1.Add your collected data to the
spreadsheet
2.Multiply your imputed data by the
conversion factor (CF) and add to
Result Box
3.Divide the result by 1000 and add
to the Tonnes CO2 eq.
4.Add up all Tonnes CO2 eq for
each source (energy, Travel, waste,
water) and add to Source totals
5.Add up source totals to get your
current carbon footprint.
N.B. - Ignore any sources you do
not use
This list is not exhaustive – there
are more sources on DEFRA if
needed, or the Carbon Hub.
What is a tonne of CO2e?
• 1 tonne
1 kg
56
Other Impacts
Weight
Frequency
Impacts:
Paper usage, Packaging,
Bio-diversity, Chemical,
biological, radiological
substances, Asbestos,
Noise, Particulates
Volume
Quantity
Maps
Communicating your EMS
• What is communication?
• Who do you need to communicate to?
• What form of communication is most
appropriate for your audience?
• Staff awareness (embeds)
• Carbon footprint (demonstrates)
58
What needs to be communicated?
Raise awareness of your Environmental Management System:
• Environmental policy
•
• Objectives and targets
•
• Your environmental
management system
•
• Legal issues (permits and
exemptions)
•
• Your Significant
environmental impacts
– Actual & potential impacts
59
Procedures
Potential consequences of
deviation from procedure
Benefits of improved
performance
Each persons role and
responsibility
Communicating your EMS- Identify your stakeholders
Employees
Local
community&
General
Public
Customers,
clients
Stakeholders
Media
Suppliers
Investors
(banks, VC’s,
funders,
donators)
Regulators
Auditors
60
Complete who you need
to communicate with in
the Assessment Form.
61
Communication Methods
E-mail
Presentation/training
Posters
Newsletter
Meetings
Walk-rounds
Stickers
Word of Mouth
Displays
Competitions
Letters
Payslips
Literature
Suggestion schemes
External speakers
Press releases
62
Example of communication:
Carbon Footprint Reports
63
Staff awareness presentation
•Online: Environmental
Staff Engagement
Presentation
•Assists you to show
how you can educate
your staff
The hyperlink to presentation found on p27 of the STEM Silver
assessment form Q9b – please watch this on your return to work.
64
Exercise - Communication
• Return to the
Objectives and
Targets table,
detail who you
need to
communicate to,
how will do this
and when will this
be done?
Please complete p21 in your STEM Silver assessment
65
Identifying your training
requirements
• Who do I need to train?
• Types of training?
• Training methods
66
Training-Who do I need to train?
Any person performing a task on behalf of your business
that has the potential to cause an environmental impact
or improvement.
• Sales Staff – Business travel impact
• Office Staff - Energy use, Waste paper generation
• Production/service staff – Hazardous material use
Therefore - link your training requirements back to your
Objectives and Targets for your key impacts.
67
Forms of Training
Ensuring Competency by:
Good practice would be
to keep records of
training in a Training
Log (building on
existing systems)
Education
Experience
Training
68
Training Methods
E-learning
Workshops
Job
shadowing
Courses
Procedures/
Tool box
Talks
In-situ
Qualifications
Research
Secondment
69
Exercise - Training
• Identify who requires
training within your
business
• What training is needed
• How will this be achieved
• When will this be
achieved by
Post training:
• What was the outcome of
the training?
70
Roles and responsibilities
• Definitions
• Identifying roles and responsibilities in
your organisation
71
Roles and responsibilities
Role:
What part you are playing in the EMS.
Responsibilities:
What activities are you in charge of to ensure the EMS is
being implemented.
Ultimately the business owner is responsible for
your EMS but its likely that they will delegate
responsibilities out to employees.
72
Roles and responsibilities
73
Roles and responsibilities
• Please complete
p28 of your
Assessment
form – to
indicate roles
and
responsibilities
for your EMS.
74
Summary of workshop
• Assuring legal compliance
– Started developing a Legal Register
• Setting objectives and targets
• Measuring environmental performance
• Communication
• Training
• Roles and responsibilities
What we need from you now
• Carbon footprint data
• STEM Silver Action Plan
• LCK Registration Form – complete the back detailing
what support you would like, if any
• Evaluation forms
What happens next?
• Send you electronic certificate
• Update STEM registry
76
ClimactRegions
Project
ClimactRegions Project: Reducing greenhouse gas emissions across
Europe
Informed the development of Climate Local Kent targets
A commitment to support businesses at the highest local
authority level.
Enabled development of a Renewable Energy Action Plan
for Kent
This action plan will lead to opportunities for businesses.
Helped to develop and refine a specific programme to
assist businesses: Low Carbon Kent Business Network
CONGRATULATIONS
Thank you!
Carbon.hub@kent.gov.uk
01622 696950
79