Oakville Aquatic Club:
Club Management
By: Sean Baker
OAK Head Coach
Oakville Aquatics
OAK’s Vision/Mission/Goals
“We are an Athlete centered, Coach directed,
Parent supported Club”
Vision: “We are dedicated to the pursuit of
excellence and the development of individual
potential through the sport of competitive
swimming”
Mission !
“The Oakville Aquatic Club is dedicated to the
pursuit of excellence and the development of
individual potential in the sport of competitive
swimming. In meeting this objective, the
Oakville Aquatic Club shall provide programs,
coaching and facilities; encourage an
enjoyable and mutually supportive club
atmosphere; and promote competitive
swimming within the community”
Goals
 The goals of The Oakville Aquatic Club are:
• 1. To provide for the needs of our swimmers at all levels of
competitive swimming so they may achieve their full potential both
at practice and in a meet environment. This begins with the basics
of competitive swimming and progresses through different levels
up to and including international competition.
• 2. To establish an environment conducive to the development of
discipline, teamwork, sportsmanship, good citizenship and fun
which once learned can be applied to any area of a swimmer’s life.
• 3. To build and maintain strong membership numbers.
• 4. To maintain strong group spirit.
• 5. To play an active role in the awareness of the lifelong benefits of
competitive swimming in the community including promoting the
sport of swimming across the region and province.
Roles & Responsibilities
1. Coaches are responsible for the “Wet Side”
of the program.
2. Board Members are responsible for the “Dry
Side” of the program. (Governance)
3. The Office runs the day to day &
administrative duties.
A Wild Mixture…
•
•
•
•
•
•
30+ Part Time Coaches
6 Full Time Coaches
2 Full Time Administrative Office Staff
9 Different pools 25y/25m/50m
3 different cities
Our own dryland facility “The Bunker”
Head Coach
Primary Duties & Responsibilities
1.
Direction of all swim programs, development through all levels of high performance.
2.
Design and organization of all club levels.
3.
Placement of all athletes in their appropriate levels.
4.
Organization and implementation of all competitive meet scheduling.
5.
Meet scheduling and event selection for all athletes.
6.
Pool time arrangements, organization, bookings and cancellations.
7.
Development of club training schedules for all club levels.
8.
Ensuring all programs are appropriate for each level and each athlete.
9.
Hiring, termination, assignment of duties and responsibilities for all coaching staff.
10.
Coaching staff performance reviews to be conducted annually according to an
appropriate template.
11.
Participate in an annual performance review with the President, Vice President and/or
designate of the Board of Directors of the Oakville Aquatic Club.
12.
Promote a positive, safe and healthy environment for all athletes and coaches.
13.
Work with the board of directors and their designates to foster and grow the Oakville
Aquatic Club, commensurate with the club’s mission statement.
14.
Continue to work with Town of Oakville and local organizations to enhance the Oakville
Aquatic Club’s profile within the community and environs.
15.
Work with the Board of Directors towards an appropriate disbursement of any annual
coaching bonus pool, subject to completion of satisfactory performance reviews. It is the
expectation that under normal operating procedures of the club, such a bonus pool would
be a reflection of the club’s success, and ongoing financial health.
16.
Work with the Board of Directors and the Senior Team Manager to communicate travel
and accommodation details for training camps no later than 120 days prior to
commencement, and ensure that details are finalized no later than 90 days prior to
commencement.
Programming & Operations
1.
Direction of all competitive swim programs, development through all levels of high
performance - Overall philosophy of progression - review of program content with
coaching staff - create specific content for Senior Red swimmers.
2.
Design and organization of all club levels - programming master schedule in conjunction
with staff and programming.
3.
Placement of all athletes in their appropriate levels with staff at coach meetings - around
move-ups and at end of season.
4.
Organization and implementation of all competitive meet scheduling with staff at coach
meetings and get this out to members.
5.
Meet scheduling and event selection for all athletes in the Senior Red program.
6.
Pool time arrangements, organization, bookings and cancellations - with the Town of
Oakville, University of Toronto, McMaster University, Appleby College and the City of
Mississauga, in conjunction with treasurer and admin staff.
7.
Development of club training schedules for all club levels - part of master schedule - with
staff - including Christmas, March Break, Summer scheduling.
8.
Ensuring all programs are appropriate for each level and each athlete - as part of direction
of club, in conjunction with staff at meetings, part of move-up and group placement
process.
9.
Work with Board (Committee) to stay up to date on TOWN CORE and Pool Allocation
Policy.
10.
Work with Board 50m Pool Committee to stay up to date on developments & Work with
Board Fundraising Committee where needed to give input on performance funding
incentives - ie: highest point score, carding etc.
11.
Meet with Programming once per month to discuss all above issues - made up of team
managers, VP, head coach and office administrator.
12.
Continue to work with Town of Oakville and local organizations to enhance the
Oakville Aquatic Club’s profile within the community and environs. Including
representing OAK at TOWN functions where applicable, Parks & Rec events where
applicable, High School Co-Op programs - to promote student/athlete.
Cathy Pardy (Senior Blue/Junior Red)
• Coaches two groups; one 12& Over
“Provincial” Finalists & higher, the second is
our best 11-12s.
• In charge of OAK’s team travel as set out by
the Head Coach.
• Organizes the Coach Education conference.
• Manages most administrative duties for
National & above meets.
Laura Nichols (JB/JW/Devo A)
• Responsible for most of 12&under coaching.
• Administrative Go-To Person.
• Exceptionally hard worker for OAK at
numerous levels.
• Responsible for Grad Night, Awards Banquet,
Part time staffing, OAK Web Site
• Many weeks where she works 7 days/week.
• 1996/2000 Olympian & Canadian Record
Holder
Kyle Welsh – (SS/Entry Coordinator)
• Directly coaches our Senior Sprint Program
• Directly supervises our Entry program.
• In charge of hiring/training/monitoring our
part time Entry staff.
• Very energetic & passionate young man
• Former Club Record Holder
Melanie MacKay
(Devo B/C & Youth Fit)
•
•
•
•
Coordinates the I Can Swim Program.
Hires & Educates the ICS teachers/coaches.
Approximately 300 Slots/year
Responsible for part time staff
hours/submissions to the office.
• 1976 Olympian
Henry Bekker - Acorns
•
•
•
•
Coordinates our 10&Under Acorn Program.
“Roving Coach”, liaises with parents.
Hires & Monitors all Acorn Part Time Staff.
Assists other coaches at “performance” meets
when numbers are to great or split duties.
• Over 30 years of experience.
OAK Goals/Growth from 2010-2015
Increase membership. Increase revenue.
Design our own dryland facility.
Move from a good club to a GREAT club.
Maintain our varsity swimmers racing for OAK.
University Policy Change.
Increased Membership
Find under used or vacant pools – Add
Programming.
Find unused pool time. Add Programming
 Added “Youth Fit” 2x/week groups.
 Added New 1-2x/week 10&under “Acorns”
 Partnered with a private health club for our
Senior Sprint program.
Dryland Facility
•
•
•
•
Converted warehouse.
Used for board meetings - coach meetings
Has a full board table & chairs etc…
Weights, Ropes, Chin Up Bars, TRX, Stationary
Bikes, Med Balls, VASA Trainers, Swim Bench.
• Has a Big Screen TV for video.
Performance Shift
• Executive had the desire to be the best club in
Canada.
• Board supports Coaches (Provincials/CAGC)
• Annual Coach Education
• Finding more appropriate meets that had
“High Value Targets”
• March Break Training camps every year.
• Subsidies for CAGC/National/Varsity
Varsity Policy
Level 1: For athletes who break the Top 20 at
Nationals, OAK pays the SNC registration fees
and waives the monthly fees/FR.
Level 2: For athletes below this threshold
training full time & attending their highest level
of meet (as designed by the Head Coach), the
pay the SNC fee only
Level 3: All others who are swimming to keep fit
pay the full monthly fees & FR.
Club Development 2010-2015
2010
325 Swimmers
No Dryland Facility
6 Pools in 2 cities
2x LCM Provincial
Champs
Small presence at
Nationals
2015
500 Swimmers
“The Bunker”
9 Pools out of 3 cities
7x LCM Provincial
Champs
2013 & 2015 Summer
National Champions!
International swimmers
Program Outline
Systematic Progressive Training loads.
1x/2x/3x/4x/5x/6x/7x/9x
We believe in an all-rounded approach.
IM Base / Middle Distance Freestyle
“The Bunker” Dryland facility
Sheddon Athletic Therapy
Coaching Tools
Acorn/Entry 10&Unders 25m Kick
13/13 Event Add Up Sheet. Great for
motivating athletes and developing
background events. Updated after every
meet.
13/13 Swim Meet Event Monitoring Sheet
Canadian Top 25 Lists
LONG COURSE 13/13 ADD UP SHEET
DATE: September
1, 2015
BOYS
50 Free
100 Free
200 Free
1
Mack D.
00:25.8
00:53.8
01:59.4
04:08.7
16:27.0
00:59.1
02:08.5
01:03.4
2
Evan
00:24.8
00:50.8
01:54.7
04:13.5
16:56.8
00:58.1
02:06.0
3
Osvald
00:26.1
00:56.9
01:54.5
04:10.5
16:37.3
01:09.3
02:20.1
4
Mac H.
00:26.1
00:53.2
01:54.2
04:00.0
16:07.1
01:03.9
5
Gamal
00:24.3
00:51.6
01:53.2
04:07.3
16:56.5
6
Matthew
00:25.5
00:52.6
01:55.1
04:14.9
7
Connor
00:25.3
00:56.1
01:57.9
04:16.5
8
Mitchell
00:25.8
00:55.9
01:56.4
9
400 Free 1500 Free 100 Back 200 Back 100 Breast 200 Breast
100 Fly
200 Fly
200 IM
400 IM
TOTAL
02:15.4
00:54.1
01:58.8
02:04.4
04:20.9
39:39.3
01:05.3
02:15.4
00:53.5
02:00.8
01:59.8
04:23.5
40:03.0
01:06.2
02:21.3
00:55.8
02:01.3
02:11.8
04:28.4
40:39.3
02:20.4
01:25.2
02:54.2
00:58.6
02:04.2
02:20.7
04:47.6
41:15.4
01:02.7
02:19.5
01:16.4
02:45.9
00:53.4
02:01.2
02:06.6
04:50.4
41:29.0
16:58.2
00:57.1
02:04.2
01:19.2
02:50.2
00:55.9
02:05.4
02:13.8
04:47.9
41:40.0
16:48.8
01:03.5
02:15.8
01:21.2
02:46.6
00:56.5
02:03.1
02:16.6
04:43.7
41:51.5
04:13.2
17:05.4
01:00.7
02:14.3
01:21.8
02:41.5
00:58.0
02:10.4
02:10.3
04:38.9
41:52.6
David
00:25.3
00:54.5
01:56.0
04:07.9
16:35.3
01:06.2
02:20.6
01:23.4
03:00.8
00:57.9
02:07.1
02:22.4
04:57.8
42:15.2
10 Peter
00:25.2
00:55.0
01:58.4
04:12.7
17:00.3
01:06.7
02:25.3
01:20.7
02:52.1
00:55.2
02:07.4
02:20.6
05:05.8
42:45.4
11 Bryce
00:23.9
00:50.7
01:54.9
04:16.1
17:44.5
01:00.1
02:13.8
01:18.9
03:01.5
00:55.7
02:10.5
02:15.4
04:57.7
43:03.6
12 Luka
00:25.1
00:54.5
01:58.4
04:15.4
17:23.7
01:01.5
02:11.8
01:12.7
02:40.1
01:05.6
02:38.9
02:17.1
05:07.3
43:12.0
13 Anthony
00:28.8
00:55.6
01:57.9
04:11.5
16:57.7
01:02.6
02:13.8
01:26.5
03:14.3
01:08.7
02:29.7
02:23.2
05:02.9
43:33.2
14 Kyle
00:24.4
00:52.7
01:56.7
04:16.1
17:46.5
00:57.3
02:07.7
01:10.4
02:33.1
00:58.9
04:00.0
02:09.7
04:45.3
43:58.7
15 M. Fox
00:24.7
00:52.9
01:58.5
04:18.6
17:46.4
00:58.1
02:05.6
01:22.8
04:00.0
01:00.9
02:37.2
02:13.0
05:09.6
44:48.3
16 Bjorn
00:25.9
00:55.6
02:02.9
04:35.2
18:33.4
01:03.5
02:23.5
01:21.0
02:48.1
00:59.5
02:19.7
02:19.1
05:01.9
44:49.3
17 Leon
00:25.8
00:56.8
02:04.1
04:41.7
18:59.7
01:14.3
04:00.0
01:07.5
02:31.7
01:08.0
02:39.3
02:24.3
05:20.0
47:33.1
GIRLS
50 Free
100 Free
200 Free
400 Free
800 Free
100 Back
200 Back
100 Breast
200 Breast
100 Fly
200 Fly
200 IM
400 IM
TOTAL
1
Marni
00:27.9
00:59.4
02:06.8
04:22.9
09:06.0
01:03.2
02:13.5
01:13.6
02:34.9
01:05.4
02:17.3
02:13.7
04:44.5
34:29.2
2
Tessa
00:29.8
01:00.0
02:03.4
04:19.6
08:50.0
01:07.7
02:21.4
01:14.1
02:39.3
01:04.6
02:20.1
02:18.6
04:46.5
34:35.1
3
Annie
00:28.9
01:00.1
02:04.4
04:18.0
08:59.8
01:02.3
02:12.0
01:20.0
02:48.9
01:05.7
02:21.2
02:20.6
04:49.4
34:51.3
4
Mabel
00:27.8
01:00.9
02:08.0
04:29.2
09:06.6
01:07.9
02:19.0
01:22.5
03:00.3
01:01.6
02:17.6
02:24.2
04:54.4
35:39.9
5
AFI
00:27.4
00:58.2
02:03.7
04:21.6
09:07.5
01:07.2
02:25.8
01:28.3
03:14.6
01:06.1
02:03.1
02:25.0
05:10.1
35:58.6
6
Jackie
00:26.3
00:56.6
02:00.4
04:19.1
08:55.7
01:09.9
02:27.7
01:24.2
03:12.9
01:07.0
02:38.3
02:22.5
05:15.6
36:16.2
7
Emily
00:28.8
01:02.3
02:15.9
04:36.7
09:29.7
01:12.1
02:28.5
01:18.7
02:43.3
01:08.1
02:27.5
02:24.9
05:03.5
36:40.0
8
Hannah
00:29.4
01:01.4
02:09.1
04:31.3
09:22.9
01:06.3
02:20.9
01:27.3
03:05.5
01:05.7
02:23.7
02:28.9
05:13.9
36:46.3
9
Olivia
00:29.7
01:02.3
02:14.2
04:32.4
09:15.2
01:14.0
02:35.4
01:21.2
02:52.1
01:10.6
02:32.1
02:26.6
05:02.8
36:48.7
10 Rosie
00:29.4
01:05.3
02:17.4
04:36.5
09:23.2
01:03.9
02:16.4
01:24.9
03:15.6
01:09.5
02:26.8
02:28.6
05:04.4
37:01.9
11
00:29.5
01:02.7
02:14.9
04:52.4
09:49.8
01:12.1
02:30.8
01:18.9
02:44.6
01:02.8
02:19.6
02:27.1
05:04.1
37:09.3
12 Annika
00:27.7
00:59.6
02:12.8
04:48.2
09:49.4
01:04.7
02:16.3
01:23.5
03:03.6
01:04.4
02:36.6
02:23.3
05:10.9
37:21.0
13
Abbey
Lauren
00:28.6
00:59.9
02:04.9
04:24.4
09:01.7
01:10.5
02:32.2
01:29.6
04:00.0
01:05.4
02:19.8
02:31.3
05:16.0
37:24.2
14 Kristen
00:28.7
01:00.7
02:08.3
04:31.1
09:12.6
01:16.2
02:44.0
01:28.3
02:44.1
01:14.4
02:46.0
02:35.3
05:28.7
37:38.4
15 AWD
00:27.5
00:59.2
02:05.2
04:30.5
09:25.3
01:15.6
02:35.7
01:28.1
03:11.6
01:06.5
02:29.9
02:35.5
05:27.8
37:38.4
16 K-Lyn
00:29.0
01:02.1
02:14.0
04:39.8
09:24.6
01:12.5
02:35.1
01:28.3
03:07.9
01:13.6
02:47.9
02:34.9
05:33.7
38:23.4
17 Sharalynn
00:26.8
00:57.7
02:06.5
04:25.8
09:36.4
01:10.5
02:33.0
01:24.2
02:59.2
01:11.8
04:00.0
02:31.4
05:27.5
38:50.9
OAK Canada Top 25 2015 LCM Rankings
Girls
1
2
3
4
5
6
7
8
9
Swimmers
Tessa Cieplucha
Marni Oldershaw
Mabel Zavaros
Dominique Bouchard
Annie Harrison
Jackie Keire
Lauren Lalumiere
Abbey Saunders
Alexandra F-Inaba
TOTAL SWIMS
50 Free
100 Free
200 Free
400 Free
18
800 Free 1500 Free
8
50 Back
100 Back
200 Back 50 Breast 100 Breast 200 Breast
50 Fly
100 Fly
200 Fly
4
22
25
18
18
19
6
1
17
200 IM
400 IM
21
10
5
6
19
16
1
15
18
19
16
24
24
Total
Swims
5
5
4
3
3
1
1
1
1
24
Boys
1
2
3
4
5
6
7
8
9
Swimmers
Evan White
Mack Darragh
Mackenzie Hamill
Gamal Assaad
Kyle Haas
Matthew Mac
Osvald Nitski
Matthew Fox
Connor Wilkins
TOTAL SWIMS
50 Free
100 Free
200 Free
400 Free
800 Free 1500 Free
50 Back
100 Back
200 Back 50 Breast 100 Breast 200 Breast
18
15
22
23
50 Fly
13
8
100 Fly
200 Fly
200 IM
8
6
10
3
19
6
1
25
5
17
25
14
3
400 IM
4
11
7
20
12
15
Total
Swims
5
5
4
3
2
2
2
1
1
25
2015
#1 ranks
Top 3
Top 5
Top 8
Top 25
Total Swims
3
5
9
17
49
# of Girls
1
1
2
3
9
# of Boys
1
3
3
4
9
# of swimmers
2
4
5
7
18
Top 3
Top 5
Top 8
Top 25
2014
#1 ranks
Total Swims
2
7
12
17
43
# of Girls
0
1
2
5
7
# of Boys
2
3
4
4
9
# of swimmers
2
4
6
9
16
2013
#1 ranks
Top 3
Top 5
Top 8
Top 25
Total Swims
1
7
13
16
40
# of Girls
1
1
3
3
4
# of Boys
0
2
3
4
10
# of swimmers
2
3
6
7
14
Top 3
Top 5
Top 8
Top 25
2012
#1 ranks
Total Swims
0
3
5
11
38
# of Girls
0
2
2
2
5
# of Boys
0
0
3
5
7
# of swimmers
0
2
5
7
12
Top 3
Top 5
Top 8
Top 25
2011
#1 ranks
Total Swims
1
3
7
7
26
# of Girls
1
1
1
1
5
# of Boys
0
1
2
2
3
# of swimmers
1
2
3
3
8
OAK Rules of Training
•
•
•
•
•
1. Attend all of the practices:
10 minutes early is on time.
Consistently making it to practice is like making small deposits in to the
bank. Slowly but surely your investment begins to grow.
Comparing practices to school classes, each session offers new
opportunities for learning and growth. However, in swimming there is
compound interest with regard to fitness at the cellular level. These
physical developments add on to each other and begin to snowball.
2. Do 100% of the workout:
Miss nothing. Do every set, every repeat & every warm up / warm down
If you go to the bathroom, try to make up what you missed. Again,
comparing it to school, you would try to make up what you have missed or
you will be left out on the test. In swimming, the tests are the meets!
OAK Rules of Training
3.Don’t do anything in practice that you
wouldn’t do in a meet:
• This includes legal starts & turns
• Finish with speed, no drifting in & lifting head
before touching the wall
• No touching the bottom or pulling on lane
ropes
OAK Rules of Training
•
•
•
•
•
•
4. Read the clock:
Enhances swimmers ability to know how fast they
are swimming.
Develops sense of pace and ability to negative
split.
5. Swimmers must learn to:
Descend on command by the clock (not by feel)
Negative Split
Monitor stroke counts
Hold breathing patterns
OAK Rules of Training
6. Make all of the intervals:
• Be aware of what you are being asked to accomplish. Be a leader in
striving to make all of the intervals. Always get your times from the
clock so you are aware of your results in the set.
• Challenge yourself to go on faster intervals while performing great
technique.
•
7. Maximize all the sets:
• Understand the difference between completing/existing in a set
and really getting the most out of the set. What is the set designed
to accomplish; how fast are you being asked to go; have you
exhausted yourself to get to the goal etc.
• Swim each set as though it were your last set of the day.
OAK Rules of Training
8. Swimmers are responsible for set up & take
down of pool
• Develops swimmer’s understanding that it’s their
swimming.
• This includes personal as well as general
equipment.
9. Swimmers must ask permission to leave the
pool deck:
• Coaches need to know where the athletes are at
all times.
10. No watches to be worn in workout:
• It potentially contributes to muscle
imbalances which may lead to should issues
11. Perfect practice makes perfect:
• The way you practice is the way you will race.
Habits are formed over time; unfortunately
this includes bad habits. What habits are you
forming?
OAK’s keys to success…
Exceptionally gifted and handsome Head
Coach.
Dedicated, Experienced, Professional Staff.
Coach Driven / Board Supported.
Clear lines of “Wet Vs. Dry”.
Very good support from BOD.
Socio-Economic dynamics are quite good.
Continued…
9 Pools with 500 swimmers.
Travel Support.
University Policy.
Maintaining our Varsity swimmers with OAK.
A desire to WIN.
Operating outside the “box”; doing what we
have to do for the best interest of our
membership.
2015 Summer National Champions