Post Title:
Programmes & Volunteers Co-ordinator
Responsible to:
CEO
Salary:
£19, 857 pro rata
Hours per week:
26 (Core hours 1pm - 5pm, Mon – Friday)
1. PURPOSE OF POST
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Co-ordinate sport-led activity sessions in schools and the community, across a broad geographical
area and age range and develop strong relationships with school representatives, service providers
and sports representatives
Co-ordinate the organisation’s volunteers from recruitment to attendance at events and schools
Gather, manage and produce reports on key data for use by the schools, DMSF and its funders
Maintain and update, when appropriate, the organisation’s administration, databases, policies and
processes and legally required documents
First point of contact and therefore ‘face’ of the organisation
2.
KEY DUTIES AND RESPONSIBILITIES
2.1
IN-SCHOOL SPORTS ACTIVITIES
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2.2
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Attend initial on-site school meetings with CEO to understand school requirements, facilities,
frequency and expectations
Develop tailored programmes of activities, by term, building in set rewards events, one off
Plan, book and manage logistics arrangements including transport and equipment
Co-ordinate and schedule sports coaches for each school and identify number of volunteers required
Maintain and update a timeline schedule, attendance records and key contact information for each
school
Identify key contacts within each school and develop strong working relationships with them to
secure diary dates, emergency processes etc
VOLUNTEERS
Ensure there is a pipeline of volunteers to support new schools as they sign up to a DMSF programme
Regularly review, research and recommend ways to attract and recruit volunteers, co-ordinate
selection and induction events
Update volunteer availability and rotas weekly, advising schools and sports coaches of changes in
advance
Working with the CEO, develop and expand commercial volunteer partnerships
Log rewards earned, specialist skills, experience etc
Office Address: Wenlock Way, Manchester City Council Wenlock Way Offices, Wenlock Way,
West Gorton, Manchester, M12 5DR Charity No: 1150767 Company No: 7211650
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2.3
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Co-ordinate and collate attendance records and regular feedback from children, schools, coaches and
volunteers
Identify patterns and trends in the MI & feedback and use to make recommendations for change and
highlight opportunities to cut costs / improve efficiencies
Prepare and disseminate regular MI pack and ad hoc reports as requested by the Board, CEO or
partners
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2.4
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3
MI AND REPORTING
ADMINISTRATION & AD HOC
DBS applications, records and renewals
Responsible for keeping databases and cloud files up to date e.g. contact spreadsheets, timetables,
standard documents, forms
Record and submit expenses and log ad hoc spend (?)
Responsible for the security, safety and maintenance of all DMSF sports equipment
Update, when required all DMSF standard documents and disseminate to the Board, Coaching team
and Volunteers e.g. policy documents, health and safety information, marketing materials
Attend and play an active role in team meetings with coaches and volunteers
Ad hoc tasks that are within the skills and experience of the incumbent e.g. cover for other members
of the team during holidays or absence
PERSON SPECIFICATION
Education /
Qualifications
Experience
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Strong word processing, spreadsheet and presentation skills
Working knowledge of Google Drive
Multiple projects / tasks co-ordinator
PA / Team Secretary
Essential
Desirable
Desirable
Preferred
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Highly literate and a strong oral communicator
Numerate and analytical
Awareness of confidentiality and child protection legislation
Ability to see a task through to completion
Ability to adapt style and content of reports and presentations
dependant on the audience
Ability to build strong working relationships within the organisation
and with external partners
Ability to prioritise own workload, remain focussed under pressure
e.g. when unexpected requests are received or organise transport for
a school because a minibus hasn’t arrived
An understanding of how schools operate and how to relate to
teachers/pupils
Ability to identify opportunities to promote DMSF and where
appropriate take action
Committed, reliable and trustworthy
Methodical and organised
Tenacious, proactive and a problem solver
Essential
Essential
Preferred
Essential
Essential
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Skills/Abilities
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Behaviours
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Essential
Essential
Desirable
Office Address: Wenlock Way, Manchester City Council Wenlock Way Offices, Wenlock Way,
West Gorton, Manchester, M12 5DR Charity No: 1150767 Company No: 7211650
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