Job Description and Person Specification
Job Title:
Head of Finance and Operations
Country
Philippines
Reports to:
International Humanitarian Grade:
Programme Manager
Salary:
TBD
Location:
Cebu, Philippines.
Contract:
2 year full time contract
Job Family:
IHART
Philippine Local Terms and
Conditions
Job Role
Role Overview:
Lead on the development and delivery of Philippines finance, HR and operations
strategy ensuring :

The provision of financial information to meet the needs of all
stakeholders in order to support effective decision making throughout
the organisation.

The most effective and efficient use and stewardship of Philippines
resources.

Capacity building of staff and partners with the skills to confidently play
their full part in the financial management of the Philippines operation

Innovative and pro-active leadership to the HR/Security/Facilities
function
Accountabilities
Key
Accountabilities /
Responsibilities:
Financial
Leadership
Key Activities

Provide clear financial leadership to ActionAid Emergency Response and
Recovery Programme

Provide a comprehensive policy and control framework that clearly
articulates parameters in which the organization should operate, that is
consistent with, best practise and the AAI Finance Management Framework.

Develop effective financial systems, guidelines and monitoring mechanisms
that also addresses Action Aid risk profile

Build strong relationships with key internal and external stakeholders,
provides a trusted source of strategic advice and direction on financial
strategies, policy, standards and practices.
Job Description and Person Specification

Ensure that all business processes are clearly communicated and
documented. Working closely with key stakeholders, ensures that business
processes are subject to continuous improvement to make them more
practical, efficient and effective.

Ensure that policies and procedures are adhered to within the organisation
and within partners. Address non-compliance and escalate if required.
 Introduce new mechanisms/tools to improve financial monitoring including
for donor funded projects.
 Responsible for upkeep of all financial records (paper and electronic) to meet
national and donor conditions.
 Produce monthly Income and Expenditure balance sheet reports and submit
quarterly to AA International.
 Write & design reports according to AA and Donor requirements
 Include an annual review of grants provided to partners and a review of
Partner expenditure
Financial
stewardship
 Review of budgets of partner organizations and provide feedback.
 Preparation of cash flow according to the approved 2014-2017 work plan.
 Ensure a structured and consistent approach to ActionAid Philippines balance
sheet ensuring that all agreed controls, reconciliations, analysis and issues
are fully documented and reviewed.
 Set- up of a Procurement Committee to oversee procurement (including at
Partner level).
 Organise an annual internal audit ( The first to be conducted in late 2014. A
final one will be undertaken at the time the final report is put together to
validate the final report before submission to the DEC.)
Financial System
oversight
People
Management

Oversee Sun System administration: Installation, Maintaining Backup.

Participate and support in project financial management in close
coordination with program, PD and project team.

Oversight of all HR and Security strategy, polices and process and
ensure legally compliant

Performance management and staff development of direct reports and
contribution to appraisals.

Monitoring the team’ performance against the agreed organisational
Job Description and Person Specification
standards and ensure that problems are identified and resolved.

Supporting both the professional and personal development of staff to
ensure that they are able to remain proactive on all matters

Fostering the necessary consultation, communications and good relations
within the wider team in the Philippines including partners and staff of other
organisations

Promote ActionAid’s mission and values and foster a team that is firmly
grounded in ActionAid’s values and focused on achieving ActionAid’s
strategy

Providing support and capacity building of Finance staff in offices and at
partner’s office.
Person Specification
Education &
Certifications
 A degree or equivalent relevant technical course.
 Qualified ACCA, CIMA or ACA Accountant, including significant post qualification
experience
Knowledge and
Experience









Essential
knowledge and
skills



Experience of developing and implementing strategies, policies and business
processes to meet business needs
Experience preparing statutory accounts and managing external audit
processes
Experience of managing and supporting complex accounting systems.
Experience of developing and implementing robust internal, financial
controls
Proven ability to successfully deliver and sustainable change
Significant experience of leading, motivating and developing high
performing teams
Experience of developing plans and budgets and managing performance
against these
Commitment to ActionAid’s vision, mission and values
Ability to work in English
Advanced Excel skills and highly proficient with other MS Office products
Ability to influence, negotiate with and challenge peers and senior
management
Effective oral and written communication skills, to convey complex / or
technical findings and concepts to non-technical audiences
Competency Profile
Competency
What it looks like
Action
The desire to accept ownership and accountability, whilst getting
things done well and meeting challenging goals
Planning
The ability to think ahead and decide on courses of action,
ensuring that the resources required to implement the action
will be available, and scheduling work required to achieve an end
result
Job Description and Person Specification
Innovation
The ability to originate, introduce and be open to, new practices,
concepts, ideas and change and to continuously improve
Communication
The ability to get our points across clearly, both orally and in
writing, to ensure we get our key messages across in the right
way
Collaboration
The ability to work co-operatively and flexibly with others, both
within and outside the organisation, demonstrating an
understanding of effective team working and partnerships
Leadership & Management
The capacity to inspire others to give of their best to achieve a
desired result, whilst maintaining effective relationships with
individuals and teams as a whole and allocating resources
ORGANOGRAM