CITY OF OREM
CITY COUNCIL MEETING
56 North State Street Orem, Utah
April 17, 2012
3:00 P.M. SPECIAL SESSION
CONDUCTING
Mayor Jim Evans
ELECTED OFFICIALS
Councilmembers Margaret Black, Karen A. McCandless,
Mark E. Seastrand, Mary Street, and Brent Sumner
APPOINTED STAFF
Bruce Chesnut, City Manager; Charlene Mackay, CNS
Manager; Donna Weaver, City Recorder; and Rachelle
Conner, Deputy City Recorder
EXCUSED
Councilmember Hans Andersen
PRESENTATIONS – Mini Grants

Roots of Freedom Foundation
Scott Swain, applicant, introduced Bonnie Busco and Richie Brown. He indicated this will be the
fifth year for their event, and the audience has grown every year. This year they would like to
purchase a sound system so they no longer have to rent one at a cost of $2,500. They would also like
to purchase material for costumes. Mr. Swain showed a small portion of their performance from the
previous year.
Ms. Busco said they are excited to present their event again this year. It helps to give everyone
involved a greater sense of what freedom really means. The funds that were allocated last year were a
great help, so they were able to start building something to last for years and years.
Mr. Brown indicated he is studying Media Music at Brigham Young University and will be
graduating in June. Media Music involves song writing, film scoring, and basically anything more
commercial in music. It has been a treat for him and his wife to be involved in the Cries of Freedom
event. They are both very passionate about helping the young people understand what a blessing this
country is and what it means to be an American. The request this year will help them purchase a
sound system. They have appreciated Andersound for everything they have done; however, it is
difficult for them to be there for four days during the Fourth of July. It would be beneficial to have a
sound system during their rehearsals, and the goal is to take this event to many different locations
throughout the United States.
Mr. Seastrand asked where this performance is actually performed. Mr. Swain said they borrow a
stage from the SCERA and set it up in the trees in the park.
City Council Minutes – April 17, 2012 (p.1)
Mr. Seastrand then questioned why they do not just use the SCERA Shell. Mr. Swain stated that in
the afternoon it is too hot, and SCERA uses the Shell for rehearsals for their own programming.
However, they would love to use that location because they can bring more people in.
Mr. Sumner asked if they would still purchase the sound system if they did not receive the full
requested amount. Mr. Swain said they need to have the sound system regardless of whether they pay
to rent one or purchase the equipment. They would probably purchase it because the cost is the same.
They would not have as many new costumes if they did not receive the full amount. The SCERA has
allowed them to use the costumes for free in the past; however, SCERA has said they cannot allow
the Roots of Freedom to do that forever.
Mrs. Black disclosed that Richie Brown is her nephew; however, she does not have any interest in
this other than she loves her nephew and thinks he does a great job. Mrs. Black then noted that last
year some of the money was used for costuming. Mr. Swain said that is correct.
Mrs. Black then questioned whether the priority would be the sound system if the City Council were
not able to fund the full request. Mr. Swain reaffirmed that the sound system is definitely the priority.
Ms. Busco said she has been in charge of getting the costumes from SCERA, and they have been
very good about letting them use them, and in turn she had helped out in the costume shop. She has
to take many of the costumes home to mend and patch them. She said it would be much better if they
had their own costumes.

Chauntenette Women’s Chorus
Carolyn James, applicant, introduced boardmembers Margaret Barfuss and Jennie Barber. She
thanked the Council for the funds allocated to them for the past three years. Ms. James said last year
they were able to purchase some percussion equipment. She then showed a PowerPoint presentation
from last year’s performances. Their three main goals this year are community service, representing
the City of Orem, and improving the musical talents of their members.
This year they would utilize the funds for climate-controlled storage and new costumes. Ms. James
noted that they are very frugal with their spending of the CARE funds.
Ms. Barber indicated that some of their members have been singing for thirty-seven years. It costs
them money even when they offer a free concert, and they are very devoted to this group.
Ms. James said she had mentioned to their members that the Center for Story was needing donations,
and they were all excited to donate to that. They are so happy with the prospect of being able to
perform in Orem at the Center for Story. This is an incredible concept and something the community
really needs.
Mrs. Black asked how many performances the Chauntenettes did in Orem this year and how many
members live in Orem. Ms. Barber said eighty-five percent of their members live in Orem. They
performed at the Orem Library, Summerfield, several Relief Society socials, and they performed
their large concert in Orem this year as well.
City Council Minutes – April 17, 2012 (p.2)
Ms. Barber said the Piano Gallery has been very good to allow them to practice there when they do
not have anything else going on.
Mrs. Black congratulated the Chauntenettes and indicated they have brought a lot of joy to the
community.
Mr. Seastrand stated that part of the intent of the CARE Tax is to assist small organizations to
become self-sustainable. He asked if they see themselves doing paid ticketed events. Ms. James said
she did not think so because all along their motto has been service through song. They just want to
go out and serve, and they do not want to charge for their performances.
Ms. Barber indicated that without the CARE Tax, they would probably have to increase the
members’ dues. They have been fortunate to have purchased some musical instruments that they will
be able to use for years to come, and they already have an extensive music library.
Ms. James said they really focused on finding performance venues in Orem this year that they could
afford, but it was extremely difficult. Utah Valley University and SCERA were not able to fit them
into their schedules.

The Orem Chorale
Paul Martin, applicant, introduced Stacey Thompson and Sterling Keyes. Sterling is the director of
Orem High School chorale. Mr. Martin indicated the CARE grant given last year was vital in the
organization’s continuation this year, and they depend a lot on member dues. They performed six
concerts last year and plan to do seven concerts this year. The production cost for the Requiem was
$1,800 and the tickets sales were $2,300. Next year they would like to do Vivaldi.
Mr. Martin indicated last year Ms. Thompson started a children’s choir, and this year they would like
to add an auditioned children’s choir.
Their goals this year include:
 Having 120 auditioned members
 Accessible concerts
 A name in Orem
 Orem Orchestra
 Children’s choir
Mr. Martin noted that they applied for their 501c3 this year, but it was not awarded before the
application deadline. He said if the City Council is unable to find a place for all of the funds, the
Orem Chorale would be happy to take more and would be willing to provide additional
documentation.
Ms. Thompson said it is their goal to provide opportunities for the entire community. They tend to
have children from lower income homes want to be in their choir, and they do have lower member
fees. It provides a great activity for a lot of these children. They are in need of the grant money to
continue running their organization.
City Council Minutes – April 17, 2012 (p.3)
Mr. Seastrand asked how many attendees they had at the ticketed event. Mr. Martin said they had
approximately 850 audience members.
Mr. Keyes advised that it has been a real blessing for the high school kids to do things like the
Requiem, and it has been a benefit for them to be a part of the Orem Chorale. He is trying to have the
Timpanogos High School and Mountain View High School choirs join with them for a concert next
year.

Utah Valley Civic Ballet Company
Earlet Meiners, artistic director, noted that last fall they performed “Firebird”. They had Henry
Sanchez as the guest director, and he did wonderful things for the performance. This year they would
like to perform “Peter and the Wolf” or “Carnival of the Animals”. They will also perform
“Cinderella” as a full-length classical ballet.
Their mission is to try to expand the number of people they impact in the community. The CARE
money this year will help fund male dancers. They have a strategic plan and are currently focusing on
marketing efforts.
Mr. Sumner asked where they have their outreach performances. Ms. Meiners said they did it at
Bonneville Elementary this year, and they are hoping to expand into other schools.
Mr. Sumner asked about the need to pay the male dancers. Ms. Meiners indicated it is very hard to
get guest artists. She pays them $25 per month, and it basically pays for their gas.
Mrs. Black asked where they rehearse. Ms. Meiners said they rehearse in Lindon but all of their
performances are in Orem. They have checked out several locations but have been unable to find
anywhere to practice in Orem.
Mrs. McCandless indicated the Pleasant Grove orchestra performed many of the songs from “Peter
and the Wolf”. She said Ms. Meiners should check with them to see if they own the music.

Colonial Heritage Foundation
Gregg and Katherine Hardy, applicants, presented a short news clip that focused on the festival last
year. Mr. Hardy indicated that festival participation has increased every year, and the CARE funds
help with transportation for the artists and the purchase of some supplies. They are collaborating with
the Freedom Festival this year, so the advertising will reach even more people.
Mrs. Black said one of the requirements for the CARE Tax funding is that the organization must
qualify as a cultural arts organization. She asked how this organizations does that. Mr. Hardy
indicated they are preserving the historic arts, and he does not know if that qualifies; however, every
one of the artisans has a story to tell. All of the participants have defined themselves as their
character. They have an apprentice program where the youth are invited to come up and work with
the artisans, and they try to keep those children interested throughout the year to work on those arts.
City Council Minutes – April 17, 2012 (p.4)
Genelle Pugmire, boardmember, stated they are working with the Timpanogos Storytelling Festival,
the Orem Chorale, and their hope is to bring as many CARE Tax groups as they can to the park to be
a part of this festival. The Cries of Freedom has joined with them as well. The Colonial Festival that
used to be held in Provo no longer exists, so this is the only Colonial Festival of this size west of the
Mississippi. They started Colonial Days six years ago with ten thousand people, and when they
ended in Provo they had about sixty to seventy thousand. This year they are anticipating sixty
thousand at the Scera Park for this event. They are also a venue for Alpine School District teachers to
get continuing education credit. She said they are bringing something to the community that will
continue to grow year after year, and they are keeping the old arts alive and mixing it with
storytelling.
Mr. Seastrand said he enjoys having this at Scera Park. It seems that having the trees where it is
situated is very pleasant and not too hot.
Mrs. Pugmire stated that it is fifteen degrees cooler in that location. She thanked the City and the
parks crews for allowing them to use it.
Mr. Seastrand asked whether this location would fit the festival long term. Mr. Hardy indicated it is
perfect. There is nothing better until they decide to put down brick and a foundation. They are still
talking with developers and people with funds to finance the project, and their favorite spot now is
the undeveloped property at the mouth of Provo Canyon along the river.
Mr. Sumner thanked the applicants for their work in putting on this event. He indicated his son is a
huge history buff, and he loved attending last year.

Utah Film Center
Missy Dawson, applicant, indicated they are celebrating their tenth anniversary, and this is the first
year they will be partnering with the City of Orem. They present documentaries and have a new
flagship program called Tumbleweeds for Children and Youth. This is an annual film festival that
reaches a target audience of ages four to fourteen. They preview ten feature films and eleven short
films. They currently work with Ogden and Salt Lake City and are starting to work with Logan this
month. They are hugely dependent on government support with financing. The purpose of this
program is to have monthly screenings in the communities, and they would like to expand to many
more cities.
Mrs. McCandless noted the application lists that CARE funds will be used to pay the artistic director.
She asked if that was the organization’s artistic director or the Library’s. Ms. Dawson said it would
be the organization’s.
Mayor Evans stated that one of the goals listed is to take this on the road. He asked how they will
accomplish that. Ms. Dawson replied they need to first have a quorum of dedicated audience
members to help them accomplish that goal. In Salt Lake City it has taken them years, but they have
a really dedicated email list and a very concentrated way to market these programs. They need to
partner with the Orem Library and other local support because they are not based in Orem.
City Council Minutes – April 17, 2012 (p.5)
Mrs. Black said she is struggling with whether this organization has a significant presence in Orem.
Ms. Dawson stated they have a partnership with the Orem Public Library. They started this program
in January, and they have gone from fifteen viewers to thirty. It is a modest increase, and they need to
get the word out beyond the library system to grow their audience and market it better.

Utah Storytelling Guild
Nannette Watts and Cherie Davis, applicants, showed a short presentation of the previous year’s
programs. Ms. Watts indicated they had more participation last year and all of the participants were
Orem residents.
Mr. Seastrand said it seems like they get a good number repeat students. He questioned how they
deal with the curriculum for new and returning students. Ms. Davis indicated they have three groups,
and the children are placed in those groups according to the skill level. They also revamp the
curriculum each year so the repeat students do not get bored with what is being taught.
Mrs. Black said asked whether they are as big as they can get. Ms. Davis indicated they have to limit
the number now because of the space restrictions. She noted they will be able to expand when the
Center for Story is completed.
Ms. Watts stated if they get enough people they will hold two different sessions.
Mr. Sumner expressed appreciation for their enthusiasm. He asked how the counselors are selected.
Ms. Davis said they are experienced youth tellers that they have worked with.
Ms. Watts indicated the City Council has given them direction with how they want the programs to
go, and they are excited they are going to offer an adult story camp this year to try to get the adult
residents involved in storytelling.

Resonance Story Theater
Nannette Watts, applicant, showed a presentation from last year’s program. She advised that
Resonance Story Theater is a small group of traveling troubadours. Everyone performs more than
one character. It is a way of producing theater with fewer actors and less expense. They are cost
efficient as they take these touring shows to the kids. They were able to do three shows last year,
instead of just two. Utah Valley University donated more money to help with these performances.
They did perform for schools outside of Orem; however, no CARE funds were used for these
performances.

Wasatch Ballet Conservatory (WBC)
Allison Woolsey and Stephanie Saul, applicants, indicated in recent years they have had many of
their dancer’s parents advise that they need help with tuition costs because of the economy. Wasatch
Ballet’s motto has always been every student counts.
City Council Minutes – April 17, 2012 (p.6)
Mrs. Woolsey explained that the costs involved in taking the dance classes. She said the CARE Tax
would fund ten to seventeen students, and WBC would match the CARE funds. The students would
be required to be Orem residents, they would have to turn in an application, come from a low income
family, need transportation to and from classes, and commit to attend classes for the entire school
year.
Mrs. Black said there is a big difference between helping ten students versus seventeen students.
Mrs. Woolsey advised that the number of students would be based on their skill level. The more
advanced dancers take more classes, and the tuition cost is higher.
Mrs. Black observed that this is not something the City has funded before.
Mrs. Woolsey said they are really excited about offering this program. The Life in a Labyrinth was a
great project for the studio and the participants; however, this proposal would allow a low-income
child to take dance classes where they may not be able to otherwise.
Mrs. Black said there are a variety of dance groups in the city, and questioned what would happen if
they all came and asked for scholarships for their students. Mrs. Woolsey agreed, noting that
Wasatch Ballet is willing to match the grant amount.
Mr. Sumner questioned whether the students would be allowed to join the dance classes if they were
not given the scholarships. Mrs. Woolsey said they could take classes if they could pay the tuition.
Mrs. Saul indicated they do have some scholarship students that help clean the studio, and they have
working scholarships at the studio as well. They are trying to open up the opportunity for more
children and would like to focus on foster children.
Mrs. McCandless said she thinks there was only been one other time a scholarship program was a
part of a CARE application, and that was for the Utah Baroque Ensemble. They were having a
competition and the scholarship was the prize.
Mrs. Black asked if WBC is working with the other organizations for funding or just referrals. Mrs.
Woolsey said it would only be referrals.
Mr. Seastrand questioned whether this type of request would qualify for CDBG funding. Ms.
Mackay said it could. It is just a matter of them applying.
Mr. Seastrand said he views the CARE Tax as a tool to help organizations expand and become selfsufficient. One of the questions he has is how this benefits the community as a whole. This request
would benefit a few people but not the entire community. To him, this would fit better with the
CDBG funding. However, he looks forward to discussing this with the other Councilmembers.
Mrs. Woolsey said they have done the concerts in the past, and it has been great for them. They have
just had many people approach them about the desire to have their children take classes, but they
need financial help to accomplish that. She thought it would be great to offer this program, and it
City Council Minutes – April 17, 2012 (p.7)
might help more than just being in one show. It does not impact the studio as much, because it does
not give them the publicity, but it would help individuals. She stated she has never heard of that
other funding option, but she would look into it.
Mr. Seastrand indicated part of the problem with the CDBG funding is there are many worthwhile
organizations that need funding however, the amount of funds available is very limited.

Utah Lyric Opera
The applicant was not in attendance for the presentation. Ms. Mackay indicated she would follow up
with the applicant to see what happened.

Latinos in Action (LIA)
Jose Enriquez, Assistant Principal Mountain View High School, introduced Lisa Little. Mr. Enriquez
stated they have held a cultural extravaganza in previous years. They did not have it last year hope to
bring it back. They have approximately 180 bilingual students in Orem that serve the local
elementary schools through tutoring, service leadership, and learning. They mentor a minimum of
200 elementary school children, and they are great role models. The LIA focuses on three things:
 Cognitive – Have students critically focus on their thinking
 Social – Kids need to focus on being in school. They are at 100 percent with graduation at
the high school, and 85 percent matriculation in college. They want to get from 85 to
100 students matriculating
 Linguistic – Join with other cultural groups to put on an extravaganza
Mr. Enriquez said they want to make sure that everyone can benefit through the extravaganza. They
will do marketing for the tryouts, and no one will be turned down. Most of the funding will go
towards choreographers, materials, costumes, and marketing.
They are trying to involve the families and make them aware of what goes on at the university level
in terms of fees, costs, and how to help their students. They will invite the parents to join a database
that will educate the parents about these things.
Mayor Evans asked where they will hold this event. Mr. Enriquez replied that in previous years they
have held it at Mountain View High School. They have thought about doing it at Utah Valley
University to have it in a university environment, but they are still trying to find a date. They are
looking at the end of August or May of next year.
Mrs. Black inquired if most of the students would be from Orem. Mr. Enriquez stated they would be
from the Orem high schools and junior high schools.
Mrs. Black said she has attended this program in the past. It was great, and there were many
wonderful costumes. She questioned if they kept those costumes. Mr. Enriquez said they have kept
them and were able to use them in other conferences. They have to alternate them from the high
schools to the junior highs.
City Council Minutes – April 17, 2012 (p.8)

Utah Baroque Ensemble
Jeri Bearce, applicant, thanked the City Council for their previous allocations. She introduced the
members of the Baroque Ensemble and asked them to perform two different numbers for the City
Council.
Ms. Bearce then stated the choir is supported by grants, donations, and member dues. They almost
never charge admission for their performances. Approximately fifty percent of their entire year’s
budget is used to pay musicians. They do have an organist and a small orchestra that usually
accompanies many of their numbers. They use about ten percent for music, fifteen percent for the
student scholarship event, and ten percent for miscellaneous. The organization always runs in the
black, and they have a cash reserve that would allow them to run for a year or longer if no other
income were available. She pointed out that the choir is very committed to their student scholarship
program. They have given out over $4,000 in scholarships the past four years. They recently had an
event at the Orem Public Library in which they awarded another $900 in scholarships to high school
students in the area. They will have thirteen performances this year, and seven of them will be in
Orem.
Mr. Seastrand asked whether their events are ticketed. Ms. Bearce said they rarely charge. They have
had performances at the SCERA, and the SCERA charges for those events, which expense they must
pass on. They perform at a lot of churches where they are not allowed to charge a fee.
Mr. Seastrand expressed his opinion that people would pay to hear this type of program. That might
be a good fundraiser for this organization.
Mrs. Black clarified that the scholarships are not provided with CARE funds. Ms. Bearce confirmed
that this is correct. The choir funds $500, and the rest is received from local businesses such as the
Alpine Credit Union, Cypress Credit Union, and other private donors.

The Provo Orem Word
Rebecca Packard, applicant, reviewed what they did with last year’s funding, which included two
readings and a writing contest. Next year they hope to have another teen writing contest and a
reading. They are looking at partnering with Brigham Young University (BYU) for the contest next
year because BYU already has a writing contest, and they would provide prize money for the
winners. They have a commitment from author Brandon Mull to present the award and do a reading
if they can work around his tour schedule. They also hope to have a home reading series this year and
would provide high quality readings to Orem residents at half the cost. Their goal is to amplify the
outreach of other local venues, and provide the audio for the readings 24/7 on their website.
Mrs. Black wondered how much of the CARE funds would go towards the live event. Ms. Packard
stated she would mostly be asking for venue money. They would need $300 to $500 for the venue
and approximately $200 for the author’s honorarium.
Mr. Sumner asked how often they update their website. Mrs. Packard indicated they update the
website monthly, and they will hold three to four live events.
City Council Minutes – April 17, 2012 (p.9)
Mr. Sumner asked how they determine the number of Orem viewers. Mrs. Packard replied they use a
program called Google Analytics.

Institute of Dramatic Voices
Rosemary Mathews, applicant, indicated this is a very prestigious program that has been running at
Mountain View High School for the past six years. Dolora Zajick, world renowned mezzo soprano,
comes to Orem each year to work with opera students from around the world. Mrs. Mathews gave an
example of a high school student from Mountain View that participated in her choir program but
moved with her family to Salem Hills. The choir in her new high school did not appreciate her “large
voice”, so she is graduating early and will try to find a location where her talent will be appreciated.
This happens to many opera students, and their talent is never developed.
Mrs. Mathews then played portions of songs the students had previously performed. She stated the
students that attend their program are required to pay for their own room and board. The Institute
feeds the students at Mountain View High School, and her sister does the catering. They rent vans to
transport the students to and from the high school.
Mrs. Black noted she attended the concert a couple of years ago, and it was amazing. She questioned
if there will be any Orem students attending this year. Mrs. Mathews said there is at least one, and
there might be one more.
Mrs. Black asked what the benefit is to the Orem residents. Mrs. Mathews said it is an exposure to
the arts and a free pass to see the concert. She would like to increase the audience attendance. The
first year half of the students were from Orem, but it is rare to find these big voices.
Mrs. Black asked how many concerts will be performed. Mrs. Mathews indicated they will have five
or six. They were asked about performing during Summerfest; however, that does not coincide with
their week. They are looking at an option to perform at the City Center Stage in the park.
Council Discussion
Mr. Seastrand asked Ms. Mackay whether they would be using the matrix this year to assist them in
the decision process. Ms. Mackay indicated she would provide a copy of the matrix for the City
Council to use if they desired. The Council has not fully utilized the matrix in terms of the hard
number crunch because they did not feel they wanted to assign the hardest and fastest scores for the
actual dollar numbers. However, they can use it as a guideline to help reach talking points for the
discussion if they did not want to fully utilize it.
Mr. Seastrand said it is interesting tonight that one of the things they were looking at before was the
sustainability of the organization and the benefit to the community. It would be worthwhile to use it
when looking at the requests.
Mrs. Black said she likes it as an analysis tool, but she was not comfortable using it with hard
numbers.
City Council Minutes – April 17, 2012 (p.10)
Mr. Seastrand stated they also need to look at the “buckets” and determine how much they are going
to allocate from those buckets.
Ms. Mackay stated staff has not changed any of the original bucket allocation amounts; however, the
yearly allocation amount has gone down due to lower sales tax revenues. She asked if the City
Council would like staff to look at the bucket amounts annually.
Mr. Seastrand said those numbers were really just a guideline, and he did not think they were hard
and fast numbers.
Mrs. Black reviewed the original bucket amounts as follows:
 Mini Grants - $62,500
o Most year’s allocations have been lower
 Major Grants - $750,000
o The City Council has gone over this amount
 Recreation - $500,000
 Facilities - $375,000
 Contingency - $50,000
 Administration - $62,500
o This amount has gone down
Ms. Mackay indicated she would make additional tools available to the City Council to help in the
allocation process.
The meeting adjourned at 7:02 p.m.
Donna R. Weaver, City Recorder
Approved: May 8, 2012
City Council Minutes – April 17, 2012 (p.11)