Fiscal Year 2010 Initial Grantee Meeting
December 8 – 9, 2010, Santa Monica, California
Larry Borland, Chief of Security,
Academy School District (CO)
Steven McElroy, Director of Security,
Columbus City Schools (OH)
OSDFS Staff
U.S. Department of Education, Office of Safe and Drug-Free Schools (OSDFS)
550 12 th Street, S.W., 10 th Floor, Washington, D.C. 20202

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Key Question 1
 What is NIMS and why do we need it?

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Key Question 1
 NIMS is a comprehensive, national approach to incident management that is applicable at all jurisdictional levels and across functional disciplines. It is intended to:



Be applicable across a full spectrum of potential incidents, hazards, and impacts, regardless of size, location or complexity.
Improve coordination and cooperation.
Provide a common standard for overall incident management.

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Key Question 1
 NIMS lays the groundwork for efficient and effective responses, from a single agency fire response to a multiagency, multijurisdictional natural disaster or terrorism response.
 NIMS provides commonality in preparedness and response efforts that allow diverse entities to readily integrate during an incident.

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The NIMS structure features five integrated components:
1.
Preparedness;
2.
Communications and Information
Management;
3.
Resource Management;
4.
Command and Management;
5.
Ongoing Management and Maintenance

Supporting Technology and

NIMS Integration Center.

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Key Question 2
 What are the NIMS requirements that I need to implement under my grant?

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Key Question 2


HSPD –5 “Management of Domestic
Incidents”
FY 2010 REMS grantees are required to implement the NIMS requirements for local
 governments as these were the published requirements during the application period
OSDFS provides customized compliance objectives and guidance for schools

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Key Question 2
 Compliance objectives address the five NIMS components:
1.
Adoption
2.
Preparedness


Planning
Training

Exercise
3.
Communications and Information Management
4.
Resource Management
5.
Command and Management

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Key Question 2
 Compliance objectives:
1. Adoption

Adopt NIMS at the district level


Designate a single point of contact to coordinate
NIMS implementation
Ensure that Federal preparedness awards support NIMS
2a. Preparedness: Planning


Develop, implement, and refine plans to incorporate
NIMS and reflect the National Response
Framework (NRF).
Participate in mutual aid agreements.

Key Question 2
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 Compliance objectives (cont.):
2b. Preparedness: Training



IS-700.a NIMS, An Introduction
IS-800.b National Response Framework
IS-100.SCa Introduction of ICS for Schools




IS-200.a ICS for Single Resources and Initial
Action Incidents
ICS-300 Intermediate ICS for Expanding
Incidents
ICS-400 Advanced Incident Command
(Recommended)
G-402 2 Incident Command System (ICS)
Overview for Executive/Senior Officials

Key Question 2
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 Compliance objectives (cont.):
2c. Preparedness: Exercise


Incorporate NIMS into exercises
Plan for/and or participate in a multi-agency exercise



Incorporate lessons learned into emergency management plans
3. Communications and Information
Management
Apply common and consistent terminology, including plain language
Utilize systems to present consistent and accurate information

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Key Question 2
 Compliance objectives (cont.):
4. Resource Management


Identify/inventory response assets
Ensure relevant and applicable interoperability standards are used in

 acquisition programs
Use response asset inventory for mutual aid requests
Develop a system to credential emergency personnel to ensure proper authorization and access to an incident

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Key Question 2
 Compliance objectives (cont.):
5. Command and Management


Institutionalize ICS for all emergency incidents and pre-planned school events
Coordinate and support the use of integrated


Multi-agency Coordination System, or MACs
Establish a public information system
Ensure that public information officers can gather, verify, and coordinate information

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Key Question 3
 Who should take the required NIMS courses?

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Key Question 3
 Key personnel must take the NIMS training courses
 Schools should identify key personnel to receive training based on their roles and responsibilities
1.
Executive Leaders,
2.
General Personnel,
3.
Critical Personnel, and
4.
Leadership.

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 Must be familiar with the comprehensive systems supporting emergency management, even though they may not have a designated role in the incident command system.
 Are often responsible for making financial, administrative, and managerial decisions supporting the school or IHE emergency management program and will likely have very high-level responsibilities before and after an incident, as opposed to command responsibilities in the field during an actual incident response.
 Executive Leaders should take the following two courses:
 G-4022 Incident Command System (ICS) Overview for

Executive/Senior Officials
IS-700 NIMS, An Introduction

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 Personnel with any role in emergency
 preparedness, incident management, or response such as faculty and educators, school resource officers, counselors, and bus drivers.
General personnel should complete


IS-100.SCa An Introduction to ICS
IS-700.a NIMS, An Introduction

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 Incident Commander, command staff, general staff, or member of another key campus emergency management team.


Command staff may include public information officer, safety officer, or liaison officer.
General staff may include staff serving on the operations, planning, logistics, or finance/administration branches.

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 Critical personnel should complete




IS-100.SCa An Introduction to ICS
IS-700.a NIMS, An Introduction
IS-800.b National Response Framework, An
Introduction
IS-200.a ICS for Single Resources and Initial
Action Incidents

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 Personnel with a leadership role and are typically obligated to:
 command and manage during incident response in the absence of traditional incident response personnel

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 Leadership personnel should complete:






IS-100.SCa An Introduction to ICS
IS-700.a NIMS, An Introduction
IS-800.b National Response Framework, An
Introduction
IS-200.a ICS for Single Resources and Initial
Action Incidents
ICS-300 Intermediate ICS for Expanding
Incidents
ICS-400 Advanced Incident Command

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Key Question 4
 The NIMS online training is a great resource, however my district’s staff prefer in-person trainings. Is there a way to provide the training in person and still receive a certificate of completion from FEMA?

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Key Question 4
 FEMA makes NIMS course materials
 available for organizations to download and use in local training efforts
Grantees should ensure that trainers are
 certified to deliver the specified NIMS course
To receive a certificate, training participants must submit the course examination to FEMA
 FEMA Op-scan sheets
 Allow 6-8 weeks for certificate delivery

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Key Question 5
 Do I need to train everyone in my school district on NIMS?

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Key Question 5



In a perfect world, yes!
In reality, this may not be possible
All staff, including substitutes, should have a basic knowledge of school emergency
 procedures
Staff with specific responsibilities in responding to emergencies should have appropriate level of NIMS training

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Key Question 6
 Does my school district superintendent need to complete any NIMS courses? If so, which ones?

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Key Question 6
 FEMA recommends that all officials who will
 be interacting with multiple jurisdictions and agencies during an emergency incident have a basic understanding of NIMS
Recommended courses include (at a minimum):


IS-100.SCa An Introduction to ICS
IS-700.a NIMS, An Introduction

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Key Question 7
 We have an emergency management team already in place and have pre-established names for each job to be carried out in an emergency. Why do we need to change our current team to follow the Incident Command
System?

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Key Question 7
 ICS is a fundamental form of management
 established in a standard format
ICS represents organizational "best practices" and has become the standard for emergency
 management across the country
ICS is flexible to meet varied needs during an emergency, but should not be changed to reflect local preferences (i.e., you should not change the structure established for ICS)

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Key Question 8
 My superintendent wants to be both the
Incident Commander and the Public
Information Officer in an emergency. Does this model work under ICS?

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Key Question 8



No!
Under ICS, each person has one role, not multiple
Each role under ICS has specific

 responsibilities and require different skill sets
The role of the Incident Commander (IC) is a
“full-time job”
The Public Information Officer (PIO) may need to be off-site at a Joint Information
Center

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Key Question 9
 How is my district held accountable for being
NIMS compliant? What should I do to demonstrate NIMS compliance?

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Key Question 9




Assurance submitted with grant application
Performance reports
Site visits
Documentation


Documentation of implementation progress
(e.g., Checklist )
NIMSCAST

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Key Question 10
 What NIMS compliance resources are available for schools?

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 Readiness and Emergency Management For


Schools (REMS) Technical Assistance (TA)
Center
School Preparedness Website
National Integration Center (NIC) Incident
Management Systems Integration Division


(IMSID)
NIMS Resource Center
Emergency Management Institute (EMI)