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Access 2010
Level 1
Unit 2 Creating Forms and Reports
Chapter 5 Creating Forms
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Creating Forms
Quick Links to Presentation Contents
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Create a Form
CHECKPOINT 1
Customize a Form
Create a Split Form
Create a Multiple Item Form
Create a Form Using the Form Wizard
CHECKPOINT 2
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Create a Form
 Access offers a variety of options for presenting data in
a more easily read and attractive format.
 When you create a form, generally all fields for a
record are visible on the screen.
 A form is an object that you can use to enter and edit
data in a table or query and is a user-friendly interface
for viewing, adding, editing, and deleting records.
 A form is also useful in helping prevent incorrect data
from being entered and it can be used to control
access to specific data.
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Create a Form…continued
To create a form with the Form button:
1. Click the desired table.
2. Click the Create tab.
3. Click the Form button in the Forms group.
Form
button
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Create a Form…continued
 Access creates the form using all fields in the table in a
vertical layout and displays the form in Layout view
with the Form Layout Tools Design tab active.
Layout
view
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Create a Form…continued
To change views:
1. Click the Format
Layout Tools Design
tab.
2. Click the View button
in the Views group.
View
button
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Create a Form…continued
To print selected
record(s):
1. Click the File tab.
2. Click the Print tab.
3. Click the Print
option.
4. At the Print dialog
box, click the
Selected Record(s)
option.
5. Click OK.
6. Click the Print
button.
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Selected Record(s)
option
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Create a Form…continued
 When a form displays in either Form view or Layout
view, navigation buttons display along the bottom of
the form in the Record navigation bar.
Record
navigation bar
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Create a Form…continued
To add a record:
1. Click the New (blank) record button that displays in
the Record navigation bar.
New (blank)
record button
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Create a Form…continued
To delete a record:
1. Click the Home tab.
2. Click the Delete button arrow in the Records group.
3. Click the Delete Record option at the drop-down list.
4. Click Yes.
Delete Record
option
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Create a Form…continued
To sort data in a form:
1. Click the field containing the data on which you want
to sort.
2. Click the Ascending button or Descending button in the
Sort & Filter group in the Home tab.
Ascending
button
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Create a Form…continued
 If you create a form with a table that has a one-tomany relationship established, Access adds a
datasheet to the form that is based on the related
table.
datasheet
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1) This is an object that you can use
to enter and edit data in a table or
query.
a. report
b. form
c. query
Answer
d. table
3) Press these keys to display the last
record.
a. Page Up
b. Page Down
c. Ctrl + Home
d. Ctrl + End
2) The Form button is located in this
tab.
a. Home
b. External Data
c. Create
d. Database Tools
4) This is where the New (blank)
record button is located.
a. Record navigation bar
b. Status bar
c. Title bar
d. File tab
Answer
Next Question
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Next Question
Answer
Answer
Next Question
Next Slide
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Customize a Form
 A form is comprised of a series of control objects,
which are objects that display titles or descriptions,
accept data, or perform actions.
 The area containing the control objects is called the
Detail section. The area above the Detail section is the
Form Header section.
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Customize a Form…continued
To apply a theme to a form:
1. Click the Themes button
in the Themes group in
the Form Layout Tools
Design tab.
2. Click the desired option
at the drop-down
gallery.
Themes
button
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Customize a Form…continued
To change the theme fonts:
1. Click the Fonts button in
the Themes group in the
Form Layout Tools
Design tab.
2. Click the desired option
at the drop-down
Fonts
gallery.
button
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Customize a Form…continued
To change the title:
1. Click the Title button
in the Header/Footer
group in the Form
Layout Tools Design
tab.
2. Type the desired title.
3. Press Enter.
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title
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Customize a Form…continued
To size a control object:
1. Click the object.
2. Drag the desired border.
Drag the desired
border.
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Customize a Form…continued
To resize a column:
1. Click in any control object in the desired column.
2. Drag the desired border.
Drag the
desired border.
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Customize a Form…continued
To insert a label control
object:
1. Click the Label
button in the
Controls group in
the Form Layout
Tools Design tab.
2. Click in the desired
position.
3. Click in the label
control object and
type the label text.
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Label
button
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Customize a Form…continued
To insert a navigation
control object:
1. Click the Form Layout
Tools Design tab.
2. Click the Button button
in the Controls group.
3. Click in the desired
position.
4. At the Command Button
Wizard dialog box, click
the desired action.
5. Click the Finish button.
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Command Button
Wizard dialog box
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Customize a Form…continued
 With options in the Form Layout Tools Arrange tab,
you can select, insert, delete, arrange, merge, and split
cells.
 You can select a control object or cell by clicking in the
desired object or cell.
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Customize a Form…continued
To insert a row:
1. Click in the desired
object.
2. Click the Form Layout
Tools Arrange tab.
3. Click the Insert Above
button or Insert Below
button in the Rows &
Columns group.
Insert Below
button
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Customize a Form…continued
To merge cells:
1. Select the desired cells.
2. Click the Form Layout
Tools Arrange tab.
3. Click the Merge button
in the Merge/Split
group.
Merge
button
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Customize a Form…continued
To increase the padding between all objects:
1. Click the Form Layout Tools Arrange tab.
2. Select the desired objects.
3. Click the Control Padding button in the Position group.
4. Click the desired option at the drop-down list.
Control Padding
button
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Customize a Form…continued
 Click the Form Layout Tools Format tab and buttons
and options display for applying formatting to a form
or specific objects in a form.
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Customize a Form…continued
To select all control objects
in a form:
1. Click in any control
object in the form.
2. Click the selector button.
selector
button
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Customize a Form…continued
 With buttons in the Font, Number, Background, and
Control Formatting groups, you can apply formatting
to a control object or cell and to selected objects or
cells in a form.
Form Layout Tools
Format tab
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Customize a Form…continued
To apply conditional
formatting:
1. Click in the desired text
box control object.
2. Click the Form Layout
Tools Format tab.
3. Click the Conditional
Formatting button in the
Control Formatting group.
4. At the Conditional
Formatting Rules
Manager dialog box, click
the New Rule button.
continues on next slide…
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New Rule
button
Customize a Form…continued
5. At the New Formatting Rule dialog box, specify the
field, field condition, and type of formatting.
6. Click OK two times.
New Formatting
Rule dialog box
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Customize a Form…continued
To apply data bars to a field:
1. Click in the desired
text box control object.
2. Click the Form Layout
Tools Format tab.
3. Click the Conditional
Formatting button in the
Control Formatting group.
4. Click the New Rule button.
5. Click the Compare to other
records option.
6. Click the desired options.
7. Click OK two times.
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Compare to other
records option
Customize a Form…continued
To add an existing field to a form:
1. Display the form in Layout
view.
2. Click the Add Existing Fields
button in the Tools group in
the Form Layout Tools Design
tab.
3. Double-click the desired field
in the Field List pane.
Field List pane
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Customize a Form…continued
 You can also drag a field from the Field List pane into
the form.
yellow insert
indicator bar
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Create a Split Form
To create a split form:
1. Click the desired
table.
2. Click the Create tab.
3. Click the More Forms
button in the Forms
group.
4. Click the Split Form
option.
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Split Form
option
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Create a Split Form…continued
 The top half of the work area displays the form in
Layout view. The bottom half of the work area displays
the form in Datasheet view.
split form
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Create a Multiple Item Form
 When you create a form with the Form button, a single
record displays.
 You can use the Multiple Items option at the More
Forms button drop-down list to create a form that
displays multiple records.
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Create a Form Using the Form Wizard
To create a form using
the Form Wizard:
1. Click the Create tab.
2. Click the Form Wizard
button.
3. At the first Form
Wizard dialog box,
specify the desired
table and fields.
4. Click the Next button.
first Form Wizard
dialog box
continues on next slide…
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Create a Form Using the Form Wizard…continued
5. At the second Form
Wizard dialog box,
specify the layout for
the records.
6. Click the Next
button.
7. At the third Form
Wizard dialog box,
make any necessary
changes.
8. Click the Finish
button.
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second Form Wizard
dialog box
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1) The area containing the control
objects is called this.
a. Content section
b. Object section
c. Group section
d. Detail section
Answer
Next Question
2) You can enter navigation control
objects in a form by clicking this
button.
a. Button
b. Control Padding
c. Object
d. Navigate
Answer
3) Use this button to increase or
decrease spacing between control
objects.
a. Button
b. Control Padding
c. Object
Answer
d. Navigate
Next Question
4) To format all objects in a form,
click this button in the Selection
group.
a. Select All
b. Format All
c. Select All
d. Choose All
Answer
Next Question
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Next Slide
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Creating Forms
Summary of Presentation Concepts
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Create a form using the Form button
Change views in a form
Print and navigate in a form
Add records to and delete records from a form
Create a form with a related table
Customize a form with options at the Form Layout
Tools tab
 Create a split form and multiple items form
 Create a form using the Form Wizard
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