An Introduction to the APEX/ASTM
Standards in Development
PRESENTED BY ROGER
SIMONS
OCTOBER 25 • 2010
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An Introduction
The Background
Mission and Approach
Develop voluntary
standards that can be
implemented to create
a more sustainable
meeting or event.
The panel defines
sustainability as the
economic,
environmental and
social aspect of
meetings and events.
Three Goals
Goal 1
Industry-wide
accepted
standard for a
green meeting
Goal 2
Road map for
Planners and
Suppliers who
wish to
implement
sustainable
practices
Goal 3
Enhance
sustainable
practices with
communities,
venues, clients,
attendees,
exhibitors and
vendors, etc.
Guiding Objectives
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Voluntary
Accessible
Engagement & Incremental Pathway
Defined & Recognized Standard
Industry’s Own Solution
Adaptable
9 Sectors or Standards
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Audio-Visual
Accommodations
Communications &
Marketing
Destinations
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Exhibits
Food & Beverage
Meeting Venue
On-Site Office
Transportation
8 Categories of Specifications
Requirements
•Specific actions to be
performed or steps to be taken
•Focus on things that can be
quantified and measured
•Results oriented
Who Contributes?
Planner
Requirements
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YourSupplier
Text here
Requirements
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Green
Meeting
Tiered Performance Levels
Sample Requirement
Food & Beverage Standard, Level 1 Procurement Requirement
Planner
Supplier
7.7.5 The planner shall
require in their
contract/agreement that all
coffee is organic, fair trade,
and/or shade grown for
onsite events.
8.7.5 The supplier shall
purchase a minimum of
100% of coffee for onsite
events which meets one or
more following: organic,
fair trade, and/or shade
grown.
Sample Requirement
Meeting Venue Standard, Level 1 Energy Requirement
Planner
Supplier
4.1.4.2 The planner shall
provide accurate and
detailed schedule of event
elements to allow supplier
to efficiently schedule use
of lights, HVAC systems,
and escalators.
4.2.4.1 The supplier shall
ensure that a 50% reduced
light protocol is
implemented during movein and move out.
4.2.4.2 The supplier shall
ensure no HVAC during
"move-in/move-out“.
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AccommodationLevel 1EXAMPLES
Requirements- Management &
Policy
•Sustainability Policy
•Executive Support
•Staff Accountability
• Objectives/KPIs
RequirementsCommunication
•Property to share planners objectives with staff
•Clear communication with guests on programs
- In room recycling, towel/linen program, water reduction
RequirementsWaste Management
•Disposal & Diversion Baseline- 12 month period
•Semi Annual Waste Audits
•25% diversion rate on event/ 15% property exc catering
• Correct disposal/recycling- fluorescent light bulbs and ballasts,
lead-acid and dry-cell batteries, oil/grease, oil-based paint and solvents.
Requirements- Energy
•12-month energy intensity baseline
-track and record energy use using with own system or third-party
(e.g. U.S. EPA and DOE’s Energy Star portfolio manager).
•Energy reduction plan
Requirements- Air
Quality
•90%
of guest rooms designated non-smoking, and
100% of all other areas non-smoking
•Prohibit smoking outdoors within 20 feet of doors
• Regulate idling at property
• Employees shall be trained in no-idling procedures
RequirementsWater
•Guest room linen reuse program
•Normalized baseline of water use
with one to three
years of historical data
•Plan for annual water reduction
•20% of its fixtures be high-efficiency fixtures as defined
in Resources section
Requirements- Procurement &
Environmental Purchasing
•Establish
criteria to ensure the purchase
environmentally preferable products and services
•12-month baseline of percentage of purchases
•30% of annual office supplies containing 20%+
of
post-
consumer content and/or recycled materials.
• Annual
inventory of hazardous products containing
volatile organic compounds (VOCs), hazardous air
pollutants (HAPs etc)
Procurement cont..
•Minimum of 25% green certified (i.e., Green Seal, EcoLogo, Design for the Environment) cleaning products
•Bulk purchases constitute 10%+ of total purchases
•Communicate contents and any updates of sustainable
procurement policy to vendors, encouraging adaptation to
the venue’s procurement policy.
Requirements- Community
•Partner
with community organizations to reuse and/or
repurpose materials left by events.
•Participate in at least one event, fund raiser, volunteer
effort, etc. annually with a partner.
•To
the maximum extent possible, donate and/or reuse
materials when renovating or updating its facility.
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Next Steps:
• Standards to be launched close 2010?
•Self Assessment option
•Third Party Assessment
•Credential program for individual professionals
•Complementary management system standards
reporting guidelines
&
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Standards for the
Industry
How the Standards Work Together
• Measures specific impacts of actions
APEX • Venue, accommodation, F&B etc
ISO
20121
GRI
• A sustainable management system
• Internationally created and recognized
• A reporting template related to UNGC
• Internationally created and recognized
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How the Standards Work Together
APEX
•Measure
ISO
•Manage
GRI
• Report
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ISO 20121 will be.......
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A specification for a management system to improve the
sustainability of the events industry
Applicable to management system not the event
Requires organisations to understand the sustainable
development issues relevant to their event(s) and event related
activities
Sharing management system principles with
ISO 9001/14001/26000
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ISO 20121 will not be:
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Specification for a sustainable event
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A “performance” standard
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A checklist
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A guideline
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A green standard
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Just applicable to event organisers
Global Reporting Initiative
Events Organizers Sector
Supplement
What is the Events Organizers Sector
Supplement?
• Tailored sustainability reporting guidelines for
the events sector, which will potentially increase
the number of reporters in the sector and affect
sustainability impact by more effective reporting
• The Supplement can be used to report on the
sustainability performance of an Event Organizer
(including multiples events), as well as to report
on one off Events
What are the main sector reporting
themes?
Some of the main themes that are being reported
on in the events sector are:
– Legacy
– Anti-doping
– Transportation
– Inclusivity
– Sourcing
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QUESTIONS?
Accommodations Committee
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Scott Morgan, Kimpton Hotels
Rebecca Mebane, Meet Green
Briana Bill, EPA
Harry Lewis, EPA
Jeff Beck, Michigan State University
Holli Bibler
Shahnaz Cheema, MedEd
Consultants LLC
Mary Davar, Wyeth
Pharmaceuticals
Angela Gennari, Venue Quest
Steve Gersman, Calyx Sustainable
Hotel & Tourism Consultants
David Glickson, National Renewable
Energy Laboratory
James Gowell, Passkey
Jen Harpaz, Venue Quest
Mark W. Henry, Hyatt Hotels &
Resorts
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Sherris Johnson, Ivy Tech
Community College
Jamie Kamin, Humana Inc.
Michael Luehrs, MCI Group
Shannon McCorison, ProLogis
Lisa Misakian, The Charter &
Beaver Creek
Nancy Norman, The Norman Group
LLC
Robert O'Hallaran, East Carolina
University
Molly Ray, Kimpton Hotels Seattle
Megan Rooksby, American Express
Corporate Meeting Solutions
Daniel Ruben, Boston Green
Tourism
Darlene Somers, Association
Management Center
Mike Smith, Experient
Kristen Wheeler, SAIC
Sharon Zamojski, The Westin
Diplomat Resort & Spa
Sustainable Event Measurement Tool