MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Watertown
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/06/2012.
Mandatory One-Year Compliance Date: 09/06/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 3
Special requirements for determination of specific learning
disability
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
IEP Team composition and attendance
SE 7
SE 8
SE 9
SE 14
Timeline for determination of eligibility and provision of
documentation to parent
Review and revision of IEPs
SE 18B
Determination of placement; provision of IEP to parent
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 20
Criterion Title
Least restrictive program selected
SE 29
SE 41
Communications are in English and primary language of
home
Procedures for approved and unapproved out-of-district
placements
Instructional grouping requirements for students aged five
and older
Age span requirements
SE 43
Behavioral interventions
SE 46
Procedures for suspension of students with disabilities when
suspensions exceed 10 consecutive school days or a pattern
has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the
district
Appropriate special education teacher licensure
SE 37
SE 40
SE 51
SE 52
SE 55
Appropriate certifications/licenses or other credentials -related service providers
Special education facilities and classrooms
CR 6
Availability of in-school programs for pregnant students
CR 7
CR 7B
Information to be translated into languages other than
English
Structured learning time
CR 10
Anti-Hazing Reports
CR 10A
Student handbooks and codes of conduct
CR 16
CR 23
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
Use of physical restraint on any student enrolled in a
publicly-funded education program
Comparability of facilities
CR 25
Institutional self-evaluation
CR 17A
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
The review of student records and staff interviews indicated that the district does not
conduct all required educational assessments (the Educational Status Assessments A and
B) which contain information regarding the student's historical progress in the general
curriculum and a current teacher's evaluation of the student's memory, ability to
participate in class, communicate and interact with peers and the student's current
classroom progress. The review of student records also indicated that not all consented to
optional assessments were conducted by the district; specifically classroom observations.
Description of Corrective Action:
Will conduct training for all special education staff on 9/19/2012 on conducting the
required educational assessments. Education Status Assessments A will be completed by
a guidance counselor. Teachers will complete the SLD 4 Form, the Classroom Observation
Checklist for the appropriate grade level in place of Educational Assessment Part B. The
SLD 4 Form includes all of the information asked for in the Educational Assessment Part B
Form. The importance of completing all consented to optional assessments including
classroom observations will also be covered in the training.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services and Coordinator of Guidance and
Completion:
Assessment
09/20/2012
Evidence of Completion of the Corrective Action:
Agendas, copies of handouts, and sign in sheets.
Description of Internal Monitoring Procedures:
Central Office will sample 12 evaluations each month, 2 from each school, including the
preschool in the 2012-2013 school year to monitor if the files include Education Status
Assessments A and the SLD 4 for the appropriate grade level (SLD 4 in place of the
Educational Assessment Part B). These files will also be checked to make sure they
contain all optional assessments that were consented to.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Approved
Status Date: 10/04/2012
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to train staff on
completing required and optional assessments, as well as any optional assessments
consented-to by parents.
The Department also accepts the corrective action of conducting an internal record review
of files to ensure that the noncompliance regarding this criterion has been remedied.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the staff training conducted on September 19, 2012, including
attendance (with the name and role), agenda, and any training materials. Also submit the
dates in which the Educational and other consented-to assessments were conducted for
the students whose names were provided to the district. Provide the initials of each
student along with the dates that the assessments were completed. This progress report
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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is due November 19, 2012.
In addition, the district will conduct an internal record review post the 9/19 training.
Please provide an analysis of this review to include the number of records reviewed and
the number of records found to be non-compliant. For any records found to be noncompliant, please provide an analysis of the root cause(s) and any steps that the district
has taken to remedy the non-compliance. This progress report is due February 4, 2013.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
11/19/2012
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Partially Implemented
disability
Department CPR Findings:
The review of student records and staff interviews indicated that when the district
evaluates a student suspected of having a specific learning disability, the IEP Team did
not always complete a written determination as to whether the student has a specific
learning disability.
Description of Corrective Action:
Team Chairs will be trained to complete SLD 1, 2, 3, 4 and 28M/10 when a child is found
to have a specific learning disability. The training will take place on 9/19/2012.
Title/Role(s) of responsible Persons:
Expected Date of
Team Chairs
Completion:
09/20/2012
Evidence of Completion of the Corrective Action:
Agenda, handouts, participant attendance sheets.
Description of Internal Monitoring Procedures:
Central Office will check 14 new IEPs, 2 from each school in the system and 2 out of
district each month to assess if those for children with specific learning disabilities include
all the necessary SLD forms.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 3 Special requirements for
Status Date: 10/04/2012
determination of specific learning
disability
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to train staff regarding
the required SLD forms, as well as the need for the Team to complete a written
determination to be included in the student's file.
The Department also accepts the corrective action of conducting an internal record review
of files to ensure that the noncompliance regarding this criterion has been remedied.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the staff training conducted on September 19, 2012, including
attendance (with the name and role), agenda, and any training materials. This progress
report is due November 19, 2012.
In addition, the district will conduct an internal record review post the 9/19 training of
files in which SLD determinations were discussed and documented. Please provide an
analysis of this review to include the number of records reviewed and the number of
records found to be non-compliant. For any records found to be non-compliant, please
provide an analysis of the root cause(s) and any steps that the district has taken to
remedy the non-compliance. This progress report is due February 4, 2013.
*Please note that when monitoring the district must maintain the following documentation
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
11/19/2012
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 7 Transfer of parental rights at age of majority and student
Partially Implemented
participation and consent at the age of majority
Department CPR Findings:
Student records and staff interviews indicated that the district does not always document
that the district informed the student and the parent one year before the student reaches
age 18 of the student's right at the age of majority to make all decisions concerning
special education programs and services. The review of student records also indicated
that upon reaching the age of 18, the district did not always document those instances in
which the student's decision was to share or delegate the educational decision-making
with the parent.
Description of Corrective Action:
Director of Student Services will train Team Chairs and Case Managers at WHS and the
Out-of-District Coordinators on the documentation of the notification of students and
parents regarding the student's right at the age of majority to make all decisions
concerning special education programs and services.
Central Office will send out letters to all students’ turning 17 in the school year 2012-2013
and their parents regarding the student's rights at age of majority (18) to make decisions
regarding their educational programs and services. The month students turn 18 Central
Office will send out Age of Majority Letter to students and their parents asking students
and their parents to sign the age of majority letter and document if they are going to
share or delegate educational decision making with their parents. Central Office will track
the return of these letters signed.
The Team Chair at WHS and Case Managers at WHS will discuss a student's rights at the
age of majority at their team meetings in the years they are seventeen and eighteen
years old.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services, Team Chair and Case Managers at
Completion:
WHS, and Out-of-District Coordinators
09/20/2012
Evidence of Completion of the Corrective Action:
Files of all the students turning seventeen in school year 2012-2013 will contain a copy of
the letter sent to students and their parents informing them that at age 18 the student's
will have the right to make all decisions regarding special education programs and
services. A copy of the age of majority letter and documentation if students are going to
share or delegate educational decision making with their parents is in the files of all
students turning 18 school year, 2012-2013.
Description of Internal Monitoring Procedures:
Central Office will keep a list of all students turning seventeen and eighteen school year
2012- and 2013 and the list of students returning their age of majority letters to the
district and the date of return.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 7 Transfer of parental rights at age of
Status Date: 10/04/2012
majority and student participation and
consent at the age of majority
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to train staff regarding
the requirement to inform all students and parents of all decision-making rights and
options one year prior to the student's 18th birthday.
The Department will also require the district to conduct an internal record review to
ensure that the noncompliance regarding this criterion is remedied.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the staff training, including the date, attendance (with the
name and role), agenda, and any training materials. Also submit the dates and
documentation of students 17 years and older who were informed of their decision
making rights and whose names were provided to the district. Provide the initials of each
student along with the dates that these notifications were sent. This progress report is
due November 19, 2012.
In addition, the district will conduct an internal record review post-training for files in
which students were 17 years of age. Please provide an analysis of this review to include
the number of records reviewed and the number of records found to be non-compliant.
For any records found to be non-compliant, please provide an analysis of the root
cause(s) and any steps that the district has taken to remedy the non-compliance. This
progress report is due February 4, 2013.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
11/19/2012
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that a regular education teacher was not
always present at the IEP Team meeting when the IEP Team anticipated that the student
would participate in the regular education program. Student records also indicated that
students were not always invited to IEP Team meetings despite the fact that the purpose
of meetings was to discuss transition services once the student turned 18.
Description of Corrective Action:
Director of Student Services will train all staff on the need to have regular education
teachers and students, beginning at age 14 at IEP team meetings. Training will also
provide Team Chairs and Case Mangers with a copy of the student invitation to all IEP
meeting after the student turns 14. Director of Student Services will also inform building
principals that regular education teachers are legally required and important contributors
to IEP Team meetings and request their support in providing coverage for regular
education teachers as necessary.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services, Team Chairs, Case Managers,
Completion:
Building Principals
09/20/2012
Evidence of Completion of the Corrective Action:
Agenda, handouts, participant sign in sheets. Copy of memo sent to principals on the
importance of regular education teachers’ participation in IEP Team meetings. A copy of
the student invitation will be maintained in student files.
Description of Internal Monitoring Procedures:
Secretary for Student Services will check all IEPs and generate a list of how many IEPs in
each school have general education teachers participating and how many do not. The
Director of Student Services will send the monthly reports to each principal. Secretary of
Student Services will monitor the invitations sent to students over age 14 and notify
Team Chairs and Case Mangers if they forgot to send an invitation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 8 IEP Team composition and
Status Date: 10/04/2012
attendance
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to train staff on the
requirement to invite all students age 14 and older to their IEP meetings and, when
appropriate, regular education teachers.
The Department also accepts the district's corrective action of monitoring special
education students who are 14 and older and require that they be invited to their IEP
meetings.
The Department will also require the district to conduct an internal record review to
ensure that the noncompliance regarding this criterion in remedied.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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Please provide evidence of staff training, including the date, attendance (with the name
and role), agenda, and any training materials. This progress report is due November 19,
2012.
In addition, the district will conduct an internal record review post-training for files in
which the student was fourteen years of age and older, as well as for an additional set of
files in which the student is or may be involved in a regular education program (at all
levels). Please provide an analysis of this review to include the number of records
reviewed and the number of records found to be non-compliant. For any records found to
be non-compliant, please provide an analysis of the root cause(s) and any steps that the
district has taken to remedy the non-compliance. This progress report is due February 4,
2013.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
11/19/2012
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
The review of student records and staff interviews indicated that the district did not
always complete assessments within the 30-day timeline nor did school personnel provide
the proposed IEP and placement to the parent of eligible students within 45-days after
receiving the parent's written consent to an initial evaluation or re-evaluation.
Description of Corrective Action:
The Coordinator of Guidance and Assessment is meeting with Team Chairs and
Psychologists to create testing schedules which will result in assessments being completed
within the 30 day timeline. Team Chairs will schedule meetings around those time lines so
that a proposed IEP and placement will be provided to parents within 45 days.
Title/Role(s) of responsible Persons:
Expected Date of
Coordinator of Guidance and Assessment, Team Chairs,
Completion:
Psychologists, Director of Student Services
09/20/2012
Evidence of Completion of the Corrective Action:
Assessments will be completed within 30 days and parents will have proposed IEPs within
45 days of the parent's written consent to an initial evaluation or re-evaluation.
Description of Internal Monitoring Procedures:
Team Chairs will submit monthly compliance reports to the Director of Student Services.
The compliance reports will track signed referrals and the number of evaluations
completed within the 30 days, as well as how many IEPs and placements are provided to
parents within 45 days. The Director of Student Services will generate quarterly reports to
the Coordinator of Guidance and Assessment and to Team Chairs summarizing the
compliance data from each school.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 9 Timeline for determination of
Status Date: 10/04/2012
eligibility and provision of documentation
to parent
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action that Guidance and Team
Chairs meet and create a system to ensure that the appropriate timelines are being met
for both completing assessments and conducting IEP meetings.
The Department also accepts the district's monitoring plan regarding assessments and
timelines, but will require that it conducts an internal record review to ensure that the
noncompliance regarding this criterion is remedied.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the Guidance and Team Chair meetings that were conducted,
including the date, attendance (with the name and role) and agenda. Also include any
samples of templates and tools created out of these meetings that will be used to remedy
the non-compliance. This progress report is due November 19, 2012.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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In addition, the district will conduct an internal record review after the November Progress
Report submission of records including initials and re-evaluations to ensure that timelines
spanning from parental consent through the conducting of the IEP meeting were met in
accordance with the criterion. Please provide an analysis of this review to include the
number of records reviewed and the number of records found to be non-compliant. For
any records found to be non-compliant, please provide an analysis of the root cause(s)
and any steps that the district has taken to remedy the non-compliance. This progress
report is due February 4, 2013.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
11/19/2012
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
12
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
The review of student records and staff interviews indicated the procedural misuse of
amendments for a change in placement and extending annual review timelines. The
review of student records indicated that annual review meetings were not always held on
or before the anniversary dates of the IEP.
Description of Corrective Action:
The Director of Student Services will provide training to Student Services staff on the
correct use of amendments and the requirement for annual reviews to be held on or
before the anniversary dates of the IEP. Team Chairs and Case Managers will be asked to
develop a schedule annual review for the whole year in the fall to ensure annual reviews
meet time lines and are distributed evenly though out the year.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services, Team Chairs, Case Managers, OutCompletion:
of-District Coordinators
09/20/2012
Evidence of Completion of the Corrective Action:
Agendas, handouts, sign in sheets for training. Amendments will only be used for very
minor changes in the IEP. amendments will not be used for a change in placement or to
extend annual review time lines. Annual review meetings will be held on or before the
anniversary dates of the IEP.
Description of Internal Monitoring Procedures:
Amendments that are sent to Central Office for a change in placement or extending
annual review time lines will be sent back to Team Chairs and Case Managers for
resubmitting in the correct format. A change in placement will require generating a new
IEP. Amendments to extend the annual review time lines will be sent back with a
reminder that annual review time lines must be met - they cannot be extended.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 10/04/2012
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to train staff regarding
the correct use of amendments and the requirement for annual reviews.
The Department also accepts the district's monitoring plan regarding amendments and
annual timelines, but will require that it conducts an internal record review to ensure that
the noncompliance regarding this criterion is remedied.
The Department also accepts the district's monitoring plan regarding annual review
timelines, but will require that it conducts an internal record review to ensure that the
noncompliance regarding this criterion is remedied.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the staff training, including the date(s), attendance (with the
name and role), agenda, and any training materials. Also, while the misuse of
amendments to extend IEP annual timelines is being addressed through district training, it
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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will be necessary for the district to submit the dates when these overdue IEP Teams
ultimately met. Provide the initials of each student along with the dates that the IEP
meetings were conducted. This progress report is due November 19, 2012.
In addition, the district will conduct an internal record review post-training of the files in
which amendments were used. Please provide an analysis of this review to include the
number of records reviewed and the number of records found to be non-compliant. For
any records found to be non-compliant, please provide an analysis of the root cause(s)
and any steps that the district has taken to remedy the non-compliance. This progress
report is due February 4, 2013.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
11/19/2012
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
The review of student records and staff interviews indicated that the district does not
provide the parent with the proposed IEP immediately following the development of the
IEP.
Description of Corrective Action:
Staff will be trained on the use of the Watertown Public Schools, Special Education
Services, Team Meeting Summary Form or the use of a draft IEP. The expectation is that
staff will use the form to summarize decisions made at the Team Meeting. The completed
Form will include a summary of the decisions made in the meeting in relation to eligibility,
types and amounts of services to be included on the service grid, accommodations, and a
statement on the major goal areas. The Form will be completed and signed by the Team
Chair or Case Manager and given to the parents at the conclusion of the meeting.
Alternately a draft IEP can be brought to the meeting and modified at the meeting based
on Team decisions and sent home with the parent(s).
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services, Team Chairs, Case Managers
Completion:
09/20/2012
Evidence of Completion of the Corrective Action:
Agenda, handouts, participant sign in sheets from training on 9/20/2012. Team Chairs,
Case Managers & Student Services Staff will provide parent(s) with the proposed IEP and
N1 letter within 3 to 5 days of the Team Meeting or within 10 school days if a Team
Meeting Summary Form was given out to parent at the IEP meeting.
Description of Internal Monitoring Procedures:
Each month 14 student records will be reviewed, 2 from each school and 2 from out-ofdistrict placements records with IEPs that were generated in the previous month. The
review will assess if there are completed Team Meeting Summary Forms in the files and if
the IEPs are sent to the parents within 10 school days of the IEP meeting. If there are no
Team Meeting Summary Forms reviewers will assess if the IEPs were sent to the parents
within 3 to 5 school days.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 18B Determination of placement;
Status Date: 10/04/2012
provision of IEP to parent
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to train staff on the
requirement for providing the parent with two copies of a proposed IEP immediately
following the development of the IEP.
The Department also accepts the corrective action of conducting a monthly internal record
review of files to ensure that the noncompliance regarding this criterion has been
remedied.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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Please provide evidence of the staff training conducted on September 20, 2012, including
attendance (with the name and role), agenda, and any training materials. This progress
report is due November 19, 2012.
In addition, the district will conduct an internal record review post the 9/20 training of
files in which IEP meetings were conducted and the parent was provided with two copies
of the proposed IEP immediately following the development of the IEP. Please provide an
analysis of this review to include the number of records reviewed and the number of
records found to be non-compliant. For any records found to be non-compliant, please
provide an analysis of the root cause(s) and any steps that the district has taken to
remedy the non-compliance. This progress report is due February 4, 2013.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
11/19/2012
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
The review of student records indicated that when a student is removed from the general
education classroom, the IEP Team does not always state on the IEP why the removal is
considered critical to the student's program and the basis for its conclusion that the
education of the student in a less restrictive environment, with the use of supplementary
aids and services, could not be achieved satisfactorily.
Description of Corrective Action:
Team Chairs and Case Managers will be trained on the need to include documentation in
all IEPs for students who are removed from the general education classroom and placed in
a more restrictive environment. Documentation must include why removal is critical to the
student's program and why the Team concluded that the student could not be educated in
a less restrictive environment with supplementary aids and services.
Title/Role(s) of responsible Persons:
Expected Date of
Team Chairs and Case Managers
Completion:
09/20/2012
Evidence of Completion of the Corrective Action:
Agenda, handouts, participant sign in sheets.
Description of Internal Monitoring Procedures:
Student Services Staff will monitor incoming IEPs of all students in substantially separate
classrooms for some portion of the day for the inclusion of this information in the IEP.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected
Corrective Action Plan Status: Approved
Status Date: 10/04/2012
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to train staff on the need
to document in the non-participation justification statement appropriate information
regarding removal of the student from the general education classroom.
The Department also accepts the district's monitoring plan of special education students
who are removed from the general education classroom.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the staff training, including the date(s), attendance (with the
name and role), agenda, and any training materials. This progress report is due
November 19, 2012.
In addition, the district will conduct an internal record review post-training to determine
whether the non-participation justification statement is completed as required. Please
provide an analysis of this review to include the number of records reviewed and the
number of records found to be non-compliant. For any records found to be non-compliant,
please provide an analysis of the root cause(s) and any steps that the district has taken
to remedy the non-compliance. This progress report is due February 4, 2013.
*Please note that when monitoring, the district must maintain the following
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
11/19/2012
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
Student records did not always contain translated written communications (IEPs, progress
reports and notices to parents) when translations were necessary because the primary
language of the home was other than English.
Description of Corrective Action:
The Director of Student Services will train staff on the need to have interpreters at
meetings and documents translated if the primary language of the home is other than
English on September 19, 2012. The Director of Student Services will meet with the
Coordinator of ELL to create a form asking parents if they need interpreters for meetings
or to have materials translated. These forms will be sent home with all consent to
evaluation forms if a student's IEP indicates that the primary language in the home is
other than English. The forms will be translated into several languages. The forms for
parents to fill out requesting interpreters and translations will be sent out from Central
Office. All requests for interpreters and translation will be communicated to the Team
Chairs and Case Managers.
The procedure for requesting interpreters at meetings and submitting written materials
for translation will also be clarified at the training on September 19, 2012.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services, Team Chairs, Case Managers, and
Completion:
Coordinator of ELL
09/20/2012
Evidence of Completion of the Corrective Action:
Agenda, handouts, sign in sheets.
Description of Internal Monitoring Procedures:
In June Central Office staff will review 14 consents to evaluation that came in for the
2012-2013 school year in which the Primary Language of the Parent/Guardian is not
English. They will check to see if the form requesting that parents indicate if they would
like interpreters at meeting, and documents translated has been completed and signed by
the parent. They will also check to see if the parent has indicated that they need an
interpreter and translated documents if an interpreter signed off on the attendance sheet
and if there are translated documents in the file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 29 Communications are in English and
Status Date: 10/04/2012
primary language of home
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to train staff regarding
the need to provide translations of important documents, as well as interpreters, when
requested by families.
The Department also accepts the district's corrective action of monitoring translation
needs of special education students and their families through the tracking of the newly
created request forms and any consent-to-test referrals that come into the district.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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The Department will also require the district to conduct an internal record review to
ensure that the noncompliance regarding this criterion in remedied.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the staff training conducted on September 19, 2012, including
attendance (with the name and role), agenda, and any training materials. Also, for those
names that were provided to the district in which English is not the primary language
spoken in the home and translation was required, submit evidence that written
communications such as IEPs, progress reports, and notices to parents, were translated.
Provide the initials of each student along with copies of the translated materials. This
progress report is due November 19, 2012.
In addition, the district will conduct an internal record review post-training of the files in
which parents are limited English proficient and require translations. Please provide an
analysis of this review to include the number of records reviewed and the number of
records found to be non-compliant. For any records found to be non-compliant, please
provide an analysis of the root cause(s) and any steps that the district has taken to
remedy the non-compliance. This progress report is due February 4, 2013.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
11/19/2012
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 37 Procedures for approved and unapproved out-of-district
Partially Implemented
placements
Department CPR Findings:
While contracts indicated that there are plans to monitor all out-of- district students,
student records did not always have evidence of the actual monitoring activities in the
files of every out-of-district student.
Description of Corrective Action:
The Director of Student Services will meet with the Out-of-District Coordinators on
9/13/2012 to review the district's responsibility to monitor services and programs
provided by out-of-district placements. The district is also responsible for ensuring
documentation of monitoring visits is placed in each student files for review.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services and the Out-of-District Coordinators Completion:
09/13/2012
Evidence of Completion of the Corrective Action:
Agenda, handouts, and sign in sheets for meeting on 9/13/2012.
Description of Internal Monitoring Procedures:
In January Central Office staff will review the files of 10 out-of-district students who have
had Team Meeting in the fall to assess if the student's folder contains a completed
monitoring form current for the 2012-2013 school year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 37 Procedures for approved and
Status Date: 10/04/2012
unapproved out-of-district placements
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action that the Director of
Student Services and Out-of-District Coordinators met on 9/13/2012 to review the
district's responsibility to monitor out-of-district placements.
The Department also accepts the district's corrective action that an internal record review
be conducted to ensure that monitoring of out-of-district placements is being conducted,
documented and contained in the student file.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the staff meeting with the Director of Student Services and the
Out-of District Coordinators that was conducted on September 13, 2012, including
attendance (with the name and role), agenda, and any training materials. Also submit
evidence of monitoring plans that were conducted and placed in student files for the
students whose names were provided to the district. Provide the initials of each student
along with the dates that the monitoring took place and a copy of the actual monitoring
activity. This progress report is due November 19, 2012.
In addition, the district will conduct an internal record review post the 9/13 meeting of
out-of-district student files. Please provide an analysis of this review to include the
number of records reviewed and the number of records found to be non-compliant. For
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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any records found to be non-compliant, please provide an analysis of the root cause(s)
and any steps that the district has taken to remedy the non-compliance. This progress
report is due February 4, 2013.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
11/19/2012
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 40 Instructional grouping requirements for students aged five Partially Implemented
and older
Department CPR Findings:
District documentation and interviews indicated that in Watertown Middle School's
Learning Support substantially separate program, two of the Math instructional groupings,
one in grade 6 and one in grade 7, exceed the regulatory group sizes.
Description of Corrective Action:
The district has hired an additional special education teacher at WMS this year. Training
for all Student Services staff regarding group size for instructional groupings will take
place at the training on 9/19/2012.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services, Secondary Special Education
Completion:
Coordinator
09/20/2012
Evidence of Completion of the Corrective Action:
Agenda, handouts, sign in sheets.
Description of Internal Monitoring Procedures:
The Director of Students Services and the Secondary Special Education Coordinator will
check all instructional groupings for group sizes against the regulations for group size.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 40 Instructional grouping
Status Date: 10/04/2012
requirements for students aged five and
older
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action that it will hire an
additional special education teacher to bring instructional groupings into compliance.
The Department also accepts the district's proposed corrective action to train staff on the
regulations regarding group size for instructional groupings.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the staff training, including the date(s), attendance (with the
name and role), agenda, and any training materials. This progress report is due
November 19, 2012.
Submit proof of certification for the newly hired special educator. This progress report is
due November 19, 2012.
Submit the class rosters for the substantially separate grade 6 and grade 7 math
instructional groupings in the Watertown Middle School's Learning Support program.
Submit the list of students (by initials), the names of the teachers and the names of the
paraprofessionals. Submit this information for November 19, 2012.
Progress Report Due Date(s):
11/19/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 41 Age span requirements
Partially Implemented
Department CPR Findings:
District documentation indicated that there are two instances in which the age of the
youngest and oldest child in an instructional grouping differs by more than 48 months and
that a written request for approval of a wider age range has not been submitted to the
Department. One is an adaptive physical education instructional grouping of the LEAP
program, a substantially separate program at Watertown High School. The other
instructional grouping is the Learning Support substantially separate program at the
Cunniff Elementary School.
Description of Corrective Action:
The Director of Student Services will conduct training to all staff on September 19
regarding the regulations for age span requirements and the need if so, of a written
request for approval of a wider age range being submitted to the Commissioner of
Education.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services & Coordinator of Secondary
Completion:
Education
09/20/2012
Evidence of Completion of the Corrective Action:
Agenda, handouts, sign in sheets.
Description of Internal Monitoring Procedures:
Checking of age span for all the instructional groupings annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 41 Age span requirements
Corrective Action Plan Status: Partially
Approved
Status Date: 10/04/2012
Basis for Partial Approval or Disapproval:
While the Department accepts the district's corrective action and recognizes the need for
staff training regarding age span requirements, the district's corrective action does not
address the specific instances cited at the High School and Cunniff Elementary School.
Department Order of Corrective Action:
Please submit evidence that the district has applied to the Department of Elementary and
Secondary Education for a wider age span waiver for both the Leap Program and Learning
Support Program, if needed, for the 2012-2013 school year.
Required Elements of Progress Report(s):
Please provide evidence of the staff training conducted on September 19, 2012, including
attendance (with the name and role), agenda, and any training materials. This progress
report is due November 19, 2012.
Please submit the class rosters with the initials of students and dates of birth for the APE
instructional grouping of the LEAP program and the substantially separate program at
Watertown High School. Provide evidence that the district has applied to the Department
of Elementary and Secondary Education for an age span waiver, if needed, along with a
copy of the approval. This progress report is due November 19, 2012.
Progress Report Due Date(s):
11/19/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 43 Behavioral interventions
Partially Implemented
Department CPR Findings:
See SE 46.
Description of Corrective Action:
Training to all staff will be provided on September 19, 2012 regarding the need for
Functional Behavioral Assessments and the need to develop a behavioral intervention plan
when a student's behavior is determined to impede the student's learning or the learning
of others.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services, Team Chairs, Integrated Services
Completion:
Program staff
09/20/2012
Evidence of Completion of the Corrective Action:
Agenda, handouts, sign in sheets. A list of staff members who can conduct Functional
Behavioral Assessments will be developed for each school.
Description of Internal Monitoring Procedures:
Team Chairs and Integrated Services Program staff will track student's whose behavior is
thought to be impeding the learning process and they will be referred for a functional
behavioral assessment.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 43 Behavioral interventions
Corrective Action Plan Status: Approved
Status Date: 10/04/2012
Basis for Partial Approval or Disapproval:
See SE 46
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See SE 46
Progress Report Due Date(s):
11/19/2012
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 46 Procedures for suspension of students with disabilities
Partially Implemented
when suspensions exceed 10 consecutive school days or a
pattern has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the district
Department CPR Findings:
Student records and staff interviews indicated that when district personnel, the parent,
and other relevant members of the IEP Team conducted manifestation determinations for
students whose suspensions exceeded ten consecutive or cumulative school days and it
was determined that the behavior was a manifestation of the disability, the IEP Team did
not always complete a functional behavioral assessment nor did it always create a
behavioral intervention plan to address the behavior. Student records, documentation and
staff interviews also indicated that the district sometimes placed students on its own
authority in an interim alternative educational setting for up to 45 days in response to
discipline related behaviors/suspensions and not due to behaviors involving weapons,
illegal drugs, another controlled substance or the infliction of serious bodily injury on
another person while at school or a school function.
Description of Corrective Action:
Training will take place on September 19, 2012 regarding the need to complete a
Functional Behavioral Assessment and the creation of a behavioral intervention plan well
before a student with disabilities approaches being suspended 10 consecutive or
cumulative days. Training will clarify that interim 45 day placements can only be used for
in cases in which the student carries a weapon to school; or possesses or sells illegal
drugs or controlled substances while at school or a school function: or causes serious
bodily injury upon another person at school, on school premises, or at a school function.
Title/Role(s) of responsible Persons:
Expected Date of
Team Chairs, Integrated Services Staff, Out-of-District
Completion:
Coordinators
09/19/2012
Evidence of Completion of the Corrective Action:
Agenda, handouts, sign in sheets.
Description of Internal Monitoring Procedures:
Integrated Services Staff and Team Chairs will track students suspensions, when students
have 3 suspensions a referral for a Functional Behavioral Assessment will be made and a
Behavioral Intervention Plan developed so that students are helped to avoid reaching the
ceiling of 10 suspensions and requiring a Manifestation Determination Meeting.
The Out-of-District Coordinators will request private schools and collaboratives to refer
students for an FBA after 3 suspensions.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 46 Procedures for suspension of
Status Date: 10/04/2012
students with disabilities when
suspensions exceed 10 consecutive
school days or a pattern has developed
for suspensions exceeding 10 cumulative
days; responsibilities of the Team;
responsibilities of the district
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action that it will train staff on the need
to complete a Functional Behavior Assessment and create a Behavioral Intervention Plan
before a student with disabilities approaches 10 consecutive or cumulative days of
suspension.
The Department also accepts the district's corrective action that it will train staff on the
appropriate use of interim 45-day placements.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the staff training conducted on September 19, 2012, including
attendance (with the name and role), agenda, and any training materials. This progress
report is due November 19, 2012.
In addition, the district will conduct an internal record review post-training of files in
which multiple suspensions led the district to conduct a Functional Behavioral Assessment
and, if applicable, a Behavioral Intervention Plan. Please provide an analysis of this review
to include the number of records reviewed and the number of records found to be noncompliant. For any records found to be non-compliant, please provide an analysis of the
root cause(s) and any steps that the district has taken to remedy the non-compliance.
This progress report is due February 4, 2013.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
11/19/2012
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
27
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 51 Appropriate special education teacher licensure
Partially Implemented
Department CPR Findings:
District documentation and staff interviews indicated that one of the special education
teachers at the Cunniff Elementary School is not licensed in Special Education and has not
received a waiver from the Department of Elementary and Secondary Education.
Description of Corrective Action:
Training will take place on 9/19/2012 regarding the need for appropriate special education
teacher licensure when hiring staff.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services, Director of Personnel
Completion:
09/20/2012
Evidence of Completion of the Corrective Action:
Agenda, handouts, sign in sheets.
Description of Internal Monitoring Procedures:
Both the Director of Student Services and the Director of Personnel will ask candidates for
the appropriate special education teacher licensure when hiring staff. If need be, a waiver
must be requested from the Department of Elementary and Secondary Education before
the candidate is hired.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 51 Appropriate special education
Approved
teacher licensure
Status Date: 10/04/2012
Basis for Partial Approval or Disapproval:
While the Department accepts the district's corrective action and recognizes the need for
staff training regarding special educator licensure, the district's corrective action does not
address the specific teacher cited at the Cunniff Elementary School who was found to be
not licensed, nor on a waiver.
Department Order of Corrective Action:
The district must submit evidence that the special education teacher cited at the Cunniff
Elementary School as not being licensed or on a waiver has now obtained a special
educator license or a waiver approved by the Department of Elementary and Secondary
Education.
Required Elements of Progress Report(s):
Please submit a copy of the special education teacher's licensure or waiver that was
issued by the Department of Elementary and Secondary Education. This progress report is
due by November 19, 2012.
Progress Report Due Date(s):
11/19/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 52 Appropriate certifications/licenses or other credentials -Partially Implemented
related service providers
Department CPR Findings:
District documentation and staff interviews indicated that one of the Social Workers at the
Cunniff Elementary School is not licensed as a social worker. One of the Speech
Therapists at the Hosmer Elementary is not licensed as a Speech Therapist. Both staff
members provide direct related services to special education students.
Description of Corrective Action:
Training will take place on September 19, 2012 regarding the appropriate
certifications/licenses or other credentials for related service providers that are required in
order to provide directed related services to the special education students.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services & Director of Personnel
Completion:
09/19/2012
Evidence of Completion of the Corrective Action:
Agenda, handouts, sign in sheets.
Description of Internal Monitoring Procedures:
Both the Director of Student Services and the Director of Personnel will ask candidates for
the appropriate special education teacher licensure when hiring staff. If need be, a waiver
must be requested from the Department of Elementary and Secondary Education before
the candidate is hired.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 52 Appropriate certifications/licenses
Approved
or other credentials -- related service
Status Date: 10/04/2012
providers
Basis for Partial Approval or Disapproval:
While the Department accepts the district's corrective action and recognizes the need for
staff training regarding special educator and related service provider licensure, the
district's corrective action does not address the specific staff members cited at the Cunniff
and Hosmer Elementary Schools who were found to be not licensed, nor on a waiver.
Department Order of Corrective Action:
The district must submit evidence that the Social Worker cited at the Cunniff Elementary
School as not being licensed has now obtained the appropriate licensure and that the
Speech Therapist cited at the Hosmer Elementary School as not being licensed has now
obtained the appropriate licensure.
Required Elements of Progress Report(s):
Please submit a copy of the Cunniff Elementary School's Social Worker licensure and the
Hosmer Elementary School's Speech Therapist licensure. This progress report is due by
November 19, 2012.
Progress Report Due Date(s):
11/19/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observations of special education facilities at Hosmer Elementary School indicated that
the Connections Program at the preschool is not at least equal in all physical respects to
the average standards of other preschool classrooms. It is located in three small spaces
(rooms 70, 76 and 77) none of which is sufficient size to provide for the eight students
and eight adults assigned to the program.
Description of Corrective Action:
Watertown released a bid for a contractor to add an additional classroom at the preschool
for the Connections Program. A contractor was selected and work had begun. It is
anticipated the work will be completed by December 1, 2012.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Business Services, Director of Facilities, Early
Completion:
Childhood Coordinator
12/01/2012
Evidence of Completion of the Corrective Action:
There will be an additional classroom at the preschool for the Connections class.
Description of Internal Monitoring Procedures:
Progress at the preschool will be reviewed weekly by the Early Childhood Coordinators to
ensure the building project is progressing on schedule.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 10/04/2012
classrooms
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed correction action for the building of an
additional classroom at the Hosmer Elementary School by December 1, 2012 for the
purpose of relocating the Connections Program.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit an updated floor plan of the Hosmer Elementary School highlighting the
additional classroom. This progress report is due November 19, 2012.
The Department will conduct an onsite visit at the Hosmer Elementary School on or before
February 4, 2013 to verify the additional classroom for the Connections Program.
Progress Report Due Date(s):
11/19/2012
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 6 Availability of in-school programs for pregnant students
Partially Implemented
Department CPR Findings:
District documentation indicated that the district does have a policy for pregnant
students; however, the policy requires a pregnant student to obtain the certification of a
physician to continue in school, which the district does not require of all students with
other physical or emotional conditions requiring the attention of a physician.
Description of Corrective Action:
The new school committee policy listed below regarding pregnant students was adopted
on June 11, 2012. In addition, this new policy was reflected in the High School and
Middle School Handbooks. This policy is on Watertown Public Schools' website.
Title/Role(s) of responsible Persons:
Expected Date of
Principal, Watertown High School
Completion:
06/11/2012
Evidence of Completion of the Corrective Action:
School Committee Policy
File: JIE
PREGNANT STUDENTS
Pregnant students are permitted to remain in regular classes and participate in
extracurricular
activities with non-pregnant students throughout their pregnancy, and after giving birth
are
permitted to return to the same academic and extracurricular program as before the
leave.
LEGAL REF.: M.G.L. 71:84
Title IX: 20 U.S.C. 1681; 34 CFR 106.40(b)
Revised: June 11, 2012
Insert attachment(s):
Description of Internal Monitoring Procedures:
Steve Watson will ensure that the above school committee policy is adhered to in his
building.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 6 Availability of in-school programs
Status Date: 10/04/2012
for pregnant students
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action of updating the
Pregnancy Policy to ensure that it aligns with federal and state regulations.
The Department has also verified that this revised language for the Pregnancy Policy is
contained in the handbooks.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
No progress reports are due for this criterion.
Progress Report Due Date(s):
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
32
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
District documentation and staff interviews indicated that important information and
documents, such as handbooks/codes of conduct and report cards are not translated into
the major languages spoken by parents or guardians with limited English proficiency.
Furthermore, the district's procedures for providing information in languages other than
English includes a statement that has been attached to important documents and
information asking the recipients to use a family member, friend or neighbor to translate
documents before requesting translation assistance from the principal of their child's
school.
Description of Corrective Action:
The ELL Coordinator will work with the Guidance Department to ensure that documents
are translated to the two major languages spoken by students and residents. The
statement that was previously attached to documents regarding translation services will
be edited to ensure that the families contact the Principal or go to our website, if they
need translation services. The sentence requiring families to contact family or friends to
translate documents will be eliminated from this document.
Title/Role(s) of responsible Persons:
Expected Date of
ELL Coordinator
Completion:
Director of Assessment and Guidance
09/01/2013
All Principals
Evidence of Completion of the Corrective Action:
Allison Levit, ELL Coordinator has worked with the Director of Assessment and Guidance
and all of the Principals to ensure that all appropriate documents are translated into the
two major languages. The sentence requiring friends or family to translate documents
has been removed.
Description of Internal Monitoring Procedures:
The ELL Coordinator will monitor translation compliance on an ongoing basis.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
33
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 10/04/2012
languages other than English
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action that it will translate
major documents such as handbooks/codes of conduct and report cards into the two
major languages, other than English, spoken in the district.
The Department also accepts the district's proposed corrective action of eliminating the
statement requiring families to contact family or friends, first, for translation needs before
contacting the district.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit copies of major documents such as handbooks/codes of conduct and report
cards that were translated into the two major languages, other than English, of the
district. This progress report is due November 19, 2012.
Submit the edited statement to be attached to documents directing families if they require
translated information. Submit this information by November 19, 2012.
Progress Report Due Date(s):
11/19/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7B Structured learning time
Partially Implemented
Department CPR Findings:
District documentation and staff interviews indicated that physical education is not
required for all students at Watertown High School every year of high school; specifically
students in grade 12.
Description of Corrective Action:
Starting September 2013, physical education will be required of students for all four years
at the high school. For school year 2012-2013, physical education is offered as an
elective for seniors. The student handbook will be amended to reflect the new graduation
requirements of 4 years of physical education in school year 2013-2014.
Title/Role(s) of responsible Persons:
Expected Date of
High School Principal and Physical Education & Health
Completion:
Coordinator
09/01/2013
Evidence of Completion of the Corrective Action:
The information listed below was added to the course catalog:
Watertown High School : Phys Ed (GR12)
< Prev GoTo: Next >
Course ID: H8553 Short Name: Phys Ed (GR 12) Academic Year: 2012-2013
Description: This course will emphasize the benefits of exercise, how to develop a fitness
plan, recreational games/activities, sportsmanship, critical thinking skills and skill
instruction in team and individual sports. CPR Certification opportunity. Semester Course
Course Details
Course Type: Print Class List:
Major/Minor: Print On Transcript:
Priority: From Grade:
Number of Requests: 55 To Grade:
Number of Alt Requests: 0 Failure:
Number of Sections: 3 Horizontal Avg:
Has Meeting Time: Vertical Avg:
# of Terms Vertical Weight:
Cont?
Number Of Periods 12
GPA Rank:
Honor Type: Pass/Fail:
Ineligibility Type:
Curriculum Level: Max Seats:
Use Detailed Schedule: Linked Course: Course Search
AP Courses (DOE): Pre-Schedule: Course Search
Subject Area/Course (EPIMS): Search for a value
Master Scheduler Builder Details
Description of Internal Monitoring Procedures:
Our Physical Education/Health Coordinator has been the strongest advocate of offering
physical education all four years. She will be the ongoing monitor.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7B Structured learning time
Corrective Action Plan Status: Partially
Approved
Status Date: 10/04/2012
Basis for Partial Approval or Disapproval:
While the Department accepts the district's corrective action that it will include in the
2013-14 handbook the requirement that all high school students participate in physical
education for all four years, it must also demonstrate that students, specifically in 12th
grade this 2012-13 school year, are participating in physical education as required by
regulation.
Department Order of Corrective Action:
Provide documentation indicating the steps the district is taking to increase the number of
students in the 12th grade that are participating in physical education for the 2012-2013
school year.
Required Elements of Progress Report(s):
Submit the steps taken thus far to increase participation in physical education by 12th
grade students. Also submit the total number of 12th grade students currently
participating in physical education. Submit this information by November 19, 2012.
Please submit a copy of the policy revision that is included in the 2013-2014 school year
handbook. This progress report is due September 6, 2013.
Progress Report Due Date(s):
11/19/2012
09/06/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10 Anti-Hazing Reports
Partially Implemented
Department CPR Findings:
District documentation and staff interviews indicated that while the principal of each
secondary school in the district has issued a copy of M.G.L. c. 269 §§ 17 through 19 to
every student enrolled full-time, it has not yet received signed acknowledgements from
designated officers of all student groups, teams, organizations and every student group,
including every unaffiliated student group that they have received a copy of the school's
anti-hazing disciplinary policy.
Description of Corrective Action:
While the hazing policy is distributed in the student handbook, Watertown Public Schools
will amend the student sign off sheet to include an acknowledgment of anti-hazing
policies. Secondary building principals will be required to have designated officers of
student groups sign off that they will review our anti-hazing policies with the student
groups prior to beginning the group activities.
Title/Role(s) of responsible Persons:
Expected Date of
Principal Watertown High School
Completion:
Principal, Watertown Middle School
10/01/2012
Evidence of Completion of the Corrective Action:
The designated officer sign off sheet will be developed by October 1, 2012.
Description of Internal Monitoring Procedures:
When the secondary principals award stipends to the teachers for running student groups,
the principals will have the teachers sign a document that acknowledges their agreement
to have the groups sign off on the antiCORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10 Anti-Hazing Reports
Corrective Action Plan Status: Approved
Status Date: 10/04/2012
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action that it will amend the student
handbook acknowledgment form to include information about the district's anti-hazing
policy.
The Department also accepts the corrective action that the secondary principals will track
signed anti-hazing policy acknowledgments of student groups, teams, organizations and
every student group, including every unaffiliated student group.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the student handbook sign off sheet that includes the updated
anti-hazing policy. This progress report is due November 19, 2012.
Please submit signed anti-hazing policy acknowledgments submitted by designated
officers of all student groups, teams, organizations and every student group, including
every unaffiliated student group. This progress report is due November 19, 2012.
Progress Report Due Date(s):
11/19/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
District documentation indicated that while the district's 2011-12 handbooks at
Watertown Public Schools contain a nondiscrimination policy that is consistent with M.G.L.
c. 76, s. 5, and affirms the school's non-tolerance for harassment based on race, color,
national origin, sex, religion, or sexual orientation, or discrimination on those same bases,
it did not contain the schools' procedures for accepting, investigating and resolving
complaints alleging discrimination or harassment and the disciplinary measures that the
schools may impose if it determines that harassment or discrimination occurred.
Description of Corrective Action:
Watertown Public Schools has revised a procedure effective April 4, 2011. We will assure
that the changes to this procedure are reflective in all of the schools handbooks and the
handbooks specifically reflect the school’s procedures for accepting, investigating and
resolving complaints and allegations of discrimination or harassment. The handbooks will
also inform students and families about the disciplinary measure that the school may
impose if it is determined that the harassment or discrimination has occurred. These
changes will be reflective in the school year handbook 2013-2014. However, the website
will be updated with these changes effective immediately.
Title/Role(s) of responsible Persons:
Expected Date of
Principal and the Director of Assessment and Guidance and
Completion:
central office.
09/01/2013
Evidence of Completion of the Corrective Action:
A copy of the handbooks will be uploaded.
Description of Internal Monitoring Procedures:
The central office team will monitor the websites to ensure that this information has been
changed in the handbooks and the new handbooks have been uploaded onto the
Watertown Public Schools' website.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 10A Student handbooks and codes of
Approved
conduct
Status Date: 10/04/2012
Basis for Partial Approval or Disapproval:
While the Department accepts the district's corrective action that it has included updated
language regarding procedures for accepting, investigating and resolving complaints of
discrimination or harassment on its district website, this plan does not take into account
that some families may not have access to computers and/or the internet and, therefore,
will not receive the updated elements of this policy.
Department Order of Corrective Action:
The district must create an alternative to the internet and its website as a method of
delivering parents the updated language in its discrimination/harassment policy. This
alternative method must be trackable to ensure that all parents have received it.
Required Elements of Progress Report(s):
Please submit to the Department a copy of the nondiscrimination policy and the district's
alternative communication method to ensure that all parents in the district are updated
and informed of the discrimination/harassment policy. This progress report is due
November 19, 2012.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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Please submit a copy of the student handbook revision that contains the procedures for
accepting, investigating and resolving complaints of discrimination or harassment. This
progress report is due September 6, 2013.
Progress Report Due Date(s):
11/19/2012
09/06/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
District documentation and staff interviews indicated that the district does not send
annual written notices to the last known address of former students who have not yet
earned their competency determination and who have not transferred to another school to
inform them of the availability of publicly funded post-high school academic support
programs and to encourage them to participate in those programs.
Description of Corrective Action:
The High School Guidance Department will send out annual notices to students 16 years
or older who have not yet earned their competency determination or who have not
transferred to another school. The notices will inform the students about the availability
of publicly funded post high school academic support programs and will encourage them
to participate in these programs.
Title/Role(s) of responsible Persons:
Expected Date of
Watertown High School Principal
Completion:
Director of Assessment and Guidance
10/01/2012
Evidence of Completion of the Corrective Action:
Letter will be developed.
Description of Internal Monitoring Procedures:
Every year the Director of Assessment and Guidance will send this letter to inform
students of the availability of publicly funded post high school academic support programs
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 10/04/2012
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action that it will develop a letter to be
sent out to former students 16 and older who have not yet earned their competency
determination and who have not transferred to another school, informing them of the
availability of publicly funded post-high school academic support programs.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the district's newly developed letter provided to former students
who have not yet earned their competency determination and who have not transferred to
another school. This progress report is due November 19, 2012.
Please submit evidence that notification letters have been sent to former students 16 and
older who have not yet earned their competency determination and who have not
transferred to another school, include the dates that the letters were sent and the initials
of the students they were sent to. This progress report is due February 4, 2013.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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Progress Report Due Date(s):
11/19/2012
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 17A Use of physical restraint on any student enrolled in a
Partially Implemented
publicly-funded education program
Department CPR Findings:
District documentation and staff interviews indicated that while schools conducted staff
training at least annually on the use of physical restraint consistent with regulatory
requirements, such training did not always occur within the first month of the school year.
Description of Corrective Action:
Construction of the new classrooms has begun the week of September 10, 2012. This will
allow for proper configuration of comparable facilities for all students and faculty working
in sub-separate programs.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
09/04/2012
Evidence of Completion of the Corrective Action:
On September 4, 2012, the Director of Special Education offered restraining training to all
Watertown Public School employees.
Description of Internal Monitoring Procedures:
Two days prior to the start of the student year, teachers have professional development
days. The Director of Special Education will offer restraint training during these first two
days of professional development every year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 17A Use of physical restraint on any
Status Date: 10/04/2012
student enrolled in a publicly-funded
education program
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action that it will train all staff within the
first month of school on the regulatory requirements and use of physical restraint.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence of the district's restraint training, including the date, attendance
(with the name and role), agenda and any training materials. This progress report is due
November 19, 2012.
Progress Report Due Date(s):
11/19/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 23 Comparability of facilities
Partially Implemented
Department CPR Findings:
See SE 55.
Description of Corrective Action:
Construction of the new classrooms will be completed in school year 2012-2013. This will
allow for proper configuration of comparable facilities for all students and faculty working
in sub-separate programs.
Title/Role(s) of responsible Persons:
Expected Date of
Superintendent of Schools
Completion:
12/01/2012
Evidence of Completion of the Corrective Action:
The project was put out to bid and awarded to a contractor. Construction will be
completed by December 1, 2012.
Description of Internal Monitoring Procedures:
The Superintendent, Principal, Facilities Director and Director of Business Services will
monitor the progress of the construction project.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities
Corrective Action Plan Status: Approved
Status Date: 10/04/2012
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action for the building of an
additional classroom at the Hosmer Elementary School by December 1, 2012 for the
purpose of relocating the Connections Program.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See SE 55.
Progress Report Due Date(s):
11/19/2012
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
43
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Not Implemented
Department CPR Findings:
District documentation indicated that the district does not have procedures for conducting
an institutional self-evaluation to ensure access for all special populations to the district's
programs and school sponsored activities.
Description of Corrective Action:
The School individually review their School Improvement plans and Department
Improvement Plans. These plan will be brought annually to the administrators summer
retreat. District wide evaluation of systems will be the outcome of this retreat.
Title/Role(s) of responsible Persons:
Expected Date of
Superintendent of Schools
Completion:
06/30/2013
Evidence of Completion of the Corrective Action:
School improvement and department improvement plans have been reviewed to ensure
equal access to programs for all students. At the annual summer retreat, this information
will be analyzed district wide.
Description of Internal Monitoring Procedures:
The Superintendent holds an annual summer retreat for administrators. All school
administrators will bring their school and department improvement plans to the annual
summer retreat and the entire group will ensure annually that students have equal access
to all educational programs including athletics and other extracurricular activities.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 10/04/2012
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action that the summer retreat held by
the Superintendent for all school administrators will be the time that individual
improvement plans will be brought together and analyzed for the purpose of selfevaluation. However, please ensure that this includes an evaluation of all aspects of the
k-12 program.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the institutional self-evaluation by November 19, 2012.
Progress Report Due Date(s):
11/19/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Watertown Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Watertown Public Schools/ Allison Levit
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: November 15, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
Department CPR Finding: The district developed ESL curriculum maps and provided other curricula
sources which seem to be part of the general education curriculum, but no ESL components of these
materials were included in the curriculum maps. Regarding the curriculum, the district should note
that the Department has new regulations in place, which may affect the district’s corrective action plan
(CAP). Please refer to: http://www.doe.mass.edu/retell/ for more information.
Documentation reviewed indicated that the hours of ESL services provided to English language
learners (ELLs) is inconsistent with Department guidance. Except for ELLs in middle school who
receive the recommended amounts of ESL instruction at all MEPA (Massachusetts English Proficiency
Assessment) levels. However, the majority of ELLs at the elementary and high schools are not
receiving adequate hours of ESL instruction at all the levels of English proficiency. (Please refer to
http://www.doe.mass.edu/mcas/mepa/guidance.html - p. 5)
Please refer to ELE 15 for comments on Sheltered English Immersion (SEI) professional development
training.
The Department concludes that the district does not have a fully implemented SEI program as content
area teachers have not received training in all four SEI categories, the hours of ESL instruction
provided to ELLs is inconsistent with Department guidance and a plan to meet the new ESL curriculum
guidelines must be put in place.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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Narrative Description of Corrective Action: During department meetings, ESL Coordinator
with the ESL staff will review all Beginners curriculum maps and materials K-12 and assess
what may need to be revised to align with new standards and to decide on a standard format
across grade levels.
During department meetings, the ESL Coordinator with the ESL staff will revise the beginners
curriculum. Additionally, we will review our Intermediate/Advanced curriculum, which is
termed ESL Reading at some schools, to align it with the common core and to include
Performance Indicators.
In grade level teams K-12, ESL and core teachers will add Performance Indicators to the
curriculum maps of ELA, Math, Science and Social Studies.
Watertown High School increased the ESL staff from 2.4 to 2.8 FTEs for this school year, thus
providing adequate ESL services. The ESL Coordinator will submit a budget for next year will
include requests for increase in staffing to meet regulations at the Hosmer, Lowell, and Cunniff
Schools.
Watertown Public Schools is part of cohort 2 of RETELL requiring the first of three cohorts of
teachers starting September 2013. This cohort will be 26 teachers.
The RETELL Liaison will organize staff lists to identify which groups of teachers will receive
training in year 1, 2 and 3 of our cohort. Additionally, groups of administrators and teachers
with 2 categories of previous training will be identified.
The RETELL Liaison will work with District Administration to develop a schedule of dates and
times for the training to begin in Sept 2014 and transmit this information to ESE.
The RETELL Liaison will roster classes for SEI Endorsement. Teachers will be informed if they
are included in the SEI endorsement course.
The ESL Coordinator will develop and oversee SEI Professional Development for non core/non
cohort teachers to provide them with techniques to provide quality instruction to ELL students
in their classrooms and to help them fulfill new requirements for 15 PDPs of SEI training.
Title/Role of Person(s) Responsible for
Implementation:
ESL Coordinator
RETELL Liaison
Expected Date of Completion for Each
Corrective Action Activity:
Review of Beginners ESL Curriculum
07/01/13
Revision of Beginners ESL Curriculum
07/01/13
Revision of Int/Adv Curriculum 07/01/14
Addition of Performance Indicators to core
curriculum 07/01/15
Lists of teachers requiring training 01/30/13
Schedule of Classes 07/01/13
Teacher Rosters 07/01/13
15 PDP SEI training 09/01/13
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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Evidence of Completion of the Corrective Action:
Revised ESL and Core Curriculum Maps
Rosters of teachers taking RETELL training
Professional Development Catalog with ESL PD
Description of Internal Monitoring Procedures:
ESL Coordinator will monitor curriculum alignment and mapping on an ongoing basis
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Since the new regulations as they pertain to WIDA were passed prior to the on-site visit, the
Department will be neither approving nor disapproving any curriculum documents/plans that were
made for on-site visits conducted before the state’s adoption of the WIDA standards in June 2012. The
Department will be communicating with all districts during the upcoming school year to provide them
with further guidance on developing Department approved ESL/ELD curriculum. No further
submission is required at this time.
The Department accepts the district’s plan to ensure that all core academic teachers with ELLs and
administrators that supervise core academic teachers of ELLs are endorsed. No further submission is
required at this time.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to
all ELL students during the 2013-2014 school year based on the Department's Guidance on using
MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and make Reclassification
Decisions for Limited English Proficient (LEP) Students from September 2009 found at
http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
Progress Report Due Date(s): December 16, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 6- Program Exit and
Readiness
Rating: Partially Implemented
Department CPR Finding: Documentation reviewed and onsite interviews indicated that the district
has an appropriate exiting process. However, the written policy reviewed does not specify if the
district monitors students for a two-year period after re-designation.
Narrative Description of Corrective Action:
The ESL program procedure manual has wording that specifies that exited students should be
monitored for two years.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
EsL Coordinator
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
Annual Staff Training on ELL policies and procedures
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 6
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required
Progress Report Due Date(s): N/A
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
48
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9- Instructional
Grouping
Rating: Partially Implemented
Department CPR Finding: Although documentation reviewed indicated that high school ELLs are
grouped by English proficiency levels, the district did not specify if ESLs at other educational levels
are also grouped for ESL instruction.
Narrative Description of Corrective Action:
The ESL Coordinator will revise the ESL program procedure manual to specify the grouping of
students for ESL by proficiency level.
The ESL Coordinator will train ESL staff on grouping of ESL students for instruction.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
ESL Coordinator
Revised ESL program procedure manual
03/01/13
Training of ESL staff 03/01/13
Evidence of Completion of the Corrective Action:
Revised ESL program procedure manual
Agenda of January Department
Description of Internal Monitoring Procedures:
Annual review of program procedure manual
Annual training of staff on program procedures including grouping
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Provide a copy of the 2013-14 ESL teacher schedules for all grade levels district wide. All schedules
should include the following for each block of time: 1. Names of the ELL students 2. Grade level for
each student 3. English proficiency level for each student.
Progress Report Due Date(s): December 16, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
49
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11- Equal Access to
Academic Programs and Services
Rating: Partially Implemented
Department CPR Finding: District documentation and staff interviews indicated that important
information and documents, such as handbooks, codes of conduct and report cards are not translated
into the major languages spoken by parents or guardians with limited English skills. Furthermore, the
district's procedures for providing information in languages other than English includes a statement
that has been attached to important documents and information instructing the recipients to ask a
family member, friend or neighbor to translate documents before requesting translation assistance
from the principal of their child's school.
Narrative Description of Corrective Action:
The ESL Coordinator will develop a translation procedure for extracurricular activities and
school events.
The ESL Coordinator will work with the Guidance department to ensure that documents are
translated into two major languages spoken by students and residents.
The statement that was previously attached to documents regarding translation services will be
edited to ask families to contact the Principal or go to the website, if they need translation
services.
The ESL Coordinator will edit the Home Language Survey to add a statement asking if there is a
need for information from school to be translated into their native language and if they require
an interpreter/translator at Parent-Teacher meetings. This information will be recorded into the
school data system for newly registering students.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
ESL Coordinator
Draft Translation procedure 03/01/2013
Principals
Finalized Translation procedure 05/01/2013
Director of Assessment and Guidance
Translated documents 09/01/2013
Evidence of Completion of the Corrective Action:
Edited Home Language Survey
Translated Documents
Description of Internal Monitoring Procedures:
ESL Coordinator will monitor translation compliance on an ongoing basis.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
50
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 16, 2013, the district will submit the following documentation:
 Revised translation procedures
 A list of documents that includes handbooks, codes of conduct and report cards identified by
the ESL coordinator and the Guidance Department that will be translated into the two major
languages spoken by students and residents.
 Revised statement attached to important documents
By February 24, 2014, submit copies of translated documents and information.
Progress Report Due Date(s): December 16, 2013 & February 24, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
51
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 12- Equal Access to
Nonacademic and Extracurricular Programs
Rating: Partially Implemented
Department CPR Finding: Interviews indicated that information is not always provided to LEP
students about extracurricular activities and school events in a language that they understand.
Narrative Description of Corrective Action:
The ESL Coordinator will develop a translation procedure for extracurricular activities and
school events.
The ESL Coordinator will translate into 2 major languages spoken in the district:
A yearly calendar of events for all schools
Afterschool Program flyer for all schools
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
ESL Coordinator
Draft Translation procedure 03/01/2013
Finalized Translation procedure 05/01/2013
Translation of Yearly Calendar 09/01/2013
Translation of Afterschool Program
10/01/2013
Evidence of Completion of the Corrective Action:
Draft Translation procedure
Finalized Translation procedure
Translated copies of Yearly Calendar for all schools
Translated copies of Fall Afterschool Program for all schools
Description of Internal Monitoring Procedures:
ESL Coordinator will monitor translation compliance on an ongoing basis
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 12
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By December 16, 2013, submit updated procedures for
the translation of information about extracurricular activities and school events.
By February 24, 2014, submit copies of the translated notices.
Progress Report Due Date(s): December 16, 2013 & February 24, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
52
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 15- Professional
Development Requirements
Department CPR Finding: Documentation reviewed indicated that few teachers have completed all
four of the Sheltered English Immersion (SEI) professional development categories (3 in the
elementary grades, none in middle school and 1 in high school).
The district developed a multi-year plan for SEI professional Development. Implementation dates
provided were for 2012-13 and 2013-14 school year. The plan included training teachers in all the
SEI categories and all educational levels. In this regard the district should note that the Department’s
regulations and requirements concerning SEI training have changed. Refer to:
http://www.doe.mass.edu/retell/ for more information.
Narrative Description of Corrective Action:
Watertown Public Schools is part of cohort 2 of RETELL requiring the first of three cohorts of
teachers starting September 2013. 26 teachers
The RETELL Liaison will organize staff lists to identify which groups of teachers will receive
training in year 1, 2 and 3 of our cohort. Additionally, groups of administrators and teachers
with 2 categories of previous training will be identified.
The RETELL Liaison will work with District Administration to develop a schedule of dates and
times for the training to begin in Sept 2014 and transmit this information to ESE.
The RETELL Liaison will roster classes for SEI Endorsement. Teachers will be informed if they
are included in the SEI endorsement course.
The ESL Coordinator will develop and oversee SEI Professional Development for non core/non
cohort teachers to provide them with techniques to provide quality instruction to ELL students
in their classrooms and to help them fulfill new requirements for 15 PDPs of SEI training.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
RETELL Liaison
Lists of teachers requiring training January
ESL Coordinator
2013
Schedule of Classes July 2013
Teacher Rosters July 2013
15 PDP SEI training September 2013
Evidence of Completion of the Corrective Action:
Rosters of teachers taking RETELL training
Professional Development Catalog with ESL PD
Description of Internal Monitoring Procedures:
Retell Liaison will monitor on an ongoing basis
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
53
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion:
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 16- Equitable Facilities
Rating: Partially Implemented
Department CPR Finding: Observations of the ELE facilities at Hosmer Elementary School indicated
that the district does not always ensure that LEP students are provided facilities comparable to those
provided to the overall student population since one of the ESL spaces (room 50) has three ESL
teachers often conducting their lessons in the same classroom simultaneously and the other (room
224E) is too small for the number of students in some of the groups serviced at that location.
Narrative Description of Corrective Action:
The ESL Coordinator will work with the Hosmer Principal to identify alternative classroom
spaces for ESL teachers for next year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
ESL Coordinator
New room assignments for ESL teachers at
Hosmer Elementary Principal
Hosmer School 09/01/2013
Evidence of Completion of the Corrective Action:
New room assignments for ESL teachers at Hosmer School.
Description of Internal Monitoring Procedures:
ESL Coordinator will monitor on an ongoing basis.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 16
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By December 16, 2013, the district will submit a revised
floor plan for Hosmer Elementary School that indicates the locations of the ESL spaces.
A site visit will be conducted by the Department in December 2013 to verify the corrective action.
Progress Report Due Date(s): December 16, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Watertown CPR Corrective Action Plan
54