SANBI
ANNUAL PERFORMANCE PLAN 2015/16
2nd AND 3RD QUARTER PROGRESS
23 FEBRUARY 2016
Dr Tanya Abrahamse, CEO
SANBI DELEGATION
•
•
•
•
Dr Tanya Abrahamse, Chief Executive Officer
Ms Lorato Sithole, Chief Financial Officer
Mr Moeketsi Khoahli, Chief Corporate Officer
Ms Lebogang Ralepeli, Director: OCEO & Board
Secretary
• Mr Faizel Richards, Director: Information Technology
2
PRESENTATION OUTLINE
• SANBI background and policy and legal framework
• Legislative, policy, mandate and reporting
• SANBI’s contribution to national and international level
• SANBI’s Programmes (CSP 2015 -2020 and APP 2015/16)
• Strategic Objectives, Performance Indicators and Targets
• Progress towards achievement of targets: 3rd Quarter
• Progress on corrective measures on AG’s audit findings 2014/15
• Progress on IT governance model
SANBI Vision
Biodiversity richness for all South Africans
POLICY and LEGAL FRAMEWORK (source of mandate)
National Environmental Management: Biodiversity Act
NEMBA (Act No 10 of 2004)
Gazetted
SANBI role in NEMBA Regulations:
Threatened or Protected Species;
CITES including the National Scientific Authority; Alien and
Invasive Species
Gazetted
Obligations in the National Biodiversity Framework (NBF) the five year plan from Cabinet approved 20 year vision the
National Biodiversity Strategic Action Plan (NBSAP)
Gazetted
Obligations in Minister’s Delivery Agreement – in Outcome
10 / in the MTSF targets
Published /
Parliamentary approved
The Climate Change Response White Paper – SANBI role
in delivering Long Term Adaptation Scenarios for the bionatural resources / designated National Implementing
Entity (NIE) for the Global Adaptation Fund
Published/ Ministerial
approved
SCIENCE INTO POLICY / ACTION:
information | planning | policy advice | models | tools
BUILDING BIODIVERSITY KNOWLEDGE:
assessments | status | trends | monitoring |
modelling
FOUNDATIONS OF BIODIVERSITY:
collections| taxonomy | inventory | maps |
classification of ecosystems and species
HUMAN CAPITAL
DEVELOPMENT
windows on biodiversity
GARDENS
WHAT WE DO
human wellbeing
improved service delivery
job creation
harnessing biodiversity value
investment in ecological infrastructure
ecosystem-based adaptation to climate change
streamlined environmental decision-making
6
SANBI’s contribution to national priorities
National Development Plan (NDP) desired 2030 outcome
Transition to a society & economy which is internationally competitive, equitable, job creating &
sustainable
SANBI’s
Contribution
DEA Outcomes
Medium Term Strategic Framework (MTSF) Sub-outcomes
ENVIRONMENTAL
ECONOMIC
CONTRIBUTION
OPTIMISED
ECOLOGICAL
INTEGRITY
SAFEGUARDED &
ENHANCED
Facilitate sustainable
Socio- economic Growth &
Development by catalysing,
optimising & scaling up the
contribution of the
environmental sector to
economic prosperity
Provide leadership in
promoting & ensuring
environmental sustainability
through the management,
utilisation, conservation,
protection & valuing
of our natural resources
GARDENS AS
WINDOWS ON
BIODIVERSITY
FOUNDATIONS OF
BIODIVERSITY
SCIENCE
SOCIALLY
TRANSFORMED &
TRANSITIONED
COMMUNITIES
Drive socio-economic
transformation & transition
by optimising the fair &
equitable sharing of
benefits & enabling Social
Development
BUILDING
BIODIVERSITY
KNOWLEDGE
SCIENCE INTO
POLICY/ ACTION
GLOBAL AGENDA
INFLUENCED &
GLOBAL/LOCAL
OBLIGATIONS MET
Enhanced international
cooperation supportive of
SA environmental /Social
Development priorities
HUMAN CAPITAL
DEVELOPMENT
SANBI contribution to Sustainable Development Goals
(SDGs), international obligations & national priorities
SDGs
International
agreements
NDP
MTSF
DEA
Outcomes
SANBI
Prog’s
8
SANBI’s Programmes
1: Render effective and efficient corporate services
2: Manage and unlock benefits of the network of National Botanical
Gardens as windows into South Africa’s biodiversity
3: Build the foundational biodiversity science
4: Assess, monitor and report on the state of biodiversity and increase
knowledge for decision making including adaptation to climate change
5: Provide biodiversity policy advice and access to biodiversity
information, and support for climate change adaptation
6: Provide human capital development, education and awareness in
response to SANBI’s mandate
9
Performance Legend
Target achieved or exceeded - Good Performance
Work in Progress or Behind schedule - Caution
Target not achieved – Underperformance
Modification of Target
PROGRAMME 1 : Render effective & efficient Corporate Services
1.1: SANBI is positioned as an employer of choice in the biodiversity sector
Performance indicator
Annual target
2015/16
3rd Quarterly
Target
Percentage of payroll
allocated and spent on
staff development
2% of payroll
allocated and
spent on staff
development
Training
requests
processed as
per plan.
Number of black
biodiversity
professionals developed
through structured
internships and postgraduate studentships
60 black
biodiversity
professionals
developed
through
structured
internships
and postgraduate
studentships.
10 black
biodiversity
professionals
developed
Actual Performance
Q1
Q2
Target
Target
achieved achieved
Q3
Behind
schedule
Target
Target
achieved exceeded
Target
exceeded
Achievements/
Challenges &
Corrective measures
Chief Director: Human
Resources informed all
Senior Managers to
ensure that staff
training is prioritised
from their respective
Divisions. This will be
monitored on a
monthly basis.
The 3rd quarter target
was exceeded by 6 of
the overall target as a
result that more interns
were recruited.
11
PROGRAMME 1 : Render effective & efficient Corporate Services
(continued)
1.2: Implement an effective, efficient and transparent supply chain and financial management
system as regulated by PFMA
Performance indicator
GRAP and PFMA
compliant annual
financial statements.
Annual target
2015/16
Unqualified AFS
produced to
comply with
PFMA and GRAP
requirements.
3rd Quarterly
Target
Accurately
capture
financial
transaction
and perform
reconciliations
according to
the system of
internal control
Actual Performance
Q1
Q2
Target
Target
achieved achieved
Q3
Target
achieved
Achievements/
Challenges &
Corrective measures
Good performance.
No corrective
measures required
because all the
financial transactions
were captured
accurately and
reconciliations were
perform according to
the system of internal
controls.
PROGRAMME 1 : Render effective & efficient Corporate Services
(continued)
1.3 : Effective corporate services rendered to achieve the mandate of SANBI
Performance indicator
Annual target
2015/16
Percentage availability of 90% of ICT
Services are
SANBI network and
available
business services
All identified risks
managed through an
annual risk assessment
and
implementation of the
risk management plan.
Compliance with all
relevant Acts and
SANBI/DEA protocol
through implementation
of the Compliance
Framework.
3rd Quarterly
Target
90% of ICT
Services are
available
Update, mitigate Received
and monitor
reports of fraud
risks.
and corruption
evaluated.
Adjudication of
cases reported
in the Loss
Register
Reporting
Reports
monitored
submitted to
according to
DEA and
specified time
National
frames.
Treasury
according to
specified time
frames.
Actual Performance
Q1
Target
achieved
Q2
Target
achieved
Q3
Target
achieved
Target
achieved
Target
achieved
Target
achieved
Target
achieved
Target
achieved
Target
achieved
Achievements/
Challenges &
Corrective measures
Good performance.
No corrective
measures required
because 90% of ICT
services were
available.
Good performance.
No corrective
measures required
because no reports of
fraud and corruptions
were received and
evaluated during the
quarter.
Good performance.
No corrective
measures required
because all the 3rd
quarterly reports
were submitted to
DEA and NT on
specific time frames.
13
PROGRAMME 1 : Render effective & efficient Corporate Services (continued)
1.4: Building a compelling brand for all stakeholders
Performance indicator
Annual target
2015/16
Number of marketing
initiatives and activities
effectively utilised for
brand, SANBI promotion,
profiling and maintenance
of brand visibility.
4 Shows
4 Exhibitions
12 Concerts
12 Events and
4 Campaigns/
Activations
Number of appropriate
platforms utilised for
internal communication to
keep internal stakeholders
informed.
4 internal
communication
platforms
Number of radio, television
and print interviews, press
releases, media statements
and advertisements utilised
for external communication
to stakeholders.
4 radio interviews
4 television
interviews
12 advertisements
and 16 press
releases
3rd Quarterly
Target
Actual Performance
Q1
Q2
Q3
Achievements/
Challenges &
Corrective measures
Coordinate and
attend OM
Concerts,
Getaway Show
and Agricultural
Garden Show in
PMB
Produce branded
material and
brochures
Produce 1 CEO staff
letter and coordinate
staff competition.
Target
achieved
Target
achieved
Target
achieved
Good performance. No
corrective measures
required because OM
concerts, Getaway show
and Agricultural Garden
Shows were coordinated
and attended in PMB NBG.
Target
achieved
Target
achieved
Target
achieved
Produce 1 media
release, update,
website, 1 radio
interview, 1
television
interview and 4
advertisements
Media monitoring
Target
achieved
Target
achieved
Target
achieved
Good performance. No
corrective measures
required because 1 CEO’s
letter was produced and 1
staff competition was
coordinated on Culture
Day.
Good performance. No
corrective measures
required because all the
3rd quarterly reports were
submitted to DEA and NT
on specific time frames.
14
PROGRAMME 2: MANAGE AND UNLOCK BENEFITS OF THE NETWORK OF NATIONAL
BOTANICAL
WINDOWS
INTO
BIODIVERSITY
2.1: A networkGARDENS
of NationalAS
Botanical
Gardens
are SOUTH
managedAFRICA’S
and maintained
Performance indicator
Annual target
2015/16
3rd Quarterly
Target
Actual Performance
Q1
Q2
Q3
Achievements/
Challenges &
Corrective measures
Increased
representation and
display of indigenous
plants in the living
collections of SANBI’s
National Botanical
Gardens or the
Millennium Seed Bank
Partnership.
20 new indigenous
plant species added to
the living collections of
the combined network
of National Botanical
Gardens
Internal capacity within
SANBI to manage and
implement the
Gardens Conservation
Programme reviewed
and strengthened.
Target
Target
achieved achieved
Target
achieved
Good performance. No
corrective measures
required because the
Internal capacity to
manage and implement
the Gardens Conservation
Programme was reviewed
and strengthened.
Number of new National
Botanical Gardens
established and
operational
Documents submitted
to DEA for the
proposed proclamation
of a new national
botanical garden in the
Limpopo Province.
Consultation with DEA
and other
stakeholders
Regarding
proclamation of
the new Limpopo
Garden
Consultation with DEA
and other
stakeholders
Regarding
proclamation of
private land as
part of the Kwelera
NBG,
Eastern Cape
Target
Target
achieved achieved
Target
achieved
Target
Target
achieved achieved
Target
achieved
Good performance. No
corrective measures
required because
stakeholder engagement
for establishment of
Limpopo Garden took
place during 3rd quarter.
Good performance. No
corrective measures
required because
stakeholder engagement
for acquisition of private
land took place during 3rd
quarter.
Documents submitted
to DEA for the
proposed proclamation
of 10 ha of land as part
of the Kwelera
National Botanical
Garden
15
PROGRAMME 2: MANAGE AND UNLOCK BENEFITS OF THE NETWORK OF NATIONAL
BOTANICAL GARDENS AS WINDOWS INTO SOUTH AFRICA’S BIODIVERSITY (continued)
2.1: A network of National Botanical Gardens are managed and maintained
Performance indicator
Number of best-practice
maintenance,
development and capital
infrastructure projects
completed across
SANBI’s National
Botanical Gardens.
Annual target
2015/16
Five (5)
maintenance/
development
projects per
Garden and two
(2) corporate
SANBI capital
infrastructure
projects
completed.
3rd Quarterly
Target
Actual Performance
Q1
Q2
Implementation
Target
Target
and monitoring of achieved achieved
maintenance and
infrastructure
budgets
allocated across
SANBI
Q3
Achievements/
Challenges &
Corrective measures
Target
Good performance.
achieved No corrective
measures required
because the
implementation and
monitoring of
maintenance and
infrastructure
budgets were
allocated across
SANBI during 3rd
quarter.
16
PROGRAMME 2: MANAGE AND UNLOCK BENEFITS OF THE NETWORK OF NATIONAL
BOTANICAL GARDENS AS WINDOWS INTO SOUTH AFRICA’S BIODIVERSITY (continued)
2.2: Revenue generating activities are strengthened in all National Botanical Gardens
Performance indicator
Percentage own income
and visitor numbers
increased through
expanded and more
effective revenue
generating activities in
National Botanical
Gardens
Annual target
2015/16
3rd Quarterly
Target
Actual Performance
Q1
Q2
Q3
Achievements/
Challenges &
Corrective measures
Two percent (2%) Year-on-year
annual increase in increase in
visitor numbers
visitor
numbers
Target
Target
achieved achieved
Target
achieved
Good performance. No
corrective measures
required because the
visitors numbers were
increased during the
3rd quarter .
Four per cent
(6%) annual
increase in own
income.
Target
Behind
achieved Schedule/
Work in
progress
Target
achieved
Good performance. No
corrective measures
required because
visitors and income
increased from
summer sunset
concerts in
Kirstenbosch.
[Note: The target
was modified
during the mid-year
review, i.e it was
increased from 4%
to 6%]
Increased
visitors and
income from
summer
sunset
concerts in
Kirstenbosch.
17
PROGRAMME 3: BUILD FOUNDATIONAL BIODIVERSITY SCIENCE
3.1: Foundational information about species and ecosystems in South Africa is developed and
maintained.
Performance
indicator
Annual target 3rd Quarterly
Target
2015/16
Number of quality
controlled records
added to spatial
data for species
60,000 records
added to
plant and
animal spatial
databases.
15 000 records
added
Number of species
for which
information has
been compiled
Information on
5000 South
African plant
and animal
species
compiled.
Actual Performance
Q1
Q2
Q3
Behind
Schedule
Behind
Schedule
Behind
schedule
Information on
Target
1250 South
achieved
African plant and
species
compiled
Target
achieved
Target
achieved
Achievements/
Challenges &
Corrective measures
Frequent database downtime
that is disruptive, due to
power outrages and limited IT
capacity and resignation of
key staff member. A process
has been initiated to recruit a
new staff member and
existing staff are providing
support. Recent upgrades to
IT system will assist in
resolving technical
difficulties with database.
Good performance. No
corrective measures required
because 1250 South African
plant and species information
was compiled during the 3rd
quarter.
18
PROGRAMME 3: BUILD FOUNDATIONAL BIODIVERSITY SCIENCE (continued)
3.1: Foundational information about species and ecosystems in South Africa is developed and
maintained.
Performance indicator
Number of environments
for which ecosystem
classification systems
developed
Annual target
2015/16
Plan to finalise
classification
systems for four
environments
consolidated and
accepted.
Number of national maps One national
map.
showing distribution of
ecosystems
3rd Quarterly
Target
Actual Performance
Q1
Q2
Q3
Achievements/
Challenges &
Corrective measures
-
Target
Target
achieved achieved
Target
achieved
Good performance.
No corrective
measures required
because there was no
specific target set for
3rd quarter.
Host meeting
of the national
vegmap
committee
Target
Target
achieved achieved
Target
achieved
Good performance.
No corrective
measures required
because a meeting of
the national vegmap
committee was
hosted during 3rd
quarter.
19
PROGRAMME 4: ASSESS, MONITOR AND REPORT ON THE STATE OF BIODIVERSITY AND
INCREASE KNOWLEDGE FOR DECISION MAKING (INCLUDING ADAPTATION TO CLIMATE
CHANGE)
4.1: New biodiversity knowledge created.
Performance indicator
Number of research
papers published in ISI
journals
Annual target
2015/16
80 publications.
3rd Quarterly
Target
20 publications
Actual Performance
Q1
Q2
Target
Target
achieved exceeded
Q3
Behind
schedule
Achievements/
Challenges &
Corrective measures
The target after Q3
should be 60
publications and the
actual currently
stands at 57. This is
partly due to the
publication cycle but
it is anticipated that
the target will be
reached.
20
PROGRAMME 4: ASSESS, MONITOR AND REPORT ON THE STATE OF BIODIVERSITY AND
INCREASE KNOWLEDGE FOR DECISION MAKING (INCLUDING ADAPTATION TO CLIMATE
CHANGE)
4.2: Scientific evidence on the status of biodiversity (based on monitoring and assessment including
that of biodiversity loss) and the risks and benefits, is provided
Performance
indicator
Annual target
2015/16
3rd Quarterly
Target
Number of national
scientific
synthesis &
assessment
reports produced
- NBA 2018 initiated
- National Invasive
Species
Assessment (NISA)
2017 initiated
One Red List
Assessment
(linefish) completed
Annual updates of
species
assessments to
support NEMBA
regulations
One update for
(i) national invasive
species lists and
(ii) Non-Detriment
Findings for the
Scientific authority
NBA
Workshop
with
participants Identification
of
monitoring
data
to support
NBA
Draft lists
Produced
Draft
assessments
submitted to
Scientific
Authority
Actual Performance
Q1
Achievements/
Challenges &
Corrective measures
Q2
Q3
Target
achieved
Target
achieved
Target
achieved
Good performance. No
corrective measures
required because the
NBA Workshop with
participants was
identified and data
monitored to support
NBA during the 3rd
quarter.
Target
achieved
Target
achieved
Target
achieved
Good performance. No
corrective measures
required because draft
list was produced and
draft assessment was
submitted to the
Scientific Authority on
target species during the
3rd quarter.
21
PROGRAMME 5: PROVIDE BIODIVERSITY POLICY ADVICE & ACCESS TO
BIODIVERSITY INFORMATION & SUPPORT FOR CLIMATE CHANGE
ADAPTATION
5.1: Tools to support management and conservation of biodiversity developed and applied.
Performance indicator
Annual target
2015/16
3rd Quarterly
Target
Actual Performance
Q1
Q2
Q3
Number of tools
developed to support
mainstreaming of
biodiversity assets and
ecological infrastructure
in production
sectors and resource
Management
Two tools
produced.
-
Target
achieved
Target
achieved
Target
achieved
Three knowledge
resources
demonstrating the
value of
biodiversity
developed and
disseminated.
One
knowledge
resources
developed.
Target
achieved
Target
achieved
Target
achieved
Number of coordination
or learning mechanisms
convened to share
lessons and build
capacity
Four learning or
coordination
events convened.
One learning
or
coordination
event
convened.
Target
exceeded
Target
achieved
Target
exceeded
Achievements/
Challenges &
Corrective measures
There was no specific
target set of the 3rd
quarter.
Good performance.
No corrective
measure required
because one
knowledge resources
was developed as per
plan during the 3rd
quarter
Good performance.
No corrective
measure required
because more that
one learning or
coordination event
was convened as per
plan during the 3rd
quarter.
22
PROGRAMME 5: PROVIDE BIODIVERSITY POLICY ADVICE AND ACCESS TO
BIODIVERSITY INFORMATION AND SUPPORT FOR CLIMATE CHANGE
ADAPTATION (continued)
5.1: Tools to support management and conservation of biodiversity developed and applied
Performance
indicator
Annual target
2015/16
Three training
sessions held for
provincial, municipal
or other relevant
decision makers for
uptake of tools.
3rd
Quarterly
Target
One
training
session
held.
Actual Performance
Q1
Target
achieved
Q2
Target
achieved
Q3
Target
exceeded
Achievements/
Challenges &
Corrective measures
Good performance. No
corrective measure required
because more that one
training session was held as
per plan during the 3rd
quarter.
5.2: Access to biodiversity data, information and knowledge provided
Number of
biodiversity
records collected
An increase of at least 12 500
50 000 records
records
collected.
collected.
Target
exceeded
Target
exceeded
Target
exceeded
Digitisation efforts by SANBI
stakeholders produced more
records than projected for
the 3rd quarter.
Percentage
increase in
registered users
on the
Biodiversity
Advisor
website
At least 1% increase
in registered users
Behind
schedule/
work in
progress
Target
exceeded
Target
achieved
Good performance. No
corrective measure required
because number of users
increased by 0.25% during
3rd quarter
0.25%
increase
in
registered
users.
23
PROGRAMME 5: PROVIDE BIODIVERSITY POLICY ADVICE AND ACCESS TO
BIODIVERSITY INFORMATION AND SUPPORT FOR CLIMATE CHANGE
5.3:
Scientific advice
to support national and international policy processes provide
ADAPTATION
(continued)
Performance indicator
Percentage of policy
requests from DEA,
provinces, municipalities
and other organs of state
responded to within
timeframe stipulated in
the request
Annual target
2015/16
3rd Quarterly
Target
100% of written
requests from
DEA and other
relevant requests
responded to
within
timeframe
stipulated.
100% written
requests from
DEA and other
relevant
requests
responded to
within
timeframe
stipulated.
Actual Performance
Q1
Q2
Target
Target
achieved achieved
Q3
Target
achieved
Achievements/
Challenges &
Corrective measures
Good performance.
No corrective
measure required
because 100% written
requests from DEA
and other relevant
requests responded
to within timeframe
stipulated as per plan
during 3rd quarter.
5.4: Policy support on climate change adaptation provided to inform national and international decision
making
An effective National
Implementing Entity to
the Global Adaptation
Fund shares lessons and
experiences on a number
of national and/or
international platforms to
inform climate change
adaptation policy
Lessons and
experience from
NIE projects
captured to inform
4 national and/or
international
platforms on
climate change
adaptation Policy
NIE lessons
and
experiences
shared at two
fora.
Target
Target
achieved achieved
Target
achieved
Good performance.
No corrective
measure required
because NIE lessons
and experiences were
shared at for a as per
plan during 3rd
quarter.
24
PROGRAMME 5: PROVIDE BIODIVERSITY POLICY ADVICE AND ACCESS TO
BIODIVERSITY INFORMATION AND SUPPORT FOR CLIMATE CHANGE
ADAPTATION (continued)
5.4: Policy support on climate change adaptation provided to inform national and international
decision making (continued)
Performance indicator
Number of Ecosystem
Based Adaptation tools
developed
Annual target
2015/16
3rd Quarterly
Target
Draft Strategic
Consultants
Framework for
appointed.
Ecosystem Based
Adaptation
developed
collaboratively.
Actual Performance
Q1
Q2
Target
Target
achieved achieved
Q3
Target
achieved
Achievements/
Challenges &
Corrective measures
Good performance.
No corrective
measure required
because consultants
were appointed as
per plan during the
3rd quarter.
25
PROGRAMME 6: PROVIDE HUMAN CAPITAL DEVELOPMENT, EDUCATION
AND AWARENESS IN RESPONSE TO SANBI’S MANDATE
6.1: A transformed and suitably skilled workforce for the biodiversity sector is developed.
Performance indicator
Annual target
2015/16
3rd Quarterly
Target
Actual Performance
Q1
Q2
Q3
Achievements/
Challenges &
Corrective measures
Resource teachers and
student teachers to
provide relevant, quality
biodiversity education to
school learners
(Foundation
Building)
An additional 100 30 teachers
teachers and
attend training
student teachers,
taking numbers to
700, have been
exposed to
biodiversity
conservation
education.
Target
Target
achieved exceeded
Target
exceeded
The 3rd quarter target
was exceeded, +200
teachers already
trained for 2015/16.
Support Biodiversity
graduates, practitioners
and leaders through a
holistic development
programme
12 additional
fellows
supported
financially and
provided with 2
professional
development
opportunities.
Target
Target
achieved exceeded
Target
exceeded
The 3rd quarter target
was exceeded by 20
which resulted in 23
fellows supported.
3 Fellows
participate in
professional
skills
development
workshop
26
PROGRAMME 6: PROVIDE HUMAN CAPITAL DEVELOPMENT, EDUCATION
AND AWARENESS IN RESPONSE TO SANBI’S MANDATE (continued)
6.1: A transformed and suitably skilled workforce for the biodiversity sector is developed.
(continued…)
Performance indicator
Annual target
2015/16
3rd Quarterly
Target
Actual Performance
Q1
Q2
Q3
Achievements/
Challenges &
Corrective measures
Drive innovation and
improved career
guidance in universities
towards producing
stronger skills for
biodiversity (Higher
Education Innovation)
An additional 2
universities
engage in
Careers for
Biodiversity
programme
1 university
engagements
Behind
Target
schedule exceeded
/work in
progress
Target
exceeded
3 additional
universities engaged
in Careers for
Biodiversity
Programme during
the 3rd quarter.
Sector organizations
share best practice to
effectively identify and
address their skills
needs, train and retain
talented professionals in
the sector (Institutional
Strengthening)
15 participants
from the DEA
participate in
workshops and
organizational
activities.
3 participants
represent their
respective
departments
Target
Behind
achieved schedule/
work in
progress
Behind
schedule/
work in
progress
Delay in securing
funding is the main
reason for the target
being behind
schedule. DEA has
engaged with
potential participants.
27
PROGRAMME 6: PROVIDE HUMAN CAPITAL DEVELOPMENT, EDUCATION
AND AWARENESS IN RESPONSE TO SANBI’S MANDATE (continued)
6.1: A transformed and suitably skilled workforce for the biodiversity sector is developed.
Performance indicator
Annual target
2015/16
3rd Quarterly
Target
Actual Performance
Q1
Q2
Q3
Achievements/
Challenges &
Corrective measures
Contribute to platform
and activities for
biodiversity Human
Capital Development
(HCD) interaction and
coordination (National
Coordination and
Advocacy)
1 National Event Training of
implemented with participants
a 10% increase in
the spread of
partners from
previous years.
Target
Target
achieved achieved
Target
exceeded
Good performance.
No corrective
measure required
because more
participants were
trained during 3rd
quarter.
Number of individuals
participating in Groen
Sebenza and job creation
initiatives with a
percentage coming from
designated groups
1000 unemployed Training of
youth skilled and participants
hosted in the
biodiversity
sector.
Behind
Target
schedule achieved
/work in
progress
Target
exceeded
Good performance.
No corrective
measure required
because more
participants were
trained during 3rd
quarter.
28
PROGRAMME 6: PROVIDE HUMAN CAPITAL DEVELOPMENT, EDUCATION
AND AWARENESS IN RESPONSE TO SANBI’S MANDATE (continued)
6.2: All national botanical gardens are promoted and used as platforms for biodiversity awareness,
education and recreation.
Performance indicator
Number of users and
beneficiaries of botanical
gardens and schoolbased programmes for
education, awareness,
training and recreation
have been increased.
Annual target
2015/16
48 000
beneficiaries of
garden and
school-based
have been
reached.
3rd Quarterly
Target
12 000
Actual Performance
Q1
Target
exceeded
Q2
Q3
Target
Target
exceeded exceeded
Achievements/
Challenges &
Corrective measures
20943 beneficiaries
reached through
various biodiversity
education and
awareness activities.
The target is ahead of
schedule due to
increased capacity
because of the Groen
Sebenza pioneers.
6.3: Civil society is engaged to contribute to science, monitoring and biodiversity conservation.
Number of platforms
strengthened and
facilitated for civil
society engagement that
contribute to biodiversity
monitoring and
biodiversity
conservation.
Three platforms
strengthened and
facilitated (CREW,
iSpot,
SABAP).
Review of
iSpot
technical
details and
support
Target
achieved
Target
achieved
Target
achieved
Good performance.
No corrective
measure required
because iSpot
technical details and
support was reviewed
per plan during 3rd
quarter.
29
CONSOLIDATED DASHBOARD
QUARTER 1
QUARTER 2
QUARTER 3
TOTAL NUMBER OF
TARGETS PLANNED
41
41
41
TARGETS ACHIEVED
35
30
27
AHEAD OF SCHEDULE/
EXCEEDED TARGETS
3
8
10
TOTAL NUMBER OF TARGETS
ACHIEVED & EXCEEDED
38
38
37
TARGETS BEHIND
SCHEDULE
3
3
4
TARGETS NOT ACHIEVED
-
-
-
MODIFICATION/
DEVIATION OF TARGETS
-
-
1
(*this target
was achieved and
counted amongst
the 37 above)
PROGRESS ON ADDRESSING
EXTERNAL AUDIT FINDINGS
2014/15 FINANCIAL YEAR
Category
Audit Finding
Details of the finding
Progress Report
Financial Statements
Non-disclosure in
terms of GRAP 24
The entity did not prepare its financial
statements and the budget on a
comparable basis nor did the entity
perform a reconciliation in the notes of
to the annual financial statements and
is therefore a material misstatement
The column has been included
on the AFS template and will be
maintained in future years of
reporting.
Financial Statements
Accounting for
leases in terms of
GRAP 13
The rental income for Cell C, Vodacom
and MTN relates to signal towers on
SANBI land.
These rental leases for Cell C, Vodacom
and MTN relates to signal towers on
SANBI land are for a fixed period (+/-5
years) at an escalation rate or agreed
rentals. This rental income was not
disclosed as per GRAP 13.
The disclosure notes relating to
GRAP 13 were updated and will
be maintained in future years of
reporting..
Financial Statements
Related Parties
disclosure in the
annual financial
statements
An incorrect amount was disclosed in
the related parties note (note 24) of the
annual financial statements.
The disclosure notes relating to
the related parties were updated
and will be maintained in future
years of reporting.
In addition, SANBI will utilize the
GRAP checklist when preparing
financial statements in order to
ensure compliance with the
relevant GRAP statements.
Category
Audit Finding
Details of the finding
Progress Report
Predetermined
Objectives
Variances between
planned
performance and
actual
achievements not
explained
SANBI had only commented on targets
not achieved but not on targets
exceeded.
The reporting template has been
amended to make provision for
the explanation of variances to
be submitted quarterly and
annually.
Predetermined
Objectives
Key performance
indicator (KPI) not
measured
Some performance targets were not
well-defined so that reported
performance could be verified. This
resulted in the reported performance
information not measurable which could
lead to reported performance being
misstated in the annual performance
report.
We are in the process of
updating the standard operating
procedures to ensure that the
audit requirements are met.
Predetermined
Objectives
Actual
achievements
reported do not
agree to the source
The information presented for the actual
outputs as per the performance report
was not accurately reported due to the
being differences when compared to the
source information and/or evidence
provided as indicated. The reported
performance information is therefore
not accurately reported which leads to
reported performance being misstated
in the annual performance report.
The reporting template has been
amended to make provision for
evidence to be submitted
quarterly. This allows for the
review of evidence for accuracy
and validity.
ICT GOVERNANCE
IMPLEMENTATION PLAN
Phase 1: Establish the Corporate Governance of and Governance of ICT
environment Legislative, policy, mandate and reporting
No
1.1
Deliverable/ What
When
Who
Resources
Progress

ICT Policy Framework (adapted for the SANBI
environment)
July 2013
CCO
N/A
Approved by Audit
Committee

Chief Corporate Officer (CCO) that is responsible for
the IT group within an organisation appointed by the
Chief Executive Officer (CEO) to manage IT on behalf
of the Executive (ITGI, 2007). The CCO should “serve
as a bridge between IT and the business” (King III,
2009).
July 2013
CCO
N/A
CCO represents IT on
corporate governance
at EXCO, Risk & Audit
Committee

An IT steering committee (ICT SteerCom) assists the
October
CEO
EXCO with its governance of IT; this committee acts as 2012
an advisory authority and is usually representative of
Reconstitut
both business and IT.
ed:
February
2015
Appointed
divisional
representatives
ICT Steercom
meetings held in
February 2016.
since reconstitution.
No
Deliverable/ What
When
Who
Resources
Progress
Risk Assessment
have been
conducted and
risk register
updated.
The Risk register
is now
electronically
loaded into the
BarnOwl system
for monitoring
and reporting.
Security policy
reviewed and
updated..
1.2


Risk Management Policy (Address ICT)
SANBI conducts annual risk assessments. All IT risks
are included in the SANBI risk register.
Annually
CCO
Internal audit fees
in the budget.
1.3

ICT information plan and Security Policy: The policy
ensures that classified information, intellectual
property and personal information are protected with
the ICT systems.
November
2013
Deputy
Director
N/A
1.4

Internal Audit Plan: IT is being audited as part of the 3
year internal audit plan as well as the AG plan.
February
2014
CFO
Internal audit fees
in the budget
IT audit on
finance
application
conducted.
1.5
•
IT Continuity Plan (DRP) addresses systems availability,
data backups and restores, infrastructure capacity,
business applications and network connectivity.
In Progress
Director IT
IT divisional
Budget
1.6
•
Business Continuity Plan
In Progress
CCO
All activities
included in the
MTEF budget
1.7
•
Designation of Governance Champion: As stated in 10.4
of the approved Governance Framework the role is
delegated to the CCO for driving the implementation,
change management and maintenance of Corporate
Governance of and Governance of ICT in the SANBI.
February
2014
CCO
N/A
1.8
•
ICT structure: The governance structure within SANBI is
implemented according to the size and nature of the
March 2014
organization.
ICT Department
ICT Steering Committee
Governance and Strategy Committee
SANBI Board
•
•
•
•
CCO
All activities
included in the
MTEF budget.
IT Continuity Plan
review and
updated.
The ICT DRC will
be aligned with the
BCP now in draft .
Development of
BCP currently
underway (80%).
To be completed
June 2016.
CCO appointed as
Governance
Champion
ICT Director
reports to CCO
who reports to the
CEO. ICT
organogram in
2015/16 CSP.
Phase 2: Business and ICT Strategic Alignment
No
2.1
Deliverable/ What
When

IT Strategic Plan: Is aligned to the SANBI CSP, March 2015
its ensures the effective use of information
technology in the SANBI, facilitate the use of
information technology for modernising the
SANBI and establishing electronic

Practices within an acceptable information and
technology security environment.
IT Implementation Plan: The primary focus of
March 2015
this ICT plan is directed at establishing an
effective, secure, reliable and resilient
infrastructure to provide the necessary ICT
systems, and process to support the changing
and future business requirements of the
SANBI.
2.2

2.3

IT Operational Plan: Is aligned to the SANBI
approved APP
March 2015
Who
Resources
Progress
IT Director
Included in the
MTEF budget
IT Strategic Plan
approved by Audit
Committee and
reviewed by internal
audit with no findings
IT Director
Included in the IT implementation
MTEF budget
plan drafted for
infrastructure
projects. Server
replacement project
completed
successfully in 2015
Q2
Included in the ICT Infrastructure
MTEF budget
replacement projects
aligned to ICT service
uptime (APP).
IT Director
Phase 3: Continuous improvement of Corporate Governance of and
Governance of ICT
No
Deliverable/ What
When
Who
Resources
Progress
3.1. Corporate Governance of ICT (ICT contribution to realization of business value)
3.1.1
Upgrade of CT & PTA Datacenter
2015/16
IT Director MTEF Budget
Completed
3.1.2
UPS Deployment Remote Sites
2015/16
IT Director MTEF Budget
Completed
3.1.3
Virtual Local Area Network Security implementation
2015/16
IT Director MTEF Budget
Assessment
phase
commenced
in Q3. in
progress.
No
Deliverable/ What
When
Who
Resources
Progress
Audit was
completed
conducted in
Q3.
Completed in
Phase 2
3.2. Governance: Standardization, Security & DRP
3.2.1
Exchange Upgrade (2013)
2015/16
IT Director
MTEF Budget
3.2.2
Upgrade Server software(2008 – 2012)
2015/16
IT Director
MTEF Budget
3.2.3
Upgrade Backup Software (2010 -2015)
2015/16
IT Director
MTEF Budget
Completed.
3.2.4
Applications monitoring software
2015/16
IT Director
MTEF Budget
Completed.
No
Deliverable/ What
When
Who
Resources
Progress
3.3 Business Systems
3.3.1 Network Security software upgrade 2012
2015/16
IT Director
MTEF Budget
Upgrade
commenced in
Q4. In
progress. 50%
completed.
3.3.2
Document Management System
2018
CCO
MTEF Budget
3.3.3
Enterprise Risk Management System
2015/16
CCO
MTEF Budget
3.3.4
Point of Sale (POS) Rollout
2015/16
Directors
MTEF Budget
Finance / IT
3.3.5
SharePoint upgrade
2016/17
IT Director
MTEF Budget
3.3.6
Service Desk Enhancement (COBIT Compliancy)
2016/17
IT Director
MTEF Budget
System
installed and
User training
sessions
completed.
Control actions
being
monitored.
KZN temporary
solution
implemented.
Lowveld
procurement in
progress
commenced in
Q4
commenced in
Q4
No
Deliverable/ What
When
Who
Resources
Progress
PTA
completed.
3.4 Communication Services
3.4.1
Implement digital telephony platform nationally
2016/17
IT Director
Infrastructure Budget
3.4.2
Upgrade Video Conferencing Facilities
2018
IT Director
Infrastructure Budget
3.4.3
Wireless Connectivity Upgrades
2015/16
IT Director
Infrastructure Budget Completed.
IT SYSTEMS CONTROLS
Audit Finding
User account
management
Recommendation
•
•
•
Management should ensure that the
following measures are implemented to
address these weaknesses:
A list of all Accpac users with their
access privileges should periodically be
reviewed and verified by the users’ direct
line management to ensure that their
access is still valid and appropriate.
Evidence of these reviews should be
maintained for audit purposes.
The system administrator’s activities
should periodically be monitored
(creation of new users, password resets
and access amendments) by an
independent person. System-generated
audit trails should be reviewed and
matched with the relevant access
requests and approval. Evidence of
these reviews should be maintained for
audit purposes in the form of a sign-off of
the audit trail.
Remedial Action
Management will maintain
evidence of user access
privileges by their line
management and an
independent person will be
delegated to ensure system
administrator roles are
reviewed.
The latest records indicate the
review was performed in
January 2015
Progress Report
Regular review is being
conducted on all user
accounts.
Thank You
44