TACOMA-PIERCE COUNTY HEALTH DEPARTMENT
invites applications for the position of:
HR Specialist
An Equal Opportunity Employer
SALARY:
$21.36 - $27.33 Hourly
$1,708.80 - $2,186.40 Biweekly
$3,702.40 - $4,737.20 Monthly
$44,428.80 - $56,846.40 Annually
OPENING DATE: 02/29/12
CLOSING DATE: 03/11/12 11:59 PM
JOB SUMMARY:
The Office of Human Resources within the Administrative Services Division is recruiting for a Regular,
Full-time (1.0 FTE) Human Resources Specialist. The selected candidate will primarily focus on
recruitment, classification, compensation and HR administrative functions. Interested applicants must
apply through our website at http://www.tpchd.org/about/employment/employment-opportunities/.
This is a paraprofessional classification within the Office of Human Resources located in the Tacoma-Pierce
County Health Department, and is under the direction of an immediate supervisor. This classification maybe
responsible for the performance and supervision of confidential secretarial, administrative secretarial, and
technical HR work; and must have a clear understanding of all of the aspects of public HR procedures,
including: recruitment, selection, wages, benefits and payroll.
Human Resources Specialist: The primary focus of this position will be to assist with employee selection
processes, classification and compensation activities. Essential functions of a Human Resources Specialist
include:
Employee Selection Processes, Classification and Compensation








Utilizing classification specifications and Personnel Action Request information to assist with the
preparation of job announcements and the placement of advertisements in local and regional
newspapers, trade journals, Internet, etc., to attract qualified job candidates.
Screening job applications for entry-level clerical, technical and paraprofessional positions, and
assisting with professional recruitments.
Maintaining and preparing orientation manuals, and conducting new employee orientations as needed.
Assisting Human Resource Analysts with the preparation and formatting of classification specifications
utilizing standardized templates.
Assisting Human Resource Analysts with less complex technical HR work such as clarifying, by
research and interview, the content of Position Description Questionnaires for job audits and
classification studies when appropriate.
Responding to compensation surveys, and collecting of wage, salary and benefit information from
regionally recognized compensation resources.
Assisting in the administration of written and practical examinations.
Preparing and maintaining confidential HR records and personnel files.
HRIS / HR Specialist: An HR Specialist assigned to this work will focus on HRIS maintenance and report
writing, and benefit support activities. This position requires advanced database software and report writing
skills.
HRIS Maintenance and Report Writing







Utilizing advanced database software skills to maintain databases, i.e., HRIS systems, applicant
tracking, etc., to ensure continuity and integrity with HR policies and procedures. Generates audit
reports to ensure accuracy of information input into system.
Generating customized and standard HRIS reports requiring the use of a structured query language
such within ACCESS, etc., and report writing within Crystal Reports.
Assisting in the design, preparation and coordination of logical data models, definitions, structures,
standards, procedures and documentation associated with the maintenance of the department’s HRIS
system
Utilizing spreadsheet software to develop customized reports and graphs, to maintain bookkeeping
ledgers of accounts within the program, and to track goals and objectives. Generally this will involve
the use of writing complex formulas, using basic and advanced macros, and developing customized
graphs, tables and charts. (Excel, etc.)
Preparing Personnel Action Forms and entering information into HRIS systems requiring knowledge of
the Department’s HR procedures and policies and an understanding of collective bargaining
agreements.
Composing or preparing letters, memoranda and other correspondence requiring knowledge of the
Department’s regulations and policies.
Maintaining Health Department HR records.
Other duties and responsibilities that may be assigned to a Human Resources Specialist include: coordinating
and maintaining an even flow and distribution of clerical work; providing technical assistance in payroll
administration; training employees on basic HR procedures; utilizing knowledge of government/departmental
procurement practices and procedures to purchase goods and services; and developing working forms, reports
and clerical procedures consistent with departmental policies and procedures.
The incumbent of this classification will have extensive interaction with a socio-economic and culturally diverse
population of clients, governmental agencies, and department personnel. Duties include handling and
maintaining sensitive and confidential information, and the development of effective working relationships
utilizing tact, diplomacy, and sensitivity when communicating in person or in writing.
An employee assigned to the Human Resources Specialist classification will work semi-independently under
supervision. Work assignments are both general and specific in nature, and are received in both verbal and
written form. Instructions received define overall objectives, with some specificity regarding how to proceed
with assignments. Supervision may be exercised over clerical support staff. Work results are examined by the
supervisor for soundness of technical judgment, acceptable HR practices, and conformance with program
objectives.
This is a “summary” of the duties and responsibilities of this position. It is not meant to be all inclusive of tasks
and responsibilities commonly found within the job classification, thus, other related activities or tasks may be
assigned during the course of employment.
KNOWLEDGE, SKILLS, AND ABILITIES:
 Knowledge and skill in the use of database software packages, concepts and theories to maintain a
sizeable HRIS and applicant tracking database where standard and customized reports can be
generated utilizing Crystal Reports, ACCESS, SSRS, etc.
 Knowledge of and ability to apply HR policies and procedures to work performed.
 Knowledge of and ability to apply the principles of basic public HR administration.
 Knowledge of and skill in the use PC application software, i.e., spreadsheet, word processing, and
graphical presentation software.
 Knowledge of complex office procedures and practices.








Knowledge of grammar, spelling and punctuation; proper formatting of correspondence; etc.
Knowledge of and ability to apply advanced math skills to work performed.
Skill in communicating orally using tact and diplomacy; and ability to maintain confidentiality of
sensitive information.
Skill in planning and organizing work activities to meet established objectives.
Skill in applying record-keeping principles and practices to work performed.
Ability to administer and monitor written and practical employment examinations.
Ability to train, orient, and provide work directions to others.
Ability to successfully pass a background investigation.
EDUCATION AND EXPERIENCE:
An Associates Degree in Human Resources, Business or a related field, or the equivalent combination of
education, training and experience. And, two years of relevant experience, which adequately illustrates the
attainment of knowledge, skills, abilities and other requirements of the job listed herein required. Experience
working with HRIS database systems and HR policies and procedures are essential.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
 Generally indoors within a controlled environment.
 Limited travel required to attend meetings, conferences, seminars, etc.
 This is a non-exempt position, which may require working beyond the normally scheduled workweek,
modifying existing work schedules, or flexing hours.
 Dexterity enough to maintain and work within computer software and database packages and to
operate standard office equipment.
 Ability to communicate well enough to effectively accomplish the essential functions of the job.
 Vision enough to read and review detailed written reports, correspondence, etc.
APPLICATIONS MAY BE FILED ONLINE AT:
http://www.tpchd.org/hr
OUR OFFICE IS LOCATED AT:
3629 South D St, MS 010
Tacoma, WA 98418
253-798-6486
HR@tpchd.org
Job #12-00027
HR SPECIALIST
MF
An Equal Opportunity Employer
HR Specialist Supplemental Questionnaire
* 1. Please confirm you level of education and experience.
MA in Human Resources, Business or other related field; and 2 years of relevant Human Resources
experience.
BA in Human Resources, Business or other related field; and 2 years of relevant Human Resources
experience.
AA in Human Resources, Business or other related field; and 2 years of relevant Human Resources
experience.
4 years of relevant Human Resources experience.
Less than 2 years of relevant Human Resources experience.
* 2. How many years of experience do you have managing recruitments in Human Resources for an
organization?
No experience managing recruitments
0 - 2 years experience
2 - 3 years experience
4 years or more experience
* 3. Please describe your experience working with online application/applicant tracking software. Please
include the type of program you used and what your role and responsibility was in using that program.
* 4. How many years of experience do you have with human resources information systems/HRIS?
None
Less than 3 years
More than 3 years
* 5. Please indicate the HRIS Systems you have used and explain your role and responsibility in using the
system(s).
* 6. Do you have work experience in a public sector environment?
Yes
No
* 7. Please describe your experience with Classification and Compensation activities.
* 8. Please describe your experience performing HR Administrative duties, i.e., creating and maintaining
personnel files, etc.
* Required Question