39 th APEC Transportation Working Group Meeting
31 March – 4 April 2014, Christchurch, New Zealand
2014/TPTWG39/MEG-SEC/013
Agenda Item: N/A
39th APEC Transportation Working Group Meeting
31 March – 4 April 2014, Christchurch, New Zealand

39 th APEC Transportation Working Group Meeting
31 March – 4 April 2014, Christchurch, New Zealand
Summary Report to MEG for the Closing Plenary:
1. 15 delegates attended the meetings on 01 and 02 April, 2014, representing 10 economies: Australia, the People’s Republic of China, Hong Kong China,
Indonesia, Japan, New Zealand, the Philippines, Singapore, Chinese Taipei, and the United States. A guest from the International Maritime Organization (IMO)
Secretariat also participated.
2. Updates on on-going projects were provided by the Project Overseer for the MEG-
SEC’s International Ship and Port Facility Security Code (ISPS Code)
Implementation Assistance Program (ICIAP), and by Australia for the ISPS Code
Good Practices Workshop (IGPW).
3. Under the ICIAP, to date, 60 percent of APEC economies have participated in Port
Security Risk Assessment Tool Workshops, and completion of the MEGSEC’s proposed ICIAP efforts for 2014 will mean that over 85 percent of APEC economies have hosted Self-Assessment Trainer Workshops.
4. Of special note during this session, Singapore committed to hosting one of the
SATW sessions in 2014 and Hong Kong expressed interest in hosting a Drill and
Exercise Workshop.
5. The IMO Secretariat provided an overview of recent activities as well as background information on the Organization ’s maritime security mandate and functions, including regulations and guidance, policy and collaboration, reporting and communication, and capacity building. Of specific note were training modules under development or consideration, and the ongoing collaboration between the
MEG-SEC and IMO toward regional port security capacity building.
6. The MEG-SEC also undertook discussion of the seven IGPW recommendations, analyzing their implications for future work. Three were seen as best achieved through information exchanges during future MEG-SEC sessions, one was selected for validation by attendees at upcoming SATWs, two were deferred for future discussion or monitoring as requiring additional research, and one related to a best practice web site was deemed duplicative of an existing system so links to that system were seen as the best solution. No new Concept Notes were approved for submission in the next Funding Session, though two will be discussed at TPT-WG
40.

39 th APEC Transportation Working Group Meeting
31 March – 4 April 2014, Christchurch, New Zealand
INTRODUCTION:
 15 delegates attended the meetings on 01 and 02 April, 2014, representing 10 economies: Australia, the People’s Republic of China, Hong Kong China, Indonesia,
Japan, New Zealand, the Philippines, Singapore, Chinese Taipei, and the United States.
A guest from the International Maritime Organization (IMO) Secretariat also participated.

Updates on on-going projects were provided by the Project Overseer (PO) for the MEG-
SEC’s International Ship and Port Facility Security Code (ISPS Code) Implementation
Assistance Program (ICIAP), and by Australia for the ISPS Code Good Practices
Workshop (IGPW).

The IMO Secretariat provided an overview of recent activities as well as background information on the Organization ’s maritime security mandate and functions, including regulations and guidance, policy and collaboration, reporting and communication, and capacity building.

During 2013, the IMO noted that it had conducted 45 separate activities including 5 country visits (with the UN Counter-Terrorism Executive Directorate), 6 maritime security workshops, 6 counter-piracy awareness/pre-departure training workshops for seafarers, 9 ISPS Code risk assessment, audit, drill and exercise and best practice workshops (in collaboration with the MEG-SEC), and six tabletop exercises in West and Central Africa.

The IMO also indicated that it was in the process of developing, or considering the development of, maritime security training modules, including:

Self-Assessment for Port Facilities and for Ships (underway);

Drills and Exercises;

Governance and Oversight;

Physical Security; and

(potentially) General Risk Assessment Principles.

Finally, two upcoming issues anticipated for discussion at the upcoming Maritime
Safety Committee (MSC) meeting in London in May, 2014, were discussed. The body is expected to take up a paper on the Guidelines for Development of National Security
Legislation, as well as Assembly Resolution A.1069(28) on Prevention and
Suppression of Piracy, Armed Robbery Against Ships and Illicit Maritime Activity in the
Gulf of Guinea.

As the request of member economies, given that a significant percentage of the MEG-
SEC representatives were new to the group or APEC in general, an impromptu discussion on the APEC and the MEG-SEC goals and procedures was held at the close of the first day’s sessions.
ONGOING PROJECTS:

As agreed to during the TPT-WG 38, two concept notes were submitted by the MEG-SEC for Funding Session 1 of 2014: A proposal to develop an internet-based Port Security
Risk Assessment Tool (PSRAT) workshop, and continuation of the ICIAP through two
Self-Assessment Trainer Workshop (SATW) sessions and four Advanced Drill and
Exercise Workshops. Approval of the proposals is pending.

39 th APEC Transportation Working Group Meeting
31 March – 4 April 2014, Christchurch, New Zealand

However, Singapore committed to hosting one of the SATW sessions in 2014, with a prospective date around TPT-WG 40 in Hong Kong. Further, Singapore committed to providing the venue and supporting travel expenses as necessary to ensure a successful workshop. The IMO similarly committed to supporting a Singapore convening, either through co-funding or in the event that APEC funding is not approved.

In a similar vein, Hong Kong also noted their interest in hosting a Drill and Exercise
Workshop in 2014, and that management approval has been secured pending scheduling.

The group reviewed project processes and timelines, noting that approval of Concept
Notes initiated a series of actions requiring support for the PO, including completion of
Quality Assessment Forms and vendor proposal review. It was determined that vendor proposals would be transmitted to members along with a standardized assessment form so that a fair, transparent vendor selection process was maintained.

APEC Project TPT072012A – International Ship and Port Facility Security (ISPS) Code
Legislative Workshop:

Four PSLW were approved for implementation in 2013, and curriculum developed for two to three day sessions. However, convening the workshops proved impractical and an extension was granted to finalize the project in 2014. Four economies have expressed interest in the workshop, and one has already been completed, in
Indonesia.

Under the extension, the project will expire on 21 December, 2014.

The required project monitoring report was submitted on 1 January, 2014.
NEW PROJECT PROPOSALS AND EMERGING ISSUES:

The MEG-SEC undertook discussion of the seven IGPW recommendations, analyzing their implications for future work.

Development of Standardized Checklists Covering Key Port Facility Security Officer
(PFSO) Responsibilities. The MEG-SEC reached consensus that this activity was primarily a Designated Authority role and more appropriate as an information sharing activity for future sessions.

Provision of IMO Guidance on the Size of Maritime Exclusion Zones when SOLAS
Ships are Berthed at Port Facilities. The MEG-SEC reached consensus that the sizing of exclusion zones was a complex issue, involving specific conditions existing in a given waterway and varying governmental authorities. The IMO representative noted that guidelines would have to be undertaken in the IMO Committee process, after being proposed by a Member State at an MSC. As such, the group determined that the best path forward was for members to exchange information on their own internal process toward sizing exclusion zones during upcoming MEG-SEC meetings.

Provision of Assistance to Designated Authorities in Translating the APEC Manual of
Maritime Drills and Exercises for Port Facilities, 2 nd Edition, 2012, into Local
Languages as well as Refining the Spanish Translation. It was noted that four primary languages (Arabic, Chinese, French, and Russian) would require translation, and that the initial Spanish translation of the manual cost approximately $20,000 USD. As such, the return on investment of APEC funds was seen as potentially too little to

39 th APEC Transportation Working Group Meeting
31 March – 4 April 2014, Christchurch, New Zealand justify such a project. However, it was also noted that it might be possible to partner with academic institutions in order to achieve the translations at little or no costs. The
Project Overseer committed to researching this possibility and providing an update at
TPT-WG 40.

Development of Simplified Exercise Scenarios to Complement Those in the APEC
Manual for Maritime Security Drills and Exercises, 2 nd Edition, 2012. As it was noted that some economies had already developed such simplified scenarios, the MEG-SEC agreed to have the Chair request copies of such scenarios through the MEG-SEC distribution list, in order to share them.

Provide Guidance on the Range and Selection of Security Assessment Techniques when Updating Port Facility Security Assessments (PFSAs). Noting that the IMO was considering the development of general risk assessment training, the MEG-SEC reached consensus that it should defer to them, providing consultation on support as needed, and to revisit the issue at a later date when the IMO reached a final decision on the concept.

Develop a Standardized Maritime Security Audit Manual and Course for Designated
Authorities. The MEG-SEC determined that such a manual and course might be beneficial, but that the best course at present was to validate the usefulness of such an undertaking by specifically seeking input from attendees at upcoming SATW sessions. It was further noted that audit checklists had been developed by
ASEAN/Japan, and a summary will be distributed to the MEG-SEC for consideration.

Establish and Maintain a Good Practices Website. The MEG-SEC noted that at least one such site was already in existence (hosted by the United States, but including global best practices) and readily available. The group determined that adding a link to the existing site on the PSRAT Webinar page, as well as potentially seeking to add links on other economy port security pages, made more sense than developing a new, duplicative site.

Finally, the value of the IGPW was discussed, with the general consensus being that the workshop was quite useful for participants but that logistics problems (primarily involving travel expenses) had resulted in reduced attendance. The PO and Chair agreed to explore means of reducing or eliminating such logistics problems with the Secretariat and report back to the body, at which time further workshops could be considered.
PROJECTS COMPLETED AND RESULTS ACHIEVED:

The MEG-SEC reviewed the status of its on-going projects since the TPT-WG 38 session in Bali, Indonesia. Three projects were approved for execution in 2013: the Port Security
Legislation Workshop, the Port Security Risk Assessment Tool and Self-Assessment
Trainer Workshop (under the ICIAP), and the ISPS Good Practices (IGPW) Workshop.

To date, 60 percent of APEC economies have participated in PSRAT Workshops, and completion of the MEGSEC’s proposed ICIAP efforts for 2014 will mean that over 85 percent of APEC economies have hosted SATW workshops.

APEC Project TPT042012A – International Ship and Port Facility Security (ISPS) Code
Implementation Assistance Program:

The project was completed on time, with the required project completion report submitted to the Secretariat on 23 December, 2013.

39 th APEC Transportation Working Group Meeting
31 March – 4 April 2014, Christchurch, New Zealand

2 PSRAT and 4 SATW workshops were approved, with the aim of expanding economy understanding of risk assessment methodologies, providing a tool to assist in their implementation in ports, and assisting economies in developing their internal ability to conduct self assessments of ISPS Code implementation. The IMO provided funding support for this effort through its Global Maritime Security Integrated Technical
Cooperation Program (ITCP).

The two planned PSRAT Workshops were completed, in Busan, Korea and Manila, the
Philippines.

The four SATW Workshops were similarly completed, in Busan, Korea; Lima, Peru;
Manila, the Philippines; and Hanoi, Viet Nam.

APEC Project TPT102012A – International Ship and Port Facility Security (ISPS) Code
Good Practice Workshop (IGPW):

The project was completed on time, with the required project completion report submitted to the Secretariat on 20 December, 2013.

The IGPW, intended to build on the MEGSEC’s previous Port Security Visit Program, was held in October, 2013, in Sydney, Australia. Eight economies participated, identifying seventeen good practices and making seven recommendations for the
MEG-SEC to consider toward enhancing regional maritime security. Those recommendations formed the basis of much of the MEGSEC’s discussion during TPT-
WG 39.
LINKAGES TO MINISTERS’ AND LEADERS’ DIRECTIVES:

APEC economies will adopt a strategic approach to capacity building. Capacity building programs will be tailored to accommodate the specific needs of each Member economy.
(Bogor Goal)

Ministers encouraged the exchange of information on the implementation of the
International Ship and Port Facility Security (ISPS) Code; adopted by the International
Maritime Organizations (IMO) with a view to identifying lessons learned, gaps and challenges, and the benefits accrued by Member economies. Leaders encouraged developed Member economies to assist in the training programs and further encouraged the Working Group to cooperate with relevant multilateral organizations. (Ministerial
Statement 2009)

Ministers noted the progress of the ISPS Code Implementation Assistance Program and expressed support for the forthcoming implementation of related activities such as the sub-regional workshops on PSRAT, SATW, the Model Maritime Legislative workshop, and the PSVP. (Ministerial Statement 2009)

Ministers instructed the Working Group to build upon the work of relevant regional and international multilateral international organizations and to avoid duplication of their efforts. (Ministerial Statement 2009)

Ministers desired broader cooperation arrangements for sharing best practices on the latest developments in ports, airports and land transportation safety, security and port capacity and addressing congestion issues for intermodal cargo movement. (Ministerial
Statement 2009)

39 th APEC Transportation Working Group Meeting
31 March – 4 April 2014, Christchurch, New Zealand

The Ministers urged economies to comply with the standards and recommended practices of the International Civil Aviation Organization (ICAO) and the International
Maritime Organization (IMO), and instructed the TPT-WG to collaborate with those organizations in the areas of security, safety and the environment where appropriate.
(Ministerial Statement 2011)

The Ministers recognized and underscored the importance of on-going collaboration between the TPT-WG and the APEC Counter-Terrorism Task Force. (Ministerial
Statement 2011)

The Ministers instructed the TPT-WG to g ive high priority to enhancing economies’ abilities to identify, assess, and share information on threats to transportation facilities, vehicles, people and cargo, to prevent and combat acts of unlawful interference while respecting national laws and privacy; to work toward alignment of international standards to facilitate trade and minimize vulnerabilities; and to work together and with partners on trade recovery and facilitation. (Ministers Statement 2011)
 We support the creation of a framework to define the important properties of a resilient supply chain, which will improve our understanding of the processes and help strengthen transportation infrastructure. In this regard, we reaffirm our support for TPTWG work to operationalize the APEC Trade Recovery Program by, inter alia , developing an effective communications mechanism for information critical to governments and the private sector during periods when transport systems are constrained. (Special Transportation
Ministerial Meeting Statement 2012)
 Acknowledging the important role of capacity building in strengthening and supporting the trade and investment liberalization and facilitation agenda particularly in making progress in the transportation sector in the APEC region, we reaffirm the 2012 leaders’ commitment to provide effective economic and technical cooperation. (Ministerial Joint Statement
2013)
 With regard to transportation safety, security, efficiency, and environmental protection, we note the importance of the initiatives underway in ICAO, IMO, and other international organizations as well as the complementary work of the TPTWG through information sharing and capacity building projects. We instruct the TPTWG to collaborate with those international organizations where appropriate. (Ministerial Joint Statement 2013)
 We encourage the TPTWG to work with stakeholders from all modes to improve the safety and security of operators, service providers and facilities. (Ministerial Joint
Statement 2013)
 We endorse the capacity building work being undertaken to promote the implementation of the relevant international treaties. (Ministerial Joint Statement 2013)
ECONOMY REPORTS:

Participating economies provided brief remarks on current port security issues, including current trends and topics of interest.

Report on ASEAN Japan Maritime Transport Security Program. Japan updated on the
ASEAN/Japan Transportation Partnership. The Maritime Security Program is at Third
Stage, Phase 2, which consider how to check and upgrade security measures as part of the new Regional Action Plan on Port Security (RAPPS). Two components, “securing good trainers” and “strengthening auditing activity” were outlined. Information and tools such as summaries of audit checklists from these activities will shared with the members

39 th APEC Transportation Working Group Meeting
31 March – 4 April 2014, Christchurch, New Zealand of MEG-SEC.
FUTURE WORK PROGRAM:

MEG-SEC agreed that the Future Work Program is as noted above in Ongoing Projects and the New Project Proposals and Emerging Issues sections. The ICIAP continues to represent the extensive capacity building efforts of MEG-SEC and contributes significantly to the human resource development of APEC Member economies.
REQUIRED AMENDMENTS TO THE TPT-WG 2010/12 WORK PROGRAM

As noted at Attachment B.
CLASSIFICATION OF MEETING DOCUMENTS

All documents used or produced during the MEG-SEC session were designated as
“public.”
ATTACHMENTS

MEG-SEC Attendance List

MEG-SEC 2014 Work Plan