University of Indianapolis School of Nursing Graduate Program Nursing and Health Systems Leadership Practicum II Fall Semester 2014 By Brenda L. Hinz, RN, BSN Quality Improvement Project: Violence in the Workplace Workplace Violence Creating a safer work environment for all Community Health Network employees and providers. Why should we care about workplace violence? S.A.F.E. Task-force Stop Aggression for Everyone • Date established: April 30, 2014 • Sponsoring Group: Network Culture of Safety Steering Committee/People Pillar • Purpose of the committee: to insure safe, secure, violence-free working and patient care environments throughout Community Health Network including offsite network businesses. COMMITTEE NAME: S.A.F.E. (Stop Aggression For Everyone) DATE April 30, 2014 ESTABLISHED/REVISED: SPONSORING GROUP: Network Culture of Safety Steering Committee- Jean Putnam, People PillarWayne Pack PURPOSE OF THE To create a safer work environment for all Community Health Network COMMITTEE IS : employees and providers. The Committee Shall: Decision-making Authority: Leader: Core Team: COMMITTEE CHARTER ESTABLISHED Meetings: Frequency,Time and Place Meeting Procedures: Reporting: 1)Establish consistent methodology and terminology for reporting of aggression and workplace violence (WPV) incidents across the network. 2)Train leaders to conduct departmental risk assessments to help determine staff training needs. 3)Recommend WPV improvement strategies or policy input. 4)Review and relay recommendations from Indpls. Coalition for Patient Safety on WPV prevention. 5)Establish need for incident debriefing. 6)Train dept. leaders to assess risk level of WPV incidents. 7) Monitor employee injury rates, expenses, and turnover related to WPV. Recommendations will be made to the Network Culture of Safety Steering Committee and the People Pillar. Sherri Stinson and Lisa Weatherford are co-leaders Candace Ballard CHA Occ Health, Nikki Brown CHS ED, Shawna Thomas CHS, David Franz Network Security, Judy Hall CHN ED, Brenda Hinz RN CHVH, Karla Kirby BHS, Michael Kuhn CHE ED, Candace Landmark BHS, Michael Lanning CHE ED, Laura Leaming Family Rooms/Educator, Steve Linerode Howard Risk Mgmt, Marsha Meckel CHA Quality Resources, Kevin Neumann Network Security, Thomas O’Daniel Security Training, Patsy Poehler VEI Surgery, Stephanie Silver Home Care, Dave Vandergrift CHE Security, Tamera Williams Center of Hope, TBA CPN, TBA Human Resources. Information Technology, Clinical Education, Performance Improvement & Legal representative will be included ad hoc. Meetings will be held at CHE every 2 weeks initially for 1.5-2 hours. May decrease to monthly once improvement strategies have been planned and implemented. Bridgelines and Webex access will be provided. Team will follow standard meeting management template. Agendas out 1-2 days in advance. Anyone can suggest a topic for the agenda by contacting Sherri Stinson or Lisa Weatherford. Decision making will be by consensus. Minutes and tools will be posted on SharePoint. A group distribution list was established as *SAFE Team for sharing materials. Reports to the Network Culture of Safety Steering Committee and People Pillar Review and Changes to Charter will be reviewed annually and changes submitted to the Culture of Charter: Safety Steering Committee for approval. Task-force Ground Rules • • • • • • • Respectful Communication Meetings will be held at CHE every 2 weeks initially for 1.5-2 hours Bridgelines and Webex access will be provided Communication outside the bi-monthly meetings should take place on the S.A.F.E. SharePoint site Team will follow standard meeting management template Agendas out 1-2 days in advance. Task-force will be well represented but not allowed to get too large to be productive. Gantt chart (“Roadmap” or “Timeline”) • Established for S.A.F.E. QI project as a graphic view of the project schedule • Gantt chart table listed information about each task and a bar chart displayed on a timescale to show task durations, start and finish dates, and critical tasks. Begi nni ng Date: Apri l 29, 2014 Projected Compl etion Date: October 1, 2014 Improve workplace violence and agression for Everyone A May- October 2014 Research to Support Responsible Person Status Task-force group Complete Timeline 1 Al l pockets of ri sk need to be i dentifi ed Assess the trai ni ng tool s that the vari ous l ocations currently use so that we are not dupl i cating efforts and so that we can possi bl y streaml i ne them. Exampl es: AVADE; VA tool ; Behavi oral care tool …. Updated WPV/Emp Harassment Pol i cy Week 1 4/30/14 Week 1 4/30/14 Kevi n Neumann Complete 3 Determi ne resource needs Week 1 4/30/14 Task-force group Complete 4 Determi ne team rol es Week 1 4/30/14 Sherri & Li sa Complete 5 A charter needs to be set up Week 2 5/15/14 Week 2 5/15/14 2 6 Set up a SharePoi nt si te so that di rectors and those i nvol ved can share i nformation effi ci ently. Sherri Complete Janet Roberts Complete Brenda Complete 7 Li terature Revi ew Week 2 - 3 A timel i ne needs to be establ i shed and agreed upon by the taskforce so 8 we can proceed and stay on track. Week 4 6/10/14 Brenda - see Gantt chart Compl ete 9 Revi ew EBP and what other faci l i ties are doi ng regardi ng thi s i ssue Week 4 6/10/14 Sherri & Laura presented i nfo from IU mtg Compl ete Week 4 6/10/14 Behavi oral Heal th Rep Compl ete Week 4 6/10/14 10 Research evi denced based tool s 11 Revi ew pre-i mpl ementation patient satisfaction scores, i ncl udi ng key dri vers. Patient feel safe when they come to communi ty? B Development of WPV Tools 1 2 Devel op A3 to determi ne root cause/gap anal ysi s See: http://www.shmul a.com/the-toyota-a3-report/363/ A good rul e-ofthumb i s that you haven’t reached the root cause until you’ve asked “why?” at l east fi ve times i n seri es. Devel op a process fl owchart (To ensure that the process does not go astray and stays on track ensuri ng that qual i ty i s not compromi sed upon) 5/15-5/29/14 Compl ete Week 5 6/24/14 Brenda (s ee c a us e/effec t di a gra m) Compl ete Week 5 6/24/14 Brenda Compl ete Draft Heal thy Campus 2020 MAP-IT Framework to hel p our S.A.F.E. group track our progress. It wi l l be used to pl an and eval uate publ i c heal th i nterventions and to achi eve Heal thy Campus 2020 objectives. Speci fi cal l y, i t wi l l hel p us pl an regul ar eval uations to measure and track our progress over time and determi ne i f our action pl an has been effective i n achi evi ng our goal s. http://www.heal thypeopl e.gov/2020/Impl ement/defaul t.aspx * Impl ement 3 Week 8 7/8/2014 Task-force group Compl ete 4 Revi ew onl i ne course for workpl ace vi ol ence prevention trai ni ng for heal thcare workers retri eved from: http://wwwn.cdc.gov/wpvhc/Course.aspx/Sl i de/Intro_1 Note: task-force l i ked the vi deos i n thi s course but the course overal l i s way too l engthy to requi re staff to revi ew. The vi deos gave our task-force the i dea of vi deo tapi ng empl oyee vol unteers who wi l l gi ve testimoni al s to Week 8 WPV exposure. Thi s i nfo wi l l then be presented at the Feb 2015 presentation to the steeri ng commi ttee. The group feel s bri ngi ng thi s personal pi ece to the presentation wi l l hel p bri ng to l i fe the WPV i ssues that exi st and for the steeri ng commi ttee to buy i n to the necesi ty of the AVADE 4 hour trai ni ng program that wi l l be requi red goi ng forward. 7/8/2014 Task-force group Compl ete 5 Revi ew Effectiveness of anonymi sed i nformation shari ng and use i n heal th servi ce, pol i ce, and l ocal government partnershi p for preventing vi ol ence rel ated i njury. Week 12 8/7/2014 Task-force group; Kevi n and Dave Compl ete 6 Di scuss usi ng The Indi anapol i s Coal i tion for Patient Safety's - Framework for Interpersonal Vi ol ence Prevention. Week 12 8/7/2014 Sherri and Laura Compl ete 7 Revi ew WPV tool s wi th stakehol ders to i dentify opportuni ties for addi tions or removal s Week 12 8/7/2014 Task-force group Compl ete 8 Fi nal i ze WPV week 18 9/16/2014 Task-force group Compl ete Week 23 10/2/14 Task-force group Compl ete Week 23 10/2/14 Compl ete Week 23 10/2/14 Compl ete 3 Prevention *Acknowl edge i ntol erance of al l workpl ace vi ol ence and necessi ty to put measures i n pl ace to prevent i t from happeni ng i n the fi rst pl ace. *Rai se awareness of the cul ture of acceptance and promote the i mportance of recogni zi ng escal ating si tuations and i nterveni ng earl y. *Understand the barri ers to an effective prevention program. *Fl ag medi cal record of previ ous offenders. Week 23 10/2/14 Compl ete 4 Policy *Management commi tment of coonduct (Professi onal i sm) vi ol ence *Restri cted movement *Incorporate pl ai n l anguage i nto al l al erts Week 23 10/2/14 Compl ete 5 Education *El earni ng *Pol i cy *Code of conduct *Ri sk factors that cause or contri bute to assaul ts *Earl y recogni tion of escal ating behavi or or recogni tion of warni ng si gns or si tuations that may l ead to assaul ts *Ways to prevent or di ffuse vol atil e si tuations or aggressi ve behavi or, manage anger and appropri atel y use medi cations as chemi cal restrai nts, empathy trai ni ng. *Active shooter (real or threat of vi ol ence) scenari o based trai ni ng. Week 23 10/2/14 Compl ete 6 Employer response following acts of violence *Comprehensi ve treatment for empl oyees who are vi ctimi zed personal l y or may be traumatized by wi tnessi ng a workpl ace vi ol ence i nci dent. *Injured staff shoul d recei ve prompt treatment and psychol ogi cal eval uation whenever an assaul t takes pl ace, regardl ess of i ts severi ty. *Identify the barri ers to swi ft, effective and safe response to an occurrence. *Fol l ow up wi th empl oyees who have been assaul ted. Del i neate options: empl oyee assi stance programs, change i n envi ronment/assi gnment, fi l e charges, etc. Provi de fol l ow up after thi s i ni tial counsel i ng to determi ne outcome. Week 23 10/2/14 Compl ete C Create a detai l ed work pl an that i ncl udes concrete action steps assi gned to speci fi c peopl e wi th cl ear deadl i nes and/or timel i nes. Share responsi bi l i ties across coal i tion members but consi der havi ng a si ngl e poi nt of contact to manage the process to ensure that thi ngs get done. Check i n wi th coal i tion members by usi ng the Coal i tion Sel fAssessment to see i f your process i s runni ng smoothl y. Heal thy Campus 2020 Tool : Coal i ti on Sel f-Assessment (Downl oad Worksheet - Word Document) tool (s) Action Plan Fol l ow the Indi anapol i s Coal i tion for Patient Safety - Workpl ace Vi ol ence Prevention Workgroup Mul ticenter Recomme ndations for i mprovi ng patient and staff safety and reduci ng workpl ace vi ol ence. 1 2 D 1 Assessment *Workpl ace secui ty survey tool *Cul ture survey Reporting system *Combi ne external and i nternal events *Moni tor trends and anal yze i nci dents *Col l ect departments, uni ts, job titles, parties i nvol ved, time of day *Code *Lateral *Active shooter Evaluation Metri cs the SAFE team wi l l be moni tori ng, awai ting team feedback: CHNw exi sting metri cs -1) secul ri ty dept ri sk assessment; 2) cul ture of safety survey; 3) securi ty servi ces survey. Task-force recomme ndations: 1) Mi das reports of WPV to be added to Gi nger Breech's workl i st to match securi ty reports. Week 31 11/25/14 In Progress What is Workplace Violence? Workplace violence is hostility/violence or threat of violence against workers. It can occur at or outside the workplace and can range from physical assault to verbal abuse. Root Cause Analysis - RCA Use the RCA – To Answer the Critical Questions • What happened (or is still happening)? • How did it happen? • Why did it happen? • How can we prevent it from happening again? • What can we learn from this? WHY?????? Keep asking why until the answer is no longer within the boundary of the analysis or no longer makes sense in relationship to the event. Cause and effect diagram Situation Goal: To insure safe, secure, violence-free working and patient care environments throughout Community Health Network including offsite network businesses. Background Workplace violence is commonplace. There are several important facts to consider regarding prevention including security, staffing, training, and equipment. According to a U.S. Department of Justice report on non-fatal violence: Healthcare workers are more likely to be attacked than prison guards or police officers. Healthcare workers are 4X times more likely to be victims of non-fatal assault and be victimized by Workplace Violence. Physician incidents – 16.2 per 1,000 Nurses – 21.9 per 1,000 (Female Nurses are the most vulnerable) Mental Health Care Workers – 68.2 per 1,000 All other work-groups – 12.6 incidents per 1,000 Statistics 2013 CHNw sponsored nursing symposiums on Workplace Violence in response to the #1 reported nursing concern: Workplace Bullying. 2011- 2013 CHNw Security Incident Activity Problem Intervention, Verbal Intervention, Standby and Restraint Year Security Incident Activity 2011 8,394 2012 9,629 2013 YTD - Oct 7,253 Behavior Mgt. Incidents* 7,274 6,717 6,138 Subtotal % of Incident 86.6% 69.7% 84.6% Assessment Leadership challenges Area crime and violence varies by region with East being the highest crime area followed by North region. 2013 YTD more than 150 events of harm to network caregivers due to WPV from patients. 2012 Contracted Security Management Services International, Inc. (SMSI) to perform Security Assessment Consultant SMSI Performed Network-wide assessment finding an excellent program, but recommended: o Security Awareness Training for all EE’s (Workplace Violence Prevention) o Visitor Badging at public entrances o Dispatcher minimum staffing 2; Recommend 3 Dispatchers as the Standard o License plate recognition cameras o New Central Station software platform o PPM Incident Reporting Software o HR Screening process (Gap & Credit Checks) o Bike Patrol (coincide with area school schedule) o TI Security Simulator Training o Replace GE Access Control & CCTV Platform o Refresh Key & Lock System at East o Install Taser Video Cam What Else do you Need to Know? • What are the gaps in the information? Why did each step in the process occur? • What do you need to know to fill in the gaps? • Where can you get the information? • Data-to-Decision cycle Research occurs then data are converted to information, information is transformed to knowledge, and that knowledge supports actions and decisions for improved performance. Literature Review Author Lannaco, J.D., Dixon, J., Whittemore, R. and Bower, L. Kable, A., Guest, M., & McLeod, M Year Published Type of Source Source Rank Validity/Reliability Assessment 2011 Peer-reviewed journal I. A Published, integrative source 2011 Peer-reviewed journal I. A Published, integrative source Hurvitz, K., & Simon, T.R. 2014 Peer-reviewed journal I. A Published, integrative source King, K. 2014 Peer-reviewed journal I. A Published, integrative source Bruce, M.D., Nowlin, W.A. Hartley, D., Ridenour, M., Craine, J. & Costa, B. 2011 Peer-reviewed journal I. A Published, integrative source 2012 Peer-reviewed journal I. A Published, integrative source 2012 Peer-reviewed journal I. A Published, integrative source 2001 Peer-reviewed journal I. A Published, integrative source 2014 Peer-reviewed journal I. A Published, integrative source 2014 Peer-reviewed journal I. A Published, integrative source 2012 Peer-reviewed journal I. A Published, integrative source 2011 Peer-reviewed journal I. A Published, integrative source 2012 Peer-reviewed journal I. A Published, integrative source 2011 Peer-reviewed journal I. A Published, integrative source Kowalenko, T., Cunningham, R., Sachs, C., Gore, R., Barata, I., Gates, D., Hargarten, S., Josephson, E., Kamat, S., Kerr, H., McClain, A. Loomis, D., Wolf, S., Runyan, C., Marshall, S., and Butts, J. Gale, C., & Swain, N. Magnavita, N. Waschgler, K., Ruiz-Herhandez, J., Llor-Esteban, B., & Garcia-Izquierdo, M Somes, J. et al. Daffern, M., Day, A., & Cookson, A. Florence, C., Shepherd, J., Brennan, L., Simon, T. Who Commits Workplace Violence? • • • • Strangers Customers Co-workers Domestic Partners Who is Vulnerable? Workers With Increased Vulnerability Positions that: Exchange money with the public Deliver passengers, goods, or services Work alone or in small groups, work late night or early morning hours Work in high-crime areas Have extensive contact with the public… utility workers Types of Workplace Violence • • • • Bullying Threats Harassment Assaults Behavioral Warning Signs • Threatening Behavior includes physical actions short of actual contact/injury. Examples: moving closer aggressively, general oral or written threats to people or property, "You better watch your back" or "I'll get you" as well as implicit threats "you'll be sorry" or "this isn't over". • Violent Behavior includes any physical assault, with or without weapons; behavior that a reasonable person would interpret as being potentially violent. Examples: throwing things, pounding on a desk or door, or destroying property, or specific threats to inflict physical harm [a threat to shoot a named individual]. • Disruptive Behavior disturbs, interferes with or prevents normal work functions or activities. Examples: yelling, using profanity, waving arms or fists, verbally abusing others. Abuser -Workplace Violence Warning Signs • • • • • Sudden change in behavior Decrease in productivity Sudden withdrawal from friends and co-workers Vandalizes or steals from co-workers New usage of abusive language or unacceptable behavior Domestic Violence Why does it occur at work? • Abuser knows where victim can be found • Domestic violence is about control • The victim isn’t under the immediate control of the abuser Policy PURPOSE: to provide guidelines for management of harassment, threats and violence in the workplace. POLICY STATEMENT: 1. Any employee who believes that they have been harassed, threatened, injured by another person at work, or has knowledge of such behavior in the workplace must notify their supervisor, Safety and Security, Human Resources, or Legal Services. 2. All workplace violence incidents must be reported to and reviewed by Safety and Security. 1. All complaints of harassment, threats, or violence will be investigated in a timely and confidential manner. Ineffective Rules, Policies and Procedures If the policies and procedures were not used, what got in the way of their usefulness to the staff? • What rules are used to make decisions? • Select Actions Redesign of the process? • Minor change? • Development of a new process? Are the chosen interventions: • Cheap • Easy to do • Likely to succeed Actions cont. • Can they be tested prior to implementation? Do the people who own the process concur? • Do those who reported the error concur? • What could be the unintended consequences? • Who needs the information on the process change? • Steps to Reduce Workplace Violence • Zero Tolerance Policy on workforce violence • Take action to minimize/eliminate workplace violence • Become familiar with and recognize warning signs Reducing and Action Plan Follow the Indianapolis Coalition for Patient Safety - Workplace Violence Prevention Workgroup Multicenter Recommendations for improving patient and staff safety and reducing workplace violence. Step 1 Assessment: • Workplace security survey tool • Culture survey Step 2 Reporting system • Combine external and internal events • Monitor trends and analyze incidents • Collect departments, units, job titles, parties involved, time of day Step 3 Prevention • Acknowledge intolerance of all workplace violence and necessity to put measures in place to prevent it from happening in the first place • Raise awareness of the culture of acceptance and promote the inportance of recognizing escalating situations and intervening early • Understand the barriers to an effective prevention program • Flag medical record of previous offenders Step 4 Policy • Management commitment • Code of conduct (professionalism) • Lateral violence • Active Shooter • Restricted movement • Incorporate plain language into all alerts Step 5 Education • Elearning • Policy • Code of conduct • Risk factors that cause or contribute to assaults • Early recognition of escalating behavior or recognition of warning signs or situations that may lead to assaults • Ways to prevent or diffuse volatile situations or aggressive behavior, manage anger and appropriately use medications as chemical restrains, empathy training • Active shooter (real or threat of violence) scenario based training. Step 6 Employer response following acts of violence • Comprehensive treatment for employees who are victimized personally or may be traumatized by witnessing a workplace violence incident • Injured staff should receive prompt treatment and psychological evaluation whenever an assault takes place, regardless of its severity • Identify the barriers to swift, effective and safe response to an occurrence • Follow up with employees who have been assaulted. Delineate options; employee assistance programs, change in environment/assignment, file charges, etc. Provide follow up after this initial counseling to determine outcome. Employees ask What Can I Do? Everyone Must Report ! See Something Say Something! • Unsafe situations • Security Infractions • Suspicious Activity • Policy Violations • Domestic Violence • Crimes In Progress Report To… • • • • • Supervisor Manager Security Human Resources Police Report To… 1. Report harassment, threats, or violence to manager, Safety and Security, Human Resources, or Legal Services as appropriate to the situation. 2. Anonymous reporting may be done by contacting the following: a. The Alert-line at 1-800-638-5071. b. Safety and Scurity at 317-355-5296 c. The Network Employee Incident E-Report System through InComm. Evaluation • Measure the effectiveness not just the implementation of the action. • What are the unintended consequences? Evaluation Metrics the SAFE team will be monitoring, awaiting team feedback: CHNw existing metrics -1) security dept. risk assessment; 2) culture of safety survey; 3) security services survey. Task-force recommendations: 1) Midas reports of WPV to be added to Ginger Breech's work list to match security reports. Together we can reduce… Violence in the Workplace References: Lannaco, J.D., Dixon, J., Whittemore, R. and Bower, L. (2011). Measurement and monitoring of health care worker aggression exposure. Online Journal of Issues in Nursing. 18(1). 1-20. Kable, A., Guest, M., & McLeod, M. (2011). Organizational risk management of resistance to care episodes in health facilities. Journal of Advanced Nursing. 1933-1943. Hurvitz, K., & Simon, T.R. (2014). Healthy people 2020 objectives for violence prevention and the role of nursing. The Online Journal of Issues in Nursing. 1-10. King, K. (2014). Violence in the school setting: A school nurse perspective. The Online Journal of Issues in Nursing. 19(1) 1-10. Bruce, M.D., Nowlin, W.A. (2011). Workplace violence: awareness, prevention, and response. Public personnel management. 40(4) 293-308. References cont. Hartley, D., Ridenour, M., Craine, J. & Costa, B. (2012). Workplace violence prevention for healthcare workers – an online course. Rehabilitation Nursing. 37(4) 202-206 Kowalenko, T., Cunningham, R., Sachs, C., Gore, R., Barata, I., Gates, D., Hargarten, S., Josephson, E., Kamat, S., Kerr, H., McClain, A. (2012). Violence: Recognition, management, and prevention. The Journal of Emergency Medicine. 43(3) pp 523-531. Loomis, D., Wolf, S., Runyan, C., Marshall, S., and Butts, J. (2001). Homicide on the job: Workplace and community determinants. American Journal of Epidemiology. 154(5) 410-417. Gale, C., & Swain, N. (2014). A communication skills intervention for community healthcare workers: Perceived patient aggression is reduced. International Journal of Nursing Studies. 1-5. Magnavita, N. (2014). Workpace violence and occupational stress in healthcare workers: A chickenand-egg situations: Results of a 6-year follow-up study. Journal of Nursing Scholarship. PP 1-11. References cont. Waschgler, K., Ruiz-Herhandez, J., Llor-Esteban, B., & Garcia-Izquierdo, M. (2012). Patients’ aggressive behaviorus towards nurses: development and psychometric properties of the hospital aggressive behavior scale - users. Journal of Advanced Nursing. (18) 1418-1427. Somes, J. et al. (2011). Controlling aggressive behavior in the geriatric patient. Journal of Emergency Nursing. 37(3) 275-277. Daffern, M., Day, A., & Cookson, A. (2012). Implications for the prevention of aggressive behavior within psychiatric hospitals drawn from interpersonal communication theory. International Journal of Offender Therapy and Comparative Criminology. 56(3) 401-419. Florence, C., Shepherd, J., Brennan, L., Simon, T. (2011). Effectiveness of anonymised information sharing and use in health service, police, and local government partnership for preventing violence related injury: experimental study and time series analysis. BMJ pp 8-9