Approve Minutes – CASEM Board Meeting
Whistler, British Columbia, April 22-23, 2013
Present:
Dr. Renata Frankovich, President
Dr. Pierre Fremont, President Elect
Dr. Bruce Davidson, Past President
Dr. Janice Harvey, Secretary Treasurer, ON
Dr. Jennifer Fletcher, Director, NB
Dr. Ed Pilat, Director, MB
Dr. Alan Vernec, Director, QC
Dr. Laura Cruz, Director, ON
Dr. Richard Goudie, Director, ON
Dr. Victor Lun, Director AB
Dawn Haworth, Executive Director
Jaime McLean, Communications Officer
Barbara Falardeau, Executive Assistant
Jim Penman, Strategic Planning, Advisory Board (April 23)
Allison Seymour, Marketing and Communications, Advisory Board (April 23)
Jeff Palamar, Legal, Advisory Board (April 23)
A.
Opening Remarks and Welcome
Dr Renata Frankovich, President, welcomed the Board of Directors and provided a
review of the schedule for the two-day meeting.
B.
Review and Approval of Minutes
The Minutes of the Board meeting held in Banff November 8-10, 2012 were reviewed.
Dr. Janice Harvey noted that her title should be amended on Page 8 to Secretary
Treasurer not Director. Dr Alan Vernec noted grammar errors on Page 16 on the Anti
Doping Workshop. Dr Ed Pilat noted amendment of Page 21 that Dr Margaret Burghardt
is Chair of Publications not Communications.
MOTION: Richard Goudie / Janice Harvey: That the minutes from the CASEM Board
Meeting, November 8-10, 2012 be approved as amended. Carried
The minutes of the CASEM Board conference call on December 17, 2012 were reviewed
and approved by the Board with minor grammatical changes.
1
MOTION: Janice Harvey / Richard Goudie : That the minutes from the CASEM Board
conference call, December 17, 2012 be approved as amended. Carried.
C.
Approval of Agenda
Renata Frankovich added three items to other business: Joint Commission of Sport
Medicine & Science (November Meeting), Discussion of Life and Honorary Members,
and 2013 Key Strategies.
MOTION: Janice Harvey / Laura Cruz: That the agenda for the meeting be approved
with amendments. Carried.
MOTION: Janice Harvey / Jennifer Fletcher: To produce the Action item list from each
of the previous meetings and check whether they have been accomplished on each
agenda. Carried.
D.
President’s Report
Exercise is Medicine Canada
Three conference calls have taken place since the fall of 2012 and the EIMC website is
currently under construction. A communications strategy was developed by a consulting
company for EIMC. EIMC will have a workshop at CASEM Annual Symposium 2013 and
at The Family Medicine Forum 2013. Two of the conference calls have been around the
development of the workshop, for which the first presentation will be at the CASEM
Annual Symposium. Pierre Frémont is the CCFP representative on this task force and is
involved in the development and delivery of this workshop with Renata Frankovich.
EIMC has a face-to-face meeting planned for May 10-11, 2013 in Ottawa. EIMC’s biggest
challenge is finding continued funding as the seed money from Coca Cola has been
spent and Coca Cola is not being considered as an ongoing sponsor for ethical reasons.
CSEP is providing funding to bridge the gap until sponsorship is found. The need for
finding long term funding is critical for this initiative to survive.
Dr. Frankovich asked the Board to support registration costs and travel expenses as per
CASEM guidelines for the EIMC CASEM representative to attend the EIM meeting in the
US, immediately prior to the ACSM Annual Symposium.
MOTION: Renata Frankovich / Janice Harvey: That the EIMC representative (Renata
Frankovich) is sent to the ACSM/World Congress on Exercise is Medicine conference
on an annual basis. CARRIED
As a result of the President’s Report on EIMC, a discussion about soliciting sponsorship
from a broader industry base for CASEM ensued. Various concerns were expressed
2
about having Coca-Cola sponsorship and a need to be more creative in pursuing
sponsorship opportunities was acknowledged by the board..
Canadian Concussion Collaborative
The second meeting for the CCC took place in Ottawa in November 2012. Renata
Frankovich replaced Bruce Davidson as Chair. With funding from CMA, a Concussion
Road Show was held in Ottawa/Gatineau on December 15, 2012. Dr. Pierre Fremont, as
President Elect, will now take on the role of CASEM Representative on the Canadian
Concussion Collaborative.
A summary of the CMA Specialist Forum meeting and the Joint Commisson on Sports
Medicine and Science was presented.
E.
Secretary-Treasurer’s Report – Dr. Janice Harvey
Final Audit 2012
CASEM’s policy is to undertake an internal audit of its accounts by Kathco Accounting to
ensure that the Executive Director has processed CASEM’s finances correctly and has
met all requirements according to the generally accepted accounting principles of
Canada before the formal audit takes place.
This internal audit took place on March 10th 2013 followed the week after by the formal
review and audit by Ouseley Hanvey Clipsham and Deep LLP.
CASEM reported a surplus of $162K which was over the $90K projected at the end of
2012.
Expenses were somewhat lower than projected in the CASEM Exam (as a result of the
board meeting being held in conjunction with the exam) and staff salaries lower as the
Communication Officer salary only commenced in the second quarter.
Subsequent to the audit Dawn Haworth met with the auditor to look at CASEM’s
financial practices. First and foremost the auditor was very pleased with the current
practices that are in place to ensure CASEM and its Board members are well protected
against potential fraud and misuse of funds. However, as many of the practices have
been developed under Dawn Haworth’s tenure as CASEM has grown and there is
nothing written and should Dawn Haworth leave CASEM, the auditor felt a set of policies
should be in place.
ACTION: Dawn Haworth to develop written finance policies and bring forward to the
Board in the Fall for approval.
3
The final audited statements will be tabled at the AGM for member information and
final ratification.
MOTION: Laura Cruz / Bruce Davidson: Motion to approve the audit. Carried.
Investments
The GIC interest levels are still very low and therefore those GICs that are coming up to
maturation will be kept in short term 90 day GICs so when the rates increase we are
ready to invest longer term. The balanced portfolios are finally rallying and CASEM
realised a small profit in 2012. CASEM continues to use the services of Kronish Financial
Services and their representative Avi Elmaleh continues to monitor the CASEM account
closely and is in regular contact with the Executive Director. He recommended to the
Board to look at an internal fund switch (gravitating more towards dividend type paying
funds) within the current portfolio to maximise growth potential.
MOTION: Richard Goudie / Renata Frankovich: Motion to Approve implementing
changes to the investment portfolio as per Kronish’s advice. CARRIED
2013 Projected Budget
The 2013 projected budget has been revised to more accurately reflect revenues and
expenses following first quarter actuals from membership and annual meeting (our two
biggest revenue generators). CASEM Board is currently projecting a balanced budget.
MOTION: Alan Vernec / Victor Lun: Motion – that the revised budget as tabled by
approved. CARRIED
F.
National Office Report – Dawn Haworth
Membership Update
Membership numbers at the end of 2012 were good. As a result of a significant number
of new members and a smaller attrition rate than the previous year, membership figures
were brought back to where we were at the end of 2010, showing a small increase in
membership. FIMS is continued to be offered as a member benefit ($13 per year) and
CASEM currently has 397 members of FIMS.
Personnel
Dawn Haworth presented several personnel updates: Jaime McClean’s contract has
been extended, as approved by the Board, to September 30th 2013; Barbara Falardeau
will leave CASEM after almost 9 years, CASM has hired an intern for 3 months during the
summer and a new member of staff has been recruited, Rebecca Menard, who will
begin her employment on a 4-day per week basis, mid July.
4
Office Equipment
Two new laptops have been purchased recently, one in 2012 and a second in 2013 to
replace existing laptops. In addition, CASEM purchased the upgrade software for our
CASEM Accounts package, QuickBooks 2013.
Budget
National office budget is on target and there are no surprising differences for 2013 and
will come in at +/- $277K.
Joint Commission of Sport Medicine
The Joint Commission of Sport Medicine was held in Point Clear, Alabama in February
and was attended by both Renata and Dawn Haworth. CASEM’s presentation to the
JCSMS focussed on promoting our World Congress in 2014.
SIRC/Sportdiscus
CASEM has purchased the 2013 subscriptions to Sportdiscus for its members at a cost of
$6000 for 2013. The Board have agreed that this service will continue to be available for
its members.
Sponsorship Update
CASEM continues to struggle to maintain its relationship with Industry and is an area
that requires further dedicated time and work. CASEM is researching potential new
sponsors, developing a comprehensive sponsorship package and looking at some
possibilities.
One new sponsor this year is Merck Frost Canada who has contributed $10K to the
CASEM annual meeting and potentially in 2014 may come on board as a corporate
sponsor with CASEM especially in light of the World Sport Medicine Conference.
G.
Committee Reports:
Professional Services (Ed Pilat)
a) Communications/Membership
- Sponsorship and Solicitation
5
The aim is to identify potential sponsors for both the World Congress in Sport
Medicine and CASEM. Develop a comprehensive sponsorship package that benefits
both CASEM and our industry partners.
- CASEM Newsletter
The process is working well with National Office seeking content from various
committees and setting out the Newsletter with reviews being carried out by the
committee
- Timely Topics (Andrew Marshall)
This has been handed over to the Timely Topics Committee. They will now provide the
reports
- Membership
Membership numbers for 2013 are looking good with no direct impact; it seems, from
the increase in membership rates. We have regained the loss of members from 2011
to 2012 and saw a small increase in numbers at the end of 2012.
- Website
The development of the new CASEM website is in full swing and the ad-hoc committee
works with the website developers with the aim to launch post Whistler.
b) Selection
- Committee Issues
Various issues relating to Major Games participation and selection have been identified.
The Committee’s ever changing membership does not allow usual meetings and
conferencing. CASEM members were solicited for their participation in a round table
discussion.
- Grid Modification
Improve and clarify the Grid. Focus rewarded experience adequately. Chair will present
the suggestion to interested members who have indicated their interest. Finished draft
will be presented to Board for approval when finished.
- New COC HCT Leadership
Major Games Selection will now be done through CAMP. CASEM criteria would still be in
place. CASEM will stay engaged and involved in the process.
ACTION: CASEM to talk to Bob Foxford to find out if it is worth CASEM sending representative
to the COC meetings.
ACTION: CASEM to develop a policy document to guide the Board regarding selection of an
appropriate CASEM representative to various affiliated groups when called for and will
include a section on Conflict of Interest.
6
c) Publications
One new position statement from Dr Cathy Campbell on the Female Athlete and the ACL
is now in the review process with the committee. Two Position Statements have been
submitted for approval by the board. They are: Athletes and High Altitude
(Corresponding Author: Dr. Ivy Cheng), and, Osteoporosis and Exercise (Author: Dr.
Jennifer Fletcher).
MOTION: Janice Harvey / Victor Lun: That the position statement on Athletes and High
Altitude be approved. CARRIED
MOTION: Laura Cruz / Ed Pilat : That the position statement on Osteoporosis and
Exercise be approved. CARRIED
ACTION: Ed Pilat to send congratulations from the Board to the Authors of the Position
Statements that have been approved
ACTION: A communication plan will be developed for each paper to include both a press
release and social media roll out.
ACTION: Dawn Haworth to contact CJSM to determine route for publication in CJSM.
Accreditation (Jennifer Fletcher)
a)
Credentials
Janice Harvey is the new Chair of Credentials replacing Dr. Ian Shrier who will remain on
the committee.
The 2012 exam was held on November 11, 2012 in Calgary. The committee confirmed
that 31 candidates passed and 9 failed. The 2013 exam is scheduled for October 27,
2013 in Ottawa in collaboration with the Department of National Defence (Medical
Services Branch). The deadline for priority exam applications is April 30, 2013, 12pm
EST.
The committee’s search for a new exam marker has been concluded and Dr. Harvey
reported that after a review of submitted RFPs and a vote of the committee, the
company “Savoir Faire” was awarded the contract for 3-years.
Dr. Harvey asked the board to revisit their decision of exam eligibility. The Board had
confirmed previously that all physicians applying to sit the exam must have an
independent licence to practice medicine. In discussions with Drs. Merrilee Zetaruk and
Lisa Fischer, concern was expressed with regard to future candidates who can only do
their one year Fellowship in their 4th year of residency and in some provinces are not
able to secure an independent licence, which would clearly prevent them from sitting
7
the exam at the end of their Fellowship. Much discussion ensued and Dr. Harvey
summarized by tabling two options for Board consideration and final vote:
Option 1: Everyone must have full licence to practice in order to write the exam.
Option 2: Fellows can write the exam during training (after fellowship) but would not
receive their CASEM Diploma Sport Medicine until they are fully independently licensed.
The Board voted and Option 2 was approved.
MOTION: That Fellows who have yet to complete their residency are able to sit the
exam without a full independent licence to practice medicine but they will not receive
the Dip. Sport Med. until such time as they are fully licensed physicians (8 for, 2
against). CARRIED
b)
Specialty Status
Committee continues to make progress with “special designation” for SEM with the
CFPC. Lisa Fischer sits on the Ad Hoc Advisory Committee for Enhanced Skills Curriculum
which met in October.
c)
Fellowship Committee
Committee is really in a bit of a holding pattern for the tasks ahead of implementing and
preparing individual fellowship programs to meet criteria for both royal college and
CFPC CAC designation.
Academic (Alan Vernec)
a) Research
Twenty-eight abstracts were submitted for the CASEM 2013 Annual Scientific Program.
Twelve have been accepted for podium presentations, 13 for poster presentations.
Deadline for the RG and NIG 2013 application is May 1, 2013. Two RG grants will be
available at $7500, and one NIG at $7500. First Call for Grants for 2013 has been
released.
In 2012, six research grant applications and three new investigator grant applications
were received. Two were funded at the RG level, and one at the NIG level
The Research Committee requests, when fiscal prudence permits, the committee would
very much appreciate consideration for increasing the funding of the grants.
MOTION: Pierre Fremont / Alan Vernec: That when budget permits, the research grant
amount will be increased to $30,000 per year (3 grants of $10,000). 9 Directors in
Favour. 1 Opposed. Motion CARRIED
8
b) Annual Symposium
Alan Vernec provided a final update on numbers at CASEM 2012 and confirmed higher
than expected numbers for Whistler.
CASEM 2014 / FIMS 2014 – Quebec City: A preliminary program in place and a budget
has been created. The Theme will be ‘From Prevention to Performance’. The goal for the
conference is 600-1000 participants. AQMS has expressed interest in joining their
conference with ours. They would like to create a Francophone stream (one hour each
day). They would be responsible to plan this stream. AQMS would like to recruit their
usual sponsors. Hoping to have a shared agreement and this will be finalized in the
coming weeks:
ACTION: Dawn Haworth to draft Letter of Agreement based predominantly on the
2007 agreement but recognizing role of CASEM with regard to legal obligations to
FIMS.
CASEM 2015 – Ottawa (February): After extensive negotiation with Julia Alleyne and the
Pan Am 2015, the two groups decided to proceed separately. CASEM will have a joint
meeting with the OMA Sport Medicine section as it has done in 2000, 2005 and 2010..
We are still on the hunt for a program chair.
ACTION: Dawn Haworth to research pricing and possibilities for Delta, Westin, and
fitting in during Winterlude or just before or after Winterlude.
ACTION Renata Frankovich will contact potential candidates for program chair
(Post Meeting Note: It was brought to the attention of CASEM by the CMO of the
Canada Winter Games that it would be nice if the CASEM conference did not coincide
with the games being held in Prince George from February 13 th to March 1st 2015).
CASEM 2016
Action: Dawn Haworth to look at western locations – suggestions included Banff, Lake
Louise or Victoria.
c) Timely Topics / CME
1.
Running Injuries
9
This Timely Topics has been given twice now; both in 2012 (March and May).
Sponsorship and attendance for the Ottawa workshop was excellent and both
workshops ran at a profit.
2.
OA
We intend to run two final workshops in 2013 in possibly Whitehorse and Saskatchewan
or if another city/group shows interest– sponsor monies from 2012 budget have been
brought forward to 2013 to meet sponsor commitment and will provide seed money for
these two workshops.
3.
Anti Doping
In 2013 a portion of the subject was integrated into the Team Physician Development
Course. CASEM will assess interest at the annual meeting, if there are groups that may
be interested in the ½ day stand alone course for the fall as part of university training or
other sports/organizations.
Alan Vernec suggested that the Anti Doping TT come back out of the Team Physician
Course and run as own course again and this could be given in 2014 at FIMS.
ACTION: Dawn Haworth to speak to FIMS Program Committee to see if Anti Doping
half day could be presented in Quebec in 2014.
4.
Endurance Medicine
This TT will be given as a course immediately prior to the Muskoka 70.3 triathlon in
September. This course, chaired by Dr. Andrew Marshall, will run all day Friday and half
day Saturday and CASEM will apply for accreditation. As per the Board direction, this
will run budget neutral or at a profit.
ACTION: Dr. Andrew Marshall and Dawn Haworth to begin production of preliminary
program and logistics.
5.
The committee is happy to accept any new ideas for Timely Topics for 2013 and
beyond.
Clinical Issues I (Richard Goudie)
a)
Athletes with a Disability
10
Nothing to report at this time however they will be meeting at the Whistler Conference.
There has been some discussion about creating a Timely Topics Course on Athletes with
a Disability.
b) Wilderness Medicine
Deb Hammer has taken over for Michael Koehle as co-chair. Position Statement Athletes
at Altitude has been submitted to the Board for final approval.
c)
Performing Arts Medicine
This group has not submitted a report in two or three years. Discussion around the use
of this group and how to move forward ensued and it was agreed that Dr. Goudie will
contact Roger Hobden to determine status and possible dissolution as it was agreed by
the Board that this group is not filling criteria of being a CASEM Committee
ACTION: Dawn Haworth to check into the submissions over the past years.
ACTION: Richard Goudie to email the Chair and Committee if no activity is shown we
may dissolve the committee (Ask for a specific task to be completed). Richard will
send to the board executive before sending to the committee
Clinical Issues II (Laura Cruz)
a) Sport Safety
Sonja McVeigh has submitted her resignation as committee chair. Laura Cruz expressed
a concern about the committee as the report was Sonja’s resignation letter. Richard
Goudie suggested that Jack Ceasar be approached about taking on the role of
committee chair.
ACTION: Laura Cruz will survey the committee and approach Jack Ceasar about taking
on the role of Committee Chair.
b) WIISM
Dr Laura Cruz presented the Abuse, Harassment and bullying position paper at the OMA
SportMed Annual conference as an invited speaker for the Dr Tom Pashby Sport Safety
Fund Lecture. A plan is in place to begin work on a Position Statement about
Transgender and Transsexual Athletes. This will be researched and discussed at the next
meeting. Jennifer Fletcher’s paper on osteoporosis and exercise has been submitted to
CASEM for final approval.
11
ACTION: The Osteoporosis and Exercise Position statement will be formatted and
posted on the CASEM website.
c)
Pediatric Exercise Medicine
‘Physical Activity Recommendations for Children with Chronic Health Conditions: Type I
Diabetes’ is currently under review of the co-author Merrilee Zetaruk.
Physical Inactivity in Children and Adolescents – Position Statement 2004: Since the last
update in the Fall 2012 the authors have decided to remove the 2004 statement and
replace with a link to the 2012 CPS document “Health Active Living: Physical Activity
Guidelines for Children and Adolescents”. Dr Persson to inform the Publications
Committee of the decision to remove the 2004 statement and put in its place a link to
the 2012 CPS statement
ACTION: Jaime McLean to ensure CASEM website is up to date and correct links are
established.
Ontario Healthy Schools Working Table on Concussion: Given the recent introduction by
the Ontario Minister of Education of the Education Amendment Act (Concussions), 2012
on Tuesday, March 6, 2012, CASEM was asked to have a representative on a working
group/table that was struck. Dr. Laura Purcell was chosen to represent both CASEM and
CPS due to her significant involvement with Pediatric Concussion both nationally and
internationally. Dr. Purcell continues to work with this group on behalf of CASEM
Canadian Pediatric Society Healthy Active Living – Project Advisory Group: The CPS has
informed CASEM that they were successful in their recent submission (supported by
CASEM) and that funding has been granted by the PHAC to undertake the healthy active
living project for children and youth – Dr. Claire Leblanc will Chair this initiative and Dr.
Neil Cooper will sit on that committee to represent CASEM.
H.
Not for Profit Act – Revised by-laws Motion to be taken to membership at AGM
Board discussion took place on the revised by-laws motion to be taken to the CASEM
membership. The following is the agreed upon final motion to take to the general
membership, as edited for purposes of clarity.
Preamble:
The current CASEM Bylaws include multiple membership classes. Under the new Canada NotFor-Profit Act, each class of members, including non-voting members, are required to vote in
order to make “Fundamental Changes”. Fundamental Changes include:
(a)
Change the Corporation’s name:
12
(b)
(c)
Change the province in which the Corporation’s registered office is situated;
Add, change or remove any restriction on the activities that the Corporation may
carry on;
(d)
Create a new class or group of Members;
(e)
Change a condition required for being a Member;
(f)
Change the designation of any class or group of Members or add, change or
remove any rights and conditions of any such class or group;
(g)
Divide any class or group of Members into two or more classes or groups and fix
the rights and conditions of each class or group;
(h)
Add, change or remove a provision respecting the transfer of a membership;
(i)
Subject to Section 133 of the Act, increase or decrease the number of — or the
minimum or maximum number of Directors;
(j)
Change the statement of the purpose of the Corporation;
(k)
Change the statement concerning the distribution of property remaining on
liquidation after the discharge of any liabilities of the Corporation;
(l)
Change the manner of giving notice to Members entitled to vote at a meeting of
Members;
(m)
Change the method of voting by Members not in attendance at a meeting of
Members; or
(n)
Add, change or remove any other provision that is permitted by this Act to be set
out in the Articles.
CASEM’s Board of Directors has determined and adopted a reduction in membership classes to
1, being Regular Members (inclusive of six (6) sub-categories being Active, Postgraduate
Medical Trainee, Senior, Student, Life or Honorary Member), for more efficient governance of
CASEM. Therefore, the new composition of the members will be as follows:
1.1
Qualifications for Regular Membership - Regular Members are individuals who meet the
following sub-categories and criteria of Regular Membership, and who agree to abide by the
Academy’s bylaws, policies, rules and regulations:
a) Active Members – Any individual who has applied to the Academy for admission as
an Active Member and whose application has been accepted by the Board of
Directors or the Membership Committee. In order to be eligible as an Active
Member, the individual must hold a medical degree from a medical school or similar
institution recognized by the Board of Directors and is licensed to practice medicine
in Canada or in another country.
 Active Members are entitled to receive notice of, to attend and participate in
and to vote (one vote each) at, all Annual Meetings and Special Meetings of
the Academy.
 Active Members are eligible to serve as Directors and hold any office in the
Academy
13
b) Postgraduate Medical Trainee Members - A "Postgraduate Medical Trainee
Member” (Medical Trainee Member) is an individual who has applied to the
Academy for admission as a Medical Trainee Member and whose application has
been accepted by the Board of Directors or the Membership Committee. In order to
be eligible as a Medical Trainee Member, the individual must be registered with a
medical school or similar institution recognized by the Board of Directors or be
recognized or work as a “fellow” in a recognized medical school or similar institution.
Medical Trainee Members are also entitled to a reduced membership fee, as
determined by the Board of Directors.
 Medical Trainee Members are entitled to receive notice of, to attend and
participate in and to vote (one vote each) at, all Annual Meetings and Special
Meetings of the Academy.
 Medical Trainee Members are not eligible for election as Director
 Medical Trainee Members can hold office in the Academy outside of Director.
c) Medical Student Members. A “Medical Student Member” is an individual who has
applied to the Academy for admission as a Medical Student Member and whose
application has been accepted by the Board of Directors or the Membership
Committee. In order to be eligible as a Medical Student Member, the individual must
be registered with a medical school or similar institution recognized by the Board of
Directors. Medical Student Members are entitled to all the benefits to which Active
Members are entitled except that Medical Student Members are not eligible for
election as a Director or to hold any other office in the Academy and are not entitled
to receive free of charge the Journal of the Academy. Medical Student Members are
also entitled to a reduced membership fee, as determined by the Board of Directors.
 Medical Student Members are entitled to receive notice of, to attend and
participate in and to vote (one vote each) at, all Annual Meetings and Special
Meetings of the Academy.
 Medical Student Members are not eligible for election as Director
 Medical Student Members are not eligible to hold any office as an officer
d) Senior Members. A “Senior Member” is an individual who has applied to the
Academy for admission as a Senior Member and whose application has been
accepted by the Board of Directors or the Membership Committee. In order to be
eligible as a Senior Member, the individual must have been an Regular Member in
good standing for at least 10 years, and must have retired from active medical
practice. Senior Members are entitled to all the benefits to which Regular Members
are entitled except that Senior Members are not eligible for election as a Director.
Senior Members are also entitled to a reduced membership fee, as determined by
the Board of Directors.
 Senior Members are entitled to receive notice of, to attend and participate in
and to vote (one vote each) at, all Annual Meetings and Special Meetings of
the Academy.
 Senior Members are not eligible to serve as Directors
14
 Senior Members can hold office in the Academy outside of Director.
e) Life Members. A “Life Member” is an individual who is granted membership in the
Academy as a Life Member. In order to be eligible as a Life Member, the individual
must have been a Regular Member in good standing for at least 20 years and must
have performed outstanding service to the Academy or to sport medicine generally.
Life Members must be approved by the unanimous vote of the Board of Directors.
Life Members are entitled to all the benefits to which Regular Members are entitled
but are not required to pay membership fees. The Board of Directors will generally
not grant more than one life membership in any fiscal year of the Academy.
 Life Members are entitled to receive notice of, to attend and participate in
and to vote (one vote each) at, all Annual Meetings and Special Meetings of
the Academy.
 Life Members are eligible to serve as Directors and hold any office in the
Academy
f) Honorary Members. An “Honorary Member” is an individual who is granted
membership in the Academy as an Honorary Member. In order to be eligible as an
Honorary Member, the individual must have demonstrated a unique involvement or
achievement in the area of sport or sport medicine or with the Academy or whose
reputation, achievements or contributions have brought honour and prestige to the
Academy. Honorary Members must be approved by the unanimous vote of the
Board of Directors. Honorary Members are entitled to all the benefits to which
Regular Members are entitled. . Honorary Members are not required to pay
membership fees. The Board of Directors will generally not grant more than one
honorary membership in any fiscal year of the Academy.
 Honorary Members are entitled to receive notice of, to attend and participate
in and to vote (one vote each) at, all Annual Meetings and Special Meetings
of the Academy.
 Honorary Members are not eligible for election as a Director or to hold any
other office in the Academy
Motion:
BE IT RESOLVED that the voting members of CASEM, at a duly called Members’ Meeting
held on Thursday April 25th 2013 for which notice was given; hereby amend the CASEM
Bylaws to reflect the Draft Bylaws attached to the Notice of Meeting.
MOTION: Renata Frankovich / Janice Harvey: To take the updated and clarified By-Law
Motion to the Membership at the AGM. CARRIED
ACTION: Dawn Haworth to send notice to membership with motion so membership
has time to review before AGM.
I.
Clinical Journal of Sport Medicine
15
A survey to all CJSM member organizations has been created by the publishing company
(LWW) – the survey aims to garner opinion from all subscribers of the four organizations
and includes questions on both scientific content and future direction of the Journal.
LWW has invited CASEM to include one or two questions – those questions will include
future delivery of the CJSM and whether CASEM as an organization move to on-line
access only (including APP).
The two options are Bundled (Print + Online + iPad) or Online only (online + iPad).
ACTION: Dawn Haworth to find out if CASEM is able to get a mix of both Bundled and
Online. Then for those who would like the print edition create an additional fee as
part of membership fees.
ACTION: Dawn Haworth to add CASEM question to the survey: ‘Would you be
interested in being involved with the Journal (For example, Editorial Board, Reviewer
etc)?
J.
Affiliated Representatives
No Reports have been submitted.
K.
2013 Election
Three new Board members were appointed for the 2013-2016 term – Dr. Laura Cruz returns for
a second term. Drs. Jevremovic and Watson (ON and BC) were the successful candidates from
the 2013 election.
L.
Pierre Frémont
Renata Frankovich
Jennifer Fletcher
Richard Goudie
Paul Watson
President, QC
Past President, ON
President Elect, Maritimes
Secretary-Treasurer, ON
Director BC
Laura Cruz
Tatiana Jevremovic
Alan Vernec
Ed Pilat
Victor Lun
Director ON
Director ON
Director QC
Director MB
Director AB
Term ends July 2015
Term ends July 2014
Term ends July 2016
Term ends July 2014
1st year of 3 year term, ends July 2016
1st year of 3 year term, ends 2016
1st year of 3 year term, ends 2016
3rd year of 3 year term, ends 2014
3rd year of 3 year term, ends 2014
3rd year of 3 year term, ends 2014
Correspondence
16
Pierre Fremont outlined concerns from a CASEM member regarding the call for sport
medicine volunteers. The concern from the member centred around the fact that only
those members with the Dip Sport Med received emails when physicians were required.
Pierre Fremont supported the importance and the integrity of the CASEM Diploma and
its importance for selection, but suggested that any call, even if it related only to those
members with the Dip. Sport Med. be included in future calls.
MOTION: Pierre Fremont/Janice Harvey - that all Calls for physician volunteers should
go to all CASEM members unless otherwise stated by the Stakeholder. 8 Board
members in favour, 2 Opposed. Motion CARRIED
Arthritis Alliance has asked Laura Cruz on behalf of CASEM to write an article on the role
of sport in causing OA. Laura Cruz will also include same article in the CASEM
newsletter.
M.
Other Business
National Back Pain Initiative
Renata Frankovich expressed a disappointment that there was no mention of the role of sport
medicine in the recent national back pain initiative supplement and subsequent workshops
which are being held across Canada. Janice Harvey explained that she was involved with the
project representing CCFP however her involvement was limited. Janice did speak with Julia
Alleyne about the lack information on the role sport medicine physicians could play. CASEM
was asked to advertise the workshops, which it has done. Outside of that role, no further action
would be taken.
Joint Commission of Sport Medicine
Discussion centered about who should attend the next meeting. It was decided that Jenifer
Fletcher will replace Dr. Frankovich and represent CASEM along with Dawn Haworth. There will
be a cycle of representation of every three years and at the time of replacement, the new
President Elect will take on the role.
2013 Key Strategies
Renata Frankovich summarized CASEM’s focus for the remaining months of 2013. Our primary
focus will become the FIMS conference in 2014 in Quebec City and the development of both
the FIMS website and the new CASEM website.
N.
Next Meeting
ACTION: Dawn to create Doodle to decide Fall Board meeting dates.
ACTION: Dawn to organize Board transition conference call for late May/early June 2013.
17
O.
Adjournment
Motion to Adjourn: Pierre Fremont / Bruce Davidson. Carried
Meeting Adjourned April 23rd, 2013 at 3:33pm
18