2015 Summer Care Enhancement Grants
Funding Workshop
4/27/15

Agenda
Facilitator: Maria Negron
• Introductions
• CBHC Overview
• Available Funds in FY 2015
• Application Process
• Budget/Narrative

Children’s Board of Hillsborough County
• Created by local referendum in 1988
• Independent Taxing District
• One of eight in Florida
• Governed by a 10 member Board
• $34.7 Million Budget
• $28.6 Million Program Funding

Vision
Hillsborough County will be recognized as one of the top places in the nation to raise children.

Mission
The Children’s Board of Hillsborough
County promotes the well-being of children and families by uniting community partners, investing in innovative opportunities, and leading the county in best practices —so the whole community can realize its full potential.

Summer Care Enhancement Grants
• No oral interpretations – Section 1.6
• Questions and Answers – Section 1.7
• Incomplete Applications – Section 1.8
• Restricted Communications – Section 1.11

FY 2015 Available TA Funding
Summer 2015 total allocation:
$175,000
Intent: Fund multiple grants
Grant Period:
June 1, 2015 – August 31, 2015

Summer Care Enhancement Grants
• Awarded to build capacity through NEW activities that will further develop an agency’s ability to make program improvements, prevent summer reading loss, and enrich quality summer opportunities for underserved children ages 5-16.

Eligibility
• Not-For-Profit organizations legally operating in the state of Florida
• Serving children and families in
Hillsborough County
• Overall agency budget of $2M or less
• Must have an existing plan to provide summer care
• Capacity to collect data

Eligibility continued
• Applicant must have a policy in place to conduct background screening of paid or unpaid individuals.
• http://www.dcf.state.fl.us/programs/back groundscreening/faqs_camps.shtml

Important Dates – Timeline Section 1.2
Application Due Date:
4:00 PM on May 11, 2015
Hard copy submission only
Deadline for Questions:
4:00 PM on April 29, 2015
Answers Posted : April 30, 2015
Notice of Awards: Week of May 25,2015

Things to Remember
• $500 up to a maximum of $7,500 will be considered per agency.
• One-time, time limited grants.
• June 11, 2015 – Mandatory training for awarded organizations.
• Cost Reimbursement – Section 1.3
• Projects must be completed by 8/31/15.
• Final reimbursement & report due by
10/15/15.

Summer Care Enhancement Grants
Focus Areas:
• Parent Involvement
• Literacy
• Science-Technology-Engineering-Math
• Safety
• Arts

Summer Care Enhancement Grants
Expenditures MAY include:
• Grade-specific activity books;
• Educational materials;
• Activity supplies;
• Educational field trips
( transport for youth only );
• T-Shirts ( with CBHC logo/name );
• Contracting with specialized personnel.

Activities NOT eligible for funding
– Salaries
– Occupancy Costs
– Grant Writers
– Stipends for volunteers
– Computers or technology upgrades
– Scholarships or slots for children
– Staff travel expenses

Application Format & Guidelines
A complete Application must include the following:
– Cover page
– Concept Paper ( 3 page limit )
– Required Attachment : Budget/Narrative
(Attachment 1)
– Required Attachment : Evidence of applicant’s 2015 summer program.
– Required Attachment : List of Board of
Directors

Application Format & Guidelines
• Typewritten with 12 pt font;
• 8½ x 11 paper and numbered pages;
• 1 inch margins;
• (1) electronic copy of CD ROM or
USB Drive;
• (1) original with signature and (4)
Identical copies.

Application Format & Guidelines
Optional Attachments:
Relevant documents such as quotes, consultant scopes of service, and/or resumes, if applicable

Application Cover Page
• The cover page should not be in narrative form.
• List responses for each bullet in section
2.1.

Concept Paper - 3-Page Limit
Project Summary
• How will CBHC funds enhance your current program?
• Describe target population, geographic location of program and number of children served.
( 1 grant award may serve multiple sites )
• Describe summer partnerships.

Concept Paper continued
Organizational Capacity
• Your mission statement
• Brief history in providing summer care
• Background and Experience of Senior
Staff
• Fiscal and Administrative Infrastructure

Budget Detail and Narrative
Two (2) columns:
• Column 1: funds you are requesting from
CBHC for this project.
• Column 2: describes expenses, including calculations, what items will be purchased, and/or estimates that support your costs.
Example: (1) reading specialist once a week for 4 hours ($20 per hour) for 8 weeks is
32 hours x $20 = $640.

Helpful Hints
• Read the Request for Application (Pro 2015-10)
• Review the Grant Rating Criteria
• Submit questions by 4:00p on 4/29/15
• Review the questions and answers on our website on 4/30/15 after 4pm
• Answer questions clearly and concisely
• Concept and Budget tell the same story
• Costs : Are they reasonable?
• Start your application early and submit before the deadline!

Summer Care Enhancement Grants
Contact Information:
Irene DeRosa Hill
Project Manager hilli@childrensboard.org
(813) 204-1758

Resources
Local provider of training and supports:
Nonprofit Leadership Center of Tampa Bay: www.nonprofitleadershipcenter.com/
Resource for free/reduced cost software:
TechSoup: www.techsoup.org/
Access to data, maps, links related to local communities:
Hillsborough Community Atlas: www.hillsborough.communityatlas.usf.edu/
Visit the Children’s Board website for additional information: www.childrensboard.org

Summer Care Enhancement Grants